Congratulations, your business is scaling! 

When you’re onboarding a lot of new staff, it can be complicated to keep track of what you’re giving them to work with. Every new starter will be assigned a desktop or a laptop. They might be getting a phone. They’ll definitely be getting a desk, and that’s just the start! 

These processes can bring lots of questions with them, such as how do I track these assets? How do I know who has what? And can I easily see if I’m running low on stock?

With itemit, the process is simple. 

The itemit Asset Tracking System for Onboarding

With itemit’s streamlined, easy-to-use, and effective asset tracking system, assigning new starters pieces of kit and equipment is simple.

Recently, we’ve launched a new “assignee” feature. This means that you can now assign assets to users and contacts to keep track of exactly which assets each member of staff has

We’ve created a handy step-by-step guide so you can see exactly how to use itemit’s asset tracking system to assign assets to the staff you’re onboarding.

Step One: Log your Assets in itemit

First of all, log your assets in itemit. The resulting list of assets you’ll have is often referred to as an asset register and is the first building block in this process.

Sometimes it can be tricky to figure out a new system and get all your data in the right place. That’s why we offer a data import service where we work closely with you to ensure you get this right first time around.

Once you’ve got your assets logged in itemit, you can add as much or as little information as you need. Some of our most frequently added properties are:

• Name, serial number and description
• Assignee
• Manufacturer details
• User manuals
• Inspection due date
• PAT testing due date
• Purchase date
• Purchase price
• The phone number for assistance

There are no limits to the amount of information you can add and itemit stores it all for you in one handy, safe place. The more you add, the more complex reporting you’ll be able to do. For example, this means you can monitor how many of each asset type you have left that is currently unassigned, so you can keep on top of ordering more stock.

Step Two: Tag your Assets

It’s not compulsory to tag your assets, but if you don’t, you lose out on some of itemit’s most useful features. We offer a range of asset tags so you can choose the tags that are right for you.

Tagging your assets gives you an extra layer of speed and accountability. It also allows your new starters to scan the asset tag and see information regarding their new kit. It might be a handy user guide, the number of who to call if they run into any technical problems and also, with itemit, they get a way to immediately report any issues they experience.

Step Three: Assign the Assets

Once you’ve hired your fresh-faced, excited and passionate new starters, you can assign them their assets!

If, for example, Joe Bloggs needs a phone, a laptop, a desk, and a few cables, you can assign all of these assets to him, so you know, and he knows exactly which kit he’s responsible for. This creates complete transparency amongst the team, and you can ensure that if Joe should leave the company, all his kit has been safely returned. This is particularly crucial when it comes to abiding by regulations such as the GDPR. You must ensure all assets that collect, process or store sensitive information are safely guarded.

What’s more is that once you know who has what, when it needs servicing, etc. – it’s so easy to make your processes more efficient and contact the person responsible for the asset to arrange upgrades, inspections, and more.

Step Four: Monitor, Report and Enjoy!

The only thing left to do is monitor your assets, leverage your data to produce reports needed by the business and sit back and watch as your efficient asset tracking process is rolled out across the whole business. 

Don’t just take our word for it! Try itemit for free right now and see just how easy it is to transform the process of onboarding staff and tracking assets and hardware.

Instant access. No credit card details required.

or, download the itemit app to get started

Asset management is the future, and asset management software can help you achieve a new level of interconnectivity.

What is asset management? Asset management is the process of logging, tracking and managing your assets. Assets can include tools and equipment, IT assets such as laptops and mobile devices and fixed assets such as plant, machinery and vehicles.

Without having useful asset management software in place, you may find that your asset tracking and management systems are rudimentary. If you’re using spreadsheets, for example, your data will rapidly become out of date and inaccurate as it’s very difficult to update data in real-time.

Asset management software opens up several new opportunities when it comes to asset tracking. You’ll have more financial opportunities, more flexibility when it comes to prioritising workloads and tasks, and more time for your customers.

What Can Asset Management Software do For Me?

Asset management can help you categorise and monitor your assets. With asset management software, you’ll be able to automate a lot of these processes.

For example, if an asset needs routine maintenance, you can set a reminder against that asset. If it needs reactive maintenance, you can instantly create an issue against that unique asset.

Location tracking is crucial, especially when an asset is moving around a lot or from site to site. The use of QR code asset tags or barcodes allows you to quickly scan the tag to update the last seen location and the user who scanned it.

If you’re booking out your assets, you can use an integrated equipment booking system to streamline and simplify this process.

In short, asset management software provides you with a more effective asset management system for two distinct reasons.

Automation and Speed

First of all, the ability to automate processes means that they’re faster. Being able to generate reports that are created on the fly minimises the amount of administrative time it would use to take to mark an asset as uneconomical.

Also, with effective location tracking features, asset management software helps you retrieve assets on time, every time. You no longer need to investigate to try and ascertain asset location; it’ll be right there in your handy, simple asset management software.

Being able to automate the processes that used to be incredibly hands-on and often inaccurate means that you have more time to assess data and create strategies.

Unique Asset Tracking

The second benefit is that asset management software allows you to track assets uniquely and in bulk.

Imagine a spreadsheet of your fixed asset register. If you add three hundred assets and a few columns, tracking assets uniquely instantly becomes insurmountable.

If you have the asset in front of you and it has an asset label on it, using an asset management software means you only need to scan the tag to see all of its information. Asset management software makes the object a smart object, as opposed to just another name on a list.

This way, you’ll be able to monitor an asset’s history, and if it has had multiple attempts at maintenance, it’s a much faster and easier decision to replace it. 

Then, you’ll be able to filter reports to track assets uniquely, but also in groups. Instead of seeing your full asset register, being able to save a set of filters means you can do site to site audits with ease. 

So, if you want to audit all of the assets in “Construction Site B,” you can quickly create this report and export it.

Why is Asset Management Software Important

Why is asset management software important? Because it gives you a greater level of control, accountability, and transparency when it comes to your assets.

You don’t have to stare blankly at an endless spreadsheet anymore, with itemit, you can streamline all of your asset tracking and management processes.

To find out more about what itemit can do for you, you can contact us or fill in the form below. 

Instant access. No credit card details required.

or, download the itemit app to get started

The itemit asset tracking software has just released a handy new feature that will help improve visibility of who has which assets, increase accountability and enhance your reporting and onboarding processes even more

The itemit Assignee feature lets you mark assets as being assigned to staff, whether they’re itemit users or not. 

Assigning assets to itemit users 

As you know, you can manage all of your users from your user management page in the itemit web portal. If you’re not already on one of our new unlimited user packages, drop us an email today to switch over: team@itemit.com

With itemit, sharability and managing your users is not only possible, it’s easy. You can add users to the itemit asset tracking suite, set their permissions, choose what you share with them, and control what they can and can’t see. 

You can also use our handy reporting feature to see who has scanned your assets and their last seen location in its totality. This means that you can see exactly who has been interacting with your assets.

The next logical step was to add booking and check-in/ check-out features to integrate further how you can use itemit within your team, and the flexibility users have when it comes to asset use and visibility.

There was still something missing, though, and now we’ve launched it.

The itemit Asset Tracking Software’s Assignee Feature

You can now assign assets to users (hooray!). What this means is that you can assign equipment and IT hardware to each member of staff so that you have 100% visibility of who has been given which assets. Not only do you have accurate records, but your staff can also see the assets that they are responsible for and will be held accountable for. You’ll be amazed at the shift in behaviour and attitude this has amongst your team!

Why is this helpful? There are two main uses for the assignee feature. The first one is that there are a lot of assets in your office that “belong” to someone. 

For example, if you’re looking at your IT assets, everyone will have their own laptop or desktop, or maybe both. Being able to assign these IT assets to their users improves their responsible use of the asset (which is good for insurance purposes), but it also improves transparency on your end, assisting with GDPR compliance and a bigger picture of asset use in your office.

With itemit’s asset tracking software, you’ll be able to assign every asset you need to an individual. The second helpful use of this is if you’re onboarding or hiring.

Being able to assign your assets quickly to users means that you’ll be able to see your inventory a lot clearer. If you’re onboarding a lot of people, you can assign a laptop, a phone, a desk to them, then you know quickly how many more assets you need for the next batch of new hires.

We’re Always Improving

The assignee feature is also just getting started, we’ve got some great extras coming soon. We always listen to our customers, and what you want, so we’re always ready to improve our itemit asset tracking software.

Soon, you’ll be able to see assignees in our customisable and agile reporting feature, so that you can rapidly run reports to see at a glance who is responsible for what. 

You’ll also soon be able to assign assets to what we call ‘contacts’, instead of itemit users. Users are people who have signed up and are using the itemit asset tracking software and have access to log in to the system and interact with assets. Contacts on the other hand are more like virtual representations of your staff and personnel, even teams and particular projects. Contacts can be anyone or anything. For example, if you need a way to monitor who is given which assets during your onboarding process, you can just pop their name in as a contact, if you don’t want them to have access to the system themselves. This means you won’t have to invite users to the app in order to assign an asset to them and will speed up your processes significantly.

Remember though that if you don’t invite your team to itemit, then you will miss out on so many of the benefits of our other features! Add your team as users and each member of staff can see what is assigned to them and what they have accepted responsibility for as well as reserve assets in advance and check out assets when they take them from the stores and onto site.

Go! Go! Go! Check out this new feature now and let us know if you have any questions at all. Email us at team@itemit.com or give us a call on 01223 421611.

Instant access. No credit card details required.

or, download the itemit app to get started

IT asset management software can benefit businesses, both large and small. These benefits overlap, but there are some specific areas where IT asset management software can help your growing business.

So, how can IT asset management help your small business?

One: You Can Diversify your IT Assets

Not everyone will need to have the same IT assets, and you’ll be able to cut costs this way. 

For example, you’ll probably have a technical team and a client-facing team. Whether most of your business occurs on a website, there’ll still be developers well versed in HTML, Javascript and CSS Stylesheets.

The other team will be creating content, talking to clients, creating campaigns online and using their laptop or desktop in a very, very different way.

Therefore, there is little point using the same hardware for everyone. Hardware asset management will show you how your IT hardware assets are used, and so you can cut costs by diversifying the hardware you’re purchasing.

Instead of giving everyone the latest model with 16GB RAM, you can use your IT asset management software to see how assets are actually used and pick and choose what each of your employees needs.

In this vein, if you’re providing phones for your employees, there’s little point that developers have a business phone. Being able to track contracts and who has a phone means that you can predict your finances much better.

Two: Fewer IT Assets are Needed

Yes, everyone will still need to have their own laptop. Any cost that can be cut should be, though, when you’re working towards a fully-scaled business.

Being able to log, book, and monitor your IT assets, means that non-crucial costs can be curbed. 

It would be nice if everyone had an iPad to test how an app works or what the website looks like, but it simply isn’t necessary. 

The problem without IT asset management software is that these shared IT assets quickly become unaccounted for. How many times have you searched a while before giving up and asking the entire office where x y z has gone, before discovering that nobody knows?

Tracking your shared IT assets means that you won’t purchase unnecessary duplicates in an attempt to replace “lost” assets. It also means that you can see the bare minimum amount you need.

Being able to track IT asset use is also helpful. If nobody uses an IT asset, the transparency will prevent a purchase of another asset that nobody is going to use. If everybody is using an asset day-to-day, in terms of productivity, it may be more economical to purchase another one.

Three: Speed Everything Up

Speed and automation are crucial when it comes to scalability. If you have a small team and often feel a bit stretched, then any automation will always be more than welcome.

With IT asset management software, you’ll be able to automate a lot of your physical processes, as well as assist with training. Being able to add user manuals to IT assets means that everyone can instantly access them and know how they work.

If you have a tester phone with a lock screen, you’ll be able to add what the unlock code is to your software for all of the employees who need it. That same tester phone will be a lot faster to find and then utilise with the use of effective IT asset management software.

More time means more time for customer service, accounting, decision-making, and all-round scaling. If automation doesn’t limit the quality of work, you should go for it, and with IT asset management software, a lot more of your processes can and will be automated.

More Than Just IT Asset Management

You can also track the rest of your fixed assets with itemit’s customisable and effective asset management suite. itemit is the simple asset management software, meaning that you can easily apply all the benefits of tracking and managing IT assets to other things.

If you want to track other fixed assets, you can with itemit. Simply download the itemit app, contact us, or fill in the form below to find out more.

Instant access. No credit card details required.

or, download the itemit app to get started

Asset tracking has many benefits for both your company and your peace of mind. 

You may have only just heard of the term, or you may have been researching it for a while, but either way, we have the information you need about how asset tracking can benefit you and your business.

Asset Tracking Benefits

There are many benefits of asset tracking. It will provide a speedy return on investment when it comes to money, and when it comes to effectiveness.

Maybe you haven’t committed yet because the tagging process may take a while, or because creating an asset register might take up some time. The return on investment here is that once it’s set up, everything will be speedier, from your fixed asset related finances to finding and using your tools and equipment.

Accountability and Responsibility

The first benefit of asset tracking is two-fold. Asset tracking will automatically create an audit trail that will benefit both improve accountability and responsibility within your team.

Creating a unique profile for assets and tagging them up makes them distinguishable to both you and your workforce. This way, instead of assets becoming part of a group, they stand out a lot more.

You’ll see this in the creation of your audit trail as tracking commences. Reports will display how each individual asset behaves, showing you if it’s economical and how many people use it day-to-day. 

Having individual assets also changes how your workforce sees your tools. Responsible use of assets and tools will increase because the equipment is no longer just a commodity.

Cost

Of course, asset tracking and accountability will improve your choices regarding costs.

Not only will you be able to see your asset register, thus avoiding duplicates and ghost and zombie assets, you’ll also be able to see financial information linked to your assets.

This way, when a warranty is about to expire, you can get a handy notification telling you that you need to act. If an asset becomes uneconomical because it’s being repaired every 3 weeks, you’ll know that you’ll save money by replacing it.

Speed

Also, asset tracking benefits the speed you can work at. Knowing where all of your assets are, who has them, and how they’re being used increases how quickly you can work.

For example, if you’re implementing IT asset management, knowing where that tester phone is or communal iPad, and knowing if it’s in use or not quickly helps you with prioritising your work.

You can also prevent assets from being left onsite as all staff members are able to see which assets are where and ensure none get left behind.

Transparency

Asset tracking also improves the transparency surrounding asset use. Any gaps become quickly visible.

Being able to see the history of your tools and equipment allows you to find gaps in your processes. If several people are using the same tool in one day, you know that it’s worth it to purchase another one.

Transparency also assists with compliance and insurance. Being able to display a full audit trail indicates you’ve been using your assets responsibly, making a payout faster and much more likely.

When it comes to IT asset management, IT asset tracking can also show that you’re GDPR compliant. If you’re tracking construction or fire safety assets, transparency is key to ensuring compliance boxes are ticked.

Customer Service

There are many more benefits to asset tracking, but we’ll focus on one more for now. This benefit is a microcosm of how asset tracking will make your company a better company.

More speed, more accountability, more budget, more automated processes, and more transparency improves your customer service and, at the end of the day, the customer is king.

Being able to show your compliance, create peace of mind, and have a higher level of efficiency means that your clients or customers will be impressed with your business, and leave you glowing reviews!

To find out more about how itemit’s asset tracking software can help you, you can contact us or fill in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started