Business managers and owners typically understand that equipment requires regular maintenance. When regular maintenance is carried out it can help to lengthen the life of all of your equipment. However, regular maintenance can prove to be expensive for any business. In order to help you to reduce your spending, you can find cost-saving strategies for maintenance below.

It goes without saying that it makes sense to follow the instructions that tools, equipment, machinery, etc. come with. However, some people fail to follow instructions. This is a mistake as it could lead to costly errors and unnecessary difficulties. 

Cost-saving strategies and pre-emptive maintenance involve reading the instructions before use. Additionally, they involve only ever using a machine, for example, as it is intended. This way, you can help to prevent issues from arising. 

It is worth mentioning that many insurance companies will refuse to pay out if it’s clear equipment has not been used as intended. As a result, it’s likely that your business will have to pay even more money to replace the damaged equipment.

Should you choose to use software to help you to save money on maintenance, using checklists can help. For example, you could add the following to a checklist:

• Where the equipment is located
• The date of the last service 
• A list or photograph of previous concerns or issues
• Details about the latest maintenance request 
• The time it will take to repair the equipment 
• How much it may cost to repair the equipment 
• The requestor’s signature and contact information

When you use pre-emptive maintenance checklist such as this, you can help to reduce costs. This is because all of the information you will need before maintenance begins can be there. As a result, the time it takes to repair the damaged machine, for example, can be shortened. Additionally, photographs of the damage can help the maintenance team to quickly order the parts they need.

One of the best things that you can do to reduce costs is to use pre-emptive maintenance to your advantage. This involves training all of your team to use the tool, machinery, or equipment correctly. We have already seen that misusing equipment can result in damage. Therefore, ensuring that everyone uses the equipment correctly can help to save money. They should be aware of this before they use the equipment. 

Being proactive and making sure that everyone always uses equipment as instructed is key. In addition to this, regular training can also be hugely beneficial. Regular training can act as a reminder but it can also help new team members to learn what they should and shouldn’t do.

It would be nice to assume that the equipment will not break down. However, trouble always seems to occur when you need the equipment the most. For example, if you have received a huge order with a short deadline, that is the time when the equipment will break down. 

To combat such frustrating situations it is best to use pre-emptive maintenance. Always expect that the equipment you want to use will break down. Therefore, allowing yourself time to repair the equipment can be ideal. You can also make sure that you have the replacement parts and tools that you need to hand. This will allow you to make repairs as and when they are required. Now all that you need to do is to make sure everyone knows how to carry out the repairs. Ideally, at the start of every shift, there will be at least one team member with the right skills to repair your equipment.

These days, you can usually find software to help you to deal with any business-related issues you may be having. As far as pre-emptive maintenance is concerned, there is a lot of technology out there that can help you. 

One of the benefits of using new technologies is that they can help to reduce human errors. This is because they can reduce or remove the need for people to manually enter information. You may no longer need to rely on spreadsheets that are full of mistakes. Rather, you can use updated and reliable software that can input the data for you. 

Stay out of the dark ages and rely on new technologies that can help your business to grow and shine. You can realistically pay less to maintain your equipment when you use software that helps you to maintain your equipment. 

Every business out there needs to boost profits and reduce expenses. New technologies can help with this.

If you would like to learn more about pre-emptive maintenance, talk to us today. You can reach our helpful team now at: team@itemit.com.

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Computer inventory management is required by all businesses, irrespective of their size, sector, or how long a business has been operating. When it is used to its full advantage, inventory management can help most businesses in a wide variety of ways. 

Below, you can find more information as to why your business needs computer inventory management.

At times, you may need to have access to your inventory. However, if your inventory is listed on a spreadsheet, seeing exactly what it contains isn’t always easy. In addition to this, if multiple people have access to your computer inventory it may not be accurate. 

When you use inventory management that works well, you can see exactly what your inventory contains. As a result, you can make better decisions regarding the purchasing and distribution of assets.

Some computer inventory management allows you to track your assets. With the use of an RFID tag or barcode attached to each asset, you can see where they are. This ensures that computer assets can be located quickly. With this comes an extra layer of security that all businesses can benefit from. 

Computers, printers, tablets, and other devices can be valuable and costly to replace. When assets such as these are tracked all day, every day, they’re less likely to go missing. As a result, your business

Not a lot of people are aware that some computer inventory management software allows you to book assets. Let’s imagine that you and your team need to have access to 12 tablets over the next week. Using the right software, you book the assets so they’re available when you need them. 

When you book an asset or a group of assets, other team members know you are before them in the queue. This means you’re more likely to find that the tablets are available for you to use when required. 

When you and your team have completed the tasks in question you can return the tablets. You can do this by checking the tablets back in again. When you do, the inventory list will show that you have all finished using the tablets. The tablets can then be readily available for the next team or individual who needs to use them. 

Adding a maintenance schedule to the computer inventory ensures maintaining assets is easy. You can set up reminders to alert you when maintenance is due on each asset. Therefore, assets are more likely to be examined and repaired.

From time to time, almost every business will have ghost assets. These are assets that are considered to be in working order and ready for use. If, for example, a printer breaks down, the incident can be reported to the maintenance team within seconds. The maintenance team will know that the printer needs attending to and they can schedule it for repair. 

Without the use of computer inventory management, the broken printer may sit idle for weeks or even months. As a result, your team members may need to use another printer that’s located elsewhere or is used by another busy team. 

When you use a good inventory management system, the wait is eliminated. You won’t be left with assets that are not in working order. You can get on with the tasks you need to complete without being impeded. As a result, productivity can be improved.

Whenever you add a new computer or piece of equipment to your inventory software you can add a wealth of information about it. For example, you could add the asset’s:

• Make and model
• Usual location
• Serial number
• Insurance details 
• Date and time of purchase 
• Value at time of purchase
• Current value (Estimated)
• Maintenance record
• Current and past users
• Photograph
• And much more 

You can add as much or as little information as you wish. When you add such information to the software, you can access the information whenever you wish. This can potentially save you a lot of time.

Would you like to see how many times a particular asset has been used in the last 6 months? The right computer inventory management software can help you with this. You can create as many reports as you like. The software will start creating data the moment you begin using it. 

You can potentially create as many reports as you like and export them as and when required. With access to as much data as you need, you can potentially see how well your business is performing in a wide variety of ways. 

These days, inventory management software will allow you to access your asset list via multiple devices. You could see which assets are currently being used by logging in via your laptop. You could use your phone to check where your assets are. Alternatively, you could use your tablet or desktop computer to see which assets need to be sent to maintenance. 

When you have access to your assets and the ability to control them via multiple devices, your working day can be made much easier.

If you would like to learn more about computer inventory management contact us today. You can reach our expert team now at: team@itemit.com.

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Organisation is key for any business of any size and sector. Ideally, business owners will always be aware of where their assets are. It would be reasonable for owners to also understand the value of each asset, the maintenance status, and which employees are using which assets. 

An asset register app can prove to be beneficial to a business as it can effectively help business owners to keep a detailed list of their assets. This can often be easier said than done, particularly if a business has multiple locations. However, the right asset register app can make life a lot easier. Once an asset app has been downloaded, it’s time to prepare an asset register.

Before you prepare an asset register, you should be aware of what is considered to be an asset. Your assets consist of all those tools, furniture, equipment, property, machinery, and land that you use as part of your daily business operations. Your assets may be listed on an inventory and your balance sheet. 

Think about all of the assets that you have and those that you wish to add to your asset register app. You do not have to add all of your assets to the app unless you wish to do so.

If you plan to test out an asset app, consider only adding your most important assets in the meantime. If you should find that your chosen app is ideal, you could add the remainder of your assets. 

Visit all of your locations or walk around your building and identify all of your assets. Make sure you add all of your assets to the app, including the newest assets and those you no longer use. Even the assets that you do not use but remain in your possession are likely to be of value.

Adding assets to any asset register app should be a relatively easy process. Some app providers will offer you the opportunity to attach barcodes to your assets. It’s these barcodes that can help you to track many different aspects of each asset. 

All that is required to add an asset to the register is for you to:

• Attach a barcode to an asset
• Scan the barcode to create a digital profile 
• Add the asset’s information to the register 

Some asset apps allow you to upload photographs of your assets. This can prove to be very useful if you need to find an asset quickly. It can also prove to be useful if an asset has been damaged and you want to show the maintenance team the extent of the damage.

If you wish to enter a lot of information about each asset into the asset register app, you can. However, it all depends on which app you are using. Some apps only allow you to add minimal information such as the product name, serial number, and size or weight. Others allow you to add much more information such as;

• Product name
• Serial number
• Date of purchase 
• Insurance information 
• Warranty details 
• Maintenance schedule 
• Instruction manual 
• Current and former users of the asset 
• Potential resale value of the asset
• Potential current value of the asset 

The more information that you can add about each asset, the better. If you upload a copy of the instruction manual, for example, you can save yourself time in the future. Knowing that you can access the manual via your app means you can potentially find the information you need within moments. You may no longer need to search online for a user manual, you can simply find what you need whenever you need it.

One of the major reasons why business owners like to use an asset register app is that they can offer tracking solutions. The ability to track the location of some or all of your assets can help to boost security. In addition to this, it can help you to understand whether your assets are where they should be. In other words, whether your new fleet of vans has been sent to the correct warehouse. 

As soon as you attach a barcode or in some cases a QR code to an asset, it makes tracking the asset’s location easier. However, this all depends on the app you choose to use. Some simply allow you to track an asset’s details rather than its location. If tracking the location of your assets is important to you, opt for an app that offers you this option.

Using the right app can help you and your business to create an asset register that’s easy to use. If you have any questions about using an asset register, please talk to us. You can reach us now at team@itemit.com.

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This is where using asset tracking software can make a difference. With the right software, processes can be streamlined and your business can run more smoothly. 

Let’s take a look at 5 reasons as to exactly why your business needs asset tracking software.

A major benefit of this is that assets can be repaired as and when it is required rather than as per a yearly schedule. As a result, the life of assets can be extended and it’s all thanks to asset tracking software. Furthermore, there is a real potential here for money to be saved. When assets are repaired as and when it is required, they are less likely to need replacing. This means that the funds that would have been allocated for maintenance could be used elsewhere.

The need to find the right piece of paper or log book vanishes. This particular task can be undertaken within moments and the asset can be tracked to a specific user. This feature also ensures that the employee can continue with their work rather than having to take time to stop and fill in a form.

One of the major benefits of being able to track your assets is that lost assets can be recovered. Users of tracking software can see the lost asset’s last-known location. Employees can work out where they were the last time they used a piece of machinery. All that they need to do is to log into the software, select the asset in question and they’ll be shown its location. 

Not only does this feature ensure that time spent searching for the machinery can be saved, it also increases security. Should an asset be stolen, it may be possible to see where it is. Therefore, your business may not need to spend money replacing the asset.

This feature alone can help to improve productivity. It ensures everyone is more likely to have the tools that they need to undertake their tasks.

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Every business owner is likely to have issues with equipment management. This is because every business is likely to have a multitude of equipment in a variety of locations. As a result, challenges may present themselves in all areas of the business. However, with the right equipment tracking software, it is possible for you to overcome such issues. 

Here is where we can come in and help you. We’re a team of experts who can help you to overcome a wide range of equipment challenges. Our software is used by businesses everywhere and your business could do the same. 

Below, you will find details of some of the most common equipment management challenges and how you too can overcome them.

Tracking equipment can prove to be almost impossible. If you have multiple locations, a lot of employees and/or a lot of equipment, tracking it can be difficult. As a result, equipment may be misplaced or even stolen. This results in daily operations failing to run as smoothly as they should. Productivity could decrease and profit margins could be affected. 

With the right equipment tracking software, however, it is possible to remove all of these issues. Using a QR code or RFID tag and our software, you could track your equipment all day, every day. This ensures you may no longer need to replace equipment that has been lost or stolen. It also ensures that your team has access to the equipment it needs at all times. Therefore, productivity can be optimised and your business could benefit.

Maintaining equipment can be a potential issue for businesses everywhere. This is simply because scheduling regular maintenance can be a headache. When equipment is not regularly maintained it can begin to fail. This is where itemit’s equipment tracking software can make a real difference. 

Thanks to the way that our software works, maintaining your equipment can be easier than you think. As soon as you have created a digital profile for one piece of equipment you can create a maintenance schedule. Our software will send an alert to your chosen team members to tell them when maintenance is due on some of your equipment.

When the maintenance team is aware of what needs to be maintained and when, they’re more likely to repair equipment. Therefore, your valuable and essential equipment is more likely to stay in good condition. However, this is not the only useful feature that can help with maintenance. Should a machine, for example, develop issues, a member of your team can alert the maintenance team. It’s possible to do this by simply leaving a message and tagging the maintenance team in the message. This feature ensures that all of your equipment is much more likely to be in good working order at all times.

Should you and your team rely on spreadsheets rather than equipment tracking software, you could find that human errors take place. From time to time, members of your team may make mistakes when entering information into the spreadsheets. Unfortunately, this can result in the data being incomplete and/or incorrect. 

While using spreadsheets can be cheap to use, there is a real risk that mistakes will be made. Additionally, if many people have access to the same spreadsheet they can take too long to load. Spreadsheets can also fail to let you see who has made changes and where. All of this can be resolved by using itemit’s equipment tracking software. 

Our easy-to-use software works to ensure that all of the inputted data is accurate. The process of manually entering information can be virtually eliminated, allowing us to do the hard work for you. Creating useful data and allowing you to export reports when you wish to means you’re more likely to have accurate data to hand at all times. 

Our equipment tracking software is here to help your business to succeed. No matter what type of business you run, where you’re located, or how long you’ve been trading, we can help you. With the touch of a few buttons, your equipment management challenges can disappear. As a result, your business could run more smoothly, more accurately, and more successfully. 

Talk to one of our tracking experts today about how our software can help you. We work with a range of businesses all over the globe and we’re confident that we can help you. You can reach our professional and knowledgeable team today at: team@itemit.com. Alternatively, you may wish to complete the form below and sign up for our 14-day free trial. You don’t have to give us any of your payment information and you could start tracking your assets today. 

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Managing remote IT assets can often be difficult. Sometimes you may have to hope that those who are using your IT assets can be trusted. 

Occasionally, you may come across a few issues with managing your IT assets. For example, you may find that some assets get lost and that some team members have the wrong assets. Don’t worry, itemit can help you with all of this. Thanks to the way that our IT inventory management software works, managing your remote assets has never been easier.

When IT assets are used remotely, ensuring prompt communication is key. However, when you use our IT inventory management software, you can clearly communicate with others within moments. 

Our software allows you to send messages, leave notes, create reminders, and even check assets in and out. All of this can be achieved at the touch of a button. 

We work hard to make sure that our inventory management software is very easy to use. We know that you don’t want to use software that takes a long time to load. This is why we have created a reliable way for you to communicate your needs within moments. This way, you can communicate what you need to communicate and move on to other important tasks.

It’s inevitable that issues may arise from time to time. When your IT assets are being used remotely, raising such issues can become burdensome. However, when you use our IT inventory management software, issues can be raised quickly. 

Let’s imagine that one of your team members is using a tablet which has a battery-related issue. In the past, your maintenance team may only have been aware of the issue once the team member remembered to raise it. If the issue is never raised, the tablet may be out of action for a while, if not forever. 

Our software ensures that it’s very easy to raise an issue with the maintenance team. All that is required is for the team member to scan the QR code affixed to the tablet. The next step is for them to message the maintenance team who can prepare to repair the tablet. As a result, the tablet can be repaired much quicker.

One of the most important issues as far as IT inventory management is concerned is the need to locate your IT assets. This is where itemit’s software can make a huge difference. Our software makes tracking all of your assets very easy. 

Should you wish to see where all of your laptops are, for example, you can locate them in an instant. Want to see where one of your tablets is? This can be achieved within moments. When you know where all of your remote IT assets are, they can be more secure. You’re a lot less likely to lose an asset due to theft or someone simply leaving an asset behind. 

Would you like to know whether a printer has been sent to the correct team member’s house? Log into our software and check. Within a short space of time, you will see the printer’s last-known location.

When you use our IT inventory management software, you allow for smoother asset management. itemit helps to take the hard work out of managing assets nearby and those that are being used remotely. 

Having control over all of your assets should not be difficult. In fact, with the right software, it can be a breeze. You can have much more control over your assets each time you log into itemit. Many business owners know this which is why more and more are signing up to itemit every week. 

Say “Goodbye” to using spreadsheets that may be full of human errors. Stop using devices that are hard to use or no longer work as well as they should. Let our software do all of the hard work for you. Simply log into our platform using your desktop computer, laptop, or your phone.

Stop using ineffective asset management methods. Switch to itemit’s IT inventory management software today.  You can manage your remote IT assets better than ever, allowing you to concentrate on other tasks. As a result, your entire business could benefit from you using itemit. 

Talk to one of our asset tracking professionals now about how they can help you and your workforce. You can reach them at: team@itemit.com. Alternatively, you could always sign up for our 14-day free trial to make a start. Simply complete the form below and begin managing your remote IT assets, it really is that simple. We look forward to helping you to manage your remote IT assets with ease.

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