If you run a small business you’ll know how hard it is to manage your assets. Small businesses don’t always have the support that larger businesses have. For example, if a machine breaks down you might not have a maintenance team to repair it for you. If there’s an issue with the electrics, your company may not have its own electrician to deal with such matters. 

There is one area of your business that you can have help with. This area relates to your fixed asset register and how you can use it in the best way possible. Let’s explore this subject now.

So what exactly is a fixed asset register? It’s a tool that can help you to keep track of all of your fixed assets. These are assets that do not move. For example, they’re your computers, your machines, your buildings, your printers and photocopiers, etc. Assets such as these tend to be used almost every day. They are relied upon and, therefore, need to be looked after. 

Asset registers these days tend to be digital. All of your assets’ data is stored in the cloud and you can access it any time you wish. You can see who is using which asset, what the maintenance status is, how often the asset is used, and much more. When you can have access to your computers, machines, etc. in this way, your small business benefits.

Some small businesses and even some large businesses still rely on spreadsheets. This is a mistake as spreadsheets can contain a lot of mistakes. Unfortunately, it’s almost impossible to spot the mistakes. As a result, the data on your spreadsheets could be wrong, very out of date, and not doing your business any favours.

A digital fixed asset register, however, is always accurate and always reliable. As soon as you add an asset to it, the register will start to track the asset in multiple ways. As the software has been programmed to correctly track each asset, you know that it won’t contain any human errors. Consequently, you can rely on the digital register to produce data that could prove to be very useful. 

Creating and utilising a fixed asset register is easier than you think. Firstly, you need to affix an RFID tag or a barcode to your assets. As soon as the tag or code is affixed you can create a digital profile. You can add details about each asset should you wish to. The details in question can relate to the fixed asset’s make and model, year of purchase, current value, estimated life span, maintenance schedule, photograph, warranty information, and insurance details. You can add as much or as little information as you like. 

When you add a lot of information it allows you to track and understand your asset in new ways. What this potentially means is that you could have a better insight into your small business.

Let’s take a look at some top tips that could help you to make the most of your fixed asset register.

• Add as much information as possible to each asset’s digital profile
• Update the register each time you get a new asset
• Set up a maintenance schedule so you have a lot less downtime 
• Location track the assets so you know which office a specific computer is kept in, for example
• Set up and check in and check out system so you know exactly who is using which asset 
• Ask your employees to inform the maintenance team via the software when things go wrong
• Enjoy having more security surrounding all of your assets 
• Access your new asset register via a laptop or a desktop computer
• When you’re on the go, asset your new asset register via your phone or tablet 
• Update your records using bulk actions and save yourself a lot of time 
• Consider tracking non-fixed assets so you always know where they are
• Make issue reporting and management easy by encouraging team members to leave notes about assets when required
• Export reports based on the data created whenever you use an asset. 

You can do so much when you use a digital asset register. The above tips are just a few examples of how you too can utilise asset management for small businesses. When you do, there’s a real opportunity for you to help your business grow in new ways. This is something that almost every small business owner wants and it’s something you can realistically have. 

Would you like to speak with someone knowledgeable about utilising a fixed asset register for small businesses? Contact us now at team@itemit.com.

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Similar to barcodes but packed with a lot more power, QR codes may be small in size but can be incredibly transformative to your operations. QR code stands for a ‘Quick Response Code’ and takes the form of a two-dimensional type of barcode that encodes alphanumeric information such as web page URLs, text, and contact information. Their simplicity, accessibility, and ease of use are making QR codes a popular choice for asset management. Plus, QR code tags are some of the most resistant asset tags on the market. Read on to discover why you should consider QR codes for your asset management.

There are numerous benefits to using QR codes for your asset management.

One of the great features of QR code tags is that these patterns can be scanned using either a handheld scanner or even your smartphone, meaning you can access asset information from almost anywhere. More or less everyone carries their own personal QR scanning device with them at all times. Unlike manual systems, managing inventory through QR codes allows you to access data from multiple locations. With mobile inventory asset management your team can record and scan assets on the go. Any changes can be recorded as they happen simply by scanning a QR code, this will automatically update the last-seen location in the asset’s profile.

QR codes are extremely convenient because they can be accessed through multiple mobile devices and easily integrated into third-party applications. Plus, due to the simplicity of the 2D tag itself, QR codes are cheap to produce and can be printed on a range of materials. Compared to a barcode, a QR code can store more information in a smaller area of space. This provides a discrete but effective tracking solution that can be easily hidden out of sight on assets that have limited real-estate space or are on display. 

Significant delays and inefficiencies happen when an asset tag is no longer scannable due to wear and tear. The great thing about QR tags is that this is rarely an issue. QR code tags are a very resilient type of asset tag due to their in-built error correction so that even if they experience serious damage they’re still scannable. Due to their robustness and durability, you can trust QR code tags to last the entire duration of an asset’s lifecycle, from procurement through to repair or replacement.

Using QR codes for asset management can provide a real-time snapshot of where your assets are and how they are behaving. QR codes are one of the best ways to track assets in the field. They give users a quick, convenient, and affordable way to monitor assets and inventory. All it takes is a mobile phone camera with very little set-up to accurately track assets. Plus, the tags themselves are exceptionally durable. itemit offers both vinyl QR code stickers and anodised aluminium QR tags in various sizes, ranging from 15 to 23 millimetres, so if your tagged assets are going to be subject to extreme or hazardous conditions then QR tags might be the solution for you.

To find out more about how itemit’s QR code asset management can help you track your assets, you can contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

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or, download the itemit app to get started

Feel weighed down by your never-ending to-do list? Well, with asset management software, taking care of your assets is one less thing to worry about.  A successful asset management solution can save you time, money, and lots of management headaches.

Asset management is a vital part of operations. Discover the benefits you and your team can enjoy with effective asset management software.

Above all else asset management software enables teams to be better organised. Asset management software provides a single online dashboard to view and manage assets from anywhere. Plus, itemit’s mobile application means you can access your asset data on-the-go. With this capability organisations can unlock new levels of control and visibility for you and your team, allowing for better planning and scheduling.

Any business is focused on maintaining cost-effective operations and financial clarity. With asset management software, organisations can easily create customisable reports for insurers or lease financiers at the click of a button. Organisations can generate administrative reports and gain an overview of potential issues or asset utilisation via actionable analytics. The automation powers of asset management software means businesses can continuously keep their records up-to-date. The improved data accuracy gives you and your team the confidence you need in your reports and auditing, which can aid in identifying misuse of funds and improve their financial forecasting.

Organisations can save money on maintenance with good asset management. During the operational phase of an asset’s life cycle, it is important for organisations to keep up-to-date on asset maintenance. However, often organisations can be reluctant to do so. Maintenance is a business expense that can cut into profits. Overdoing it can bring significant costs. On the other hand, under-maintenance can lead to reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime, which ultimately increases productivity and keeps costs down. Plus, users can set up maintenance schedules in advance and be notified when routine repairs are due.

Asset management allows teams to better utilise their assets. Asset management software can provide teams with data on current usage, asset performance, and trends. Not only does asset management software let you see who has access to which equipment and when, but it can also allow users to reserve items for future use, and make orders. This ensures the right tools are in the hands of the right people at the right time. With asset management software organisations can gain greater understanding about asset behaviour, and what resources are needed where and when. . 

Asset registers can often contain assets that have been lost, damaged, or stolen, these kind of assets are known as ghost assets. Asset registers are an important tool for representing a company’s investments. If an asset register is haunted by a number of ghost assets then this can have a significant effect on financial assessments. With strategic asset management, organisers will be aware of these ghost assets and can eliminate them in the books.

itemit’s cloud-based and user-friendly asset management software is the tool you need to optimise your operations. An asset management system is essential for the success of any business.  Developing, operating, and maintaining  a varied inventory of assets is no mean feat but with asset management software you can do so in a cost-effective manner, ensure your business is functioning at its best, and save you and your team a headache.

If you would like to learn more about itemit’s asset management software, contact our friendly and helpful team today. You can reach them at team@itemit.com. Alternatively, you can sign up for our 14-day Free Trial to find out just how well itemit’s software can work for you.

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Your assets are some of the most valuable parts of your business. They quite literally keep the lights on. Taking care of your assets means taking care of your business. That’s why it’s important to have a structured, effective asset maintenance management plan in place. Discover our top tips for great asset maintenance management. 

Effective asset maintenance prolongs the lifespan, enhances the performance and of your assets. For machinery, this means fewer breakdowns and less subsequent repairs. For an office space, this means a clean and comfortable workplace where your team can be their most productive. Performing asset maintenance means keeping your asset in great working condition and ensuring their repairs and replacements are up to date. Good asset maintenance management translates into a smooth-running and efficient workflow, ensuring your organisation is functioning at its best and most cost-effective!

It’s essential to create a database or register of your assets so you can store all the necessary information associated with them in one centralised place. You can use the database to add relevant documentation such as user manuals and insert descriptions of your assets so your employees or clients can view associated data after each scan. Plus, with asset tracking software, every time you scan an asset its record of location will be automatically updated.

With asset tracking you can stay informed about asset behaviour and gain analytics throughout the lifecycle of your assets. Collecting data on your assets will enable you to make informed decisions that can lead to cost savings and improved performance with smarter maintenance schedules. 

Preventive maintenance is more effective than reactive maintenance. Understanding an asset’s lifestyle will enable a maintenance team to perform preventive maintenance at critical points in the cycle that can expand or enhance the asset’s useful life. Tracking the lifecycle will also help you plan and prepare for an asset’s eventual breakdown and the get funds together for its eventual replacement.

During the operational phase of an asset’s life cycle, it is important for organisations to keep up-to-date on asset maintenance. However, often organisations can be reluctant to do so. Maintenance is a business expense that can cut into profits. Overdoing it can bring significant costs. On the other hand, under-maintenance can lead to reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime, which ultimately increases productivity and keeps costs down. Plus, users can set up maintenance schedules in advance and be notified when routine repairs are due.

In order to implement asset tracking and preventive maintenance schedules as strategies for successful asset maintenance, you need to invest in your team and the technology to support them.

Investing in your technicians will ensure the maintenance work is properly performed and recorded. Every facility leader can agree that great training leads to well-prepared staff, but training runs deeper than just knowing how to perform maintenance. For successful maintenance operations, proper training also means ensuring your team has (and understands how to use) the technology in place to best do their jobs.

Effective inventory  tracking underpins the success of any business. There is nothing more frustrating than starting a project just to realise you don’t have the necessary parts needed to complete the job. An effective inventory tracking system ensures you rarely face this type of setback when performing asset maintenance.

 Implementing inventory management software will ensure you’re able to effectively manage your assets. The software will automatically reduce inventory when maintenance projects occur that require certain parts and keep track of stock levels.

itemit’s cloud-based and user-friendly asset management software is the tool you need to optimise your operations. Good asset maintenance management will allow for better planning, more accurate forecasting, and protect your business from spiraling costs. Developing, operating, maintaining, and repairing assets in a cost-effective manner will ensure your business is functioning at its best. With up-to-date online profiles of your assets your business can drastically extend the lifespan of its assets and maximise the return on investment. 

If you would like to learn more about itemit’s asset management software, contact our friendly and helpful team today. You can reach them at team@itemit.com. You can also sign up for our 14-day Free Trial by filling in the form below.

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or, download the itemit app to get started

A huge number of assets go into media production. From keeping track of all your lights, mics, booms, tripods, light reflectors and anything else you need. This amounts to a big investment and, like with any investment, you need to look after it. It can be easy to lose track of things as they move around sets and are taken off to various locations. This poses a challenge to ensuring the longevity of your equipment.

Using spreadsheets is usually the first go-to option for managing assets but this manual process can quickly become long and laborious. As your production grows, so do the number of assets, meaning more data and more moving parts to track and manage. Spreadsheets can become your system’s downfall since they are difficult to share with others, lack smart features, and are susceptible to errors. With itemit’s asset tracking software you can ensure your assets are where they need to be and with the right people, taking the headache out of asset tracking. When your team checks assets in and out the asset manager is automatically notified. Every time an asset is tracked, entered into the system, checked out, or repaired, data is collected.

Good inventory management is critical to the success of any operation and media productions are no different. Asset tracking software can improve your inventory management by informing you of what equipment you have, where it is, and who it has been assigned to. For example, if somebody requires multiple pieces of kit, you can bulk check them out with itemit’s equipment checkout system, then bulk move their locations to indicate that they’re with that company. Then, you’ll be able to run a report on the equipment that is on the move to the location and export it as a pdf, giving you a register of the equipment your client needs to sign for.

All of the data you collect will be pulled into a fixed asset register, providing you with an accurate and up-to-date record of your assets. This offers greater control and visibility of the financial data related to your assets. With itemit the process of creating fixed asset registers is simple. You can view, filter, manage, and export reports with ease, giving you a clear view on what you own and how the assets are behaving. A clean register will allow you to completely streamline your insurance and tax operations, allowing for clearer expense and more transparent insurance applications.

Asset tracking software covers your back by ensuring you are compliant with your insurance. If you know where your assets are at all times then there is less associated risk, resulting in simpler invoicing and lower premiums for you. With itemit you can even set reminders for expired licences and insurance payments.

Asset tracking software provides a digital, centralised system that allows your team to track important details about each asset in real time. With asset tracking software you can keep track of all your lights, mics, booms, tripods, light reflectors and anything else you need. All the necessary information for each piece of equipment, who it’s assigned to, what project it’s on, are safely stored in an asset register. Asset tracking software will save your production time and money so you have everything you need to create the next blockbuster. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

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Too many businesses are still relying on spreadsheets to count their assets or, even worse, don’t keep track of them at all. Assets are at the core of any business, they keep things moving and, often quite literally, keep the lights on. So it’s about time businesses started to track, monitor and appreciate the value that their assets bring. The answer to how to do this is simple: keep and maintain an asset register. Asset registers can make a big difference to how a business operates by streamlining their financial auditing, maintenance processes and ensuring a business knows what it truly owns.

An asset register is simply a detailed list of assets that a business or organisation owns. It includes details on assets such as location, condition, and owner. Asset registers are an incredibly useful tool for representing a business’s investments and provide information on the most important features of your assets.  

Your asset register should contain specific asset data such as:

• What is the asset
• Asset status
• The exact location of each asset
• Procurement details including purchase date and price
• Estimated life expectancy
• Depreciation value
• Insurance and compliance details
• Maintenance history including repairs and downtime

Asset registers lay the foundations for a smooth and robust business. Discover all the benefits an register could bring to your business:

You can’t expect to produce accurate financial reports for your business without an up-to-date asset register. Maintaining an asset register means you can always follow a clear audit trail and obtain accurate financial reports. With online asset registers your business will be able to identify bottlenecks, make more informed decisions, improve delivery and generate reports at the click of a button. Updating your asset register is simple, you can easily log dates that assets have been purchased, inspected, and checked in or out by staff. 

With itemit you can view your entire asset register in one place and pull all the information together into customisable and exportable reports, helping you to pass those financial audits with flying colours.

You can utilise an asset register to estimate maintenance and repair costs of your assets. During the operational phase of an asset’s life cycle, it is important to keep on top of asset maintenance. Asset registers can help to evaluate when and how much so you don’t risk overdoing, and increasing costs down-the line, or under-doing it resulting in reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime and calculate depreciation, which ultimately increases productivity and keeps costs to a minimum.

It’s important that a business knows what it actually owns. If an asset register is haunted by a number of ghost assets then this can have a significant effect on financial assessments. Ghost assets can mislead companies to either over or undervalue their set of assets. This can result in overpaying taxes, higher insurance premiums, inaccurate fixed asset reporting, and an inability to forecast accurately. All of this can affect regulatory compliance and place companies in a jeopardous position. 

Ghost assets also limit the productivity of a company. If your team believes an asset exists when it doesn’t then this can create operational bottlenecks. Alternatively, if an asset does exist but is out of action due disrepair then this can create delays and potentially increased expenses.

itemit offers a simple solution to your asset tracking needs, with a fully-equipped suite of helpful features from a centralised dashboard to  check-in and check-out functionality, you can set up your own asset register in just a few clicks. An asset register provides your business with information it needs to ensure a healthy and productive operation. 

To find out more about itemit’s asset register solutions and how they can help you contact our team at team@itemit.com today. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started