Using Fixed Asset Management Software To Track Your Assets

Using Fixed Asset Management Software To Track Your Assets

Using Fixed Asset Management Software To Track Your Assets

Fixed asset management software allows you to keep a better level of control, transparency, and accountability over your assets. With effective features, you’ll be able to track your fixed asset register.

As effective fixed asset tracking software allows you to track assets uniquely, you will be able to add specific, granular data against your assets. This speeds up insurance, financial, and maintenance operations, saving you time and money.

fixed RFID asset tracking engineering


Fixed Asset Tagging

First of all, you’ll be able to use fixed asset tagging to keep a closer eye on your assets. Using fixed asset tags, you’ll be able to link unique assets to their corresponding unique profiles.

Then, to speed up asset discovery, all you need to do is scan the tag on an asset with your asset tracking app to view and edit its data. Every time you scan an asset’s tag, too, the last seen location and the user who scanned the tag also updates, giving you a clear audit trail.

When you’re using asset tags, you’ll also unlock a variety of other helpful features. For example, if a bulk of assets are moving from one location to another, you’ll be able to log the change quickly using Quick Add.

Then, if you wish to verify that all of your assets are in the location they should be, you’ll be able to use a handy asset audit feature to monitor this.


Fixed Asset Management Software Features

Your asset tracking app will come with a web portal, where you’ll be able to run, customise, and edit effective reports. Any change an asset goes through is automatically updated on these reports, too, giving you an automated and complete fixed asset register.

As well as this, you’ll be able to track asset lifecycles with a few more features. Firstly, you’ll be able to use maintenance features, such as reminders and issues management, to minimise asset downtime and view how assets are performing.

Then, you’ll be able to add purchase information and track the depreciation of your assets. These reports, too, will be customisable, allowing you to see the monthly depreciation of all your assets or the depreciation of just a few.


itemit’s Fixed Asset Tracking Software

itemit allows you to track any assets. This means that you’ll be able to use the system for IT asset management in conjunction with fixed asset management.

Overall, this gives you the ability to mix and match your operations, whether you’re tracking construction assets, tools and equipment, theatre props, PPE, anything!

itemit’s system gives you the best view of your fixed asset register and updates it automatically through the cloud. This means that if you make any changes onsite, they are automatically updated in your fixed asset register for those that need to see the changes.

To find out more about how itemit’s fixed asset management software can help your business save time and money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Fixed Asset Management Software

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How To Deploy Your Fixed Asset Tracking Software

How To Deploy Your Fixed Asset Tracking Software

How To Deploy Your Fixed Asset Tracking Software

If you’re looking to deploy fixed asset tracking software within your business, there are a few things you should know. A speedy, effective, and future-proof deployment is entirely possible with the use of helpful features, but there may be a few pitfalls to avoid to ensure that this happens.

Thankfully, when you’re up and running, you’re in for a future of more accountability, transparency, and control over your assets. This is whether they’re IT assets, tools and equipment, construction assets, props, anything!

fixed asset tracking software deployment


Free Trial Of Fixed Asset Tracking Software

First of all, you may wish to opt-in for a free trial before you purchase any fixed asset tracking software. Not only does this show you the look and feel of the software, but it can also help you get to grips with the functionality.

If you’ve already purchased your fixed asset tracking software, a smaller-scale trial is still a good idea. When you section off a small group of assets and track them, you will be able to see more of what your system can do and how you can interact with assets.

The risk here is that you fully deploy your fixed asset tracking software to the entirety of your fixed asset register and miss certain features. If you miss certain features while you’re setting up, you may not benefit from as high an ROI, or you may have to go back and retroactively add them in which may take a while.


Auditing While Using Asset Tags

It’s a really good idea to audit your assets while you’re both tagging them and adding them to your fixed asset management system

So, asset tags will benefit you by speeding up a variety of auditing, issues management, bookings and equipment management features, while also allowing you to keep track of an asset’s last seen location.

Either way, your business will need an accurate fixed asset register simply to view what you own, what can be used, and what needs to be replaced. This fixed asset register helps with financial and tax operations, too, as it mitigates the risk of ghost and zombie assets.


Formalising Wording And Other Training Operations

Even if you’re starting out being the only one using your fixed asset tracking software, it is critical to formalise and document your operations.

Firstly, a lot of functionality (such as filtering in reports) may hinge on asset data having the same name. In other words, if one laptop has a reminder called “PAT test” and another is “PAT test due”, it takes an extra step to filter your reports to see all of your PAT tests in one go.

Secondly, you may want to add more users later down the line. The best way to avoid confusion here is with formalised operations that allow your colleagues to contribute to your asset management operations as opposed to confuse them.

Finally, you may need to hand over your asset management responsibilities at some point. Without documentation, a handover may create gaps, meaning your business may lose the benefits of your asset tracking software.

To find out more about how itemit’s fixed asset tracking software can help your business, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Fixed Asset Tracking

Choose a better way to track your assets

Start your free 14-day trial now

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How Chichester Festival Theatre Are Using itemit For Fixed Asset Management And Prop Tracking

How Chichester Festival Theatre Are Using itemit For Fixed Asset Management And Prop Tracking

How Chichester Festival Theatre Are Using itemit For Fixed Asset Management And Prop Tracking

“We’ve seen huge benefits in having an accurate, up-to-date overview of our stock and where it is.”

Katie Hennessy

CFT Props Store Co-ordinator

Chichester Festival Theatre are using itemit to track and manage their prop and furniture store, IT assets, and equipment. Beforehand, props and other fixed assets were logged sparsely and one system was needed to track locations, damage, depreciation, and other fixed asset management operations.

Chichester Festival Theatre is one of the UK’s flagship theatres, renowned for the exceptionally high standard of its productions, which range from star-studded musicals to exciting new plays, as well as its work with the community and young people. Many of the shows that originate in its two theatres go on to the West End or tour nationally and internationally.

itemit’s asset tracking system is a powerful software where you can log your asset register and view and update asset information in real-time. Using apps and a web portal, itemit allows you to retrieve, view, and edit asset information, such as location, condition, and financial data in an instant. If you imagine a world where you and your team can see what props and equipment you have, what’s available and book it – all done remotely and from an app, instead of needing to be onsite, then itemit is for you! Since its inception, itemit has grown into an effective fixed asset management system with a range of helpful location tracking, auditing, and depreciation features.

theatre asset tracking software


The Challenge

Before using itemit, Chichester Festival Theatre was faced with the challenge of logging, monitoring, and tracking crucial asset-related data. With a register of equipment, props, and fixed assets to monitor, any changes or updates would require manual edits.

Therefore, if any of these multiple assets moved around, it would become more likely that they would be unaccounted for. This risk could create inaccurate asset-related finances and problems related to auditing, insurance, and tax. Any damage was more likely to go unnoticed, too, which is a huge issue for props that need to look fresh and authentic.

The ability to log props and fixed assets, track their movements, and monitor prop condition and asset finances all in one place was needed. This way it would be possible to ensure everything is up to date, accurate, and visible in both financial terms and in terms of use and condition.

One system would be needed to scale Chichester Festival Theatre’s fixed asset management, too, as the use of various features would help with further accountability and transparency over their asset register.


itemit’s Fixed Asset Management Software

Chichester Festival Theatre found itemit as a solution to their asset tracking challenges. itemit is an effective solution that allows users to log their assets as unique items and add data to their respective profiles. 

It is then possible to implement asset tagging to link physical assets to their digital counterparts. This way, any time a prop or fixed asset undergoes a change, such as if it gets damaged or if it moves location, the process is a simple case of scanning, then using one of itemit’s features to log the change. The logged change then updates in real-time and across the entire itemit system, meaning anyone on-site can indicate damage to any remote parties that need to know about a prop’s condition.

Chichester Festival Theatre has also added multiple departments to the itemit system, showing the range of benefits. Not only is itemit being used by the props team, but its usage has spread to different departments including the finance team.

Scanning an asset’s tag updates an asset’s last-seen location and opens the asset’s digital profile simultaneously. On an asset’s digital profile, it is then possible to use a variety of features, such as issue reporting through an issues management system.

A complete asset register is automatically updated and created with every change, too. Therefore, whenever a new asset is added to the system, all of its data and information will be added to a visible, streamlined, and automated asset tracking system.

Chichester Festival Theatre are currently scaling their itemit usage and will make use of helpful depreciation features to monitor asset finances with greater ease. They will also be using the bookings feature to track where assets are being booked out to, who is using them, and when they’re due back. This is highly effective when props are hired out to other theatres or companies as it ensures transparency for when props are needed for Chichester’s own performances.


The Results

The results are an effective, singular system where Chichester Festival Theatre’s users can view information related to their fixed asset register, props and IT assets with ease. They can track a variety of different asset-related information automatically and at speed in a way spreadsheets won’t allow for. This gives the teams visibility over what props are available ahead of time. Simply by checking the itemit app on their phone, they can look through all available props when planning and designing performances.

itemit is benefitting multiple teams within Chichester Festival Theatre, too, providing ROI in multiple different areas. This includes when managing IT assets, managing the theatre’s financial records, and keeping control of props to ensure they’re available, undamaged, and viable for use onstage.

Chichester Festival Theatre are planning on scaling their usage and the itemit team is looking forward to closely working with them while they spread to more prop hiring, more fixed asset management, and more effective IT asset management operations. With the use of more features, Chichester will roll out a fully transparent asset management system that updates in real-time, indicating any changes any of their assets go through.

Katie Hennessy, CFT’s props store co-ordinator, says:

“itemit allows us and the wider team to instantly and conveniently see what assets we have, which is particularly important when it comes to props. Now our team can browse through the props available to them from their phone, instead of needing to physically visit our off-site store and rummage through them! We’ve seen huge benefits in having an accurate, up-to-date overview of our stock and where it is. We are looking forward to expanding usage into booking and checking out assets too”

The itemit team looks forward to a close relationship with Chichester Festival Theatre and are thrilled with the opportunity to assist with the tracking and management of theatre assets and props.


How can itemit help you?

If you need a solution to track inventory, props, or fixed assets, book a demo of itemit here and we’ll show you everything it will do for you. You can also contact the team at team@itemit.com.

Fixed Asset Tracking Software

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What Is The Best Fixed Asset Tracking Software 2021?

What Is The Best Fixed Asset Tracking Software 2021?

What Is The Best Fixed Asset Tracking Software 2021?

Fixed asset tracking software benefits your business by allowing you to control your asset movements and finances. Having a clear view of the assets you own, where they are, and how they’re being used saves you money. Being able to do this quickly saves you time.

This is why the best fixed asset tracking software in 2021 allows for shareability, automation, and customisability.

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What Is Fixed Asset Tracking Software?

Fixed asset tracking software is a system which allows you to log unique asset profiles onto a digital fixed asset register. Then, you’ll be able to add crucial asset information, such as depreciation data and asset finances.

This all comes together with the use of asset tags, which allow you to track asset movements, and with the use of handy reporting features. Overall, as you’ll be able to run audits with asset tags and update locations and other data quickly, having a report that automatically integrates this information is crucial.

Your fixed asset register will be exportable from these reports as a pdf or excel file, ready for further edits or to send to your maintenance, finance, or insurance teams.

As it’s automated and effective, you will speed up many of your business’ existing operations using fixed asset tracking software.


Best Fixed Asset Management Functionality

Other than the ability to log assets and asset data, there must be a suite of helpful and effective features to improve your existing operations. This is why the best fixed asset tracking software allows you to perform a range of different operations.

For example, you will be able to use your fixed asset tracking software as equipment checkout software, too. This way, if you’re tracking tools and equipment, you’ll be able to track equipment hires, while also minimising asset downtime by indicating asset availability to your team.

You can also use effective issue management features to track issues to an asset level. What this means is that every time you notice and issue, you simply need to scan an asset’s tag and report it. Your maintenance team will be notified and a fix will be underway sooner. 

You will also be able to add attachments against assets in the best fixed asset tracking software. This means that you can speed up training and maintenance as you can have equipment manuals attached to the corresponding profiles.


itemit’s Asset Tracking Software

itemit’s asset tracking software is shareable, too, which means you can lessen the burden on a single colleague. What this means is that your entire team can contribute to your asset management operations, saving everyone time while also creating a totally clear picture of your asset information.

Overall, itemit has a range of helpful asset tracking features which help you get more clarity, save more time, and keep a high ROI by losing fewer assets, avoiding ghost and zombie assets, and more.

To find out more about how itemit can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Best Fixed Asset Tracking Software 2021

Choose a better way to track your assets

Start your free 14-day trial now

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3 Reasons Why It’s The Best Time To Buy Fixed Asset Management Software

3 Reasons Why It’s The Best Time To Buy Fixed Asset Management Software

3 Reasons Why It’s The Best Time To Buy Fixed Asset Management Software

Fixed asset management software improves your operations by giving you more time, money, and automation. As you’ll be able to use a fixed asset management system to monitor, log, and track your assets, you’ll be able to use it to reduce operational costs and time.

There has never been a better time to purchase fixed asset management software as these systems have grown to suit your business’ needs and more. Even with the needs created by remote working, you’ll be able to use an effective asset tracking system to optimise your business.

lose fewer assets with fixed asset management software


Why There Has Never Been A Better Time To Purchase Fixed Asset Management Software

With the integration of new features, functionality, and the rate fixed asset management software has grown at, you can now be confident that investing in fixed asset management will provide you with a substantial ROI.

Your business’ needs will be ever-changing, especially due to the shifting requirements thrown up by remote working. This is why it’s a great time to purchase, as you’ll be able to build a scalable and future-proof system quickly.

Your fixed asset management software will grow as your business does, with no limits on functionality or your business’ abilities. Therefore, we’ve written three of the many reasons why there’s never been a better time to purchase fixed asset management software.


Effective Asset Tagging Functionality

First of all, you’ll be able to use asset tagging technologies to speed up interactions with assets. From maintenance operations to financial undertakings to auditing to location tracking, asset tagging allows you to save time and cut costs.

Your fixed assets will be tagged with a physical asset tag. This will then link your physical asset to an online, digital copy. Every time you scan an asset’s tag, the last seen location will update and the asset’s profile will open.

Now, you’ll also be able to combine tagging technologies in your fixed asset management software. So, you’ll be able to automate your asset tracking operations with fixed RFID asset management and automatically track where assets are no matter where they are with GPS asset tracking.


Works From Anywhere: Track Equipment Remotely

With the new challenges and needs your business is facing, you’ll need to be able to use fixed asset management software remotely and be able to interact with your colleagues.

This is why it’s the best time to purchase fixed asset management software as it is now shareable and scalable. This means that each of your colleagues can have access to their assets on your asset tracking system.

Then, you can verify that everyone has what they need to perform their duties and if there’s an issue, your colleagues will be able to report it themselves in a speedy scanning based system.

As you can use asset tags, location tracking is also automated, giving you the ability to view exactly who has which fixed assets and how they’re being interacted with.


Run Automated Reports For Accounts, Tax, And Insurance Purposes

Finally, as well as automating maintenance and inspection operations, you’ll also be able to automate the financial side of things. As assets have unique profiles, you can add any data you need to them.

So, not only will you be able to mitigate the risks of ghost and zombie assets by logging all of your assets onto one system, but you can also track data on an asset level.

This means that you’ll be able to track depreciation data against individual assets or in bulk, for example, and run effective audits on your equipment.

To find out more about how fixed asset management software can benefit you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Fixed Asset Management Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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How To Use Your Fixed Asset Register

How To Use Your Fixed Asset Register

Your fixed asset register will have many helpful uses. You’ll be able to use your fixed asset register to improve the amount of control you have over your assets, saving you time and money.

All of your fixed assets will be logged onto your fixed asset register. Each asset will have a unique digital profile where you’ll be able to add data, such as maintenance dates, against the asset itself. This data will then be reflected on your fixed asset register automatically.

Overall, you get more control and visibility, as you’ll be able to reduce the risk of ghost and zombie assets and verify which assets you own and which ones you need to purchase.

 

Track Maintenance And Routine Operations

First of all, you’ll be able to use your fixed asset register to streamline existing maintenance operations. As you’ll be able to run and customise reports, you’ll be able to view which assets have had maintenance recently and which assets need it.

This way, you’ll be able to reduce asset downtime with ease. Simply use reminders or report issues on your assets and this will be reflected in your reporting.

issues management software

Then, your maintenance team will be able to see which assets have issues and where they are, ready to streamline a fix or improve pre-emptive maintenance procedures.

 

Export Your Fixed Asset Register For Insurance And Accounting Purposes

You can also export your fixed asset register for insurance and accounting purposes. If you make use of auditing features, too, you’ll be able to keep an up to date record of where your assets are and prove that they’re accounted for.

audit your assets with itemit

As you can now prove ownership and responsible use with ease, your fixed asset register will be viable for insurance companies to use to quote you and, if something goes wrong, as evidence.

In the same vein, you can also use your fixed asset register for accounting and tax operations, proving ownership of assets and their value. This means that you get accurate tax breaks and don’t miss out on anything by over or under-reporting your asset-related finances.

Improve Your Asset Management Operations

Finally, as your fixed asset register will reflect all of the changes your assets have been through, you’ll be able to use your fixed asset register to monitor your assets’ lifecycles.

This gives you a clear view of where assets have been and who has been interacting with them, immediately showing any gaps. For example, it will be visible if an asset has been used by multiple people and, therefore, if you need to purchase another of that fixed asset. Conversely, you’ll see the assets that are under-utilised and be able to rectify this.

Overall, an automated fixed asset register shows you all of the information you need to make better business-focused decisions and, therefore, save time and money as you go.

To find out more about how itemit’s fixed asset register software can help your business, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial!

 

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Try Our Fixed Asset Register Software Today

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