Asset Tracking Software UK | QR, RFID & GPS

Every asset gets a unique QR code or barcode, scannable in under a second with any smartphone camera. itemit supports unlimited QR scanning with no per-scan fees, making it practical for teams of any size. For assets on the move, pair itemit with compatible GPS trackers to view real-time location on an interactive map. Whether you need to locate a company vehicle across town or verify a tool is still on-site, GPS integration gives you the visibility that static spreadsheets can never provide. Pre-printed waterproof QR tags are available directly from the itemit shop, or generate and print your own for pennies each.

For organisations that need to audit hundreds or thousands of assets in minutes rather than hours, itemit's RFID integration is a game-changer. Use your smartphone with a compatible mobile RFID reader to scan multiple tagged assets simultaneously without line-of-sight. Simply walk through a room and itemit logs every asset detected. For warehouse-scale operations, itemit supports dedicated handheld RFID readers that can capture 200+ assets per minute. RFID tags are ideal for high-value equipment rooms, server racks, PPE stores, and any environment where manual scanning creates a bottleneck. Combined with itemit's automatic discrepancy reports, RFID audits become a routine process rather than a quarterly ordeal.

itemit's check-out system gives every asset a clear chain of custody, so you always know who has it, when they took it, and when it's due back. Overdue alerts fire automatically, eliminating the awkward chasing emails. The Advanced Bookings module takes this further, allowing teams to reserve specific equipment in advance through a self-service portal. Production crews can pre-book camera kits for a shoot next Tuesday. Field engineers can reserve specialist tools before travelling to a remote site. With booking conflicts surfaced in real time, double-bookings become impossible and equipment utilisation rates increase significantly. Customers typically see a 30% improvement in asset utilisation within three months of deployment.

Replace your annual paper-based stocktake with mobile audits that your field team can run in minutes. Open the itemit app, select your location or category, and scan or tap your way through the asset list. Any asset not scanned is automatically flagged in a discrepancy report, with no manual cross-referencing required. itemit's offline mode means audits continue uninterrupted even in basements, warehouses, or remote sites with no signal. Data syncs the moment connectivity returns. Rapid cycle counting allows you to audit specific high-risk categories monthly instead of annually, catching ghost assets and losses before they escalate into write-offs. Finance teams consistently report audit times reduced by 70% or more.

Equipment that isn't maintained costs more to repair and creates compliance liability. itemit's maintenance module lets you schedule recurring safety inspections, PAT tests, calibration checks, and service intervals for every asset individually. When a deadline approaches, the system sends automated alerts to the responsible person, removing the need to rely on someone to remember. For organisations operating under PUWER, LOLER, or OSHA regulations, itemit generates compliance-ready service histories on demand. Track which assets passed their last inspection, which are overdue, and which have been taken out of service. Safety managers across the NHS, utilities, and construction sectors rely on this module to reduce compliance risk and avoid costly regulatory penalties.

No two organisations manage assets the same way. itemit's PowerUps system lets you extend the platform with additional capabilities tailored to your exact workflow, without expensive custom development. Add depreciation tracking, insurance management, document storage, custom QR label designs, and more. The reporting engine lets you build custom dashboards that surface the metrics your team actually cares about: utilisation rates, maintenance backlog, asset value by location, or check-out frequency by team. Export any report to CSV or Excel in seconds, or use the itemit REST API to push data directly into your ERP, finance system, or Power BI dashboard. Enterprise teams manage 500,000+ assets on the same platform that works for a 50-asset SME.