How to Use Fixed Asset Management Software

How to Use Fixed Asset Management Software

When you have fixed assets, it’s important to know as much as possible about them. This is were fixed asset management software comes in. 

With fixed asset management software, you can track your fixed asset inventory, managing things such as financial information, asset location, and asset usage information.

Essentially, fixed asset management software gives you the ability to cut costs and mitigate any lost time. For example, you’ll be able to track your maintenance, thus scheduling asset downtime more effectively and shortening the amount of time an asset can’t be used.

 

Why Do I Need Fixed Asset Tracking?

Fixed asset tracking saves you time, and it saves you money. When you have an inventory of your fixed assets, you’ll have plenty of data and information to save you money.

For one, a fixed asset inventory is incredibly important to have because this is usable in your business expenses. You’ll be able to leverage your inventory of fixed assets against your profits and, therefore, pay less tax.

As well as this, knowing what you own helps you avoid the risk of ghost assets and zombie assets. In other words, you’ll know what equipment you have, what you can use, and this equipment will be accounted for and visible in your fixed asset management software.

Overall, the visibility a fixed asset inventory gives you helps you make clearer decisions and helps you mitigate problems if and when things go missing.

 

How Do I Use Fixed Asset Management Software?

The process behind using fixed asset management software is incredibly simple. 

  1. Create your fixed asset register: The first step is to log your assets in your fixed asset management software. An import service is possible if you already have a fixed asset register. Effectively, what you’re doing here is creating digital doubles of your fixed assets.
  2. Tag your assets: The next step is to tag your fixed assets. You’ll likely use QR code asset tags, but you can also use GPS tags and RFID tags for some of your more expensive equipment.
  3. Link your equipment to your fixed asset register: Now, you’ll want to link your physical assets to their digital profile. To do this, all you need to do is scan the associated tags. Every time a tag is scanned, an asset’s last seen location is updated as well as the user who scanned the tag.

After this, you’ll be able to add a range of different information to your assets, meaning you’ll be able to track bookings, maintenance, locations, quantities, and more!

Tagging and Tracking with QR Code Asset Tags

To find out more about this, check out our blog about how to make a fixed asset register.

itemit’s fixed asset management software can help you do all of the above, and help you save time and money while you’re doing it.

To find out more about using itemit to create your fixed asset inventory, you can book a demo using the button below.

You can also contact the team at team@itemit.com, and you can fill in the form below to start your 14-day free trial of itemit.

Why not check out these blogs?

Why you Need Check In Check Out Software

How Equipment Maintenance Tracking Software Saves You Time

5 Reasons you Need IT Asset Management Software

Try Fixed Asset Management Software Today

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Why you Need Check In Check Out Software

Why you Need Check In Check Out Software

If you’re looking for ways to save time on your operations, check in check out software is just what you need. With check in check out software, you’ll be able to book equipment, check it out, and indicate to your colleagues where it is and who’s using it.

Time is money, so all of the time asset tracking with check in check out software saves you also saves you money, and allows you to have better control over your finances.

Equipment checkout software is shareable too, and you’ll be able to work with your colleagues and view which assets are available for use and when, allowing you to plan your time better.

 

Streamlined Bookings Features

With the use of QR code asset tags, booking equipment and checking it in and out is an instant process.

Each of your assets will have an online, digital profile. Asset tags are how you link these digital profiles to their physical counterparts. In other words, if you’re tracking a spanner, for example, the spanner will have an online profile. Whenever you scan the spanner’s asset tag, it will open this digital profile.

With equipment check in check out software, all you need to do is scan the asset’s tag, then either book the asset or check it out. It’s this speedy!

bookings and check in check out

Whenever you check an asset out, as check in check out software is cloud-based, this change will be visible to your entire team. This means that everyone will know when the asset is booked out for and can plan their time with more clarity. As double bookings aren’t permitted, you’ll get full visibility over asset availability.

Bespoke Reporting and Export Functions

The ability to report on bookings and check outs is helpful for any industry, from construction to healthcare, to anyone performing IT asset management.

These reports show you the specifics about who has been checking assets out, how long these assets have been checked out for, and which assets are more frequently checked out.

Knowing this data helps your business make better-informed decisions when it comes to equipment use, purchase, and decommissioning, as you’ll be able to see the trends and specifics behind equipment use.

Using Check In Check Out Software In Your Business

The ability to book and check assets in and out helps across the board. You’ll be able to:

  • Schedule maintenance and downtime more effectively
  • View which assets are and aren’t available
  • See which assets are frequently used so you can purchase more, should you need to
  • Create bookings for equipment that is rented out 

With additional control and visibility over your assets, you’ll be able to save a lot of time and money.

To find out more about how itemit can save you time and money, you can start a demo with the team by clicking the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial of our check in check out software.

 

Why not check out these blogs?

How Equipment Maintenance Tracking Software Saves You Time

5 Reasons you Need IT Asset Management Software

Differences Between Asset Tags: How to choose the best type for you

Find Out More About Check In Check Out Software

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

How Equipment Maintenance Tracking Software Saves You Time

How Equipment Maintenance Tracking Software Saves You Time

Having an effective equipment maintenance tracking software can save you a lot of time, and therefore, a lot of money.

With equipment maintenance tracking, you’ll be able to report, schedule, monitor, and fix any asset maintenance that is required with much greater ease.

Overall, this will save you a lot of time as all of your maintenance will be on a single system, ready to view, edit, and use. 

 

Schedule your Equipment Maintenance

The first way you’ll be able to track your equipment maintenance is with a variety of scheduling features. 

With these features in your equipment maintenance tracking software, you’ll be able to:

  • Schedule repeating reminders for routine and pre-emptive maintenance
  • Set notifications for when maintenance is due
  • Book equipment for downtime
  • Check equipment out to show your team that it’s unavailable
  • And more!

There are two main ways you can do these, and the first is by setting reminders. Reminders are customisable, and you can set them to repeat. So, for example, if you need to calibrate an asset every six months, you can add this as a repeating reminder so that you get notified every six months.

Then, when the reminder is due, you’ll get an email and a notification on your phone reminding you to perform necessary calibrations, maintenance, PAT tests, anything!

The second way is with equipment bookings and checkout features. If you know an asset is due maintenance in advance, you’ll be able to book the asset out for the duration that the maintenance is required.

When it’s time to perform the maintenance, you’ll be able to check the equipment out, so that everyone knows that it is undergoing downtime. This speeds things up as people can plan their time better with the knowledge of what is and isn’t available, and by speeding up maintenance, mitigating lost costs from asset downtime.

bookings and check in check out

Report Issues Instantly

Using an issues management system in your equipment maintenance tracking software means that required maintenance is reported, seen, and rectified sooner.

Reporting an issue is simple. All it takes is a scan of a QR code asset tag attached to the equipment, then the issue can be typed up and sent off.

When this happens, you and your maintenance team will be notified, and the issue will be visible against the broken equipment itself. What this means in practice is that all you have to do is open up your equipment maintenance tracking software, click on the issue, and view which asset is broken, where it is, and what needs to be fixed.

Tracking maintenance with public profiles

Share your Equipment Maintenance Tracking Software

Another way you can save time with your equipment maintenance tracking software is with the amount of shareability it comes with.

The more people you share your software with, the less time individuals need to spend on rectifying, logging, and viewing issues. 

You’ll be able to set user permissions so that sensitive information remains hidden. Also, when your whole team can see which assets are unavailable, and when other assets will become unavailable for maintenance, everyone can be more time-effective.

To find out more about how itemit’s equipment maintenance tracking software can help save you time and money, you can book a demo with the button below.

You can also contact us at team@itemit.com or over the phone at +441223 421611. Or, fill in the form below to start your 14-day free trial of the software.

 

Why not check out these blogs?

5 Reasons you Need IT Asset Management Software

Differences Between Asset Tags: How to choose the best type for you

Everything you Need to Know About Asset Tracking Software

Sign Up For Better Equipment Maintenance Tracking

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

5 Reasons Why you Need IT Asset Management Software

5 Reasons Why you Need IT Asset Management Software

Your business needs IT asset management software. Being able to see what you own, monitor maintenance, and keep a register of your assets provides a brilliant opportunity to cut costs and save time.

How does it work? You’ll create digital profiles of your assets, which you’ll then be able to track and manage. With the use of QR code asset tags, you can link physical assets to these digital profiles.

 

equipment asset management software and ITAM

 

Every scan of a QR code asset tag opens up the corresponding asset’s profile, ready for maintenance to be logged or for a booking to be completed. Each scan also updates an asset’s last seen location and the user who scanned it, showing you where assets have been.

So, why do you need IT asset management software? Find out more below.

 

1. Asset Tracking Shows You What You Own

Having a full IT asset register shows you what you own. When it comes to writing up expenses and leveraging assets against profits, therefore, you’ll simply be able to export your IT asset register and transfer it to your finances.

This helps with tax breaks and ensures that you avoid fines by mitigating the risk of ghost assets and zombie assets.

Also, knowing what you own shows you what you do and don’t need to purchase, saving you money with the clear control that you gain.

 

2. IT Asset Management Software Saves You Time

Knowing where everything is speeds up asset retrieval. For example, if somebody needs a laptop, you’ll be able to check your IT asset management software to see where it is to collect it faster.

Also, every scan of a QR code asset tag speeds up adding information to your assets. Therefore, if you need to log maintenance, all you need to do is scan the tag and report this issue.

issues management software

This information updates in real-time, meaning the changes will be reflected on your app and your web portal for your users to see.

3. Save Money With An IT Asset Register

Having a clearer view of asset information saves you money. You’ll be able to save petrol on asset retrieval, as well as optimise your operations.

Time is money, so saving time with IT asset management software also saves you money. But, losing fewer assets and creating more automation in your business also provides a high ROI.

The ability to see that everyone has what they need to work and that your assets are performing well saves money while also generating more revenue.

4. Make Onboarding Simple

When you’re onboarding new staff, you’ll be able to use an assignee feature to link assets to individuals. This way, you create an audit trail of who is using which assets.

Everyone needs a laptop to work, so being able to assign your business assets to individuals helps you verify that everyone has what they need.

Assigning assets to your colleagues

Overall, this allows you to have more control over your assets and more visibility over what’s going on within your business.

 

5. Use The Data For Better Business Decisions

All of this information is viewable and exportable in customisable reports. What this means is that you’ll be able to run a report on which IT assets require PAT tests, for example.

Customisable and streamlined reports show you how assets are behaving, and which require work to be done on them. This gives you more time and freedom to plan ahead, showing you which assets will require downtime, and which should be replaced.

If you want to learn more about itemit’s IT asset management software, you can book a demo using the button below.

You can also speak to the team by emailing team@itemit.com or by phoning us on 01223 421611. Or, fill in the form below to start your 14-day free trial!

 

Why not check out these blogs?

Differences Between Asset Tags: How to choose the best type for you

Everything you Need to Know About Asset Tracking Software

The Importance of Construction Equipment Tracking

 

Start Using IT Asset Management Software Now!

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

Differences Between Asset Tags: How to choose the best type for you

Differences between Asset Tags_ How to choose the best type for you

 

It’s crucial to know the differences between different types of asset tags. Asset tags can give you a range of different functionalities to make tracking and managing your assets streamlined and automated.

You may have already heard of QR code or barcode tagging, but there’s a full range of other types of asset tags which can help you save time and money.

 

QR Code Asset Tags

QR code asset tags are the most common type, as they’re inexpensive, customisable, and hold a lot of data.

With QR code asset labels you’ll:

  • Stick the tag on
  • Link it to a digital asset profile
  • Scan the tag to open this profile

Every time you scan an asset’s tag, the asset’s last seen location will update, as well as the user who scanned it. This saves you a lot of time, as you can create a location-based audit, as well as speeding up edits to asset information.

You’ll also be able to customise the material. So, for heavy-duty equipment and tools tracking, you’ll be able to use metal tags for assets that go through more wear and tear.

 

Tagging and Tracking with QR Code Asset Tags

Barcode Asset Tracking

Barcodes are a similar option to QR code asset tags. Every scan will also update an asset’s last seen location, but the problem is that not all barcodes are unique.

As barcodes are often used for pricing information, it’s not as simple as using a pre-existing barcode, and you may eventually need to purchase asset tags anyway.

Barcodes are also customisable and are also inexpensive, so are still a viable option for your asset tracking processes. Also, barcodes are ubiquitous, and so in some cases, are easier to implement.

If you want to learn more about whether QR code asset labels or barcodes are better for asset tracking, you can read our blog on it QR Codes Vs. Barcodes.

RFID Asset Tags

RFID asset labels are helpful when in situations where you can’t scan a tag using line of sight, as you can with a smartphone camera. So, if you’re tracking high-value assets and need the asset tag to be hidden, RFID asset tracking may be the best option for you.

You may even want to look at fixed RFID reader tracking, as this provides you with even more automation. Fixed RFID reader tracking allows your asset tracking software to pick up on asset movements with no manual input.

So, while you’ll still need to use a scanner for standard RFID tracking, with fixed RFID, you can put fixed RFID readers in tactical points in your property so that a full audit of asset locations is automated and easy.

Find out more about itemit’s fixed-RFID tracking functionality by clicking the button below.

 

GPS Asset Tracking

GPS asset tracking is the most automated option. With GPS tags, all you need to do is tag an asset and monitor its movements. 

Your GPS tags will ping a location to your asset tracking software, which you’ll be able to view. This way, you can mitigate asset theft and ensure that all of your assets are where they need to be.

GPS tags also allow for geofencing, meaning that if an asset leaves a specific location, you’ll get an alert telling you that this has happened.

Find out more about itemit’s GPS tracking functionality by clicking the button below.

 

 

The best thing about itemit is that you can mix and match all of these types of asset tags, depending on your individual needs.

Therefore, you’ll be able to use GPS tags for bulkier, more expensive assets, RFID tags for assets that can’t be scanned with your smartphone, and a combination of barcodes and QR codes for the rest.

To find out more about how itemit can save you time and money, you can book a demo by clicking the button below.

 

 

You can also contact us at team@itemit.com or fill in the form below to start your 14-day free trial of the software.

 

Or, you can check out these blogs:

Everything you Need to Know About Asset Tracking Software

The Importance of Construction Equipment Tracking

How To Use Asset Tagging and Management to Scale Your Business

 

Try Asset Tagging and Tracking Now!

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

Everything you Need to Know About Asset Tracking Software

Everything you Need to Know About Asset Tracking Software

Asset tracking software can provide you with an instant ROI from the time it saves you alone. Knowing where assets are, who’s using them, what they’re doing, and when they’re due for maintenance can optimise your business.

 

business asset tracking software

 

Equipment, from IT assets to tools to fixed assets, helps your business run smoothly. The ability to add any necessary information against these assets and view it helps you avoid problems, and helps you save money.

 

How Does Asset Tagging and Tracking Work?

In your asset tracking system, you’ll create a digital “double” of your asset. This is where you’ll add various information and start to collect data.

 

asset management system asset profile

 

Here, you can log locations, maintenance, finances, track costs, add comments, and more!

Then, you’ll tag the physical version of this asset. When it’s tagged, you’ll be able to scan this with your app to open its corresponding digital profile, ready to edit it.

In other words, if you notice that an asset is damaged, you’ll be able to scan the asset tag and report this for your maintenance team.

Every time an asset’s tag is scanned, its last-seen location will also update.

Who Needs Asset Tracking Software?

Any business can use asset tracking software!

As the core of tracking assets is gaining accountability and visibility over your operations, and as this visibility allows you to make better-informed decisions, asset tracking can help you scale and save money.

Here are a few of many industries that can leverage asset visibility to save time and money:

Construction Equipment Tracking

Commonly used in construction, equipment tracking prevents common problems such as equipment theft and loss

Equipment retrieval is also sped up, as you’ll know where your assets are for collection and use. 

Maintenance is managed, too, minimising asset downtime and keeping equipment running effectively.

Construction companies use equipment tracking to deliver projects on time and under budget, as well as for tracking rented out equipment and for invoicing purposes.

School Asset Management

Schools use asset management to track assets used to teach and to save money. 

It’s crucial that schools increase the longevity of an asset’s lifecycle, and asset management software helps with this.

Schools can track routine maintenance tests, such as PAT tests, to ensure assets are running properly. 

Knowing that assets are running effectively helps with budgetary needs, saving your school money and giving you more peace of mind that everything is well managed.

Healthcare Asset Tracking

With healthcare asset tracking, the requirements are a little different. It’s a fast-paced environment, so it’s crucial to have an asset tracking system that can keep up.

This is why functionality with fixed RFID readers is available, as it automates the required functionality asset tracking software provides.

All it takes is an asset moving from one room to another for this to be logged in an asset tracking system.

Business and Fixed Asset Tracking

When it comes to fixed asset tracking and IT asset management, you’ll be able to use asset tracking software to add a different range of information.

For example, you’ll be able to assign assets to new starters and unassign if they leave, giving you complete visibility over who is using what.

There’s also a lot of financial information you can add to your assets. So, you’ll be able to track depreciation, for example, to know when it’s most economical to replace assets.

High-Value Asset Management

Tracking high-value assets is essential to ensure they reach the correct destinations and that they’re handled with care and respect.

From vintage wines to paintings, you’ll be able to use asset tracking software to create a collection of your online assets.

Why not create an asset register, populated with information, so that when someone asks about your vintage, you need only scan the tag and read off the information?

When it comes to high-value asset tracking, QR codes and barcodes may not apply. As wine doesn’t move around as much and can be put on display, you’ll be able to tag the shelf associated with the wine.

However, with paintings, you’ll be able to consider RFID tracking. With this, you’ll be able to hide the RFID tag under the frame and not affect the value of the painting.

In fact, this is one of itemit’s existing implementations. To find out more about our nomination for this use case, you can do so by clicking the button below:

Church Asset Tracking

Churches can also track their assets as they move around a lot. So, if your assets are getting taken out into the community, you’ll be able to track and monitor these movements.

Ensure your assets are in the right place at the right time, ready for services, entertainment, and community outreach.

Also, you’ll be able to track your valuable assets, much like with high-value asset management, to ensure that your assets are safer and better protected.

 

NGO and Charity Asset Management

Charities can also save time and money by tracking and managing their assets. Using asset tracking software, charities and NGOs can ensure they have everything they need to help the community.

Knowing which assets a charity owns is essential, as it’s crucial to make sure these assets are used effectively and that their lifecycle is extended as much as possible.

itemit also provides a discount for charities to help them save that little bit extra, so, if you’re interested, hit the button below:

How Do I Save Money?

From the sheer amount of different applications and uses asset tracking has, you’ll start to save money right away.

Asset tracking software can also provide you with GPS tracking so that you can view asset location more frequently and more automatically than if you were scanning a tag.

All of the information and data you collect is then viewable and exportable in an effective reporting page. This is filterable, so you’ll be able to see which assets are on-site in no time, as well as export your fixed asset register for tax and compliance purposes.

Everything comes together in reports, and reports save you a lot of time, a lot of money, and a lot of hassle.

To find out more about how itemit’s asset tracking software can help your business, no matter the industry, you can book a demo with the team by clicking the button below:

Start Your 14-Day Free Trial Of Our Asset Tracking Software

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started