How to Get Organised with Hardware Asset Management

How to Get Organised with Hardware Asset Management

How to Get Organised with Hardware Asset Management

The term “Hardware” refers to a physical asset that a business may own. Here at itemit, we know how important it is for businesses to get their hardware assets organised. 

When every piece of hardware is organised there’s a real potential for a business to run efficiently. This is why using our hardware asset management software is crucial.


What is Hardware Asset Management?

Hardware asset management revolves around the organisation of your hardware. When assets such as these are organised users can have much more control over them. Managing hardware involves looking after it at every stage of its lifecycle.

The lifecycle of hardware assets is comprised of 6 stages:

  1. Request: The first stage refers to the need for hardware
  2. Fulfil: Once a request has been made for an asset it can be ordered and the order can be fulfilled
  3. Deploy: Every hardware asset can be used as and when required
  4. Monitor: Hardware assets need to be monitored for faults and damage
  5. Service: Hardware assets can be serviced regularly. This can help to increase its lifecycle. 
  6. Retire: The last stage refers to an asset that has reached the end of its lifecycle. This may be because it can no longer be repaired. Once an asset has reached this stage it is possible to put in a request for some new hardware. 

While the lifecycle of every asset may be more complicated than you realise, our hardware asset management software can make things easier. Thanks to the way that it works, our software can help businesses everywhere to deal with their hardware from the first to the last stage.

Business Asset Tracking


How To Get Organised

Getting organised is relatively easy when you use our asset management software. Our software has been specifically designed to take the hard work out of asset management. To get organised, users simply need to do the following:


Create An Asset Inventory

Creating an asset inventory involves users adding all of their hardware assets to itemit’s software. Users can add as many details about the assets as they wish. For example, it is possible to add the following details:

  • Name
  • Serial number 
  • Size 
  • Colour
  • Date of purchase
  • Price at purchase
  • Estimated current value
  • Estimated lifecycle 
  • Estimated resale price 
  • Insurance details
  • Warranty information
  • Maintenance reminders

Users can add as much information about every hardware asset as they wish. As soon as the desired information has been added, users can affix an RFID tag or QR code to the asset. The QR code, for example, can be assigned to the asset and used to track its location. Users can also track the asset’s use and maintenance status.


Assign Assets To Employees

Another feature of itemit’s hardware asset management software is that it can be assigned to employees. Management can ensure that every employee has the tools they need to complete their tasks. 

Should the assigning of assets not be required there is another feature that may prove useful. Users can check the assets in and out, should they wish to. When hardware assets are monitored this way it’s easier to see whether there are sufficient assets. It is also possible to see which employees have which assets. 

When an employee checks an asset out they are likely to look after it. As a result, hardware assets are less likely to become damaged, lost, or stolen. This potentially means that an asset’s lifecycle will automatically be extended.


Track The Location Of An Asset

Thanks to the way that itemit’s asset management software works, it’s possible to track assets. Users can see where their chosen assets are at all times. As long as a QR code or RFID tag has been attached to the asset in question, it can be tracked. 

This feature can prove to be wholly useful when an asset is used in multiple locations. It can help management to see where the assets are and if they have arrived at their destination. This feature also brings with it an extra layer of security. Assets are much less likely to get lost or stolen if they are tracked. As a result, businesses can potentially spend less money on replacement assets.


Organise Asset Into Asset Categories

Assets can be organised into specific categories. The categories can relate to the type of asset, location, frequency of use, or any other category. 

This feature can be highly useful when users need to search for a particular type of asset. Helping users to save time, once the required assets have been found they can be used as needed.


Organise Your Assets With itemit’s Hardware Asset Management Software

As you can see, it is possible to organise your assets. itemit’s asset management software makes it easy to organise assets. Find out just how well our hardware asset management software can work for you. Reach out to our helpful team today at team@itemit.com. Alternatively, you could fill in the form below to get started.

Hardware Asset Management

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How You Can Track Equipment Locations Using itemit

How You Can Track Equipment Locations Using itemit

How You Can Track Equipment Locations Using itemit

Your equipment is important to you, it’s important to your business. Knowing where your assets are and how they are behaving ensures your operations run smoothly and efficiently.  From PPE to cranes and skips, itemit simplifies your equipment tracking by offering you all the functionality you need from a single place. Find out how to use itemit to keep track of your equipment across every site and location 

 

Using Equipment Maintenance Tracking To Reduce Downtime


How To Track Your Equipment with itemit

itemit is a modern alternative to traditional asset tracking tools. Say goodbye to out-of-date and time-consuming spreadsheets. The itemit asset tracking system comprises an iOS and Android app, so your team on the ground have instant access to the information they need and a web portal for those back in the office to run advanced asset management reporting. To track your equipment using itemit, follow these quick guides:

If you’ve already added an asset you wish to tag to your online register then follow these steps using your mobile device…

  1. Open up the itemit mobile application. 
  2. Find the asset by tapping the search button or press ‘see all’ to view a list of your assets. 
  3. In your asset register, you’ll be able to see a list of tagged and untagged assets, as well assets that have been ‘seen today’ and ‘not seen today’.  
  4. When you have found the asset you’re looking for, tap on it to open up its asset profile. Inside the asset profile you can view all the information associated with the asset, including issues, reminders, locations, tags, attachments and related items. 
  5. To add a tag to the asset profile, open up the ‘tags’ section and tap the ‘add’ button. 
  6. After that your camera will open, simply hold your phone over the tag to scan it.
  7. When you see the confirmation window pop up, tap ‘OK’.

If you haven’t yet added an asset, follow these steps using your mobile device…

  1. Open up the itemit mobile application.
  2. Tap on the ‘scan’ button.
  3. After that your camera will open, simply hold your over the tag to scan it. 
  4. When prompted, tap on ‘create new item’. This allows you to create a new item in your online asset register that is automatically tagged.

Now that your item has been tagged and registered you can quickly identify it. If you have a tagged asset physically in front of you and want to view its profile simply scan the tag from the itemit app and you will be automatically taken to its online profile. Here, you can view and edit the asset’s properties and information. And since you scanned the asset, you’ll notice that the asset’s location has been automatically updated. This happens every time someone scans an asset’s tag.


Top itemit Features for Equipment Tracking

Tagging and tracking your assets has endless benefits, here are our top features to make the whole process a breeze. 


Check Equipment In & Out

itemit provides an easy and efficient way to check equipment in and out. With itemit you can see who has your equipment and where it is. Try our equipment checkout software to see just how simple it is.


Book Equipment in Advance

With itemit you can view equipment availability in real-time and book in advance. Reserve assets via a calendar to ensure no double bookings. Choose to control check outs from a central point or allow your team to check out equipment themselves.


Move Assets in Bulk

If you want to move multiple assets from one location to another you can do so with itemit’s bulk action function. It’s features like these that will save you considerable time and headspace when it comes to tracking your equipment.


itemit’s Equipment Tracking Software

Future-proof your asset tracking and choose itemit to ensure you only ever need one system. itemit is the only solution that will let you choose from an array of tracking options including QR codes, barcodes, GPS and RFID tags, so you can find the best solution for your needs. 

Find out more about how our equipment tracking software can take your business to the next level. Contact our friendly and helpful team today. You can reach them at team@itemit.com or you can sign up for our 14-day Free Trial to find out just how well itemit can work for you.

Equipment Location Tracking

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Forget Spreadsheets, Asset Tracking Software is All You Need

Forget Spreadsheets, Asset Tracking Software is All You Need

Forget Spreadsheets, Asset Tracking Software is All You Need

Spreadsheets can be good to use for a variety of reasons. However, they may not be offering you all that you need. Here at itemit, we understand that many businesses have become used to using spreadsheets. The trouble is that a spreadsheet can only do so much. You can add as many formulas as you wish, but every spreadsheet has its limitations. 

This is why more and more businesses are now using our asset tracking software. Our software is here to make your life easier so you no longer need to rely on old fashioned spreadsheets.


Use Asset Tracking Software

Our asset tracking software offers you far more than a spreadsheet can. There are many benefits that come with using our tracking software. Some of these benefits can be found below:

Asset Tracking Software - Spreadsheets


Assign Assets To Individuals

Assets can be signed to individuals as and when they are required. The benefit of this is that it’s possible to see who has which assets. A history of use can also be added, allowing management to see who had which assets and when. 

Whenever assets are assigned to individuals it’s likely that they will be looked after. This is a result of the individuals knowing they have a responsibility for the asset. They’re also aware that their name has been marked against the asset. As a result, they are likely to take more care of the assets. This, in turn, can result in fewer assets sustaining damage or being lost. The money that would have been spent replacing or repairing the assets can then be used elsewhere.


Track The Location Of Each Asset

One of the major benefits of itemit’s asset tracking software is the location tracking feature. While spreadsheets can tell you who has the asset, they cannot tell you exactly where it is. There may be an idea as to where the asset is, but the knowledge is limited. Thanks to the way that itemit’s tracking software works, it’s possible to see exactly where the assets are. 

When users log into itemit’s menu they can select the asset in question and see where it was last seen or currently is, depending on the method of tracking. It’s this that can help them to locate lost or stolen assets. In addition to this, users can also see whether the asset has arrived at its destination. This is not something that a spreadsheet can do. 

It can be so helpful to know where your assets are at all times. You can track non-fixed and fixed assets, should you wish to. You can print off reports, see who last used the asset, or if there are any issues with it. This is not something that a spreadsheet can offer you.


Schedule Dates With Reminders

Our software can help you to remember important dates. It is possible to set reminders and receive a notification. The notification can be set to alert on the important day in question or a few days or weeks beforehand. 

The ability to schedule dates with reminders allows users to understand:

  • When assets need to undergo maintenance
  • When assets may need to be replaced
  • When reports need to be collected
  • When senior management is visiting
  • When health and safety training needs to be undertaken
  • And so much more. 

While it’s possible to add important dates to spreadsheets, the use is limited. No reminder will be given the next time someone logs into the spreadsheet. Rather, they will have to scour the spreadsheet to make sure they have not missed the important dates. 

Here is where using itemit’s software can help. Users will receive a notification of an event at the time requested. As a result, they are unlikely to miss the date and ensure tasks are completed on time.


Forget Spreadsheets, Use Itemit’s Asset Tracking Software

Forget using spreadsheets, use tracking software that works. Don’t risk losing all of your information at the touch of a button. Let our software do all of the hard work for you. Spreadsheets can be ideal for a small amount of time. However, at the click of a button, it is possible to enter incorrect information or wipe the spreadsheet entirely. 

Thanks to the way that our asset tracking software works, you can rely on it. Use our software to keep you up to date with reminders, to help you track your assets, and to help you assign assets. There is so much that our tracking software can do for you. 

Find out just how well our software can work for you by contacting a member of our team. Every member of our team is here to help you. You can reach them at team@itemit.com

Alternatively, you may want to start using our tracking software as soon as possible. You can do this by filling in the form below and getting started.

Asset Tracking

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Start your free 14-day trial now

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How to Track Assets Using GPS trackers

How to Track Assets Using GPS trackers

How to Track Assets Using GPS trackers

Global position system trackers, more commonly known as GPS trackers, have become an increasingly popular way for businesses to track their assets. That’s because GPS trackers are simple and easy to use devices that provide users with fantastic insight into the real-time location of their assets. Plus, GPS trackers also operate as an effective theft deterrent. A global GPS tracking device is a piece of technology that sends a signal to a single contact point. In this case, most often a satellite. Businesses can use trackers to ensure the continued maintenance of assets. Read on to discover exactly how to use GPS trackers to track your assets.


How to Use GPS Trackers

Fitting a GPS tracker to your asset is as simple as attaching the tracking device to the asset itself or to fleet vehicles. GPS trackers work in such a way that there is no need to manually check the asset’s location, the trackers automatically update the asset location without a user needing to scan a tag or click a button. 

Follow this simple guide to add a GPS tracker to your personalised itemit web portal: 

  1. Select an asset you wish to track with a GPS tracker
  2. Open up its asset profile
  3. Next, head to the ‘Tags’ section and press the ‘+’ button
  4. Type in your tracker’s IMEI number (this is found above your tracker’s barcode)
  5. Hit ‘Save’

It’s as simple as that. Now your GPS tracker will automatically update the asset’s last-seen location every time it sends an update and will notify you about the time at which the last update was taken. Now you can see where you asset on the purpose-built map and also see a record of the journey it’s taken. With the itemit application, you can even view and monitor the tracker’s battery level too. 


The Benefits of GPS Tracking

From heavy-duty cranes and bulldozers to delivery vans and hire cars, GPS trackers can also provide useful metrics such as speed, distance, time, route, and GPS coordinates. GPS trackers are an obvious hit with delivery companies since they can be used to trace the delivery vans and real-time data, aiding on-time deliveries. The use of a GPS tracker provides extra protection and peace of mind and, as a result many insurers offer a discounted rate where these systems are installed. Where extremely valuable cargo is carried, motor vehicle tracking systems ensure the safe delivery of the cargo. This helps managers understand the performance of workers using all types of vehicles. Car and fleet GPS tracking are mostly “live” systems where one can follow routes. You can even track driver performance with the vehicle by including reports on harsh braking or turning, speeding offences and visiting a specific out-of-bound zone. 

Thanks to the accuracy of satellite technology, GPS trackers show a global vantage point of trackable assets. This aids businesses in monitoring tool use, which in turn helps them maximise usage. In practice, GPS asset tracking uncovers unused tools or those left in an incorrect location. With this level of insight, managers can make better decisions on where tools or equipment should move to.


itemit’s GPS trackers

GPS trackers are highly useful and adaptable pieces of kit that can be used to track a range of assets. itemit’s GPS trackers seamlessly integrate with our application so you can view and track the real-time location of your assets with ease. Plus, with itemit you can mix and match different tracking technologies, such as RFID tracking, and utilise them from one system, allowing you to enjoy the best of both worlds. It’s time to automate your asset tracking with itemit’s GPS trackers. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

GPS Asset Tracking

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Start your free 14-day trial now

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How to Enhance Visibility Over Your Businesses Tools

How to Enhance Visibility Over Your Businesses Tools

How to Enhance Visibility Over Your Businesses Tools

Ensuring that you know where your tools are at all times is vital. Should a tool go missing it can prove costly to replace it. The good news is that here at itemit we have a solution for you. Our construction tool tracking software allows you to track all of your tools all day, every day. What this means is that your visibility is enhanced. You can feel more confident about using your tools at multiple sites. 

Here’s how you can enhance the visibility of your business tools using our tool tracking software:


Create An Inventory Of Your Tools

One of the first steps to enhancing visibility is by creating an inventory. When you do, you can see which tools you have, and which tools you potentially need more of. An inventory that’s stored on paper or a spreadsheet, however, can only do so much. When you use itemit’s construction tool tracking that’s when you start to see where your tools are and what condition they’re in. 

Users of itemit’s software simply need to enter all of the tools into the software. This can be achieved via a desktop site or mobile app. As soon as a tool has been added, it’s possible to input a lot of detail about it. Users can add a wide range of detail about every tool such as:

  • The tool’s name and serial number 
  • Date and price of purchase 
  • Current estimated value
  • Current estimated resale value
  • Estimated lifespan 
  • Insurance and warranty information
  • Photographs for easy identification 
  • Notes for future users
  • Maintenance schedule 
  • Current user 
  • User history
  • The tool’s current location
  • And so much more

As soon as an inventory has been created a huge amount of data will be created for each tool. This data can prove to be very useful to those who wish to track their tools all day, every day.

Business Asset Tracking


Location Tracking

One of the major benefits of using construction tool tracking software is the location data it provides. Users can see where each of their tools is at any given moment. As long as the tools in question have a QR code or RFID tag attached they can be tracked. The tag needs to be scanned so that data about a tool can be added to the software. 

From the moment the QR code is scanned it is possible to start tracking the tool’s location. It’s this that can enhance visibility, ensuring users know where the tool is at all times. Simply by logging into itemit’s software it’s possible to see the tool’s last-known location which is recorded upon each scan. 

This feature can prove to be hugely beneficial when tools are sent to multiple locations. It can potentially help with security as users of the tools will know they are being tracked. Additionally, should a tool get left at a specific site, it’s possible to see where it is. This makes retrieval of the tool relatively easy.


The Value of Your Tools

Another benefit of using itemit’s construction tool tracking software is it can help you to understand the value of your tools. When the estimated current value of each tool has been added, it’s possible to see how much value they have. 

Knowing the overall value of your tools can prove to be hugely beneficial. It can help businesses to understand whether they are moving in the right direction. Additionally, users can see where more tools are needed. This allows business owners to make clearer decisions about their budgets and spending. With this information, construction businesses can potentially move in the right direction. 

The ability to update records using bulk actions ensures that having multiple numbers of the same tools means updating is easy. Users will no longer need to access every single tool in the menu. They can simply choose to update their records with ease, saving a lot of time.


Use itemit’s Construction Tool Tracking Software

itemit’s construction tool tracking exists to help businesses enhance visibility. Thanks to the way that the software works, it’s easier than ever to track many different aspects of your tools. Not only is this very convenient but it can save a lot of time. Users can simply update the software with the required information and get on with their day. It’s no wonder that more and more businesses are now using itemit to help them enhance the visibility of their business tools. 

Why not find out just how well itemit’s construction tool tracking can work for you? Reach out to our friendly and helpful team today. You can contact them at team@itemit.com. Alternatively, you could choose to opt for our 14-day free trial so you can have a real hands-on experience of just how well our software works. Fill in the form below to get started.

Construction Tool Tracking

Choose a better way to track your assets

Start your free 14-day trial now

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You're in great company

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5 Steps To Ensure You Get The Most Out of Asset Tracking Software

5 Steps To Ensure You Get The Most Out of Asset Tracking Software

5 Steps To Ensure You Get The Most Out of Asset Tracking Software

So, you’ve heard all about asset tracking software and how great it can be for your business but unsure where to start? Read on to discover how to get the most out of asset tracking software.
asset tracking software uk


Getting The Most Out of Asset Tracking Software


1. Determine What You Need to Track

The joy of asset tracking software is that you can track more or less anything these days. From physical assets to software licences, you can keep tabs on everything your business owns but the question is, should you? Determining what you need to track for your business ensures you’re getting the most out of your asset tracking software. Decide which assets you want to gather data on and what data you want to gather. If your company has multiple moving assets spread across various sites the real-time location data is vital. Equally, if you depend on a lot of machinery then runtimes and downtimes will be a key statistic to help you utilise your inventory.


2. Get to Know Your Business Needs

Asset tracking software is a very powerful tool when you know what to do with it. Each business is unique with its own individual needs and requirements that should be considered when utilising an asset tracking system. If your company operates mainly stationary equipment in a single location, tracking GPS coordinates is not especially useful. Instead, you might be more interested in tracking the usage and work orders concerning your machines. On the other hand, if you are operating a fleet of vehicles, tracking their location becomes a lot more interesting. Before you take steps to improve your equipment tracking, make sure you know exactly where your company’s priorities lie and what data you want to track in the future.


3. Identify Your Critical Equipment

An asset’s importance can be based on a number of factors, including its sensitivity, criticality, value, or the compliance requirements placed upon it. But a key indicator of a critical asset is if it is vital to your business’ operations or the service it provides. These assets should be your priority in asset tracking and management because, without them, your business ceases to function. It’s important to begin by identifying your critical assets as everything else will follow on from there. Once you know which equipment you cannot live without, you can start by gathering important data that will help you with maintaining your most precious pieces of kit.


4. Equip Your Team With the Right Tools and Knowledge

Asset tracking software is only as good as the people who use it. This means it is essential that you equip your team with the right tools and knowledge so they can use the software to its full potential. Make sure your team has the appropriate tag readers so they can quickly scan assets. To make sure that all employees are on the same page, you have to define responsibilities and make sure all workers know how to operate the software.


5. Understand Asset Depreciation

Asset depreciation is an inevitable part of almost every asset’s life. Asset tracking software can help you to make sure your assets stay in good working order for as long as possible with regular repair reminders and automated maintenance schedules, but eventually your assets are going to bite the dust. That doesn’t mean you can’t approach this asset life cycle phase logically and strategically though. By storing and analysing all the information associated with an asset over its lifetime you can better calculate the associated costs of maintenance and acquisition. If you use the capabilities of asset tracking software wisely you can greatly minimise the costs associated with maintenance and depreciation. Utilising the gathered data you can estimate whether it is more beneficial to repair an existing asset, invest in a new one, or retire that bit of kit altogether.


itemit’s Asset Tracking Software

Make your asset tracking software work for you. Our asset tracking software is scalable, transparent, and efficient. With a fully-equipped suite of helpful features, from equipment check-in and check-out functionality to bulk actions, you can seamlessly update and improve your current processes. With asset tracking software you’ll save time and money. Plus, you’ll finally be able to move away from those dreaded spreadsheets. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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