7 Sectors That Benefit Most from Asset Tracking Software

7 Sectors That Benefit Most from Asset Tracking Software

 

Asset tracking software has proven to be effective in offering organisations an accurate solution when it comes to controlling and overseeing their resources, equipment, tools, properties and assets.

Establishments across multiple industries have recognised the advantages of acquiring an asset tracking app to gain full visibility over every asset-related activity. They’ve also turned to these platforms to make well-rounded decisions regarding their resources. 

According to Research and Markets, the global asset tracking app market is expected to grow by $2.4 billion by 2025, with a 15.1% compound growth.

The best asset management software relieves organisations from the brunt they need to bear in monitoring and managing their resources and protecting their ventures from credibility damage and financial loss. It presents them with certainty; thus, allowing them to make significant choices that are geared towards growth. 

So which sectors gain the most from utilising an asset tracking database? Check our list below to find out. 

 

1. Manufacturing

The engineered functions and perceptive interface of an asset tracking software make the possibilities for resource management limitless. 

While there are a lot of sectors that benefit from such platforms, the manufacturing industry is one of the fields that gains the most. For instance, prominent wineries and vineyards maximise the best asset management software by attaching a Barcode or applying an RFID Tag to their wine barrels to organise their cellars effectively and to ensure that their supply chain runs smoothly. 

Meanwhile, other large-scale ventures use an asset tracking database to keep an eye on various resources such as shipping containers that are located across the world. Another good example would be an industrial gas supplier using the platform to check the status of their gas containers by location and generating a report from it. 

Apart from the solid database an asset tracking software offers, companies can configure other functions such as information perception and information collection without the need for programming skills, guaranteeing successful display and gathering of relevant data.

Basically, for manufacturers, an asset tracking database is a dream come true, since it lets them virtually trace anything pertinent to their business. 

 

2. Rental services 

Equipment hire businesses operate differently from their regular retail peers. While most traditional merchants market an item and terminate its lifecycle the moment it’s bought, equipment hire enterprises sell usage of the item for a period of time and retrieve the loaned apparatus once the fixed time is up.

Because of this, having an asset tracking app has become the backbone of any successful rental-based company. Examples of these ventures include large equipment rentals such as businesses that let out bulldozers, excavators, backhoes, forklifts and cranes. They also include organisations that lend small tools such as hammers, saws, drilling machines and ladders, which need tool tracking software for construction. And even audiovisual equipment rental establishments that supply microphones, cameras and recorders. 

These enterprises depend on the capabilities of these platforms to cater to their unique business needs. In these systems, items are catalogued in an asset tracking database, rental reservations are registered and booked, and the condition of equipment is taken care of with scheduled checks and maintenance. It covers all essential touchpoints in equipment hire, from apparatus acquisition to customer interaction to scheduled pickup and servicing. 

With the best asset management software, rental-based organisations are more likely to accomplish operational success. 

 

3. Health 

Systematic healthcare provision is vital to all societies; however, budget constraints and sparse resources can often hinder healthcare establishments from reaching full productivity.

Huge quantities of costly operational equipment have a tendency to be misplaced or lost due to unorganised systems that are set up as they transfer from one hospital to another. These incidents not only cost more money but also put patients’ lives at risk. Porter costs are also increased as replacements are requested. These hurdles can be dodged with the best asset management software that supplies the precise real-time location of all marked assets. 

Besides tracking equipment, healthcare institutions can use asset tracking software for patient welfare. High-risk patients require regular monitoring, and the lofty demand for manpower places a tiresome yoke on both hospital staff and budget. 

To resolve this, hospitals and clinics can construct patient profiles to cater to patient needs. Patient information can be persistently examined to generate insights on behaviour and inclination. Medical staff can also be monitored for their own security and well-being by providing them with devices that are equipped with your platform. 

An asset tracking system, therefore, transforms the way healthcare establishments track resources in real-time. 

 

4. Military

From electronic devices to high-grade weapons to robotics to safety apparatus, an asset register can be a complete solution for resource management in the military. Worldwide, army, navy, airforce and special operations use these reliable tools to make sure that they don’t overlook any valuable asset. 

Most asset tracking databases are compatible with multiple tagging technologies and offer functions such as QR, Barcodes, and RFID technologies. When it comes to the asset management market, RFID-based solutions are emerging as a top trend, as per Report Linker’s Asset Tracking Market study. In the context of tracking assets and equipment linked to ensuring the safety and protection of a nation, then its forces must apply only the latest and most effective techniques. 

 

5. Information Technology

Juggling information technology tasks are costly and complicated. An asset tracking database alleviates this by supplying a single repository to house all data connected to both hardware and software as well as additional inventory under the IT umbrella. This means computers, apparatus, applications and gadgets used for networking. 

Usually, an asset tracking database is targeted for overseeing inventory, which spans a business’ complete networking and technological services. More developed platforms provide automation to handle assets more firmly and to organise essential data for reporting and resolution. 

Although most platforms offer simple tools, the best asset management software integrates with other platforms to streamline the entire tracking process. It allows IT managers to monitor one to million pieces of mechanical resources anywhere and infuse this information with servers, networks and maintenance when needed so that troubleshooting is conducted swiftly and smoothly. 

 

6. Corporate 

From small startups to large enterprises, an asset tracking app can oversee any company’s resources through a centralised system that stores precise assets details. These pieces of software can aid organisations in monitoring their assets’ complete lifecycles, beginning from the minute they are registered in the system to all the encountered transfers, adjustments and changes and until their eventual disposal. 

Having asset tracking software is ideal for enterprises with a huge amount of assets and multiple branches and offices. It’s also recommended for companies that are looking to scale since these platforms are tried and tested when it comes to meeting business needs both in the present and in the future. 

The best asset management software is established on well-grounded infrastructure, is flexible, and is designed with optimisation in mind. It can also be configured to accommodate importing and exporting solutions as well as specific inventory and security roles.

 

corporate events asset tracking software

 

7. Property and facilities 

Some ventures focus on letting out places such as communal outdoor areas, function rooms, conference halls and open green spaces, to name a few. With an asset tracking solution, these companies can keep an accurate inventory of their property and facilities according to geographical location, condition or other attributes. 

Additionally, they also connect them to cost departments and groups to monitor ownership and reinforce financial reportage. In terms of monitoring condition and status, they use the asset tracking app to oversee the condition of their facilities, arrange warranties as well as schedule inspection and maintenance with the appropriate personnel. They can also use the platform’s insights to supply operations visibility to both clients and management. 

 

The best tools for the best business

So now you’ve seen how helpful an asset tracking app can be even though we haven’t listed all sectors that gain enormous advantages from these platforms Suffice to say that an asset management software can give you in-depth visibility on all resource-related matters in your company, boosting your efficiency and bringing the bang for your buck.

Looking for more tools besides an asset tracking software to help you in your business during the pandemic? Check out these 15 ways to improve remote working.

Start Benefitting From Asset Tracking Software Now!

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

How to Optimise Your UK Asset Tracking System Usage

How to Optimise Your UK Asset Tracking System Usage

There are many ways you can get the most out of your UK asset tracking system. From tracking asset location to monitoring and managing maintenance, using asset tracking software can save you more time and more money if you’re getting the best out of it.

So, how do you get the most out of your UK asset tracking system? From leveraging features to making the most out of support, we have all the answers.

 

Use QR Code Asset Tags and Record Asset Location

First of all, you’ll want to use asset tags on your tools, equipment, and fixed assets. Asset tags help you link your assets to their digital profiles, making any changes to your assets quick and easy to record.

With QR code asset tags, all you need to do is scan the tag, and the asset’s profile will appear, ready to be edited. 

Using itemit, every time you scan the asset’s tag or label, the location of that asset is automatically recorded. This makes tracking usage and an asset’s last seen location simple, speeding up asset retrieval and increasing accountability.

 

qr code asset tags

 

Make the Most Out of your UK Asset Tracking System’s Features

There may be many features your UK asset tracking system has that you haven’t played around with, yet. We recommend taking full advantage of your asset management system’s features to increase your return on investment as much as possible.

Here are some of the most popular features in itemit that are clients use daily to track assets and equipment.

 

Collections

Collections are how you categorise your assets. You can share your entire asset register with your colleagues, or just one or a few collections. Therefore, if someone only needs access to, for example, your IT assets, you can share a collection of your IT assets with them.

Collections also help with reporting, as you can report on categories of assets via filtering by collection.

 

Using Collections for UK Asset Management

Hierarchical Locations

Hierarchical locations are how you can track your assets when they travel between sites or even between rooms in one building. This means it’s also possible to use reports to track how long an asset has been in each location.

If you see that some assets are moving around a lot more frequently, it’s clear that another one of those assets may be required to improve productivity.

 

tracking asset locations

Assignee

With assignee, you can give your colleagues a smaller group of assets to track. Asset management software with assignee features allows you to split up your asset tracking into smaller, more manageable chunks.

Onboarding new members of staff is a lot simpler with assignees, too. If you need to give each new starter a laptop, a desk, and a monitor, then you can use the itemit assignee feature to record which pieces of equipment and hardware are given to each of your colleagues. Thanks to the itemit issues management feature, you can also then easily check if they’ve reported any issues against their items too.

Asset Booking System

An asset booking or equipment check in check out software shows you which assets are available for use and which are currently checked out.

You can check assets out for many reasons. If they’re being used by a colleague, or if they’re undergoing asset downtime for maintenance, or even if they’ve been rented out to another company, an asset booking system allows for across-the-board transparency for your workforce.

Reminders and Issues Management for Equipment Maintenance

Finally, your UK asset tracking system can be used for equipment maintenance and management. 

Get notifications on your phone for when reminders for calibrations, PAT tests, or routine maintenance is required. Then, use a bespoke issues management system to report required maintenance on the fly.

The best UK asset tracking systems allow anyone to report the issue using public profiles. A smart AI bot will then prioritise the issue by severity, ready to be queued for your maintenance team.

Tracking maintenance with public profiles

Make the Most out of Local UK Support

Finally, if you want to find out more or if you want to know if there are even more ways to improve your asset management processes, you can contact the local itemit support team.

The itemit team are more than happy to talk through all of your asset tracking requirements and your workflow. We have years of experience in solving your asset tracking issues, so get in touch now and we’ll get you started!

Try Our UK Asset Tracking System Today!

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

What is Equipment Check In Check Out Software?

What is equipment check in check out software?

We’ve all been there. You need to use something, you look for it, it’s not where it’s supposed to be. You pause, look around. You ask a colleague. They don’t know. 

Eventually, you’ll find out that it’s being used, but you’ve just spent a huge amount of time wandering around looking for a piece of equipment when you could’ve been working on something, instead.

This is where equipment check in check out software comes in. If this is a new concept to you – prepare to be amazed! Check out our quick tutorial video below which shows you how to book and checkout equipment using itemit.

bookings and check in check out

What can an Asset Booking System Do?

An asset booking system allows you to have more control and visibility over your equipment. The ability to book assets in advance gives you the guarantee that the assets and equipment you need will be available when you need them. In addition, it shows all of your colleagues when they’re able to use assets.

This is helpful in many ways. You can book equipment for when:

  • It’s required for maintenance/ asset downtime
  • You’re planning on using it
  • It’s getting hired out to another business
  • You’re booking equipment out to a colleague
  • You’re booking equipment out to a customer
  • You’re checking assets out to a contractor

When it’s time for your booking to start, all you have to do is scan the QR code asset tag or barcode on the equipment and press “check out”, and it’s yours for the booked duration.

 

equipment check in check out software 

 

Using Equipment Checkout Software to Track Asset Whereabouts

It’s crucial to know where your equipment is, and this is even more critical when your assets are spread across multiple sites. You need to have visibility over what equipment is at each site, otherwise, things can get very messy and assets can get lost or left behind! This is very common in the construction industry. We know the last thing you need is to be wandering around looking for lost tools – that’s why with itemit you can see at a glance where assets are using itemit’s handy asset tracking app.

With equipment checkout software, construction is streamlined because everyone can see where assets are, who is currently using them, and whether or not they’re available.

Overall, this raises productivity and morale, but it also saves you time and, therefore, money. Not only this, but you will also lose or misplace fewer assets due to the additional accountability itemit gives you.

 

construction equipment checkout software

 

Working From Home and Using Equipment Check In Check Out Software

What if you’re, like many, working from home at the moment? How does equipment check in check out software help you in this case? Simply scan assets and check them out to your colleagues to record who has what. If you’re still sharing assets, too, or if you’re moving back and forth to and from an office, you’ll be able to assign equipment and check it out to colleagues that need it. 

Find out more about how itemit’s equipment check in check out software can help by contacting us or filling in the form below. We’re more than happy to help you get set up!

Start Using Equipment Check In Check Out Software Now

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

3 Things You Can Do Now to Help Your Business Be Better Prepared for Global Disruption

asset tracking software: 3 things you can do now to help your business be better prepared for global disruption

Responding to global disruption may not be something your business was really prepared for. Even for those businesses that felt ‘prepared’, the unprecedented nature of the COVID-19 pandemic has caused us all to rethink. The rapid and drastic impact on our everyday lives, social distancing and a large-scale move towards working from home gives us all plenty of food for thought as to how to move forward from this in a stronger, more adaptable way.

As businesses with a drive to succeed and continuously improve, we must ask ourselves: What can we do to make ourselves more robust? How can we streamline our operations? What changes can we make now that will help us to be better prepared should we ever be faced with something like this again?

Here’s a quick rundown of just some of the things we can all think about and act on now to create a better tomorrow.

 

1. Create or Update your Disaster Response Plan

Many businesses have a disaster response and recovery plan as part of their business continuity planning. However, even those businesses with existing plans in place will have learnt plenty from the COVID-19 pandemic. We now all have the benefit of hindsight and can look back at what could have been done better and what can be done better moving forward

To be better prepared, it’s worth considering these main areas:

Remote working – In recent years, there has been an increasing trend in the UK of remote working or working from home. However, many businesses were reluctant to move towards a more flexible style of working for fear of unmotivated staff, decreased productivity and loss of morale. However, in the aftermath of COVID-19, the Office for National Statistics (ONS) reported that almost 50% of the UK workforce are now working from home

Although this isn’t surprising, given the circumstances we find ourselves in, it’s fair to say businesses as a whole had a big surprise when they were forced to work this way. Looking to the future, what will your plan of action be? Will you introduce a more flexible style of working so that any future disruption has less of an impact on your team?

 

Streamline your operations – From a financial perspective, especially given that we’re seeing what could be a record contraction of the UK’s GDP, it’s never been more important or urgent to streamline processes, ensure robustness and plan for the future.

 

2. Move towards Contactless Products and Services

How you approach and manage this will heavily depend on what business you’re in. At itemit, we design and build asset tracking software which is available with zero contact. We also sell physical QR code asset tags to complement the software so other than switching our delivery processes, we’ve been lucky enough to continue business as usual. 

The process of responding to social distancing and the lockdown for us was far easier than for many other businesses. If your business is unable to deliver its products or services remotely, then this period of change has been far more challenging. However, we are firm believers that there is always something that can be improved. Beforehand, perhaps you were a regular onsite visitor with clients or to give presentations or demonstrations? Now, remote demos and video calls have become a part of everyday life – why not make this a permanent switch? Not only are there time and money savings for your business, but just think of the benefits to the planet! 

What other opportunities is the ‘new normal’ throwing up for your business when it comes to customer support and product delivery?

 

 

3. Introduce Asset Tracking Software to Prepare for Remote Working

For the first time in modern history, it’s become clear that for many companies, an office isn’t essential to get the day to day work done (although of course, they still have great social benefits). So, like many businesses in the aftermath of COVID-19, you may be weighing up the options of staggering a return to the office or even long term partial or complete remote working.

When it comes to managing a remote workforce, there are plenty of things to consider: communication, motivation, morale and tracking IT hardware – to name just a few. Now, we can’t help you with all these aspects, but we can ensure you track your assets effectively. itemit is an asset management system that lets you keep track of your fixed assets and IT assets with ease.

The best practices for managing IT assets given to remote workers is as follows:

  • Ensure all assets, hardware and equipment are logged in your system
  • Assign assets to members of the team, so you know who has what and where it is
  • Ask staff to scan assets regularly to stock check them
  • Record when assets are returned to the business

To find out more about managing hardware given to remote workers, check out these blogs. 

IT Asset Management Software and working from home
hardware asset management, coronavirus, and working from home

The future is uncertain but what we can be certain of is that we will face challenges moving forward. We hope this blog has helped you to consider opportunities for improving processes that will ensure your business continuity is as robust as it can be.

Our friendly team are on hand to advise you and help you get set up remotely. itemit’s asset tracking software can help you mitigate financial risks and maintain transparency over productivity. To find out more, you can contact us at team@itemit.com or fill in the form below.

Prepare for Global Disruption With Asset Tracking Software

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

How To Use Equipment Management Software

How to use equipment management software

Equipment management software gives your business a clear overview of what assets and equipment you have, where they are and their condition. By logging your equipment and tracking how it’s being used, what its status is, whether it needs maintenance or not and where it was last seen saves you a lot of time and money. 

Is it time you took back control of your equipment? Here, we’ll cover how to use the itemit equipment management software and throw in some handy tips and tricks along the way.

 

Step 1: Log and Tag your assets

The first step is auditing your equipment and adding them to your equipment management software.

There are a few things you can do here. For example, if you already have an asset register, you can take advantage of the itemit data import service to translate this asset register into itemit in one go! We’ll ensure you’re making the most of itemit’s best features too!

Overall, the best practice is to tag your equipment as you log them as this saves you so much time. In addition, you greatly minimise the chance of ghost and zombie assets, and you can start tracking your assets sooner.

 

Step 2: Add Crucial Asset Information

After you’ve logged your equipment, you’ll want to add crucial information. This can be user manuals, warranties, insurance details, anything.

 

Step 3: Start Tracking

The next step is to start tracking and updating asset data in your equipment tracking software. Now, every time maintenance is required, an asset is booked out, or an asset moves location, all it takes is the scan of an asset’s tag to update this information.

 

What’s Next?

So, you’ve started tracking your equipment. What’s next? How does this help? Effectively, now, you’ll want to continue updating your equipment’s data.

There are two ways you can do this.

 

1: Monitor Asset Usage

Firstly, updating information and editing asset data helps you monitor the usage. This way of monitoring a piece of equipment shows you the history of a specific asset. For example, if you’re fixing an asset, you’ll be able to use the asset’s history to diagnose what might have caused the problem. If you see that the asset has required several fixes, you’ll know you can think about decommissioning and replacement.

 

2: Use and Export Reports

Converse to specific equipment tracking, using reports in your equipment management software shows you bulk changes and trends. Equipment management can, therefore, show you the micro (changes to a specific asset) and the macro (changes to all of your assets).

Reporting can display where a group of assets have been, and it can help you verify that every asset has ended up where it needs to be. For example, if you’re moving from one construction site to the next, reporting will show you any assets that might have been left behind.

 

How does Equipment Management Software Save you Money?

There are a few key ways:

  • Fewer lost assets
  • Fewer duplicates purchased
  • Money saved on asset retrieval
  • Less asset downtime
  • More efficient decommissioning processes
  • More visibility of an asset’s lifecycle

 

Try itemit for free today

So, what are you waiting for? Start your free trial of itemit today, and we’ll throw in some free QR codes. See for yourself how much time and money you can save with itemit! Simply complete the form below.

Use Equipment Management Software Now

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started

Top 5 Asset Management System Features

Top 5 Asset Management System Features

An asset management system gives you more control over your business assets and your business’ workflows. With an asset management system, you’ll be able to:

  • Monitor asset changes
  • See who’s using assets
  • See where assets are
  • track equipment maintenance
  • and more!

There are a few fundamental features that your asset management software must have to give you the most benefit. These will allow you to streamline your processes and increase the responsibility your colleagues feel for your assets across your whole business.

 

Tagging Assets for Location Tracking

One of the primary purposes of asset management is to know where your assets are. This is achieved by tagging your assets. Different asset management systems allow you to use different types of tags. At itemit, we believe you should be able to use whatever tags you like. With itemit you can tag your assets with:

  • QR codes
  • Barcodes
  • RFID tags
  • GPS tags **COMING SOON!

Asset tags allow you to scan and immediately see the asset’s digital record. For example, if you’ve stuck a QR code asset tag onto an asset, you need only scan the tag using itemit’s built-in QR/barcode scanner to view and start editing the asset’s information. 

What’s more is that every time you scan this tag, the asset’s location and the user who scanned the tag will also update, showing you specifically where your assets have been. This allows you to map out historic asset movement and use for better, more specific future planning.

Tagging and Tracking with QR Code Asset Tags

Categorising Assets by Type, Location or Assignee

The ability to group and categorise assets is crucial in any asset management system. We’ve worked closely with our existing clients to ensure the features you need are readily available in itemit. For example, if you want to track your IT assets separately to your fixed assets, the itemit ‘collections’ feature allows you to do this with ease! Simply categorise your assets for easy management and reporting.

In addition, if you have a large office, or if you’re onboarding many new members of staff, a crucial feature your asset management system should have is an assignee feature. itemit offers you a quick and intuitive way to assign equipment to staff members. That way, you’ll always know who has what. 

Check out our quick tutorial video that shows you how to use the itemit assignee functionality!

Assign Assets to your Colleagues

Equipment Booking and Checkouts

Check in check out software or equipment booking software is a great addition to your asset management system’s features. If you can book assets in advance, you can signify to your team that they won’t be able to use the asset. As a result, you and your team will never double book an asset and have the added guarantee that your assets will be available to you when you need them.

It couldn’t be easier, here’s how it’s done!

bookings and check in check out

Maintenance Reminders and Issues Management

When it comes to equipment tracking, maintenance is crucial. So, being able to set reminders for routine or pre-emptive calibrations and maintenance means that you never miss a date. Then, if a piece of equipment requires reactive maintenance, simply raise an issue using the itemit issues management feature and manage incoming faults from the itemit web portal.

Reminders and issues management both minimise asset downtime, keeping your business running more efficiently than without this level of transparency.

Customisable and Exportable Reporting 

Finally, and arguably most importantly, you need an easy way to run customisable reports. After all, what use this all this data if there’s no way to analyse it. The itemit reports feature was built with flexibility at its core. This means you can run reports and filter by any of the standard properties but also by any of your own properties. The handy saved reports feature lets you save these reports for quick and easy access in future! Here’s a quick look at how this works.

customisable and exportable reporting

What now?

The itemit asset management system has all of these features and more. If you have any questions, give us a call on 01223 421611 or drop us an email: team@itemit.com.

If you’re looking for more information, why not check out some of our other blogs.

The beginner’s guide to IT asset management software

What are the benefits of a fixed asset register?

A guide to everything you need to know about asset tags

Start Using Our Asset Management System Today

No strings attached! You choose whether to continue using itemit after your 14-day trial.

or, download the itemit app to get started