As we come out of lockdown, a lot has changed with how we work. From offices to construction sites, social distancing and hygiene have overtaken many operations. This affects maintenance and reporting issues with assets, as a hands-free approach is necessary. This is where hands-free equipment maintenance tracking comes in.

Hands-free equipment maintenance tracking allows you to report issues and upload images of asset damage without physically interacting with the asset. It’s streamlined, meaning no emailing is required, creating a fast way to identify and issue and then raise it with your maintenance staff.

What is Equipment Maintenance Tracking?

Equipment maintenance tracking is a set of processes to help you monitor, log, and track maintenance related to your equipment.

You’ll be able to use an asset management system to do so, and you can track any different type of maintenance.

Preventative Maintenance

A bespoke reminders system allows you to log when preventative or routine maintenance is due. For example, you can add when PAT tests for your assets are due.

Reminders can repeat, meaning you only need to add the necessary dates once, before setting it to repeat. Then, you’ll simply get notified when it’s time to undertake the maintenance.

Reactive Maintenance

Asset tracking software will also allow for effective reactive maintenance, where the main aim is to minimise asset downtime when maintenance is required.

An issues management system will allow you to scan an asset’s tag and report an issue. If you’re using itemit’s asset tracking system, you’ll be able to report issues without using the app. Simply scan the QR code asset tag with your phone’s camera and open the URL to report the issue.

This then gets added to your issues management system, as if you’d logged the issue using the app.

How Does Hands-Free Equipment Maintenance Tracking Help?

Being able to report issues hands-free allows you to minimise the interactions required with an asset. 

Using a quick and streamlined system whereby an issue is logged against an individual asset allows for greater peace of mind when interactions are necessary. Your facilities management teams can plan their work more effectively and therefore, protect themselves while undertaking the work.

As most offices are not operating at full capacity, there’s a higher chance that issues may go unreported, too. An easy system which doesn’t involve emailing encourages tenants or colleagues to report issues, meaning your company can still work as effectively as possible in the absence of more people.

Asset Tagging and Tracking

These systems are simple thanks to the integration of QR code, barcodes, and RFID tags. 

Asset tracking software allows you to create digital versions of your assets, meaning you can interact with their information online and in one system. Instead of having to share pens and paper or sheets of maintenance information, you’ll be able to do it all online.

This works because of asset tagging. With an asset tag, all you need to do is scan the tag in your asset tracking software to log any asset changes, such as changes in location and any maintenance information.

To find out more about how itemit can help you track and manage your assets, and to find out more about how it can help with equipment maintenance tracking, you can contact us here or fill in the form below to start your 14-day free trial.

Or, you can check out these blogs:

The Best Asset Tracking Solutions for your Small Business

How you Can Save Time and Money With an IT Asset Register

The Benefits of Small Tool Tracking Software for your Business

Instant access. No credit card details required.

or, download the itemit app to get started

Whether your small business is scaling or if you’re looking for ways to save time and money, asset tracking solutions can help. With asset tracking solutions, you’ll be able to:

• View what you own, where it is, and who is using it
• Create a visible audit trail of your assets
• Create a history for assets, for more-informed decision-making
• Assign assets to colleagues, so you know who is responsible for what
• And more!

Overall, asset tracking solutions make your business’ processes faster, simpler, and more effective. Any business can scale and improve with asset tracking, whether you’re in the construction industry, software development, or even the healthcare industry.

What Kind of Asset Tracking Solutions are Out There?

To have a solution, first, you have to have a problem. The ideas behind asset tracking solutions are to mitigate and minimise these problems. 

So, there are many potential problems related to assets. For example, an incomplete fixed asset register will cause you problems. If your fixed asset register is on a spreadsheet, it’s prone to human error. If it doesn’t update in real-time, you’ll easily log assets that aren’t on there or not log assets that should be on there. 

These “ghost assets” and “zombie assets” can cause you financial difficulties, such as fines or the inability to claim tax breaks on asset usage.

Therefore, an asset tracking solution which will mitigate this is a software which will automatically create your fixed asset register on-the-go. Whenever you log an asset or update it, your fixed asset register will update simultaneously.

There are many, many different solutions you can use asset tracking for, so we’ll go into two of the most frequent solutions below.

IT Asset Management

IT asset management software allows you to log, view, and edit all of your IT assets. This means that you’ll be able to see who has which asset and where the asset is, as well as adding necessary information to the asset, such as warranty expiry dates.

To do this, you’ll likely be using QR code asset tags. You create an asset profile on your IT asset management software to create a digital version of the asset. Then, you’ll be able to add any necessary information, such as dates for PAT tests, warranties, and user manuals, and you’ll be able to assign the asset to a colleague. 

After this, you’ll be able to tag the asset with a QR code asset tag. This means that every time you or your colleague scans the tag, the asset’s last seen location will update and the asset’s digital profile will appear on your phone, ready for editing.

So, for example, to report a fault, you only need to open your asset tracking solution, scan the tag, and press “Raise issue”. Then, you’ll be able to type in the issue and report it to your maintenance team.

Equipment Tracking

The principle behind equipment tracking is much the same. You’ll use asset tags to track the locations of assets and to add the necessary information.

Where equipment tracking may differ is that you may want to mitigate theft or see how long an asset has been in a location for, for invoicing purposes. 

For the former, to mitigate theft, you’ll be able to use GPS tagging and tracking to view asset location, rather than needing to interact with the asset manually.

For the latter, you’ll be able to use bespoke location features to report on how long an asset has been in a location for, in case you need to invoice someone who has hired your equipment or a maintenance team.

Your asset tracking solutions for this will be usable within the same software, meaning you can track both IT assets and equipment. 

itemit’s asset tracking solutions allow you to solve many of the issues you may be experiencing. This way, you’ll save time and money with the control and accountability you’ll gain over your assets.

To find out more about itemit’s asset tracking solutions, you can contact us here, or fill in the form below to start your free trial.

Or, you can check out these blogs:

How you Can Save Time and Money With an IT Asset Register

The Benefits of Small Tool Tracking Software for your Business

The Future of Our UK Asset Management Software

Instant access. No credit card details required.

or, download the itemit app to get started

Small tool tracking software will help your business grow by giving you more control over your assets. The control and transparency a fixed asset register of your tools gives you will help you make better business decisions.

Knowing where your tools are, who is using them, and their status allows you to view your operations with ease and calculate operating costs more effectively.

The Need For Small Tool Tracking Software

Businesses need small tool tracking software to minimise risks and to maximise the ability to make decisions.

Theft in the construction industry is a huge problem, for example. Having small tool tracking software helps you mitigate this risk, as well as view which tools are on-site and which are in a warehouse.

Overall, small tool tracking software streamlines and simplifies your operations by showing you the time and costs related to equipment use. This data is exportable, and you’ll be able to use it to find any gaps in asset usage. For example, you’ll be able to mitigate problems related to ghost assets and zombie assets.

Using a Cloud-Based Asset Tracking System

A cloud-based asset tracking system allows for greater collaboration. Any updates that occur will happen in real-time across your user-base. What this means is that if someone on-site logs a need for asset maintenance, your maintenance team will see it instantly and be able to fix the issue.

Cloud-based equipment management systems also allow you to track your asset use on-the-go. Instead of creating red-tape and bureaucracy every time an asset’s status changes, as you’ll have a cloud-based system, your colleagues will be able to log the change for all the relevant people to see. 

This improves your work processes, as a job shared is a job halved. Therefore, if as many of your colleagues as possible are using your small tool tracking software, any asset use can be logged faster and by more people, rather than giving one person a tremendous amount of time to spend on administration.

GPS Tracking and Geolocation

Using geolocation shows you where your small tools are and where they have been. This benefits your business as it gives you a quick and fully transparent look at which tools are on-site, which are in a van, and which have recently been used, increasing accountability.

There are two main ways you can track asset location: 

• QR Code/ RFID Asset Tags: These asset tags track last seen location. This way, you can see who has interacted with your tools (whether it’s colleagues or contractors), when, and where.
• GPS Asset Tags: GPS asset tags periodically update where assets are. With these, you can retrieve assets if they go missing or are stolen. 

A mixture of both types of tag gives you a full audit trail of where assets have are and where they have been. This improves asset retrieval time and allows you to assign equipment to projects faster, saving you time and money overall. 

QR code asset tags and RFID tags also speed up your operations, as you’ll be able to scan the tag to retrieve an asset’s profile, speeding up logging any changes.

Find out if QR, RFID, or GPS asset tagging is right for you:

Minimised Asset Downtime

Asset downtime can quickly become costly. With effective small tool tracking software, you’ll be able to minimise the downtime assets experience.

Equipment maintenance tracking is essential, as not only does this keep your assets healthy and running to the best of their ability, but it also minimises the downtime assets may require.

You’ll be able to use your small tool tracking software to raise, track, and log maintenance. You can raise routine maintenance by creating a reminder, and raise reactive maintenance by creating an issue.

As your maintenance team will also be able to comment on asset changes while they’re interacting with an asset, you’ll also be able to log the amount of time they’ve spent with the asset for invoicing purposes.

Scaling Your Business With Small Tool Tracking Software

Overall, the benefits of small tool tracking software are that they can improve your operations and your operational speed. Keeping your projects on time and under budget is essential for your business’ growth.

Therefore, small tool tracking software will be able to help your business grow by saving you time and money, and by keeping everything you do fast and efficient.

To find out more about how itemit’s small tool tracking software can benefit your business, you can contact us here or fill in the form below.

Or, you can check out these blogs:

The Future of Our UK Asset Management Software

Developments in Construction Equipment Maintenance Software

Key Features to Look for in Fixed Asset Inventory Software

Instant access. No credit card details required.

or, download the itemit app to get started

UK asset management software has grown incredibly in the past few years, and itemit is no different. We’re excited to be on a journey towards more automation and more ways to save time and money by improving the way you manage your assets.

Currently, UK asset management software can improve your operations and help you deliver projects on time and under budget. There is still manual interaction, however. For example, you may still need to scan QR code asset tags every time an asset moves or changes in status.

There aren’t any off-the-shelf solutions, yet, that integrate the automation we’re aiming for. Our goal is to make asset management quick and simple, without much needed from a user-end. 

Where Asset Management Software UK is Now

UK asset management software is currently fit for market. Our software has a suite of features that can assist with reducing operating costs and increase the control you have over your assets.

Right now, you can:

• Track asset location with QR code asset tags and RFID labels
• Track asset location with GPS
• Manage and create issues
• Create reminders for routine maintenance
• Run customised reports
• Book assets and check them in and out
• Assign equipment to your colleagues
• And more!

However, as markets grow, so too do the requirements markets have. We’re always listening to the needs of our clients, which is why itemit is effective for fixed asset tracking, IT asset management, construction equipment tracking, and more.

These needs will change with further moves in the digital world, and so we aim to be ahead of the curve with more automation and more shareability.

More Automation for Asset Tracking

Our UK asset management software is getting faster, more streamlined, and more effective. We’re always aiming to keep the itemit software easy-to-use and pride ourselves on the simplicity of the system.

Therefore, the next steps we’ll be taking will improve automation off-the-shelf with unprecedented developments.

Fixed RFID Tracking

Something that has never been done before is affordable, off-the-shelf fixed RFID tracking. Even now, we’re developing the ability to integrate fixed RFID readers into itemit.

Fixed RFID and RFID tagging allows for an incredible amount of automation. As your assets move, the antennas in fixed RFID readers can register which direction your equipment is moving in.

Ultimately, what this means is that you can log asset movement with no interaction with the system necessary, any movements will be recorded automatically.

Read our blog about active and passive RFID tags to find out more, or contact us below to find out if RFID is right for you.

Unlocked GPS Tagging

Recently we rolled out our GPS tracking features, and we’re looking to scale this up and automate further.

Currently, you’ll be able to scan any unique barcode or QR code in itemit and use it for last seen location tracking and for any speedy asset changes.

What if this was applied to GPS tagging, we thought. If you already own GPS tags, we plan on unlocking the usage of GPS asset tracking further, giving you the ability to integrate your own tags, your own QRs, and your own barcodes in the system.

Unlocking tagging has already minimised the amount of time before you’ll be up and running and tracking your assets. So, the ability to do this with GPS tagging means all you’ll need to do is download our UK asset management software and have an almost instant, full view of where your assets are.

More Shareability for Asset Management Software UK

A job shared is a job halved. What if you could share this job with all of your colleagues?

itemit has already been integrated with a variety of sharing features. You can add an unlimited amount of users, which is why we introduced our unlimited-user pricing packages. These users can then interact with assets, and you can set their permissions so that they can’t edit or view sensitive asset information.

We also introduced our public profiles feature, which is the future of facilities management. Anyone can scan a QR code and report an issue, thereby interacting with an asset without the app.

We’re looking to expand both of these features, with even more control over sharing permissions and the ability to create a wider pool of colleagues.

We also want to expand our public profiles feature for more possible interactions with assets, as well as giving you the ability to customise what you show to the public.

itemit is very excited to help form this new world of automation and shareability with developments in our UK asset management software. To share this journey with us, you can contact us here or fill in the form below to start your free trial.

Or check out these blogs:

Developments in Construction Equipment Maintenance Software

Key Features to Look for in Fixed Asset Inventory Software

5 Reasons You Need to Switch to Cloud-Based Equipment Asset Management Software

Instant access. No credit card details required.

or, download the itemit app to get started