How to Manage Your IT Assets Using itemit

How to Manage Your IT Assets Using itemit

How to Manage Your IT Assets Using itemit

In the modern world, IT assets are invaluable to almost any business. Keeping track of your IT assets helps you to protect your hard-earned investments. With itemit’s IT asset management software you can keep track of your assets throughout their entire life cycle, helping you to make more informed business decisions. Our IT asset management software is packed with helpful features to give you greater visibility and control.

How To Use Equipment Checkout Software


What is IT Asset Management Software?

IT asset management software is an all-encompassing, centralised system that allows your organisation to track important details about each asset in real time. IT asset management is specifically aimed at managing the lifecycles and total costs of IT equipment and infrastructure. Assets include all elements of software and hardware that are found in the business environment.

You can use IT asset management software to automate how you track and manage your IT assets. With all your assets’ information stored in a fixed register your business gains greater visibility and control over its IT assets. This information can be used to make smarter purchasing and asset utility decisions. Make sure your IT assets are in the right place at the right time with the right people.


How Does IT Asset Management Software Work?

IT asset management software works by communicating with asset tags that are physically attached to your IT equipment. These tags assign the asset a unique identification code that links to an online profile where all the information about the asset is kept, by doing this the digital profile is linked with its physical counterpart. All you have to do is scan the tag to complete the link.The various asset tags available offer different uses and benefits depending on the application but they all achieve the same outcome: identifying and communicating the location of your asset. 

You can add various information to the digital copies of the assets in the online register, such as who the assets are assigned to, where they are, and what state they’re in. So, instead of finding specific information within a spreadsheet, you’ll be able to open an asset’s profile to view all of the data you need to know about that asset. With recent advancements in asset tracking software, you can also access information on asset value, inventory management, maintenance planning, as well as real-time data on asset lifecycle management.


What Is An IT Asset?

An IT asset covers both hardware and software. Examples of hardware include PCs, network devices, data centres, and physical servers. Software IT assets cover both in-house developed software and off-the-shelf software where your business has purchased a licence to use it, but keep in mind that the licence and not the software is the asset in this case. 

IT environments are becoming increasingly broad and complex so it can be somewhat difficult to define exactly what an IT asset is and definition can even flex between different businesses. Today, more and more companies are considering data to be an IT asset.


itemit’s IT Asset Management Software Features

Know where your IT assets are all day, every day with itemit. Our IT asset management software is jam packed with features that can completely optimise your operations. Discover how it can make a difference to your business.


Track The Location of Your Devices

The most obvious but arguably the most beneficial feature of IT asset tracking software is that you can quickly see where your equipment and hardware is by checking its last-scanned location. This translates into a whole host of benefits, from greater security and visibility to extending the life of your assets.

With greater visibility of where your assets are and how they are behaving you can make more informed strategic decisions for your business. This will help you to manage your assets, make purchasing decisions  more effectively and ensure optimum utilisation.


Assign PCs and Devices to Staff

When you create an online asset profile, you can add various information to it, such as who the assets are assigned to, issues for maintenance and even user manuals. As a result, any time the asset is scanned you can see who is responsible for it, helping to ensure accountability and lowers the risk of theft or loss. Assigning assets is quick and easy with IT asset management software, making it ideal for use during the onboarding process since you can quickly assign assets to new staff members.


Manage Hardware Issues

With a large inventory, reporting and managing hardware issues can soon become very time-consuming when relying on spreadsheets. IT asset tracking software lets you manage inspection schedules and monitor the condition of your assets at a glance . You will be able to report and manage issues raised against unique pieces of kit. Our powerful reporting, filtering, and exporting capabilities will transform how you complete your daily tasks. 

IT asset management software enables you to optimise your inventory management. Good inventory management underpins the success of any business. The goal of inventory management is to have the right products in the right place at the right time. Another benefit of itemit’s IT asset management software is that you can use it as fixed asset tracking software simultaneously, ensuring you get the most accurate overview of what your business owns.


Book Equipment in Advance

You can use itemit’s IT asset tracking software as a booking interface and schedule equipment in advance. You can use itemit to log rentals to other users, companies, or anyone else for that matter! Overall, itemit asset tracking software creates a simple, effective, and transparent view of where your equipment is and how it’s behaving.


Quickly Add New Hardware

As you grow and scale your business, naturally you’re going to need to add new hardware to your asset inventory. The process couldn’t be simpler with itemit’s IT asset tracking software. Instead of needing to manually add new assets to an asset register you can use our image recognition technology to simply scan a new asset which will recognise the item and automatically add it to the database. Our range of additional features and tools that are designed to stop admin tasks snowballing.


On-the-go Asset Management

One of the best features of itemit’s asset management software is that it’s mobile! With the app and the web portal, you can track the movement of your assets without being tied to a desk. itemit provides a fast and accurate way to store and track your most valuable assets. 

The simplicity of the mobile app design allows you to quickly and easily pull your mobile device to update your assets at a moment’s notice.


Check-In and Out Your Equipment

With our tagging technologies you can ensure your assets are where they need to be and with the right people. When your team checks a piece of equipment in or out the asset manager is automatically notified. Plus, every time an asset is tracked, entered into the system, checked out, or repaired, data is collected. Less manual work means fewer errors, greater accuracy and speedier operations for your business. Using itemit’s IT asset tracking software ensures you know what is happening to them as they move around set and from site to site. Using itemit’s IT asset tracking software you can completely streamline your audit and daily operations.


The Benefits of IT Asset Management Software


Improved lifecycle management

With IT asset management software you can keep track of your assets through every stage of their life: from procurement and maintenance to depreciation and disposal. By managing and tracking your assets all in one place, you can see a timeline of your assets at a glance. 

Using our IT asset management software you can even schedule maintenance reminders. Set monthly, bi-monthly, quarterly or annual maintenance schedules or use your own schedules ensuring all assets are looked after. IT asset tracking software can improve how you manage the lifecycle of your assets. Maintenance reminders can help to improve the longevity of assets. Regular maintenance also reduces the risk of replacement asset procurement. As a result, you experience less costs and less time wasting, leaving money to be better spent on other parts of your business.


Reports and Analytics

Monitoring and tracking your assets will allow you to identify bottlenecks, make more informed decisions, improve your delivery and generate reports at the click of a button. With itemit you can view your entire asset register in one place and pull all the information together into customisable and exportable reports.


Automated Workflow

With IT asset tracking software,  you can track assets and their changes with automatic, periodic updates. Since all your system’s capabilities are located in one place you can completely optimise your workflow. You can create an automated schedule that reduces repair costs and reduces the impact of depreciation. You can see where your equipment and hardware was last scanned, manage inspection schedules and monitor asset conditions, and be notified when a software licence is about to expire. An automated workflow allows you to react to these issues as they happen, greatly saving you time and money.


Increase the Security of Your Assets

An up-to-date and accurate inventory will increase the security of your assets. IT asset management software allows you to identify the location of your assets across the supply chain, which can help to prevent loss, damage and theft. 

The scary thing about hardware security is without automated asset tracking, it’s hard to know if you have a problem. Protect your investment with itemit and ensure the integrity of your operation.


Reduce costs

IT assets are both costly to acquire and maintain and therefore correct asset management is critical to ensuring a business uses its money effectively.  Asset management software plays a critical role in helping businesses ensure efficient use of the organisation’s resources in supporting the needs of users and business functions.


itemit’s IT Asset Tracking Software

With a robust asset management system, you can review and monitor all types of IT assets within your business. Our IT asset management software will transform your operations and give you the security and efficiency you need to take your business to the next level. Make the best use of your assets with centralised information on all your software, hardware and licenses. Changing your mode of operation can be daunting but itemit mitigates the risks by blending in with your current environment. Our IT asset tracking software is scalable, transparent, and efficient. With a fully-equipped suite of helpful features, from equipment check-in and check-out functionality to bulk actions, you can seamlessly update and improve your current processes. And you’ll finally be able to move away from those dreaded spreadsheets. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

IT Asset Management

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How itemit Can Help Those in The Film Production Industry

How itemit Can Help Those in The Film Production Industry

How itemit Can Help Those in The Film Production Industry

For those of us that have not been on a film set, or worked in film production, it is difficult to imagine just how many moving parts there are to the film making machine! If you work in film, you will know only too well that there is way more to think about than just pointing the camera in the right direction!

Main - Asset Tracking Software


Asset Tracking Challenges in Film

Lots of Assets      

Let’s start with a big one! There can be a huge amount of assets involved at every step of the production process. Lights, mics, booms, tripods, light reflectors, editing equipment, lenses, the list is long and gets bigger depending on the size of the production. Needless to say, this is a logistical nightmare to keep on top of.

Multiple Companies

Most productions rely on various teams and companies to work collaboratively to bring a vision to fruition. This complicated the asset tracking process. With a central asset tracking software you can make sure you keep track of what is where and who it belongs to, which helps ensure insurance compliance. 

Hired vs Owned

No two productions are the same, so it doesn’t make sense to have equipment that can cope with the largest production, as a lot of the time assets will be gathering dust! So, you need to hire a lot of equipment. This comes with an added risk of spiralling costs if the asset breaks. Asset tracking software lets you back yourself up by guaranteeing that you are compliant with your insurance.


    Approaches to Asset Tracking in Film

    Like all modern asset tracking, film asset tracking relies heavily on tagging. Let’s look at the most common and effective asset tracking technologies and how they apply to the film production industry.


    QR Tracking

    Asset tracking with QR code has become a familiar part of our daily lives. QR codes are those squares of dots and black boxes that you see all over the place. These are unique patterns that represent sets of information. This technology is not just a powerful marketing tool, it has huge implications when it comes to asset tracking. They are cheap to produce and can be added to asset tracking software quickly, meaning that you don’t need to spend ages manually tracking assets.


    RFID Tracking

    A real benefit of RFID tracking for film asset tracking is that RFID trackers don’t have to be visible. So if an asset is going to be on camera, you don’t need to worry about hiding a QR code.

    Simply stated, RFID (radio frequency identification) is a means of communicating info about an asset. You can add and delete info as and when needed, which makes them great for using equipment on different sets. 

     


    GPS Tracking

    GPS is a really important part of film production asset tracking. 

    Like QR tracking, we are all using GPS tracking in our day-to-day lives. Most people have a sense of how GPS works, but for the sake of thoroughness, let’s remind ourselves how this works. GPS stands for ‘Global Positioning System.’ GPS trackers are linked to satellites which send signals that let us know the location of the tracked object. There is a tracker in every smartphone, SatNav and a range of other handheld devices.

    When it comes to film production the applications are vast. Production schedules are often have a variety of different locations at which they need to set up quickly and capture content efficiently. Multiple GPS trackers without a central database is a little like talking to an empty room. The information is out there, but no one can manage and react to it.

    When it comes to asset management GPS is probably most commonly used with vehicles. Production companies can keep track of where vehicles are at time. This makes it possible to streamline the production process.

    So far, we have focussed largely on production companies. Of course, there are a variety of disparate businesses that specialise in the film-making or production industries. For example, catering. Most large-scale productions have catering trucks to feed the masses of technical staff and on-screen talent. A large catering firm that is working on multiple sets, can really benefit from a central system for tracking vehicles.

    However, this is not the only application of GPS technology. Trackers can be added to individual items and scanners which make it possible to find the locations of smaller items that have been checked out. For example lighting rigs and cameras.

    By focusing on idle and underused hardware, Hardware Asset Management helps you get the most out of your assets. You can accurately keep track of your hardware inventory and avoid overspending on hardware assets that end up on shelves. 

    Having a clear overview of your hardware inventory and knowing what is available will let you avoid purchasing hardware that you already have.

    gps - asset tracking software


    Use itemit to for Film Asset Tracking

    Not only can itemit give you access to all the features described above, it has been built to scale with your production. That means that whether you are working on a small scale short film, or a feature length production, itemit can support you. If you are a production company working on multiple films, you can use itemit for each without purchasing new licences. You can assign equipment to the production so that you can look ahead at your filming schedule and work out what additional equipment you need to hire or purchase.

    Furthermore, you can use asset management software to track the location of your assets. Ensuring that all equipment is where it needs to be and the right people are in charge of it! Itemit turns a monumental logistical challenge into a digitally powered, streamlined system.

    We understand that it is vital that productions are working to incredibly tight budgets and filming schedules. itemit is cost-effective both as an initial investment and in terms of providing a measurable, fast return on investment.

    That’s why itemit adds value to a production. We understand that a great idea on paper that is poorly implemented or half-baked creates more issues than solutions. itemit have completed multiple successful implementations. We are confident that once your new system is in place, you will immediately see the benefit of relying on automated asset tracking software.

    If you are using spreadsheets as a film production asset register, then asset tracking software is a guaranteed upgrade that will take the stress out of complex filming schedules.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

    Film Production Asset Tracking

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    How to Effectively Track Your IT Assets

    How to Effectively Track Your IT Assets

    How to Effectively Track Your IT Assets

    itemit’s IT Asset Management software is here to help businesses track their IT assets. Being able to effectively track IT assets is crucial for helping businesses stay organised while ensuring less money is spent on replacing lost or stolen assets. 

    Additionally, the right IT Asset Management software can:

    • Lower maintenance costs
    • Enable more precise budgeting
    • Optimise licence use
    • Enable better audit preparation
    • Enable better procurement decisions

    There is a real opportunity for businesses of all shapes and sizes to benefit from the right IT tracking software. 

    Some of the most effective ways to track IT assets include:

    How Does Hardware Asset Management Help Working From Home?


    Conducting an Inventory Audit

    The prospect of locating everything in your inventory can seem somewhat daunting. However, once the inventory audit is complete, the hard work is over. In order for your audit to be thorough, you need to locate every IT asset that your business has. This includes:

    • Computers
    • Laptops
    • Printers
    • Routers
    • Modems
    • Software
    • Phones
    • Mobile devices 
    • And more 

    You may also want to take a walk around your business premises to make sure you’ve not missed anything.


    Noting The Relevant Information

    Once you have located an asset, you will need to put together a list of information about the asset in question. You will ideally need to add the following information to itemit’s IT Asset Management software: The description, model number and make, purchase cost and date, the location, the owner, the asset’s condition, maintenance schedule, insurance and warranty details, depreciation value, potential sale value, and life expectancy. 

    As soon as you have inputted all of this information, you can attach a QR code or RFID to the asset. This will help you to track it no matter where the asset is.


    Ensuring All Assets are Checked In and Out

    If you have assets that change hands from time to time, you should ensure they’re checked in and out. Even though the assets can be tracked, knowing their usage history can be very helpful. 

    Ensure that users have to check the asset out before they can use it, and check it back in when they’re finished with it. When this occurs, a historical trail will be built up. Management will be able to see who used the asset, when it was used, where it was used, and even why it was used. Knowledge such as this can be hugely beneficial in terms of ensuring everyone has the assets that they need.


    The Easiest Ways to Track Your IT Assets

    One of the easiest ways for a business to track their IT assets is to use QR code asset tags or RFID tags. Available as Vinyl stickers or Anodised aluminium tags, the QR codes can help users to track their assets using itemit’s IT Asset Management software.

    Users simply need to scan the QR code and it will automatically be updated to the IT Asset Management system. Once all of the relevant information has been added to the menus, users can track the asset in question with ease.


    Our QR Codes

    The QR codes can be stuck onto the side, front, or back of the asset in question easily. They have been manufactured to stick to the asset for many years. This ensures that the asset can be tracked all day, every day. As soon as a QR code is attached to an IT asset, the asset in question will be linked to that particular QR code. Additionally, if the code is scanned, a photograph and description of the asset would appear.  

    As you can see, the QR codes can be very useful in terms of successfully tracking individual assets

    itemit’s vinyl QR code stickers are suitable for use on assets that tend to stay in the same office or location and aren’t likely to sustain damage. 

    Our anodised aluminium tags are ideal for assets that may be very valuable or moved between locations. Our aluminium tags have been made to stick to the asset with ease. However, they are very hard to remove. This ensures that the asset is less likely to be stolen or the QR code sustains damage.


    Let itemit Help You To Effectively Track Your Assets

    itemit’s IT Asset Management software can help you to effectively track your assets. Thanks to the way that the software works, users will know where each asset is all day, every day. 

    Contact our friendly team if you would like to learn more about our asset tracking software. You can reach us at team@itemit.com. Alternatively, you may want to sign up for our 14-day Free Trial. Let our IT Asset management software do all of the hard work for you so that you can concentrate on running your business. 

    IT Hardware Asset Management

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    8 of itemit’s Best Features for Tracking IT Hardware

    8 of itemit’s Best Features for Tracking IT Hardware

    8 of itemit’s Best Features for Tracking IT Hardware

    For any organisation relying on tech to run their operation, IT hardware inventory management is not a luxury, it’s essential. Why? Because it is scary just how quickly an investment in IT equipment can become a false economy if it does not work as expected, gets lost, stolen or broken.

    Avoid this risk entirely by handling your IT hardware inventory management through asset tracking software.


    What is IT Asset Tracking Software?

    IT asset tracking software is an application that gives access to an interface that allows users to view and update information about assets. This is possible through a network of tags that send information back to a central database.
    main - IT Hardware Inventory Management


    Top Features of IT Asset Tracking Software

    There are a lot of applications for IT asset tracking software. The value you can get out of tracking IT hardware will depend largely on the types of equipment being used. For example, if you have a lot of people out on the road with laptops, then location tracking will be a high-value feature.

    As we go through some of the features of IT asset tracking, think about how each could work in your organisation!


    Extend the Lifespan of Your IT Equipment

    At the centre of any IT asset management strategy is an effective maintenance schedule. With IT hardware inventory management from itemit, the relevant people will receive a notification when hardware requires servicing. This extends the lifespan of the hardware and makes sure that you are compliant with any insurance agreements. 

    Trying to manage this with excel, or with some other means that relies on manual input, is possible to an extent. However, this approach creates a lot of admin and is prone to create human error. This can have an accumulative effect as you scale up which can develop into a serious operational issue. Using IT asset tracking software means you can create an automated schedule that reduces repair costs and reduces the impact of depreciation.


    Track IT Hardware’s Location

    IT hardware is expensive, when an IT asset does go missing, it is a big deal. Knowing where your equipment drastically reduces the chances of unexplained losses. 

    IT asset tracking software will tell you the exact location of all hardware. So, you have control and insight over your valuable assets.

    With tracking, you are more likely to be able to retrieve an asset when it goes missing. At the very least, you will be able to investigate the loss effectively. You’ll know where the asset was last seen and who was last in charge of it!

    location - IT Hardware Inventory Management


    Track the Condition of IT Hardware

    Using asset tracking, it is possible to keep a log of the condition of your IT equipment. There are a few ways to go about this. The simplest is to make a status update part of your checking in and out process. This requires a manual input, but it is also possible to automate this to a degree- it just depends on the level of functionality you require. 

    This feature motivates users to take care of your assets and helps you to get ahead of breakdowns before they happen. 


    Assign IT Hardware

    Making sure your employees have the equipment they need to do their job to the highest possible standard is a basic standard for successful companies. IT asset tracking means that you can see at a glance that everyone has what they need to get the job done!

    Assigning hardware also makes staff accountable for the equipment, which reduces the risk of losses and breakages.


    Book IT Equipment in Advance

    Having an excess of IT equipment is one way of ensuring that everyone has what they need at any one time. However, in the ideal world, a business would only have the IT equipment it needs to operate optimally. With itemit, it is possible to see what equipment you will need ahead of time, meaning you will know when you need to invest in new equipment. More than that, you will know exactly how much you need to invest.

    Ultimately, the ability to see what IT equipment is available ahead of time and assign it to a user or job, enables you to get ahead of costly errors. 


    Easily Find IT Hardware Info

    This is a powerful feature that is available through IT hardware inventory management. Through tagging and tracking, you can add pretty much any information to an asset. This can be static, so it always stays the same, or dynamic so that it can be updated by a user. Static information would include purchase date, value and the like. Dynamic info includes 

    With IT equipment, warranty and insurance information can be easily assigned to an asset. This means that when something does go wrong, you can deal with it without an unnecessary back and forth with the manufacturer or trawling through emails!

    It’s easy to imagine the kind of insight and control that is possible by taking advantage of asset tracking. Whatever info is important to your organisation, there is an opportunity here to streamline your asset management through gaining access to files that are relevant to your assets.


    Check IT Equipment In and Out

    Using tagging technologies, it is possible to see who has ‘checked-out’ assets and when. This is without relying on complicated spreadsheet or paper filing systems. Keeping a tight grip on your assets is just good practice if you want to maximise the value of your investment.

    It’s not about creating a ‘big brother’ culture. It’s about showing that you value your equipment, which shows your staff and your clients that you are diligent and organised. Knowing who has your equipment and where it is, is a big part of this. Breakdowns and losses can reduce considerably after implementing an automated system for checking in and out equipment.

    Check in and out - IT Hardware Inventory Management


    Quickly Add New Hardware

    If you have never used itemit’s IT asset tracking software, it might sound a little complicated. In practice, it is actually straightforward. That’s because there are a range of additional features and tools that are designed to stop admin tasks snowballing. Image recognition is a good example of this. 

    Rather than having to manually add new assets to an asset register, you can simply scan a new asset which will recognise the item and automatically add it to the database.


    The Benefits of Tracking IT Hardware

    So, we have seen some of the features that are available through IT asset tracking software. A lot of businesses out there have become suspicious of technology solutions. In our day to day lives, we often find ourselves frustrated with technology. Often, a digital solution claims to be a revolutionary way of making life easier, but only ends up feeling unnecessary pain.

    There are a lot of reasons for this- sometimes, it is just that the solution is not as good as it claims. Or, the user does not have sufficient training to make full use of it. Of course, a partial implementation can result in a partially functional solution.

    With itemit IT inventory management, you can rely on the fact that your new high-tech solution to IT asset tracking will be easy-to-use and fully implemented. Which means you can make full use of the benefits, making your life easier, not harder!


    Protect Profit Margins

    Through a carefully and diligently implemented growth strategy, you are seeing steady business growth. However, it is common to see profit margins decrease. Of course, this might not be an issue if profits are up. However, reduced margins could mean that you are not operating at optimum efficiency. The root cause can be that the systems of control that once worked are no longer an adequate solution.

    IT inventory management is a good example of this. As a business grows, so too does the number and value of the assets you are relying on. That means that manual tracking tasks that once seemed effective may no longer be up to scratch.


    React to Issues Quickly

    You need your IT assets to be reliable so that you can run your operation effectively. When breakdowns happen, there is a knock on effect that ultimately reduces profits. This effect can be difficult to quantify. Revenue might be up, and that can make it tricky to identify any negative effect that equipment failures are having on profits.

    Using IT hardware inventory management you can quickly respond to problems when they come up. Reporting makes it simple to identify patterns and automatic updates means that you can spot issues before they happen.


    Increase Security of IT Assets

    IT hardware inventory management is a way of significantly increasing the security of your assets. If you have IT equipment out on the road, there is a risk of theft. In fact, if you have been running as a business for a few years, then you have probably had some unfortunate experiences around missing property!

    As has already been pointed out, asset tracking is an effective deterrent for thieves. However, if the worst happens, it is possible to effectively investigate a loss.

    Geofences can be set up which means you will be notified when an asset is taken somewhere unexpected!

    The scary thing about hardware security is, if you don’t have automated asset tracking, it’s hard to know if you have a problem. With itemit, you can protect your investment and insure the integrity of your operation.


    Mitigate the Risks of Scaling Up

    Profits and profit margins are at risk as you grow. IT inventory management tracking limits this risk by highlighting leakage issues before they grow into leakage floods. Through tracking, you are able to automate your IT asset management, which means that additional admin costs are avoided as you grow.
    Scale - IT Hardware Inventory Management


    All Of This And More: Choose itemit

    Not only can Itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. Change in how your business operates is a daunting prospect. Changing systems is a daunting prospect. itemit mitigate these risks by blending in with your current environment. It’s easy to start small, and scale up as your confidence and business grows.

    Every organisation has its own way of operating. So, you need asset management software that is tailored to the way you work. 

    If you are using spreadsheets as an IT hardware inventory management solution, then asset tracking software is a guaranteed step-up that could give you the confidence to grow.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

    Your Guide to IT Asset Tracking

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    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    Healthcare in the UK has been labouring under significant financial and operational pressures in the last few years. Not least as the NHS has been dealing with an unprecedented influx of patients related to the pandemic. Of course, the difficulties are not limited to NHS hospitals. Many support services, community care organisations and private providers have all felt the strain.

    When we talk about healthcare services, we are actually talking about a vastly complex network of interacting services and providers. So, the work carried out in healthcare is heavily reliant on a huge amount of specialised equipment. Poor management of assets has a negative financial knock-on effect and, like any ineffective admin, will ultimately lead to a reduced level of service. 

    Streamlining asset tracking in healthcare has never been more pertinent.

    Asset Tracking Software in Healthcare- Main


    Healthcare Asset Tracking

    Truly effective asset tracking was once only available to organisations with deep pockets and only justifiable if a network of assets was large and complex. As time has gone on, the cost of asset tracking has come down so that even SMEs are able to take advantage of the most state-of-the-art systems available.

    That’s great news for healthcare providers, who are often working to tight budgets. 

    Before talking about the opportunity available by deploying asset tracking software in healthcare settings, let’s look at exactly what modern asset tracking is…

    Asset tracking is an activity that relies on a network of trackers that communicate with a central database. This database, along with a range of other helpful tools and features, is accessible via a desktop or mobile application.

    For healthcare organisations, asset tracking can make a dramatic difference. Perhaps more so than a lot of businesses that would not be without proper asset tracking. This is because healthcare professionals rely on a lot of specialised, expensive equipment. Furthermore, this equipment might need to go out into the community or move between hospitals. So, ensuring that these assets are looked after properly, not lost and generally well accounted for- can save a lot of headache.


    Asset Tracking in Hospital Setting

    Asset Tracking Software in Healthcare- Main

    Every NHS hospital, and a lot of private hospitals, are extremely busy. Equipment has to be moved around all the time and put to hard use.

    One of the key ways that asset tracking software helps in a hospital setting is through a maintenance schedule. With a fit-for-purpose software, you can automate this process. A notification can be sent to the relevant department when an item needs to be serviced. This extends the lifetime of equipment and prevents needless costs mounting.

    In a hospital setting, fixed RFID tracking can be used to see where all equipment is at any time and who is using it. This works by installing scanners at strategic points which pick up a signal if a tag passes their position. Effectively, it is possible to set up zones and see what equipment is in what zone at any given time.This makes it nigh on impossible to lose equipment and allows administrators more insight and control.. 


    How Does Healthcare Asset Tracking Work

    You have already gotten a basic sense of how asset tracking software can work in healthcare. However, it may be useful to get a deeper understanding of the actual technology involved.

    Tagging and tracking are crucial and there are three key technologies that make this possible: QR codes, RFID tags and GPS.

    RFID Tracking

    • RFID (radio frequency identification) works through radio signals. An RFID tag is added to a piece of equipment so that its location and other key information can be tracked and updated. 

    QR Tracking

    • QR codes require a manual scan to update the central database. They are black and white square codes that hold either dynamic or static information. So, data that is either fixed or rewritable. This makes them ideal for checking in and checking out specialist equipment, for example Holter monitors.

    GPS Tracking

    • This tracking method is pretty self explanatory as we now all rely on GPS for our SatNavs and travel apps. In a healthcare setting, they are particularly useful for if you are working in the community, as they can increase the amount of visits you can manage in a day.
    Asset Tracking Software in Healthcare- Main


    Track Healthcare Assets With itemit

    Itemit provides complete asset tracking software for the healthcare sector. Through itemit, you gain access to all the healthcare asset tracking features that you need to effectively manage and track all the tools, equipment and vehicles required to deliver your services.

    As a healthcare provider, you have a duty of care to your service users and a need to put in processes that limit mistakes and protect you from litigation. Inevitably, in recent years, it has become increasingly necessary to rely on software solutions to keep accurate and effective records. These systems are indispensable and make it possible for multiple services to share data on care plans and the like.

    Of course, when investing in asset tracking software, you need to ensure that there is a potential to integrate seamlessly with your current digital infrastructure and processes. Tech solutions should make life easier, not harder!

    Part of the consultation process with itemit involves understanding your current processes. The goal is to find out how to add the maximum value and a huge part of that is ensuring that the solution integrates with your systems. 

    itemit have completed a lot of successful deployments both within healthcare and elsewhere. So, you will not go into this blind. We will be able to advise you on the fastest, most cost-effective way forward.

    If you are using spreadsheets or paper records to track and manage your assets, then a complete healthcare asset tracking software solution will undoubtedly save you time and money.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com.

    Healthcare Asset Management

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    itemit’s Most Useful Features for Tracking IT Assets

    itemit’s Most Useful Features for Tracking IT Assets

    itemit’s Most Useful Features for Tracking IT Assets

    Correct IT Asset Management is essential for every business. Being able to efficiently track all IT assets offers more than convenience. Crucially, the tracking of IT assets can help every business to run more efficiently. Itemit’s most useful features can positively impact every business in more ways than were perhaps thought possible.

    How Does Hardware Asset Management Help Working From Home?


    Track the Asset’s Location

    With the ability to track an asset’s location, management can know where every IT asset is located at all times. The ambiguity surrounding location can be eradicated due to the use of the right asset management software. 

    Managers and users of IT assets can access itemit’s software via a computer or tablet and locate assets at all times. With the touch of a button, it is possible to pinpoint where the assets are. This feature can prove to be exceptionally useful should an IT asset be misplaced. 

    In addition to enabling users to find misplaced assets, the software can help to improve security. When assets are tracked all day, every day, they are less likely to be stolen. Businesses will, therefore, lose fewer assets as a result of theft.


    Track the Asset’s Condition

    Understanding the condition of one asset can be difficult enough. If a business has multiple assets, knowing each asset’s state of repair can be impossible. However, itemit has made the impossible possible by allowing users to issue a maintenance request when a problem arises. 

    Users of the damaged asset can leave a note for the maintenance team about the cause of the issue. Knowing what could be wrong with an asset can help the maintenance team to get to the root of the problem earlier. Less time can be spent finding the cause of the problem meaning there’s more time to repair the damaged asset. 

    When users can report an issue to the maintenance team the asset’s longevity is extended. A direct result of regular maintenance ensures that costs are lowered and fewer replacement assets need to be purchased.


    Assign Assets to New Team Members

    Should a new member join the team they can be assigned as many assets as they require. itemit’s IT Asset Management software allows users to assign assets as and when they are required. Being able to assign assets to new and current team members ensures everyone has the tools they need. 

    Should someone leave the team, the assets they were using can be assigned to another person. Alternatively, the assets can be marked as “spare” or stored somewhere safe. Managers can track exactly where the spare assets are, and assign them as and when they are required.


    Book IT Equipment in Advance

    It is possible for users to book IT equipment in advance, should they wish to. Not every business has enough assets to assign to everyone. Thanks to the way that itemit’s software works, users can book IT equipment when the need arises. This allows much-needed equipment to become available at a specific time, ensuring that users know when tasks can be completed. 

    Other potential users can see there is a waiting list for the asset and undertake other tasks while they wait for the IT equipment. Offering users the opportunity to organise their work allows for more efficient practices and better workplace communication.


    Check IT Equipment in and Out

    The right IT Asset Management software allows users to check IT equipment in and out. This ensures that management knows who has the equipment at all times. This feature also allows users to have more responsibility for the equipment as it is in their care. 

    When equipment needs to be checked in and out it is less likely to go missing. Additionally, the equipment’s history can be traced should management need to determine who was the last person to use it.


    Makes Useful Information Easy to Find

    Using itemit’s IT Asset Management software makes finding useful information easy. Every single asset that a business owns is likely to have a warranty and insurance cover. Information such as this is often difficult to find, especially as it is often discarded. 

    The right management software allows users to store useful information such as: 

    • Warranty information
    • The asset’s insurance details
    • Subscription details including cost and start/end date
    • The asset’s cost and current value
    • The asset’s estimated remaining life
    • The licence’s start date
    • The owner of the asset

    When users have access to information such as this, it allows them to learn more about the asset in question. Management can learn about the value of their assets and whether purchasing new equipment is a viable option. With the ability to keep a close eye on assets, managers can better understand the value of their business. This in turn allows managers to understand where budgets can be better spent. 

    There are many useful features associated with itemit’s IT asset management software. Users can gain a thorough understanding of their asset’s history, worth, condition, use, and much more. itemit’s IT Asset Management Software is easy to use and allows businesses everywhere to have more control over every asset they own.


    Contact itemit Today

    Reach out to our friendly, expert team by email at team@itemit.com. Alternatively, you could sign up for our no-obligation 14-day Free Trial to see how well our IT Asset Management software works for you.

    IT Asset Management

    Choose a better way to track your assets

    Start your free 14-day trial now

    Instant access. No credit card details required.

    You're in great company

    or, download the itemit app to get started

    Related articles