Choosing The Best IT Asset Management Software

Choosing The Best IT Asset Management Software

Choosing The Best IT Asset Management Software

IT asset management software helps your business keep track of your asset list. With IT asset management software, your business will be able to track what it owns better and add and monitor data related to how your assets are behaving.

Asset management systems give you the ability to create asset-related data and keep it up to date. This means that your fixed asset register is at a lower risk of ghost and zombie assets, meaning your tax and insurance operations are more accurate.

Knowing what you own and being able to pinpoint its behaviour also means that you’ll purchase fewer duplicates, lose fewer assets, and maintain a better grasp on asset maintenance.

computer asset management system


How Does IT Asset Management Software Work?

IT asset management software works by allowing you to log unique, digital asset profiles onto a system. These profiles will correspond with your list of physical assets.

In other words, each of your laptops, phones, and computers will have its own unique asset profile, allowing you to log unique asset data against the assets themselves.

Therefore, if one of your assets has an issue, you’ll be able to report this issue against the actual asset. This shows your maintenance team specifically which asset has a problem, where it is, and what the problem is.

Your asset list also creates and maintains an up to date IT asset register, which you can then export for better insurance and tax operations, alongside any number of other business operations.


Using Asset Tags To Track Your Assets

You can speed up the discovery of assets on your system by pairing asset tags with your asset tracking software. Asset tags are physical tags, likely a QR code or barcode, which you stick onto your assets.

These tags can then be scanned to communicate with your software. Whenever you scan an asset’s tag, the corresponding asset profile will open. Therefore, if you notice an asset has an issue, you’ll be able to scan the tag and report the issue with ease.

There are also tagging features that help you audit your assets and track their locations. Every time you scan an asset’s tag, the last seen location will update automatically, and you can bulk scan assets in a room to ensure that everything is where it should be.

Audits are much faster and much simpler with this process, as all you need to do is press a button and scan your IT assets’ tags to create an accurate audit trail.


Exporting Your Fixed Asset Register

When you use IT asset management software an automated IT asset register will be created. This will also update every time you update an asset’s information, as the asset register pulls in the data from each asset.

You can then expand your IT asset management software and log any number of different assets onto it. As the core concept of asset tracking is the same whether you’re implementing hardware asset management, software asset management, or tools and equipment tracking, you’ll be able to use your asset tracking software for all of these.

The benefit of this is clear. You’ll be able to create a fixed asset register of the entirety of your business’ assets. This fixed asset register can then be used to monitor asset maintenance data, for example, to ensure that your business is running as smoothly as possible.


Helpful Asset Management Features

itemit’s asset management software comes with a wide range of helpful features. The concept of scanning a tag to update an asset’s info helpful in speeding up onsite audits, as it helps you update asset data while the asset is in front of you. This data then updates across the board, as itemit is a cloud-based system, meaning you can run reports remotely.

The system is powerful, providing you with features for fixed asset management, IT asset management, tools and equipment tracking, and conventional asset tracking. From a bespoke bookings system to the ability to assign assets to colleagues, the features are all there to help you get the most out of your asset tracking.

To find out more about how itemit’s IT asset management software can help you, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

IT Asset Management Software

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What Is A Computer Asset Register?

What Is A Computer Asset Register?

What Is A Computer Asset Register?

A computer asset register lets you track your assets and monitor data related to them with ease. In essence, it’s a place to house your assets in digital form.

Therefore, you can use a computer asset register for effective IT asset management as you’ll be able to add unique asset profiles and populate these profiles with unique asset data.

You can also link your digital register of profiles with your physical assets through the use of asset tags. Overall, this gives you the highest levels of control and accountability over your assets possible.

computer asset tracking software


What Is IT Asset Management?

IT asset management is a set of operations and processes whereby you’ll monitor, manage and track your assets. It comes under the banner of fixed asset management. Hardware asset management (HAM) and software asset management (SAM) are also types of IT asset management.

Each of your assets will have a unique profile on your computer asset register. So, each computer will be logged as an asset. You can then add specific and unique data to these asset profiles.

This way you’ll be able to track PAT tests, asset issues, asset information, such as make & model, and important dates, such as warranty expiries. 

The benefit is clear. You get a system that shows you specifically where assets are, how they’re being used, and how they’re behaving. This data can then be used for other operations, such as tax, expense, and acquisition processes.


Constructing Your Computer Asset Register

Constructing your computer asset register is a simple process, and you’ll be able to kill two birds with one stone by auditing your equipment simultaneously.

It’s critical to remember that, although this is very useful in and of itself, you don’t have to just log what you own to keep a record of it. You can also make use of many different features to group your assets and track their usage and locations on a more granular level.

So, while it’s fundamental to a computer asset register to have all of your computers logged and listed, it’s also incredibly useful to be able to monitor relevant bookings and check out information alongside any issues and important dates.


Using Asset Tags

You can speed up your IT asset management operations by using asset tags, too. These are physical tags, such as a QR code or barcode, that you can stick onto your assets.

Every time you scan an asset’s tag the corresponding asset will open. So, if you’re standing in front of a computer and wish to see its information, all you need to do is scan the asset’s tag.

Scanning an asset’s tag also updates the asset’s last seen location, the user who scanned the tag and the time the tag was scanned, meaning that you can pinpoint where issues occurred and when.

Critically, you can also perform bulk actions with asset tags. So, you’ll be able to scan multiple tags in bulk to update their location. You can also run audits in a similar way, ensuring that all of your assets are exactly where they should be.


itemit’s Asset Management Software

itemit’s asset management software gives you all of this and more. itemit isn’t just for IT asset management, you can also expand your usage further and track fixed assets as well as tools and equipment.

This makes itemit helpful for all business. The system itself has been built on the feedback of our customers, so many of the features will fit in for your specific needs. The core of the system has always been the same, however, and has always provided a quick, simple and powerful way to log your assets and track their locations.

To find out more about how itemit can help your business, you’ll be able to contact us at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Computer Asset Register

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What Are Software Asset Management Tools?

What Are Software Asset Management Tools?

What Are Software Asset Management Tools?

Software asset management refers to the IT asset management practice of keeping track of your software assets. Your software assets can be any software that your business is using.

IT asset management in general is essential, as you need to keep track of your expenses and how your assets are behaving. Software is no different. Whether you’re tracking logins or subscriptions, you need to know that your colleagues have all the assets they need to fulfil their daily duties.

What Is The Best Asset Management Software In 2021?


Types Of IT Asset Management

IT asset management is the discipline of logging, maintaining and tracking your IT assets. IT assets are any assets that have connectivity or link to a computer. 

For this reason, you can split your IT assets into hardware and software. These can be tracked in similar ways, but all need to be logged on an up-to-date and transparent IT asset register.

Your IT asset register can also be a subsection of a fixed asset register. This way, you can track your IT assets in tandem with the rest of your business’ belongings, and they can contribute to essential procedures.

Building a full fixed asset register that contains your software and hardware mitigates the chance of ghost and zombie assets to start. This will mean that your tax breaks, expenses, and insurance operations are more accurate and more streamlined.


Software Asset Management Tools

IT asset management software allows you to log unique asset profiles and populate these profiles with unique asset information.

This means that you’ll be able to use certain tools for hardware asset management as well as software asset management. 

Software asset management tools may be the ability to add login credentials and attachments that provide speedy training for your colleagues.

Overall, the software asset management tools at your disposal will give you the ability to create an accurate audit trail and a clear overview of who has access to your software assets.

You’ll also be able to add important reminders and financial information, meaning you’ll be able to set reminders for when software renewals are due, regardless of whether this is monthly or annually.


Hardware Asset Management Tools

You can use similar tools for hardware asset management. So, you will be able to use assignee features with hardware to log who is in charge of which assets.

Using an assignee feature is also great for when you’re onboarding new staff as it makes it a quick and simple procedure to find which assets are available to give to your colleagues and then log that they’ve been assigned.

You will also be able to use asset tags to speed up your hardware asset management operations. Asset tags link to unique asset profiles then, every time you scan an asset’s tag with your asset tracking app, a few things will happen.

  1. The asset’s profile opens, ready for edits and updates
  2. The last seen location is logged via your phone’s GPS data
  3. The user who scanned the tag is logged
  4. The time of the scan is logged

Therefore, if someone is auditing your hardware assets, you get a transparent audit trail. For example, if an issue is reported, the process is simple: the tag is scanned and the issue is reported with the touch of a button, telling you what the issue is, where the asset is, and who reported the issue.


Using An IT Asset Management Software

These IT asset management software tools allow you to track hardware and software assets in tandem, keeping a clearer and more transparent view of how your assets are behaving, where they are, and who is interacting with them.

While you’re using IT asset management software, an automated IT asset register will be created and updated with every addition and every change.

This is then exportable as a pdf or spreadsheet, giving something tangible you can send on to your financial or insurance teams.

Overall, IT asset management gives you more control and visibility over your assets, meaning that you’re less likely to misplace assets and purchase duplicates while also saving you a lot of time on your asset tracking operations.


Scaling Your Asset Tracking Systems

The best IT asset management software is highly scalable, meaning you’ll be able to expand to different types of assets and share your software with multiple colleagues. 

This means that your asset tracking operations are as clear as possible as, for a start, multiple people are contributing to your asset management efforts, but also as you have all of your assets’ information in one safe place.

Using cloud-based software also mitigates a lot of risks, as any edits, on-site or remote, all update in tandem. This means that you get a much clearer overall view of everything, but cloud-based software also means that data loss risks are also massively reduced.

itemit’s asset tracking software is sharable and scalable and is currently being used in multiple industries across the globe. The system allows you to track any type of assets, from tools and equipment to software.

To find out more about how itemit’s asset tracking software can help your business save time and money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Software Asset Management Tools

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How To Use Hardware Asset Management Software

How To Use Hardware Asset Management Software

How To Use Hardware Asset Management Software

Hardware asset management software provides you with effective IT asset management capabilities. What this means is that you’ll be able to log, monitor, and keep better control of your IT asset list.

Overall, this creates more accountability in your business, with the added benefits of time and cost-saving functionalities. So, how does hardware asset management software work?

Hardware Asset Management


What Is Hardware Asset Management Software?

Hardware asset management software is a system where you can log unique asset profiles of your business’ critical hardware. This is different from inventory management software, as when you’re tracking inventory, you won’t get a granular view of your assets.

In other words, if you have three laptops, instead of making a generic laptop profile and marking “three” against it, then tracking how many laptops are added, removed, decommissioned, or sold, with hardware asset management software, you’ll be able to track these laptops uniquely.

The biggest benefit of this is that these laptops are unique. If one of them has an issue, they don’t suddenly all have the same fault. Being able to track assets on a granular level means that you can log, monitor, and take action against specific faults on specific assets.


How To Use Hardware Asset Management Software

If you already have an existing IT asset register, it’ll be possible to use an import service to upload this onto your software. This way, you can transfer all of your data with ease.

If you don’t, you’ll be able to create your assets in a few quick and simple ways. For example, you’ll be able to use templates if you have many similar laptops. Or, you’ll be able to clone existing assets and some of their data alongside this.

A good idea is to audit assets as you’re logging them onto your asset tracking software. This way, your asset list will be up to date the moment you start using your software in your day to day tracking of items.

If you’re using asset tags, you’ll be able to create assets from scanning the tag, for example. So, you can tag a laptop physically, then scan the tag, then enter the laptop’s information in your hardware asset management app.


Locations and Maintenance Tracking

Asset tags assist with the speed at which you can track and monitor assets. This is because once you’ve assigned a tag to an asset, all you need to do to retrieve the asset’s profile is scan the tag.

Every time you scan an asset’s tag, the last seen location will update using your phone’s GPS data, meaning that you can track every interaction with an asset and where it occurred.

The retrieval of asset profiles is sped up this way, too, meaning that you don’t need to log changes manually on a spreadsheet later on down the line. Instead, you can update a fixed asset register while you’re physically with assets simply by using a cloud-based app.

To find out more about how itemit’s hardware asset management software can help you track your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

Hardware Asset Management Software

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How Your Business Can Use IT Asset Tracking Software

How Your Business Can Use IT Asset Tracking Software

How Your Business Can Use IT Asset Tracking Software

IT asset tracking software allows you to keep a better eye on your business’ hardware and software. You’ll be able to create a robust, accurate, and automated IT asset register and track specific asset details.

With IT asset tracking software, you can:

  • Lose fewer assets
  • Track assets better
  • Increase accountability
  • Increase responsibility over assets
  • Maintain a fixed asset register
  • Save time

Overall, you gain a high ROI on knowing where assets are and who is using them. This means that you’re able to speed up asset retrieval times and extend your asset usage.

IT asset tracking software


QR Code Asset Tags

Firstly, you’ll be able to integrate QR code asset tags into your asset tracking software. This gives you the benefit of scanning tags to retrieve unique asset profiles.

In other words, if you have a laptop, you’ll be able to log this laptop as a unique asset. Then, you’ll be able to use a unique QR tag to retrieve this laptop and add data to it in your asset management system.

Every time you scan an asset’s tag, too, your IT asset tracking software will use your phone’s GPS to update the asset’s last seen location. This way, any time an asset is interacted with, you’ll be able to see where this was and by who.


Assigning Assets To Your Colleagues

Keeping track of your IT assets will involve seeing who’s in charge of them and verifying that your team has the correct equipment. This is essential when it comes to remote working, as there are more potential gaps in accountability.

With effective IT asset tracking software, you’ll be able to assign assets to your colleagues in bulk. This allows you to run speedy reports on who has which assets and who is responsible for what. This is great when you’re onboarding, for example, and need to assign multiple assets to a new starter.

In a similar way, you’ll also be able to check assets out and book them using check in check out software functionality. This way, you can monitor how long someone is supposed to have an asset for, and indicate to your team whenever assets are unavailable.


IT Asset Tracking Software Benefits

Using great IT asset tracking software, you’ll benefit from a variety of features that speed up your asset management operations, while also giving you more transparency, accountability, and control over your IT asset register.

For example, when you use IT asset tracking software, it’s a quick and simple process to log an issue against an asset. Again, this is great when it comes to remote working as you’ll be able to verify quickly that everyone’s equipment is working as it should.

QR code asset management speeds up your operations further, giving you a clear view of which assets you own, where they are, and how they’re behaving.

To find out more about how itemit’s IT asset tracking software can benefit your business, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

IT Asset Tracking Software

Choose a better way to track your assets

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How Will IT Asset Management Solutions Help Your Business?

How Will IT Asset Management Solutions Help Your Business?

How Will IT Asset Management Solutions Help Your Business?

IT asset management solutions allow you to take your business to the next level of automation. A huge benefit is that now you’ll be able to track, monitor, and improve many of your existing operations by using a single system.

With IT asset management software in place, you’ll be able to monitor how your assets move on your sites, track who is responsible for assets, track asset finances and more!

3 Reasons Why There's Never Been A Better Time To Buy Fixed Asset Management Software


How Do IT Asset Management Solutions Work?

IT asset management solutions allow you to log unique profiles of your assets. You will then be able to populate these profiles with critical data.

Therefore, you’ll be able to track maintenance with ease, for example. As each of your assets will have unique, corresponding profiles, if you need to track PAT tests, you will be able to make use of an effective reminders system.

You can also track asset issues in a similar way, and use assignee features to verify which of your colleagues are in control of which assets. If you need to book an asset, you’ll be able to use effective check in check out software functionality to do so.

It all comes down to the asset being unique, meaning that it needs to be tracked in a unique way.


Using Asset Tags And Asset Tracking Software

You will be able to use asset tracking software as an effective IT asset management solution. This will give you the ability to log your IT assets and create an automated and effective IT asset register.

Alongside this, you can implement fixed asset management operations, too, by tracking the depreciation of your IT assets and by having a customisable and exportable fixed asset register.

Asset tracking software makes use of asset tags to speed up asset discovery, auditing, and asset-level operations. To retrieve a tagged assets profile, all you need to do is scan the tag using your asset tracking app and it will appear. Then, you can make use of a variety of features, such as the ability to add and view attachments and create bookings.

Every time you scan an asset’s tag, too, the last seen location will update, as well as the user who scanned the tag and when it was scanned, minimising potential downtime and improving overall accountability.


Scaling IT Asset Management Software To Tools And Equipment

The best thing about using asset tracking software as an IT asset management solution is that you don’t have to stop at your IT assets. The benefits are applicable to all of your assets.

This way, you’ll be able to implement tools and equipment tracking operations separate to your IT asset management efforts. This will give you the ability to create a fixed asset register that covers your business entirely, while also maintaining the granular benefits of tracking assets uniquely.

To find out more about how itemit’s asset tracking software can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial. You can even use your own asset tags!

IT Asset Management Systems

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