How Does Hardware Asset Management Benefit Your Business?

How Does Hardware Asset Management Benefit Your Business?

How Does Hardware Asset Management Benefit Your Business?

Hardware Asset Management, also known as HAM, is a core part of the wider IT Asset Management. While IT Asset Management encompasses everything IT from purchased software to Wi-Fi routers, Hardware Asset Management focuses solely on physical items in the vast realm of Information Technology. 

As the name suggests, HAM involves tracking and managing all pieces of hardware ranging from high-end laptops, screens, and servers to keyboards, mice and USB cables. All in all, every item that can be connected to a computer by any means is considered IT hardware.

How Does Hardware Asset Management Help Working From Home?


Why is Hardware Asset Management Important for Your Business?

Before we come to the wide range of benefits of using Hardware Asset Management, let’s first cover the essentials. 

If your organisation equips its employees with IT assets, and computing is an essential part of your daily work, Hardware Asset Management is crucial to develop transparency and accountability with your IT assets. When each employee is equipped with multiple company-issued hardware assets, HAM is a must-have to keep track of each piece of hardware in a simple, but effective manner. 

Managing your hardware assets gives you access to real-time information on your company’s hardware asset inventory, an overview of each asset’s life cycle, and how it’s being utilised and by whom.


7 Benefits of Using Hardware Asset Management for Businesses

  • Saves You Money
  • Maximises Returns on Investment 
  • Optimises Hardware Utilisation and Procurement 
  • Makes You More Productive
  • Better Asset Security
  • The Advantage of Centralised Information 
  • Helps You be GDPR Compliant


Saves You Money

Apart from hardware procurement, a lot of money is spent on the maintenance of these assets. When done right, you can minimise the expenses your business bears in the shape of hardware asset maintenance. 

Unplanned and delayed maintenance can increase the costs of maintenance unnecessarily. It can even lead to permanent damage to hardware assets, resulting in a bigger financial loss. 

With a Hardware Asset Management software solution, you can track your assets and schedule maintenance ahead of time. HAM also allows you to identify and get rid of end-of-life hardware that does not perform and is only incurring extra maintenance costs.


Maximises Return on Investment

Hardware Asset Management helps you maximise your ROI in two ways. Firstly, it helps you make the most out of every piece of hardware. As mentioned above, you’ll be able to extend hardware life and keep it performing productively through proper asset maintenance. This means every piece of hardware generates more money than what was initially spent on acquiring it. 

Secondly, HAM gives you valuable insight into best-performing, most-used and the most under-utilised assets. This information will help you make better decisions to acquire the most suitable hardware assets for your business in the future.


Optimises Hardware Utilisation and Procurement

By focusing on idle and underused hardware, Hardware Asset Management helps you get the most out of your assets. You can accurately keep track of your hardware inventory and avoid overspending on hardware assets that end up on shelves. 

Having a clear overview of your hardware inventory and knowing what is available will let you avoid purchasing hardware that you already have.


Makes Your Company More Productive

Using manual methods for asset tracking is a burdensome administrative task. You might already be tired of wasting time and energy on simple data entry for asset management. With this software solution, you not only save time yourself but also save your employees’ time. Allowing them to focus on their primary responsibilities better. Moreover, it’s easy to predict and prevent hardware problems with HAM so there are no unexpected delays in work.


Better Asset Security

Hardware asset theft is, unfortunately, not uncommon. Not only is it a huge nuisance, but a bigger challenge is presented in the form of the time and money lost due to unexpected work delays and loss of productivity. However, when you’re tracking your hardware with HAM, tracking and reducing asset theft is very easy.

You have a complete list of all hardware assets and who has them so you can maintain the utmost accountability for any lost or damaged assets. The check-in and checkout software keeps a vigilant eye on all hardware going in and out of the workplace.


The Advantage of Centralised Information

One of the biggest advantages of using Hardware Asset Management software is the availability of crucial information at a centralised, easy-to-use, online database. Having all hardware asset data in one place gives you hands-on control over your assets and helps with accurate audits.


Helps You be GDPR Compliant

EU GDPR compliance requires companies to keep a record of all assets used to collect, store or process personal data. Plus, a record of who uses these assets is also required. Hardware Asset Management makes acquiring GDPR compliance a breeze since you’re already tracking all your hardware assets.


itemit’s Hardware Asset Management Software

itemit has one of the most advanced asset management systems on the market. Apart from the basic Hardware Asset Management functionalities, you can also take advantage of a wide range of tracking technologies like GPS trackers, QR codes, barcodes and RFID tags. With itemit’s asset tags, you can get the utmost level of transparency and accountability for your businesses’ hardware assets.

To find out more benefits itemit has to offer for your business, please reach out to us at team@itemit.com. If you’re all ready to give itemit a go, start your 14-day free trial by filling in the form below.

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How To Use IT Asset Tracking Software

How To Use IT Asset Tracking Software

How To Use IT Asset Tracking Software

To keep up with rapidly developing market conditions, businesses must adapt to cutting-edge technology to stay on top of the game. However, with the numerous IT assets a company needs for every employee, using IT asset tracking software becomes a necessity for businesses

From laptops to company-issued smartphones, the number of IT assets required by employees can rise exponentially with company size. Despite their common use, IT assets, after all, remain some of the most valuable assets in a company. The heavy price tags associated with each computer, mobile device, or keyboard can result in a gigantic sum when a business evaluates its total investment in IT assets. 

IT asset management software ensures all of the IT assets a company owns are kept track of. This includes recording their status, condition, and possession in real-time. Using IT asset tracking software might sound very technical but it’s really very simple.

Here’s a step-by-step guide on how to use IT asset tracking software. Along the way, you will also learn all you can do with itemit’s software solution and why it’s the most user-friendly option on the market.

What Should You Log On Your Fixed Asset Register?


Using itemit’s IT Asset Tracking Software


1. Tagging and Tracking

After you’ve signed up for itemit’s IT asset management solution, the first step is to tag your IT assets so you can start tracking them. You can either choose small vinyl QR code tags for compact devices or larger metal tags for larger hardware. For more expensive IT software, you can use an RFID tag. Tagging is an optional part of the system but the benefits of tagging your assets are huge.

Once you’ve tagged a device, all you need to do is scan it with the itemit app. This will enable you to allocate a name, location, image, and other details about the IT asset. This short and simple procedure adds the IT asset to a proper asset register.


2. Assign IT Assets to Staff

IT asset tracking software lets you assign each and every device to a user or employee. This makes sure all of the company’s IT assets are being utilised and gives employees a sense of responsibility to keep the IT assets assigned to them well and safe. 

Being able to assign different devices to each employee lets you know immediately about which employee has what. This way you can make sure each employee is properly equipped with the devices they need to perform productively and that they don’t request replacement devices unnecessarily when they have already been issued with that kit

To assign an asset to a user, all you have to do is open the item profile on itemit’s web portal and click on the “Assign to a user” button. Next, you can simply assign the asset to an itemit user or create a new contact if you want to assign it to somebody not already on the system.


3. Tracking Asset Location and Condition

With a versatile IT asset tracking software like itemit, you can easily know where a particular device is according to the location it was last scanned at. All the relevant details such as the device condition, who has it, and maintenance information can be accessed from one place for all your IT assets.


4. Reporting and Managing Hardware Issues

Any issues relating to IT assets can be reported through the itemit app or web portal. To report an issue, go to an asset profile by scanning its tag. On the profile, press the “Raise Issue” button. 

Then you can write a description for the issue, set a priority level and even add images to show what the issue is. Whenever an issue is reported, itemit account administrators are alerted of the issue. Once an issue has been reported, users can view the status of the asset to know whether the issue has been resolved or not.


5. Booking Equipment in Advance

Booking IT assets and taking devices home for temporary use can be a nightmare if there is no sound IT asset management software in place. With itemit, employees can book items in advance so that they can easily use them or take them out of the workplace for the time they’ve booked. This enhances workplace productivity and enables employees to plan ahead if a particular IT asset they need is already booked. 

Not just that, the check-in and check-out feature keeps an accurate record of IT assets going out of the workplace. This reduces the risk of IT asset loss to the bare minimum. To book or check out an asset, all you have to do is open the item profile in the app or web portal and press the respective button.


Why itemit?

Out of all the IT asset tracking software available on the market, itemit is by far the simplest to use with an amazing user-friendly interface. itemit makes asset tracking smooth with its seamless app and web portal integrations with more than 2000 apps

Not only that, there’s a wide range of features you can take advantage of. If you opt for itemit, IT asset tracking is not the only thing you can do. You’re also free to use the software solution for fixed asset management or tools & equipment tracking.

Start your 14-day free trial by filling in the form below to find out more about how itemit helps you track IT assets. If you’ve got any special questions, please feel free to contact us at team@itemit.com.

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What Does IT Asset Management Do For Your Business?

What Does IT Asset Management Do For Your Business?

What Does IT Asset Management Do For Your Business?

IT asset management gives your business significantly more visibility over your IT resources and assets. This means that you can make multiple efficiency and productivity improvements.

Transparency over what assets your business owns, where they are, and who is using them gives you more power over your assets and, therefore, saves you time and money.

equipment asset management software and ITAM


Fewer Lost Assets & Duplicate Purchases

When you use IT asset management operations, you gain a better view of your assets. This means that your decisions are better-informed as you have helpful data in front of you that you can use.

If your IT assets are logged in an IT asset management software, for example, you have access to a readily available and very human-readable IT asset register.

This IT asset register gives you the ability to search for which assets your business already owns. Then, you can pinpoint where these assets are to retrieve them and prevent lost money on duplicate purchases.


More Accountability Over IT Assets

The ability to use IT asset register software and asset tracking principles gives you the ability to improve your business’ accountability when it comes to assets.

Having a clear view of what your assets are and the ability to add data to them separates them from being simple rows and columns on a list. Instead, your asset profiles bring your assets to life, showing your team that each asset is unique and critical to your business.

Then, you can log critical information such as who is responsible for which of your assets. This, in turn, increases asset accountability and gives you a neat and tidy audit trail for whenever you need it.

Using assignee features also means that you can run audits with your colleagues by viewing who has what and manage and export reports with this data. So, for example, if somebody hands in their notice, finding out which assets you need to retrieve is a quick and simple process.


Helpful IT Asset Management Features

IT asset management software comes with a wide range of helpful features and functionality, too. For example, you’ll be able to use asset tags to speed up your auditing and asset tracking operations.

You can link these physical tags, such as QR codes or barcodes to your assets, then use these codes to contribute to your tracking operations. This is as, every time you scan an asset’s tag, a few things happen:

  • The last seen location updates
  • The time of the scan updates
  • The user who scanned the tag is logged
  • The asset’s profile opens, ready for edits

This means that if one of your colleagues needs to report an issue on a laptop, for example, the process is simply: scan and click “report”. Then, your maintenance team gets a transparent view of which asset has an issue, where the asset is, who reported the issue and what the issue is.


Using Your IT Asset Register

Your IT asset register is a critical tool for your business to leverage. This is as your business will likely be run using IT assets, such as laptops, computers and software.

Therefore, owning an IT asset register ultimately gives you visibility over asset costs, status, and usage. This means that you can pinpoint inefficiencies and monitor how well your assets are getting used.

Tracking the assets that help your business is essential as otherwise, you have no visibility over potential performance improvements or risks. This expands further, too.

With itemit, you can expand IT asset management operations into fixed asset management capabilities. As you need to track and manage as many of your business’ assets as possible, the system remains flexible and customisable no matter what you need to track.

To find out more about itemit, you can contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

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Freshservice Alternative: itemit’s IT Asset Management Software

Freshservice Alternative: itemit’s IT Asset Management Software

Freshservice Alternative: itemit’s IT Asset Management Software

itemit’s IT asset management software gives you a different set of features from Freshservice. Therefore, while you’re researching what’s best for your business, it’s good to consider the differences.

For example, itemit’s IT asset management software isn’t a service desk and is very tailored towards assets, tracking, and user management. So, if you’re wondering which is best for you, it’s best to get to know your needs so that you can choose the right system.

Using IT Hardware Inventory Management To Save Time


What To Look For When You’re Looking At IT Asset Management

So, if you’re looking for an IT asset management system, what should you be looking for? The answer is, quite simply, it depends. This will inform whether you’re primarily looking for a service desk or an asset tracking system.

If you want to optimise productivity and efficiency, you can use either type of system. However, if you’re specifically looking for a better ticket management system, a service desk will be much better.

Conversely, if you’re looking at asset tracking specifically, an IT asset management system will be better. Fundamentally, the functionality of the two systems will overlap but each will have more of a focus on its niche.

Asset tracking will have a focus on asset data, asset usage and asset information more than tickets related to your assets.


IT Asset Tracking Features

Primarily, one of the most helpful IT asset tracking features is the ability to assign assets to your colleagues. This way, should a colleague hand in their notice, finding which assets they’re in charge of is a simple case of running a report.

Knowing who is using what is essential, which is why there are a tonne of accountability based and focussed features in IT asset management software such as itemit.

For example, you’ll be able to use asset tags to speed up your operations greatly. When you use asset tags, retrieving asset information is a simple case of scanning a QR code or barcode. Then, you can view who is responsible for the asset you’ve found.

Every time you scan the tags, too, the asset’s last seen location will update and the user who scanned the tag is logged, giving you a neat audit trail of where assets have been and who has been interacting with them.


itemit’s IT Asset Management Software

itemit’s IT asset management software does allow you to report issues against your IT assets but it’s by no means a service desk. The benefits will overlap with Freshservice, but they’ll be achieved in a different way.

For example, with both systems, you can improve productivity, generate a return on investment and increase accountability over your IT assets. It’s simply the case that you will ease out these returns in different ways and in different areas.

itemit allows you to really get into the asset tracking flow using an intelligent app, meaning you can make updates to asset data at any moment, onsite.

Freshservice allows you to optimise your servicing and productivity with an effective profile view. There’s no reason why you can’t couple the systems, too, and optimise in different areas.

To find out more about itemit’s IT asset management software, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Freshservice Alternative

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How Does IT Asset Management Save You Money?

How Does IT Asset Management Save You Money?

How Does IT Asset Management Save You Money?

IT asset management is a set of operations designed to increase accountability and transparency. You can also use these operations to save time and money.

In a sense, IT asset management was created for accountability purposes for audits and insurance and wasn’t initially designed to save you money. 

Because of this, most IT asset management operations start off as a spreadsheet. These aren’t fit for purpose as spreadsheets quickly become out of date and create the impossible task of maintaining data.

This is where IT asset management software comes in.

How Does A Fixed Asset Register Work?


Logging Your Assets

The core of any asset management is logging assets. Assets must be logged correctly for auditing purposes. The idea behind this is that you own a record of what your business owns, then you use this record for accurate tax returns and insurance.

Initially, this saves you money as you avoid fines or inaccurate returns. However, using a spreadsheet for this increases risks such as ghost and zombie assets and, therefore, fines.

IT asset management software was created as a way to allow you to log assets as profiles and manage and monitor unique asset data in an easy way. Therefore, you can add your assets and populate them with information, reminders and critical attachments. This then populates into an automatic and exportable report.


Using IT Asset Management Software

IT asset management software lets you populate asset data against specific asset profiles. Using this method, you instantly increase your accountability over your assets as tracking becomes easier and more user-friendly.

Instead of searching for an asset in a spreadsheet, asset tracking software gives you an interface to interact with assets in a clearer and more fruitful way.

Software also has the benefit of being fluid in a way that spreadsheets can’t achieve. You can add all the formulae in the world, or, you can add purchase date, cost and effective lifetime and let a system calculate the rest for you.

These kinds of benefits save you time and, therefore, money as you can focus on other things and leave your asset management efforts to handle themselves.


Using Asset Tags

Asset tags further improve your time and cost saving capabilities. Asset tags are physical tags that you can stick onto your assets. Then, you can link these tags to their corresponding profiles.

In other words, a laptop can be linked with its digital “laptop” counterpart to ensure uniquity and ease of tracking. Every time you scan an asset’s tag, that asset’s profile also opens, ready for edits such as maintenance notes or issues reporting.

As you can see, every scan also updates your assets’ last seen locations using your phone’s GPS data. This gives you a clear, fool-proof audit trail of where your assets have been and reduces the chance of asset loss.


itemit’s Asset Tracking Software

itemit’s asset tracking software integrates all asset management capabilities. Therefore, when you use itemit, you’re not tied down to IT asset management or fixed asset management or tools & equipment tracking, you can do all of the above.

itemit provides you with a streamlined system where you can add your assets, add data to them, tag them and track them. The ease of use you get saves you time and money by reducing risks of gaps or a loss of accountability every step of the way.

You can find out more about how itemit can help you track your IT assets by filling in the form below to start your 14-day free trial. You can also contact us at team@itemit.com with any questions. We look forward to speaking soon!

IT Asset Management Software

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Using IT Hardware Inventory Management To Save Time

Using IT Hardware Inventory Management To Save Time

Using IT Hardware Inventory Management To Save Time

It is essential that you track your IT hardware. Knowing what IT assets you own and can deploy to your colleagues is essential to maintaining the smooth running of your business. This is where IT hardware inventory management comes in.

IT hardware inventory management allows you to log, monitor, view and edit asset-level data and information. What this means is that you can track where your IT assets are and who has them with ease.

Why You Need IT Asset Management Software


How Does IT Hardware Inventory Management Work?

IT hardware inventory management is a set of disciplines that run within the spheres of hardware asset management and, more generally, IT asset management.

Essentially, it is the logging and monitoring of hardware equipment. So, all of your laptops, computers, monitors and phones can be logged onto a system. Then, specific serial codes and warranty dates can be added against each.

Therefore, you’re tracking non-unique assets, such as laptops, as unique, singular assets. In other words, if your business owns five PCs, these PCs still need to be tracked individually to create the most accurate IT asset register.


Using Asset Tags

Asset tags save you time in your IT inventory management operations. When tracking any assets, one of the most important things is location tracking. 

Knowing where your assets are reduces risks such as asset loss and also speeds up retrieval times. Already with these two things you start saving time and money, just through knowing where each asset is.

Asset tags speed up these operations and automate them. Asset tags are physical tags that you stick onto your assets. Then, you can scan them into your asset tracking system to link tag to asset to digital asset profile.

Every time you scan an asset’s tag the relevant asset’s profile and updates that asset’s last seen location automatically using your phone’s GPS, saving you time and showing you where your assets have been.


Using Asset Tracking Features

There are many more accountability-based features in IT hardware inventory management systems, including the ability to log who is responsible for which assets.

Therefore, if you get a new starter, you can monitor your log of unassigned assets and assign them to your new colleague, creating a neat and tidy audit trail of asset ownership.

Then, you can use equipment checkout features to log IT assets that are booked, checked in and out and due maintenance. This increases the transparency you have over your assets as you can see how frequently assets move and identify any gaps.

As asset tracking systems are scalable, you can also share your IT asset management operations with your colleagues, further saving time and money. If everyone has access to your booking system, it removes the strain from one administrator entirely.


Scaling Your IT Hardware Inventory Management Software

The best thing about IT hardware inventory management software is that you can scale it to other asset tracking needs. The core of the system is that you can log unique, specific assets and add data and information to them. This isn’t confined to IT assets.

Therefore, you can expand to fixed asset management operations, too, and track your IT assets as well as your business’ other permanent fixtures such as lights and furniture.

If you’re working in the construction industry, you can include construction equipment tracking operations with your overall asset tracking effort and track IT assets and tools and equipment in one fell swoop.

itemit’s asset tracking software is malleable, customisable and clean. It saves you time on your asset tracking effort through its streamlined features and functionality and lets you track any assets from anywhere in the world.

To find out more about the system, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

IT Hardware Inventory Management

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