Why Use Hardware Asset Management Software?

Why Use Hardware Asset Management Software?

Why Use Hardware Asset Management Software?

Hardware asset management software is an essential tool when you’re working in a business. Tracking and managing your hardware assets means that you’ll lose fewer bits and pieces and purchase fewer duplicates, among other things.

With the best hardware asset management software, you’ll be able to gain more clarity over which assets you own, where they are, and who is responsible for them. You can even extend your processes into more general IT asset management operations, including software asset management.

How Does Hardware Asset Management Help Working From Home?


What Are Hardware Assets?

Hardware assets are physical assets that have IT qualities. Therefore, hardware asset management is under the umbrella of IT asset management. 

Therefore, your hardware assets will be your laptops, your phones, your desktops, and so on. 

With this, it quickly becomes clear that tracking and managing these assets is critical as, not only are they expensive, they are what allows your colleagues to fulfil their duties successfully.

Without hardware asset management operations in place, you can slow down general procedures as planning may be affected, onboarding processes will take longer as you’ll have less visibility, and you’ll be more likely to lose, misplace, and purchase duplicate assets.


The Benefits Of Hardware Asset Management Software

Hardware asset management software gives you more visibility and control over your laptops, desktops, and other bits of hardware. It is effectively an asset tracking software.

This means that you will be able to log your assets onto a system and then add unique data to them, including check in check out data and location information.

One feature that is incredibly helpful when it comes to hardware asset management is the assignee feature. This allows you to log who is responsible for which of your hardware assets. When you’re onboarding, you can simply filter out the assigned assets and create a work pack for your new starters.

Instantly, hardware asset management software saves you time, which indirectly saves you money. However, you also save money from the visibility you gain. As you’re adding unique assets and unique data, you can use this data to run and export effective, accurate, and helpful reports.


Scaling To IT Asset Management And Fixed Asset Management

Why stop at hardware asset management? The more assets you track, the more return on investment you get. If you think about it like this: without asset tracking software, it takes 10 minutes to report an issue on an asset. With asset tracking software, it takes 1 minute. If you have 100 assets with issues, you’ve saved 900 minutes, and that’s just using a single feature!

Asset management software can be tailored as you’ll be able to track your assets in many different ways. Therefore, you’ll be able to use your software as IT asset management software, fixed asset management software, and tools and equipment tracking software.

Scaling your asset tracking software is simple as you can group your assets by type and track them in different ways. So, you can track the depreciation of certain, relevant assets without this being required for every asset.


Using Asset Management Software In Your Business

When you use asset management software in your business, you save time and money. The ability to run reports on your assets and export them speeds along tax and insurance operations among other things.

As you get more visibility and proof of what you own, you also increase accountability over your assets and can prevent issues, such as duplicate purchases, lost assets, and communication errors with your colleagues.

Admin time is reduced whenever an asset is involved, as all the information you need to know is there, transparent and accessible, making your life easier.

To find out more about why you should use asset management software, you can contact our team at team@itemit.com. We’ll be happy to answer any and all of your questions. 

When you’re ready to take a look at itemit, you can also start a free trial using the form below. We look forward to speaking soon!

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How Does Hardware Asset Management Help Working From Home?

How Does Hardware Asset Management Help Working From Home?

How Does Hardware Asset Management Help Working From Home?

Hardware asset management is a set of disciplines where you can log, track, and manage your IT hardware. It is a type of IT asset management, allowing you to keep an eye on your critical tools and equipment.

IT asset management operations are an effective way to:

  • Save time
  • Save money
  • See how is in charge of which assets
  • Purchase fewer duplicates
  • Lose fewer assets

So, if you’re working from home, how does hardware asset management help?

How To Choose The Best IT Asset Management Software For Your Business


What Is IT Asset Management Software?

IT asset management software is a system that you can use to log your IT assets. So, for example, each of your laptops will get a unique asset profile.

Then, you can populate this asset profile with data unique to that laptop. So, you can add the laptop’s serial number, warranty, user information, admin passwords, anything.

The benefit of having a unique asset profile is that the asset itself is unique. In this sense, you can pinpoint any critical data that you need to against that asset.

Therefore, if a laptop has an issue, such as a damaged screen, you can report the issue and know which laptop is damaged, where it is, all of its warranty information and who is responsible for it.


Hardware Asset Management In The Office

Hardware asset management is a subset of IT asset management. IT asset management includes software assets, where hardware asset management is specific to physical IT hardware, such as phones, desktops and laptops.

Therefore, a couple of years ago, implementing hardware asset management was much simpler as sooner or later, everyone would be in the same place. 

Even if you’re also tracking construction equipment, there’d be a place where you could all log, tag, and start tracking your IT hardware. The set-up being simple.

All you need to do in the office is audit your assets while you’re adding them to your asset tracking software so that you know they’re on your system, visible, and have the necessary unique data.


Hardware Asset Management And Working From Home

Working from home prevented an initial challenge. However, IT asset management software has adapted with some core features to help prevent the risks associated with remote working.

So, instead of a team effort within a single place, now you can set up your hardware asset management software from several locations with a team effort.

The core of any asset tracking software is increasing accountability and allowing your colleagues to log onto your IT asset management software and log their own assets does just this.

You can use asset tags to track where assets are on the map, too, ensuring that all of your colleagues have the tools they need to perform their responsibilities.

Then, you can use assignee and check in check out features to log who has assets. This means that, even with the distance, you still know who has which assets, where they are, and how they’re behaving, giving you as clear a view over your asset register as if you were in the office.


itemit’s IT Asset Tracking Software

itemit’s IT asset tracking software does all of this and more. With itemit, you can build a transparent, effective, and fluid fixed asset register. 

You can also implement a wide range of tracking technologies, including GPS trackers, QR codes, barcodes and RFID tags. This way, you get the highest level of transparency and accountability on the market.

When it comes to working from home, itemit is very easy to share, pick up and use. This means that you can share the system with your colleagues whether they’re a couple of houses down or across the globe.

You don’t need to stop at IT asset management, either. itemit allows you to log and track any assets from construction tools and equipment to school assets to healthcare assets.

To find out more about how itemit can save you time, money and a lot of grief, you can contact the friendly team at team@itemit.com. If you’re ready to give the system a go, you can also fill in the form below to start your 14-day free trial. Working from home is simple when you use itemit!

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Why You Need IT Asset Management Software

Why You Need IT Asset Management Software

Why You Need IT Asset Management Software

IT asset management software gives you more clarity and control over how your assets are behaving. It’s useful in many contexts, including when you’re onboarding when you’re working from home, and when you’re tracking fixed assets.

Overall, IT asset management software saves your business time and money. When you have control and visibility over your assets, you can take them further and get the most use out of them possible.

You’ll also lose fewer assets, purchase fewer duplicates and ensure that your colleagues have everything they need to fulfil their responsibilities successfully.

equipment asset management software and ITAM


How Does IT Asset Management Software Work?

IT asset management software allows you to log assets as unique profiles, similar to on social media. You can then populate these asset profiles with asset critical information.

So, for example, you can log a desktop, add PAT test dates, log who is responsible for it, and report issues if and when you need to. 

The ability to log unique information against unique assets opens up a world of possibilities. Not only do you have more clarity and control over your things, but all of the data is also pulled into an automated report, giving you more visibility over how all of your assets are behaving.

These reports are powerful, customisable and exportable, giving you the clearest view over how your assets are behaving as possible.


Hardware Asset Management

Hardware asset management is the process of tracking and managing your hardware. Your hardware will be your laptops, desktops, phones and so on and so forth.

Therefore, you need to track physical attributes and information, such as make and model, location, and user info. Some of these fields may overlap with your software, but you’ll save money in different ways.

The ability to use asset tags gives you the fastest way possible to update asset locations and information. To log updates, simply scan the asset’s tag. The last seen location automatically updates, as well as the time of the scan and the user who scanned the tag. The asset’s profile also opens, ready for edits.

So, for example, if you notice one of your assets has a cracked screen, the process of reporting this is simple. Scan the tag, click a button, type the issue and hit save. After that, your team will receive an email telling them which asset is damaged, where it is, and who is responsible for it.


Software Asset Management

Software asset management is a little different, but you can use the features in a slightly different way. So, if you’re using reminders for PAT test tracking, you can also use reminders for subscription dates.

In essence, each software your business uses is still a unique asset and, therefore, you still need to track relevant information. In this sense, IT asset management software works in exactly the same way whether you’re tracking hardware or software.

So, you can track login information, who has access to which software, the price of your subscription and the dates your subscription runs from and until.

You can also add support lines and emails as information so that you get quick, transparent and easy access to all of the data you need. Overall, this transparency saves your business a lot of time and a lot of money.


Scaling To Fixed Asset Management

The best thing about using asset tracking software is that you can tailor it to many different uses. So, when you use asset tracking software, you can use it for IT asset management but also for fixed asset management.

Thanks to helpful grouping features, you can keep this data separate or you can see it all in one place using reports. This way, as your IT assets will be fixed assets, you can run full reports on everything your business owns.

The best asset tracking software lets you track depreciation on your assets, too, which helps you keep up to date with all of your asset-level information. Then, exportable and customisable reports give you a clear overview of asset faults, asset usage, and information for tax and insurance purposes among other things.

To find out more about how the itemit asset tracking software can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

IT Asset Management Software

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How To Choose The Best IT Asset Management Software For Your Business

How To Choose The Best IT Asset Management Software For Your Business

How To Choose The Best IT Asset Management Software For Your Business

IT asset management software helps you keep track of who has what, where it is, and how it is being used. The benefit of IT asset management software is that you can view granular data against specific assets, while also having visibility over trends.

Overall, this helps you make clearer business decisions, but is also instrumental when scaling, as assigning assets to users is a breeze. On top of this, you can track asset finances and depreciation data, making tax and insurance operations simpler.

Any issues that crop up will be easy to identify and rectify, and any inefficiencies can be stamped out by the simple day to day collection of data.

How To Use An Asset Tracking System


What Is IT Asset Tracking Software?

IT asset tracking software is a system where you can log unique asset profiles. These profiles will be of your laptops, phones, PCs and so on. Therefore, instead of having a general view of your laptops, you’ll be able to pinpoint a laptop and view that laptop’s specific data.

While a spreadsheet can do a part of this, the actual creation and management of such a spreadsheet quickly becomes unwieldy. This is as each cell will represent a specific piece of data against an asset. Each time this bit of data changes, this specific cell needs to be changed. With all of the day to day changes an asset goes through, you can tell how quickly this becomes impossible to manage.

IT asset tracking software automates this as, instead of editing a cell, you’ll be using a feature within your system. For example, if you’re using your IT asset management software as a bookings and check in check out system, instead of changing a cell, you’ll be able to press a “check out” button and this data will update, ready to be viewed, managed, and exported.


Using Asset Tags And Adding Users

Asset tags also help you speed up your operations. When working remotely, it’s much easier for assets to go missing which is why asset tags are very useful.

Once you’ve assigned a tag to an asset, every time you scan the tag, that asset’s data will show. The last seen location, time of scan, and the user who scanned the tag will also update, giving you a neat audit trail to manage.

You will be able to set different user permissions to give your colleagues different levels of access. When you add users, you can share the asset tracking load, too. The more people performing quick, daily operations, the faster you collect data and the more data you collect.

However, if you’re onboarding and don’t wish to give any permissions, you can also assign assets to “contacts”. Contacts are for your records only, allowing you to report on who has which assets, and on who needs which assets without any red tape or without needing to share a system.


Scaling To Fixed Asset Management

The best asset tracking software is highly scalable. This means that you’ll be able to use your system for fixed asset management as well as IT asset management.

This is useful as, if you want to run a report on all of your assets’ depreciation, you will be able to do so. You can then also use helpful features to segment and filter your data, meaning you’ll be able to see the depreciation of just your IT assets or of all of your fixed assets.

Certain features are also tailorable. For example, you can use issues management or a reminders system to track PAT tests for IT assets and to track maintenance on tools and equipment.

This also means that multiple teams within your business can use the same system at no extra cost, while still using it for a wide range of purposes.

All in all, when you’re searching for an effective IT asset management software, the above features are a must. Your system has to be scalable, effective, and streamlined. Without the ability to assign, for example, your onboarding operations will get delayed. 

Therefore, the best IT asset management software is one that you can tailor to your exact use case. Whether you need to track depreciation or not, if you just wish to track asset locations, or if you just need a record of where your assets are, your IT asset management software must be able to cope.


itemit’s IT Asset Management Software

itemit’s IT asset management software is highly scalable, highly tailorable, and very easy to use. itemit is used for tools and equipment tracking, IT asset tracking, and fixed asset management in all different types of industry.

With itemit, you get a proven, tried and tested solution that your entire business can pick up with ease which is why the system is used worldwide in multiple different industries tracking all manner of assets.

To find out more about how itemit can help you with your IT asset management, or how it can help you with any other type of asset tracking, you’ll be able to contact the team at team@itemit.com.

You can also fill in the form below to start your 14-day free trial, no strings attached!

IT Asset Management Software

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Choosing The Best IT Asset Management Software

Choosing The Best IT Asset Management Software

Choosing The Best IT Asset Management Software

IT asset management software helps your business keep track of your asset list. With IT asset management software, your business will be able to track what it owns better and add and monitor data related to how your assets are behaving.

Asset management systems give you the ability to create asset-related data and keep it up to date. This means that your fixed asset register is at a lower risk of ghost and zombie assets, meaning your tax and insurance operations are more accurate.

Knowing what you own and being able to pinpoint its behaviour also means that you’ll purchase fewer duplicates, lose fewer assets, and maintain a better grasp on asset maintenance.

computer asset management system


How Does IT Asset Management Software Work?

IT asset management software works by allowing you to log unique, digital asset profiles onto a system. These profiles will correspond with your list of physical assets.

In other words, each of your laptops, phones, and computers will have its own unique asset profile, allowing you to log unique asset data against the assets themselves.

Therefore, if one of your assets has an issue, you’ll be able to report this issue against the actual asset. This shows your maintenance team specifically which asset has a problem, where it is, and what the problem is.

Your asset list also creates and maintains an up to date IT asset register, which you can then export for better insurance and tax operations, alongside any number of other business operations.


Using Asset Tags To Track Your Assets

You can speed up the discovery of assets on your system by pairing asset tags with your asset tracking software. Asset tags are physical tags, likely a QR code or barcode, which you stick onto your assets.

These tags can then be scanned to communicate with your software. Whenever you scan an asset’s tag, the corresponding asset profile will open. Therefore, if you notice an asset has an issue, you’ll be able to scan the tag and report the issue with ease.

There are also tagging features that help you audit your assets and track their locations. Every time you scan an asset’s tag, the last seen location will update automatically, and you can bulk scan assets in a room to ensure that everything is where it should be.

Audits are much faster and much simpler with this process, as all you need to do is press a button and scan your IT assets’ tags to create an accurate audit trail.


Exporting Your Fixed Asset Register

When you use IT asset management software an automated IT asset register will be created. This will also update every time you update an asset’s information, as the asset register pulls in the data from each asset.

You can then expand your IT asset management software and log any number of different assets onto it. As the core concept of asset tracking is the same whether you’re implementing hardware asset management, software asset management, or tools and equipment tracking, you’ll be able to use your asset tracking software for all of these.

The benefit of this is clear. You’ll be able to create a fixed asset register of the entirety of your business’ assets. This fixed asset register can then be used to monitor asset maintenance data, for example, to ensure that your business is running as smoothly as possible.


Helpful Asset Management Features

itemit’s asset management software comes with a wide range of helpful features. The concept of scanning a tag to update an asset’s info helpful in speeding up onsite audits, as it helps you update asset data while the asset is in front of you. This data then updates across the board, as itemit is a cloud-based system, meaning you can run reports remotely.

The system is powerful, providing you with features for fixed asset management, IT asset management, tools and equipment tracking, and conventional asset tracking. From a bespoke bookings system to the ability to assign assets to colleagues, the features are all there to help you get the most out of your asset tracking.

To find out more about how itemit’s IT asset management software can help you, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

IT Asset Management Software

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What Is A Computer Asset Register?

What Is A Computer Asset Register?

What Is A Computer Asset Register?

A computer asset register lets you track your assets and monitor data related to them with ease. In essence, it’s a place to house your assets in digital form.

Therefore, you can use a computer asset register for effective IT asset management as you’ll be able to add unique asset profiles and populate these profiles with unique asset data.

You can also link your digital register of profiles with your physical assets through the use of asset tags. Overall, this gives you the highest levels of control and accountability over your assets possible.

computer asset tracking software


What Is IT Asset Management?

IT asset management is a set of operations and processes whereby you’ll monitor, manage and track your assets. It comes under the banner of fixed asset management. Hardware asset management (HAM) and software asset management (SAM) are also types of IT asset management.

Each of your assets will have a unique profile on your computer asset register. So, each computer will be logged as an asset. You can then add specific and unique data to these asset profiles.

This way you’ll be able to track PAT tests, asset issues, asset information, such as make & model, and important dates, such as warranty expiries. 

The benefit is clear. You get a system that shows you specifically where assets are, how they’re being used, and how they’re behaving. This data can then be used for other operations, such as tax, expense, and acquisition processes.


Constructing Your Computer Asset Register

Constructing your computer asset register is a simple process, and you’ll be able to kill two birds with one stone by auditing your equipment simultaneously.

It’s critical to remember that, although this is very useful in and of itself, you don’t have to just log what you own to keep a record of it. You can also make use of many different features to group your assets and track their usage and locations on a more granular level.

So, while it’s fundamental to a computer asset register to have all of your computers logged and listed, it’s also incredibly useful to be able to monitor relevant bookings and check out information alongside any issues and important dates.


Using Asset Tags

You can speed up your IT asset management operations by using asset tags, too. These are physical tags, such as a QR code or barcode, that you can stick onto your assets.

Every time you scan an asset’s tag the corresponding asset will open. So, if you’re standing in front of a computer and wish to see its information, all you need to do is scan the asset’s tag.

Scanning an asset’s tag also updates the asset’s last seen location, the user who scanned the tag and the time the tag was scanned, meaning that you can pinpoint where issues occurred and when.

Critically, you can also perform bulk actions with asset tags. So, you’ll be able to scan multiple tags in bulk to update their location. You can also run audits in a similar way, ensuring that all of your assets are exactly where they should be.


itemit’s Asset Management Software

itemit’s asset management software gives you all of this and more. itemit isn’t just for IT asset management, you can also expand your usage further and track fixed assets as well as tools and equipment.

This makes itemit helpful for all business. The system itself has been built on the feedback of our customers, so many of the features will fit in for your specific needs. The core of the system has always been the same, however, and has always provided a quick, simple and powerful way to log your assets and track their locations.

To find out more about how itemit can help your business, you’ll be able to contact us at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Computer Asset Register

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