An IT asset register gives you more control over your assets. With an IT asset register, you’ll be able to organise your work more effectively and ensure your colleagues have what they need and when.
Effective IT asset management software creates an IT asset register for you on the go, so you’ll be able to monitor your assets from any time and anywhere.
What is an IT Asset Register?
An IT asset register is a list of all of your IT assets. You can log anything from your laptops, to your phones, to your computers, to even USB sticks.
These will all have a unique asset profile, which you’ll then be able to populate with asset information, such as purchase price, warranty expiry dates, and more.
Using QR code asset tags allows you to track asset location, as well as find an asset’s profile in an instant. All you’ll need to do is scan the tag to retrieve the profile. Then you’ll be able to edit it.
Using IT Asset Management Software
Using IT asset management software to log any asset changes automatically creates an audit trail and a history for your assets, meaning you’ll be able to view any changes.
These changes can then be viewed in a streamlined and customisable reporting feature, meaning you’ll be able to control which assets are where, who’s using them, and how they’re being used.
This way, you’ll be able to see every time an asset has moved, required maintenance, who has been using assets, and how long they’ve been used for.
The asset histories that you can view on an IT asset register will, in turn, help you make better business-focused decisions, improve remote working practises, and decrease the amount of time it takes between finding and using an IT asset.
What Information Can you Log on an IT Asset Register?
Firstly, you can list the assets themselves, which will show you what stock you have and, therefore, how many IT assets you can distribute. You’ll also be able to add a lot of information to these IT assets.
- Assignee: You’ll be able to assign your IT assets to your colleagues so that you know who is in charge of what. This will also help with GDPR compliance.
- Reminders: You can track when warranties end and when maintenance is due.
- Issues: Your colleagues will also be able to log issues against their assets. This will notify your maintenance team, which will minimise downtime.
- Collections: You can group assets together and use this to filter assets and create customised reports.
- Locations: QR code asset tags can help you track last seen locations, but you’ll also be able to track specific locations using a dedicated feature.
The idea behind owning an IT asset register is that it allows you to log, edit, and view all the data related to your assets. This data will contain practical information, such as where assets are and which are damaged but also creates a wider view of how assets are behaving.
Having this view allows you to make better purchasing decisions, as well as have more clarity as to when it’s time to decommission an asset, for example, if it has required a lot of reactive maintenance.
To find out more about how using an IT asset register can save you time and money, you’ll be able to contact us here. Or, you can fill in the form below to start your free trial of itemit’s IT asset management software.
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