What Is IT Inventory Management?

What Is IT Inventory Management?

IT inventory management is a way you can save your business time and money. Put shortly: it’s the discipline of tracking and managing your IT assets.

Overall, when you implement a great IT inventory management system, before long, you’ll start seeing:

  • Fewer lost assets
  • Less lost revenue
  • More time to spend on other responsibilities
  • More clarity over asset information
  • More control over your IT assets

So, what are you waiting for? If you implement an IT inventory management system now, you’ll start to see the effects in no time at all.

 

 

The Importance Of IT Asset Management

IT asset management software is essential for both growing and established businesses. With effective IT asset management software, you’ll be able to control the changes your IT assets go through, as well as view and edit information related to them.

This is more critical now than ever before, as IT assets are moving around more frequently. As people move back and forth between their home and their offices, it’s essential that you know who is in charge of what, and that all of your colleagues have everything they need to fulfil their duties.

Creating and managing an IT inventory helps your business save time and money, and also helps with accountability. Knowing everyone has everything they need also helps with morale and the effectiveness your business can work at.

 

How Does IT Asset Management Work?

How IT asset management works is simple. You’ll create digital, online profiles of your assets. So, you’ll have a digital profile for each laptop, where you’ll be able to add information such as purchase price and date.

Then, you’ll add QR code asset tags to the physical IT assets. This way, you’ll be able to link the digital profiles with their physical counterparts. All you have to do is scan the tag in to link it.

Tagging and Tracking with QR Code Asset Tags

When this is done, you’ll start saving time as all you need to do to retrieve an asset’s profile is scan the tag. Therefore, if an asset requires maintenance, all you’ll need to do is scan the tag and log this.

Also, every time a tag is scanned, the asset’s last seen location will update. Therefore, every time an IT asset undergoes a change, it will be logged with all of the information you’ll need to know.

 

Additional IT Inventory Management Features

The features IT inventory management provides you with allows you to gain full visibility over what your assets are doing.

For example, you’ll be able to assign your IT assets to colleagues, meaning you’ll be able to see in an instant who is in charge of what. 

You’ll also be able to log and manage locations and maintenance, meaning asset downtime is minimised, and your business can continue to run effectively.

All of this comes together in customisable and exportable reports, where you’ll be able to view your entire IT asset register. This helps you make better business-focused decisions.

To find out more about itemit’s features, you’ll be able to book a demo with the team using the button below.

You can also contact us at team@itemit.com or fill in the form below to start your 14-day free trial.

 

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The Benefits Of A Computer Asset Management System

The Benefits of a Computer Asset Management System

Using a computer asset management system provides you with many benefits, from a clearer view of what you own to many features which will save you time and money.

IT asset management is much more transparent, meaning you’ll be able to make better business-focused decisions. Tracking and managing your office’s IT assets is a breeze when you’re using a computer asset management system.

 

benefitting from a computer asset management system

 

What Is IT Asset Management?

IT asset management is the discipline of logging, monitoring, and tracking all of the changes your IT assets go through. So, you’ll be able to add data such as who is using which assets, as well as monitor where assets have been.

With QR code asset tags, you’ll be able to create a full location history of all of your IT assets, which is incredibly helpful if your colleagues are working from home.

How it works is simple. You’ll log digital profiles of your IT assets, such as computers, phones, and laptops, and then tag them with QR code asset tags.

On these digital profiles, you’ll be able to add a lot of information, including maintenance data, check in check out information, and who the assets are assigned to.

Tagging and Tracking with QR Code Asset Tags

You can also use IT asset management processes to track your hardware (Hardware Asset Management) and your software (Software Asset Management).

 

Why Does My Business Need IT Asset Management?

IT asset management is a tried and tested process which ensures that you save time and money doing processes that you’re probably already a part of.

You’ll likely have a fixed asset register on a spreadsheet, for example, to tally up expenses. IT asset management software speeds this along by giving you more functionality than a spreadsheet.

With IT asset management software, you’ll be able to add more data to your assets, meaning you still have all of the benefits of a spreadsheet, but that you also get more use and functionality when you’re undertaking asset tracking processes.

Overall, this saves you time and money by filling in a lot of gaps, whilst also keeping your expenses accurate and up to date.

 

What Benefits Does A Computer Asset Management System Give You?

The benefits of a computer asset management system are very clear, very quickly. Your business will face a slew of common dangers. This can include asset loss, asset damage, and asset downtime.

When these issues come to light, it can slow down your regular operations. Without mitigating these issues, your business can temporarily grind to a halt.

One broken laptop affects multiple people, not just the user. There are processes in place to fix it or replace it, but without an effective system in place, this can take a while.

 

using a computer asset management system

 

A computer asset management system gives you a quick and easy way to report an issue to your maintenance or procurement team, allowing for a much speedier resolution of the issue.

To find out more about the functionality itemit’s computer asset management system can provide you with, you’ll be able to book a demo using the button below.

If you prefer a more hands-on approach, you’ll also be able to start your free trial by filling in the form below. Or, you can contact us at team@itemit.com.

 

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What is a Computer Asset Management System?

What is a Computer Asset Management System?

If you’re looking to scale up your business, you’ll need more automation. With automation, you and your colleagues will have more time to concentrate on scalability and all of those necessary jobs that keep on getting put off.

There are many ways to automate, from using CRM automation for your sales to automating emails and social media posting. Have you thought about automating your asset tracking, though?

With a computer asset management system, you’ll be able to automate a lot of processes related to your fixed asset register. What this means is that your expenses processes will be faster, better, and more transparent.

 

computer asset management system

 

What is Fixed Asset Tracking?

Fixed asset tracking is the process of logging, monitoring, and updating information related to your fixed assets. In our blog, you can find out more about what fixed assets are.

So, you’ll log your fixed assets onto a fixed asset register. This register is where you’ll also log information, such as asset location, asset maintenance, and asset usage data.

Overall, this fixed asset register is what will save you money. As it’s a register of everything you own, it’ll help you fill out your expenses and track important data, such as asset location or who is responsible for what.

 

What is Computer Asset Management?

Computer asset management follows the same principles of fixed asset tracking, only it’s more specific to computers. Computer asset management is under the umbrella of IT asset management, where you’ll track your USBs, phones, laptops, and, computers.

The first step will be to log your computers onto your online computer asset management system. As you’ll be creating asset profiles, your computers will have digital doubles online.
When this is done, you’ll be able to link the physical assets with their digital profiles. This will likely be done with the use of QR code asset tags.

Tagging and Tracking with QR Code Asset Tags

When this is done, any changes that occur to your physical computers can be logged onto your computer asset management system. Therefore, you’ll be able to view data related to your assets in an easy-to-use system.

Why Use a Computer Asset Management System?

Creating digital doubles of your computers ultimately automates a lot of your asset tracking processes. For example, the ability to report issues against your computers is streamlined and simple. 

All you need to do is scan the computer’s tag, whether it is a QR code or barcode, and update the information. As it’s so speedy, you save a lot of time when you’re updating necessary information, and it’s all captured in the same place. This means you don’t need to cross-reference changes from multiple different spreadsheets.

using a computer asset management system

You’ll be able to use a lot of the features a computer asset management offers, too, such as the ability to assign assets to your colleagues, check equipment out, report issues, and run reports.

Many of your business’ operations are streamlined by using a computer asset management system thanks to the level of automation it will provide.

To find out more about how you can use itemit to save your business time and money, you can book a demo using the button below.

You can also contact us at team@itemit.com or fill in the form below to start your 14-day free trial of our computer asset management system.

 

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How Does IT Asset Management Software Work?

How Does IT Asset Management Software Work?

IT asset management software can help save you time and money. It’ll give you more control and visibility over your IT assets. This visibility gives you more data to make better business-focused decisions.

Your IT asset management software will build an IT asset register, which will show you all the information you need about your IT assets. To find out more about this, you can read our blog: what is an IT asset register?

 

equipment asset management software and ITAM

 

What Is IT Asset Management?

IT asset management (ITAM) is the process of logging, monitoring, and tracking your IT assets.

IT assets are anything with an IT capability. To name a few, IT assets can be:

  • Phones
  • Laptops
  • USB sticks
  • Spreadsheets
  • Software

There are many different sub-types of IT asset management. For example, you can have Sofware Asset Management (SAM) and Hardware Asset Management (HAM)

The type of IT asset management will dictate which IT assets you’re tracking and how you’re tracking them. So, Hardware Asset Management will involve a lot more maintenance, and Software Asset Management will include tracking who has access to which software.

Overall, IT asset management is tracking information related to It assets, and this information is what helps give you more clarity over your assets, who is using them, and how they’re being used.

 

How Does IT Asset Management Software Work?

IT asset management software works by linking physical assets to online profiles. Much like with social media, each of your assets will have their own profile. 

On this profile, information related to your assets can be logged and edited. For example, you’ll be able to set reminders for PAT test tracking, and you’ll be able to assign assets to employees, making onboarding a much more transparent process.

The way you link your physical IT assets to your IT asset management software is by using asset tags. You’ll likely either be using QR codes or barcodes.

Every time you scan an IT asset’s tag, it’s profile will appear, and you’ll be able to add whatever information you need, such as required maintenance. This maintenance will then be visible against this asset, your maintenance team will be notified, and they’ll be able to find the asset quickly and fix it quickly.

Every scan also updates an asset’s last seen location and who scanned the tag, giving you a full audit trail of where assets have been and who has been interacting with them.

 

How Does IT Asset Management Software Help?

This information gives you more of a basis to make decisions. As you track and collect data, you’ll have more information about your finances and asset use.

For example, if you can see that an asset is frequently unavailable by using a bookings or equipment check out feature, you’ll know that it’s more economical to purchase another asset.

bookings and check in check out

If you can see that a laptop frequently needs maintenance, you’ll know that it’s cheaper to replace it than to continue fixing it.

issues management software

You’ll also be able to track depreciation using your IT asset management software, meaning you’ll know specifically when the value of your asset is less than its replacement price.

itemit, therefore, saves you time and money with this IT asset management functionality. To find out more about how itemit can help you, you can book a demo using the button below.

You can also contact us at team@itemit.com, or you can fill in the form below to start your 14-day free trial.

 

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5 Reasons Why you Need IT Asset Management Software

5 Reasons Why you Need IT Asset Management Software

Your business needs IT asset management software. Being able to see what you own, monitor maintenance, and keep a register of your assets provides a brilliant opportunity to cut costs and save time.

How does it work? You’ll create digital profiles of your assets, which you’ll then be able to track and manage. With the use of QR code asset tags, you can link physical assets to these digital profiles.

 

equipment asset management software and ITAM

 

Every scan of a QR code asset tag opens up the corresponding asset’s profile, ready for maintenance to be logged or for a booking to be completed. Each scan also updates an asset’s last seen location and the user who scanned it, showing you where assets have been.

So, why do you need IT asset management software? Find out more below.

 

1. Asset Tracking Shows You What You Own

Having a full IT asset register shows you what you own. When it comes to writing up expenses and leveraging assets against profits, therefore, you’ll simply be able to export your IT asset register and transfer it to your finances.

This helps with tax breaks and ensures that you avoid fines by mitigating the risk of ghost assets and zombie assets.

Also, knowing what you own shows you what you do and don’t need to purchase, saving you money with the clear control that you gain.

 

2. IT Asset Management Software Saves You Time

Knowing where everything is speeds up asset retrieval. For example, if somebody needs a laptop, you’ll be able to check your IT asset management software to see where it is to collect it faster.

Also, every scan of a QR code asset tag speeds up adding information to your assets. Therefore, if you need to log maintenance, all you need to do is scan the tag and report this issue.

issues management software

This information updates in real-time, meaning the changes will be reflected on your app and your web portal for your users to see.

3. Save Money With An IT Asset Register

Having a clearer view of asset information saves you money. You’ll be able to save petrol on asset retrieval, as well as optimise your operations.

Time is money, so saving time with IT asset management software also saves you money. But, losing fewer assets and creating more automation in your business also provides a high ROI.

The ability to see that everyone has what they need to work and that your assets are performing well saves money while also generating more revenue.

4. Make Onboarding Simple

When you’re onboarding new staff, you’ll be able to use an assignee feature to link assets to individuals. This way, you create an audit trail of who is using which assets.

Everyone needs a laptop to work, so being able to assign your business assets to individuals helps you verify that everyone has what they need.

Assigning assets to your colleagues

Overall, this allows you to have more control over your assets and more visibility over what’s going on within your business.

 

5. Use The Data For Better Business Decisions

All of this information is viewable and exportable in customisable reports. What this means is that you’ll be able to run a report on which IT assets require PAT tests, for example.

Customisable and streamlined reports show you how assets are behaving, and which require work to be done on them. This gives you more time and freedom to plan ahead, showing you which assets will require downtime, and which should be replaced.

If you want to learn more about itemit’s IT asset management software, you can book a demo using the button below.

You can also speak to the team by emailing team@itemit.com or by phoning us on 01223 421611. Or, fill in the form below to start your 14-day free trial!

 

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Why you Need Computer Asset Tracking Software

Why you Need Computer Asset Tracking Software

Computers will run a large portion of your business. Because of this, you’ll need to know which models you own, how well they’re running, and which software and user-accesses are linked to them. This is where computer asset tracking software comes in.

With computer asset tracking software, you’ll be able to create an asset inventory of your computers, add crucial information, and track your computers with greater control and visibility than a spreadsheet can provide.

 

computer asset tracking software

 

What is Computer Asset Tracking Software?

Computer asset tracking software is a system where you can add computers as unique assets. What this means is that each of your computers will have their own profile and any changes, such as maintenance or PAT testing, can be logged against a specific computer.

What this means is you’ll create an asset history against a computer, being able to see which of your computers have needed more maintenance and which are running smoothly.

This provides you with the visibility and control you need to see how all of your computers are running by breaking the system down and giving you the ability to monitor changes against individual computers.

With computer asset tracking software, you’ll also be able to use QR code asset tags or barcodes to retrieve and edit asset profiles in your system quickly. All it takes is a scan, and then you can log any changes to users, maintenance, pricing, or location against a computer.

Tagging and Tracking with QR Code Asset Tags

Ultimately, this makes your IT asset management quick and easy, allowing you to view and control what you own and how it’s being used.

 

The Benefits of IT Asset Management

As you can add any information you need against computers, you get a digital system which shows you exactly what you need to see. Using reports, you’ll be able to look for specific things, such as which equipment is due for a PAT test.

Computer asset tracking software and IT asset management give you greater control of your assets. You also get greater connectivity with your assets, being able to view and edit them online in a digital profile, as well as in person.

This level of control makes your operations a lot simpler and a lot more visible. This means that you’ll be able to plan for maintenance better, minimise asset downtime, and utilise your asset management tools to get a better financial picture of your assets. 

All of this saves your business the time and money it needs to scale, improve, and grow, while also helping you optimise your asset usage.

 

Computer asset management system

 

Using Computer Asset Tracking Software to Track Maintenance

Tracking computer maintenance is essential to make sure your business is running smoothly, for example, and computer asset tracking software makes this process quick, easy, and transparent.

All you need to do is set a reminder for when a PAT test is due, and then you’ll receive an email and a notification when the maintenance is necessary. Before this, you’ll be able to book the asset out with equipment checkout functionality, meaning everyone using your computer asset tracking software will be able to see the computer will be unavailable in that timeframe.

bookings and check in check out

This allows for better planning and better time management. When the maintenance is completed, you’ll also be able to add comments, attachments, and certificates to show the results of the PAT test, creating a full asset history for you to use, export, and maintain.

To book a demo with the itemit team to find out more about how computer asset tracking software can help you save time and money, you can click on the button below.

You can also email us at team@itemit.com, or call us on 01223 421611. Why not start a 14-day free trial of our computer asset tracking software by filling in the form below?

And, you can check out these blogs:

The Best Practices for Using an IT Asset Register

How to Use Small Tool Tracking Software for Construction Equipment Tracking

How to Use Fixed Asset Register Software to Improve your Asset Tracking

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