Why You Need IT Hardware Inventory Management

Why You Need IT Hardware Inventory Management

IT hardware helps you run your business. Without IT hardware, you wouldn’t have the connectivity you need to make sales, scale your business, and run finances. This is why you need IT hardware inventory management.

Without tracking your equipment, you run the risk of:

  • A lack of accountability
  • A lack of clarity
  • A lack of control

Implementing effective IT asset management software ensures that you can track your IT hardware effectively and closely.

 

Who Can IT Asset Management Help?

IT asset management is available to anyone, at home or in a business, who needs to track their laptops, computers, and phones. Every business will have these, but the hardware itself may have different functions.

Therefore, you need to implement a hardware asset management system that’s suitable for your needs. For example, if your business has multiple teams, the hardware will be used for different things.

Having effective and powerful features to be able to track and assign hardware gives you the clarity you need to ensure your teams have the right tools. 

For example, your development team will have different RAM requirements to your sales and marketing teams and, therefore, you’ll need to be able to verify that every one of your colleagues has the correct tools.

Assign Assets to your Colleagues

Working From Home And IT Hardware Inventory Management

Since working from home has become more common, it’s more essential than ever to track and manage your hardware. Assets are most likely to become unaccounted for or lost when they move, from tools and equipment to laptops and computers.

This is why you need to be able to use an asset tracking system to be certain your colleagues can work effectively with everything they need to perform their duties.

You’ll be able to use asset tags to allow your colleagues to interact with the IT asset register on your software. This way, you can verify that they have everything they need in an instant, as every scan of a tag will update the asset’s last seen location and the user who scanned the tag.

Tagging and Tracking with QR Code Asset Tags

Why You Need To Track Your IT Hardware

Overall, you need to track your IT hardware for more control and more clarity over your asset register. This way you’ll be able to verify both your colleagues and your equipment are working effectively.

IT hardware inventory management can also help you track your asset maintenance. This way, you’ll be able to track PAT tests and other crucial hardware maintenance.

Being able to monitor the changes your IT assets go through, whether it be in terms of movement, status, or usability, helps you keep a clear view of how effectively your business is running.

 

lose fewer assets with fixed asset management software

 

As every change will automatically update your fixed asset register, too, you’ll be able to use it for a variety of different insurance, auditing, and accounting purposes by hitting “export”.

To find out more about how itemit IT hardware inventory management software can help you track your assets, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

 

Why not check out these blogs?

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Why You Need An IT Inventory Management System

Why You Need An IT Inventory Management System

If you’re in a business, you’ll have noticed a lot of challenges related to your IT assets. You need to know where they are at all times, verify that they’re being used correctly, and track costs related to them, not to mention maintenance.

In the past, all of this was done on a spreadsheet. However, this proved limited and difficult to manage, which is why IT inventory management systems were created.

With an IT inventory management system, you’ll get a clearer view of:

  • What you own
  • Who is interacting with your assets
  • What condition your assets are in
  • Where your assets are
  • When your assets need to be maintained

Overall, this clarity and control gives your business more accountability and more control over the daily changes an asset will go through.

 

it inventory management benefits

 

How Does An IT Inventory Management System Work?

If you look around, whether you’re working from home or in your office, you’ll see all of the assets connected to the internet. Without these assets being logged onto a system, it’s difficult to know which laptops have an issue and it’s difficult to know at a glance specifically what you own and can use.

An IT inventory management system changes this, as it gives you the ability to log all of these assets onto an online system. The way this works is by allowing you to create unique asset profiles for each of your assets.

Therefore, each laptop will have a unique profile that you can add data to, such as where the laptop is, who is in charge of it, and financial information such as depreciation costs.

Then, to track the location of your assets, you’ll be able to use asset tags.

 

The Benefits Of Using QR Code Asset Tags

Asset tags work by linking your physical assets to their digital counterparts on your IT asset register.

In other words, you’ll be able to use a unique QR code on a laptop and link the physical asset to the laptop’s profile on your IT asset management system.

Then, every time you scan an asset’s tag, three things will happen:

  • The asset’s profile will open
  • The user who scanned the asset’s tag will update
  • The asset’s last seen location will update

This is incredibly helpful in speeding up your asset audits and in adding information to your assets.

Tagging and Tracking with QR Code Asset Tags

The Benefits Of An IT Inventory Management System

Your IT inventory management system will be highly scalable, meaning you’ll be able to use a wide array of features to track and manage your IT asset register.

Therefore, you’ll be able to update the locations of assets in bulk and use auditing features to ensure that assets are where they should be. You’ll also be able to leverage many maintenance features to ensure that assets are running smoothly and are being used responsibly.

At any moment you’ll be able to export your IT asset register, too, with all of the information you’ve collected. This way, you’ll be able to see all of the information you need to in a single place and use your reports for auditing and insurance purposes.

To find out more about how itemit’s IT inventory management system can help you, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial and start seeing the benefits for yourself.

 

Why not check out these blogs:

The Benefits Of Equipment Tracking

Is Asset Tracking Software Better Than A Spreadsheet?

Why Fixed RFID Is The Future Of Asset Tracking

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How Using A Computer Asset Management System Saves You Money

How Using A Computer Asset Management System Saves You Money

 

A computer asset management system will save you money. The additional accountability and control you get over your assets allow you to make clearer business decisions.

With a computer asset management system, you’ll be able to keep a clear view of all of the assets you own and make decisions based on purchases, asset movements, and asset usage.

As you’ll be able to log your computers and add data related to them, you’ll be able to track issues with your assets and create a robust IT asset register.

 

How Does A Computer Asset Management System Work?

A computer asset management system works by letting you log unique assets onto an asset tracking software. These assets will be in the form of digital profiles.

In other words, your physical computers will get digital copies. On these copies, you’ll be able to add important dates and information such as maintenance dates, PAT test dates, purchase prices, and depreciation information.

As you can log unique assets, you can be more granular than if you were tracking inventory. Therefore, you can track specific maintenance and location data of a singular asset, rather than this getting lost in an unwieldy spreadsheet or in the midst of inventory management data.

 

Using Asset Tags With Your Computer Asset Management System

You’ll be able to use customisable asset tags with your computers to further improve your asset management operations. Asset tags speed up any changes to data or information within your computer asset management system.

When you’ve stuck your asset tag, likely a QR code, onto your computer, you’ll be able to link it to your asset management system. Then, whenever you scan an asset’s tag using your asset tracking system, the corresponding asset profile will open.

This way, in practice, if you see an asset with a fault, all you need to do is scan the asset’s tag and report the issue.

 

issues management software

 

Also, for better IT asset management, whenever you scan an asset’s tag, the asset’s last seen location will also update. Therefore, if you’re scaling your computer asset management system to track laptops, phones, and other IT assets, you’ll be able to track their locations, too.

How A Computer Asset Management System Saves You Money

All of this functionality saves you money by giving you more clarity and control and by saving you time on your asset register. Now, your IT assets can be logged automatically and managed as you go.

Instead of using a spreadsheet, you get an automated system which allows you to transfer many of your existing operations, meaning you save time, too. This additional accountability means that you lose fewer assets as well, meaning you reduce downtime and purchases.

Also, having a robust fixed asset register speeds up many of your auditing processes, streamlining many financial and insurance operations, overall giving you a high ROI.

To find out more about itemit’s asset tracking system, you can book a demo using the button below.

 

 

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial and see the benefits for yourself.

 

Why not check out these blogs:

What Is GPS Asset Tracking?

Why Is IT Inventory Management Important?

What To Look For In Your Fixed Asset Management Software

 

Switch To A Better Computer Asset Management System

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Why Is IT Inventory Management Important?

Why Is IT Inventory Management Important?

IT inventory management allows you to keep an up to date and accurate register of all the IT assets you own. You’ll also be able to scale your IT inventory management software to other assets, improving fixed asset tracking operations, for example.

The overall benefit is that you get control over your IT asset register back. If you’re currently using a spreadsheet, you’ll know that a lot of functionality is missing. With IT inventory management software, you get more automation and more transparency over asset-related changes.

 

using a computer asset management system

 

What Is IT Inventory Management Software?

IT inventory management software is a place where you can log and manage all of your IT assets. Any changes these assets undergo when you’re using them can be logged quickly and automatically.

Therefore, as you track your IT assets, you’ll also be automating many of your business’ existing operations. For example, insurance procedures are simplified as you’ll be able to track where assets are as well as any interactions with them.

The way it works is by allowing you to log unique asset profiles of your IT assets. Therefore, if you’re tracking laptops, each laptop will get an individual asset profile.

On this profile, you can log critical data against the asset. This can be anything from maintenance information to the asset’s location, or the colleague who is responsible for the said asset.

 

Using Asset Tags

Asset tags will further automate your asset tracking operations. You’ll be able to stick QR code asset tags to your IT assets and link these tags to the corresponding asset profile.

Every time you scan an asset’s tag in your IT asset management software, the last seen location of the asset, as well as the user who scanned the tag, will update. The asset’s profile will open simultaneously, ready for editing.

Therefore, if you notice an issue with one of your assets, the process of reporting the issue is simple. All you need to do is scan the asset’s tag to open the profile and use your “issues” feature.

issues management software

How Does IT Inventory Management Software Save You Money?

Overall, you save money with additional transparency and accountability over your assets. As you’ll have a robust IT asset register, the chance of ghost and zombie assets are minimised greatly, meaning you get earned tax breaks and accurate insurance quotes.

You also save time, meaning you have more time to spend on other critical operations. As you can keep an accurate asset register simply by scanning tags and generally working on your asset tracking, you’ll be able to save time, and therefore money, when you’re auditing your assets.

Finally, additional accountability means that you’ll lose fewer assets and purchase fewer duplicates. Knowing exactly who has which asset and how often it’s being used allows you to make clearer business decisions.

To find out more about itemit’s asset tracking software, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

 

Why not check out these blogs:

What To Look For In Your Fixed Asset Management Software

Asset Management Software UK: Why you need asset tracking

What Is QR Code Asset Management?

Start Using Our IT Inventory Management Software

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How Does IT Inventory Management Work?

How Does IT Inventory Management Work?

IT inventory management can help you keep track of your business’ critical IT assets and inventory. By implementing asset management operations, you’ll be able to:

  • View who has access to which assets
  • View where assets are
  • Manage asset faults and maintenance
  • Verify that assets are in the correct location

Overall, IT inventory management gives you more accountability and transparency over your IT asset register, allowing you to spend more time where it matters the most.

 

What Is IT Asset Management?

IT asset management is the discipline of logging, tracking, and maintaining your assets. The best way to do this is by using IT asset management software.

With IT asset management software, you’ll be able to log unique digital copies of your assets. On these digital copies, you’ll be able to add asset data, such as who is responsible for which assets and where they are.

You’ll also be able to use asset tags to link your physical assets to their digital copies. This way, every time you scan an asset’s tag, the profile will open, ready for edits. The last seen location will also update as well as the user who scanned it.

Tagging and Tracking with QR Code Asset Tags

How IT Inventory Management Saves You Money

As you get a much more automated asset register, IT inventory management saves you money first of all by saving you time. As you don’t need to use a spreadsheet and manually match up faults and maintenance, you have more time to spend scaling your business.

However, having a robust IT inventory also gives you many more benefits. For example, you’ll reduce the chance of ghost and zombie assets. Ghost and zombie assets will change the effectiveness of your asset register and could mean that tax returns and your insurance data are inaccurate.

The additional accountability you get, as well as the reduced chance of lost assets, means that you’ll save money due to the extra accuracy surrounding your asset-related finances.

Using itemit’s IT Asset Management Software

itemit’s asset management software allows you to track and manage your IT assets with ease. There is a suite of features available to you so that you’ll be able to streamline your operations.

From customisable, simple, and effective reporting to reminders and issues management for your maintenance operations, the system is built to make your life easier.

To find out more about itemit’s IT inventory management capabilities, you’ll be able to book a demo using the button below.

You can also email the team at team@itemit.com or reach them on the phone at 01223421611 if you have any questions. Also, you can start your 14-day free trial by filling in the form below.

 

Simpler IT asset tracking is just a click away!

 

Why not check out these blogs:

The 4 Best Fixed Asset Management Features

Using Computer Asset Tracking Software In Your Small Business

Biomedical Equipment Management Software And Its Uses

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Using Computer Asset Tracking Software In Your Small Business

Using Computer Asset Tracking Software In Your Small Business

There are many pitfalls a small business can fall into. For example, not tracking and managing assets can create financial and insurance difficulties. As there are fewer assets in your daily operations, these assets are instantly more important. 

This is why computer asset tracking software is so essential, as you’ll be able to log, view, edit, and track data related to your IT assets. When this becomes a streamlined and easy operation, you’ll then be able to expand your computer asset tracking software to track more business-critical fixed assets, such as tools and equipment and furniture.

The fewer assets that go missing, the fewer payments you need to make for replacements. Then, the ability to track an asset’s lifecycle also helps you in making better-informed business decisions.

 

using fixed asset management software to work from home

 

How Does Computer Asset Tracking Software Work?

Computer asset tracking software works by allowing you to create individual asset profiles. This way, you’ll be able to log specific information against the assets themselves.

This way, you’ll be able to track where your assets are and who is using them. If you’re currently working from home, too, you’ll still be able to track this data, as your colleagues will be able to interact with your assets on your computer asset tracking software.

You’ll use asset tags, likely QR codes, to link your physical assets to their digital profiles. This way, every time you scan an asset’s tag in your computer asset tracking app, the asset profile will open. 

Whenever a tag is scanned, the user who scanned the tag will update, as well as the last seen location, too, giving you a neat audit trail of where your assets are and interactions related to them.

Tagging and Tracking with QR Code Asset Tags

The Benefits Of Computer Asset Tracking Software

Being able to create a transparent and accurate IT asset register of your computers allows you to monitor how effectively they’re running and where they are.

You can also use a variety of different features to effectively track and manage crucial operations, essentially speeding them up. For example, you’ll be able to track PAT test dates and manage asset maintenance, minimising any asset downtime.

You can also assign assets to users and run exportable reports on this. Therefore, if your colleagues are working from home, you’ll still be able to ensure that they have all the equipment they need to perform their duties.

This means that your assets are less likely to go missing, but also means that you’ll have a transparent and accurate asset register. This asset register is essential for your small business, as you’ll be able to use it for a variety of different purposes.

Then, you’ll be able to expand your system for other IT asset management operations, which will all contribute to your IT asset register simlutaneously.

 

Using Your IT Asset Register

Finally, you’ll be able to use your IT asset register for many of your business’ operations. In a small business, speed and transparency are essential. 

Spending too long of financial or insurance operations is a huge risk when there are leads to follow and sales to be made. This is another way computer asset tracking software can help.

Your IT asset register will have all the data and information you need related to your assets. This can include financial and usage information, which you’ll then simply be able to send to your accounting team to ensure you’re receiving accurate tax breaks, and to insurance companies to verify responsible usage and asset existence.

To find out more about how itemit’s computer asset tracking software can help you, you’ll be able to book a demo using the button below.

You can also start a free trial to see the system for yourself using the form below, or contact the team at team@itemit.com.

 

Why not check out these blogs:

Biomedical Equipment Management Software And Its Uses

The Importance Of IT Inventory Management

How To Choose An Asset Management System

Use Our Computer Asset Tracking Software

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