Why you Need Computer Asset Tracking Software

Why you Need Computer Asset Tracking Software

Computers will run a large portion of your business. Because of this, you’ll need to know which models you own, how well they’re running, and which software and user-accesses are linked to them. This is where computer asset tracking software comes in.

With computer asset tracking software, you’ll be able to create an asset inventory of your computers, add crucial information, and track your computers with greater control and visibility than a spreadsheet can provide.


computer asset tracking software


What is Computer Asset Tracking Software?

Computer asset tracking software is a system where you can add computers as unique assets. What this means is that each of your computers will have their own profile and any changes, such as maintenance or PAT testing, can be logged against a specific computer.

What this means is you’ll create an asset history against a computer, being able to see which of your computers have needed more maintenance and which are running smoothly.

This provides you with the visibility and control you need to see how all of your computers are running by breaking the system down and giving you the ability to monitor changes against individual computers.

With computer asset tracking software, you’ll also be able to use QR code asset tags or barcodes to retrieve and edit asset profiles in your system quickly. All it takes is a scan, and then you can log any changes to users, maintenance, pricing, or location against a computer.

Tagging and Tracking with QR Code Asset Tags

Ultimately, this makes your IT asset management quick and easy, allowing you to view and control what you own and how it’s being used.


The Benefits of IT Asset Management

As you can add any information you need against computers, you get a digital system which shows you exactly what you need to see. Using reports, you’ll be able to look for specific things, such as which equipment is due for a PAT test.

Computer asset tracking software and IT asset management give you greater control of your assets. You also get greater connectivity with your assets, being able to view and edit them online in a digital profile, as well as in person.

This level of control makes your operations a lot simpler and a lot more visible. This means that you’ll be able to plan for maintenance better, minimise asset downtime, and utilise your asset management tools to get a better financial picture of your assets. 

All of this saves your business the time and money it needs to scale, improve, and grow, while also helping you optimise your asset usage.


Computer asset management system


Using Computer Asset Tracking Software to Track Maintenance

Tracking computer maintenance is essential to make sure your business is running smoothly, for example, and computer asset tracking software makes this process quick, easy, and transparent.

All you need to do is set a reminder for when a PAT test is due, and then you’ll receive an email and a notification when the maintenance is necessary. Before this, you’ll be able to book the asset out with equipment checkout functionality, meaning everyone using your computer asset tracking software will be able to see the computer will be unavailable in that timeframe.

bookings and check in check out

This allows for better planning and better time management. When the maintenance is completed, you’ll also be able to add comments, attachments, and certificates to show the results of the PAT test, creating a full asset history for you to use, export, and maintain.

To book a demo with the itemit team to find out more about how computer asset tracking software can help you save time and money, you can click on the button below.

You can also email us at team@itemit.com, or call us on 01223 421611. Why not start a 14-day free trial of our computer asset tracking software by filling in the form below?

And, you can check out these blogs:

The Best Practices for Using an IT Asset Register

How to Use Small Tool Tracking Software for Construction Equipment Tracking

How to Use Fixed Asset Register Software to Improve your Asset Tracking

Start your Computer Asset Tracking Software Free Trial Now!

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The Best Practices for Using an IT Asset Register

Best Practices for Using an IT Asset Register

An IT asset register gives you the control and confidence you need over your IT assets. With an IT asset register, you’ll be able to view crucial financial information, as well as verify that all of your colleagues have everything that they need to perform their duties.

So, what is an IT asset register? It’s effectively a list of all of your assets related to Information Technology. So, you can index your laptops and phones, for example, and information added to them.

With IT asset management software, you’ll be able to add more information to your assets, meaning you can track depreciation, maintenance, asset damage, all in one easy-to-use place.

To find out more about IT asset registers, you can read our blog: What is an IT Asset Register?


Creating your IT Asset Register

You may already have a list of your IT assets, but if this is in a spreadsheet, you’ll already know that it’ll be difficult to find things, edit information, and update everything.

So, the best way to create your IT asset register is to use a streamlined IT asset management app. This way, you’ll be able to create your inventory, add tags and asset information, and start tracking your IT assets with ease.

You’ll be able to import your IT asset data from your spreadsheet, but you can also start from scratch. IT asset management systems give you greater control over the information you can add to assets, and they increase the visibility you have over assets.


equipment asset management software and ITAM


So, what you’ll do is log your assets as digital profiles in your IT asset management system, which will then create your IT asset register as you go. 

Then, you’ll use asset tagging to link your physical assets to their digital profiles. This way, you’ll just need to scan the tag to edit an asset’s profile, with no need to search for them on your system, as you’d need to with a spreadsheet.

There are a few asset tag options at your disposal:

  • QR Code Asset Tags: These contain unique information and are the easiest to implement and use in your IT asset management.
  • Barcodes: Barcodes are similar to QR code asset tags, but they can hold less information and are less customisable.
  • RFID tags: RFID tagging is also a possibility. It allows you to scan tags without needing a “line-of-sight”. There are many drawbacks and benefits to using RFID tagging, which you can ask us about by clicking the button below.

How an IT Asset Management System Will Help your Business

Overall, the ability to track, monitor, and export asset information helps give you the necessary control over assets and their profiles.

With an IT asset management system, you’ll be able to add maintenance history to your IT asset register, against unique assets, for example. This way, you’ll be able to view which assets have had multiple bouts of maintenance and make a decision about whether or not they’re more economical to replace.

You’ll also be able to book assets out and track your asset finances, along with a lot more functionality that you simply don’t get with a spreadsheet.

To find out more about how itemit can track your IT assets, you can book a demo with us using the button below.

Create your IT Asset Register Now

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How you Can Save Time and Money With an IT Asset Register

How you Can Save Time and Money With an IT Asset Register

An IT asset register gives you more control over your assets. With an IT asset register, you’ll be able to organise your work more effectively and ensure your colleagues have what they need and when.

Effective IT asset management software creates an IT asset register for you on the go, so you’ll be able to monitor your assets from any time and anywhere.


What is an IT Asset Register?

An IT asset register is a list of all of your IT assets. You can log anything from your laptops, to your phones, to your computers, to even USB sticks. 

These will all have a unique asset profile, which you’ll then be able to populate with asset information, such as purchase price, warranty expiry dates, and more.

Using QR code asset tags allows you to track asset location, as well as find an asset’s profile in an instant. All you’ll need to do is scan the tag to retrieve the profile. Then you’ll be able to edit it.


IT Asset Register


Using IT Asset Management Software

Using IT asset management software to log any asset changes automatically creates an audit trail and a history for your assets, meaning you’ll be able to view any changes.

These changes can then be viewed in a streamlined and customisable reporting feature, meaning you’ll be able to control which assets are where, who’s using them, and how they’re being used.

This way, you’ll be able to see every time an asset has moved, required maintenance, who has been using assets, and how long they’ve been used for.

The asset histories that you can view on an IT asset register will, in turn, help you make better business-focused decisions, improve remote working practises, and decrease the amount of time it takes between finding and using an IT asset.


What Information Can you Log on an IT Asset Register?

Firstly, you can list the assets themselves, which will show you what stock you have and, therefore, how many IT assets you can distribute. You’ll also be able to add a lot of information to these IT assets.

  • Assignee: You’ll be able to assign your IT assets to your colleagues so that you know who is in charge of what. This will also help with GDPR compliance.
  • Reminders: You can track when warranties end and when maintenance is due.
  • Issues: Your colleagues will also be able to log issues against their assets. This will notify your maintenance team, which will minimise downtime.
issues management software

  • Collections: You can group assets together and use this to filter assets and create customised reports.
  • Locations: QR code asset tags can help you track last seen locations, but you’ll also be able to track specific locations using a dedicated feature.

The idea behind owning an IT asset register is that it allows you to log, edit, and view all the data related to your assets. This data will contain practical information, such as where assets are and which are damaged but also creates a wider view of how assets are behaving.

Having this view allows you to make better purchasing decisions, as well as have more clarity as to when it’s time to decommission an asset, for example, if it has required a lot of reactive maintenance.

To find out more about how using an IT asset register can save you time and money, you’ll be able to contact us here. Or, you can fill in the form below to start your free trial of itemit’s IT asset management software.

Or, you can check out these blogs:

The Benefits of Small Tool Tracking Software for your Business

The Future of Our UK Asset Management Software

Developments in Construction Equipment Maintenance Software

Start Your IT Asset Register Now

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

How to Track PAT Testing Using IT Asset Management Software

How to Track PAT Testing Using IT Asset Management Software

If you live and work in the UK, you’ll be familiar with PAT testing. A Portable Appliance Test, or PAT test, is what is used to check your electrical appliances are safe. Luckily, using IT asset management software and having a UK asset tracking system makes this a breeze.

IT asset management software minimises the risks of missing an important date, whether it’s for a PAT test or another important inspection.


IT asset management software


How do you create an effective asset tracking system with your IT asset management software? It’s simple:


1. Use Asset Tags to Log Your IT Assets

First of all, you’re going to want to tag and log all of your IT assets into your asset tracking system. This is a simple process when you’re using an effective IT asset management software.

If you already have a fixed asset register, whether on a spreadsheet or another system, it’ll be a simple process of using this data to audit, log, and tag your IT assets.

If you don’t, then the process is just as simple. As you tag, you can log your IT assets and audit as you go.

Simply create an asset profile, populate it with data and link the asset tag to the digital profile by scanning it.


Asset Tags for Asset Tracking SystemUK


2. Use Your IT Asset Management Software For Reminders

Once you’ve logged and tagged all of your assets, the next step is to add reminders to your UK asset tracking system.

These reminders will notify you when maintenance is needed, so the applications are endless.

When it comes to managing PAT testing, though, you can scroll through all of the IT assets on your fixed asset register and set a reminder to recur every 48 months.

It’s this simple. When this is done, your IT asset management software will remind you a PAT test is due every 48 months, without you needing to constantly monitor these dates.  

PAT Test Asset Tracking System UK 

3. Add Issues or Comments on your Asset Tracking System

You’ll be able to check your assets out with equipment checkout functionality in your asset tracking system. This way, all of your users will be notified that your IT assets are undergoing maintenance and unavailable for use.

You’ll also be able to share your IT asset register and set permissions for users. So, if you’re outsourcing your maintenance, you can create an audit trail that the asset has been interacted with and worked on.

Depending on how the PAT test goes, you can add an issue to notify your users that it has failed the PAT test, or you can add comments and attachments to log a success certificate.

The data you can add includes dates, attachments, and comments, so you can create a history of asset interactions. Either way, your IT assets move along in a workflow with ease when you use IT asset management software.


More Benefits of a UK Asset Tracking System

The benefits a UK asset tracking system give you span so much further than logging and tracking maintenance and PAT tests.

  • Local support – Talk to our team
  • Check in check out software – Track your bookings
  • Assignee features – See who is using which asset and when, which is also helpful for onboarding new staff
  • Bespoke reports – Create and export reports for audit histories, insurance, and GDPR compliance purposes
  • Location tracking – Track the location of your assets with QR code, RFID, barcodes, or GPS asset tags
  • Collection tracking – Collate information by tracking your assets in collections.

To find out more about how our UK asset tracking system can help you, you can contact us at team@itemit.com or fill in the form below.

Try IT Asset Management Software Free, Now!

Start your free 14-day trial now

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or, download the itemit app to get started

How Using IT Asset Management Software Will Save your Business Money

How Using IT Asset Management Will Save your Business Money

The goal of IT asset management software is to track your business assets. This includes tracking not just IT hardware whereabouts but also the condition, status and historical maintenance of each piece of equipment. As a result, you’ll save your business time and money by implementing an IT asset management solution.

There are some specifics to how IT asset management saves your business money. For a start, knowing where your assets are at any given moment helps you maintain a high level of control over them. So, how does IT asset management save your business money? 


Lose fewer assets with better IT inventory management 

IT asset management includes a discipline known as “IT inventory management“. Managing your inventory helps you keep track of what you own and where it is, significantly reducing asset losses.


  1. Create an IT asset register by logging all hardware and equipment
  2. Extend the usefulness of your IT asset register by tagging IT hardware. Note: There are a few different tags you can use, but we usually recommend QR code asset tags, for IT equipment and computers but we do also offer an RFID tagging and tracking solution
  3. Assign computers, laptops and other IT hardware to members of the team to record who has what
  4. Book assets in advance and checkout hardware and computers
  5. Run customisable reports to see which assets are overdue and which need maintenance

Here’s what your IT inventory might look like after you’ve started to tag and track your assets: 


IT Asset Register


Track maintenance, warranties and asset lifecycles with your hardware asset management system

When you have an accurate inventory of all your hardware, the next money-saving step is to use the same system to monitor your assets throughout their whole lifecycle. This includes:

  • purchasing and things like warranties and insurance
  • inspections
  • maintenance
  • replacement

The best way to manage IT hardware is to track all the changes each asset goes through and to use that data to make informed decisions. itemit offers you an easy way to record both routine and reactive maintenance. Additionally, you can also record warranties and contracts against each unique asset.

Here’s what one of your asset profiles might look like: 


Computer asset management system


Track asset depreciation with your IT asset management software

Each of your IT assets has a useful or effective lifetime associated with it and at some stage, it will need to be replaced. What itemit gives you is an easy way to monitor each piece of hardware and determine when is the right time for a replacement. 

See at a glance who’s using your assets, how much maintenance they’ve required and what their current value is. itemit’s depreciation feature lets you do all this and more!


How itemit will save your business money

Join our existing clients who are already saving time and money for their business. So, what are you waiting for? Switch to the itemit IT asset management software today and start saving money immediately.

Start Saving Money Now With IT Asset Management!

Start your free 14-day trial now

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What Can I Track Using IT Asset Management Software?

what can I track using IT asset management software

IT asset management software allows you to keep all of your business-critical assets logged in one cloud-based system. This means all the information you need about your assets is available at the click of a button. You’ll get a clear picture of asset availability, condition, maintenance requirements and asset value which will help you to make informed decisions.

In fact, there’s no downside to using IT asset management software. With an efficient solution in place, you’ll save time and money by tracking asset location and usage, overall increasing accountability and responsibility for your assets.

We always recommend tagging your IT hardware too. This gives you a huge benefit in that the physical equipment is linked to the digital record. It means that to identify an asset and to interact with it, all you need to do is scan the asset’s tag. It’s super quick and easy to tag your assets, and we provide the complete solution including your ITAM software and your tags. See just how easy it is to tag and scan your assets here!

But what can you actually track with IT asset management software?

Hardware Asset Management

One of the most common facets of an IT asset management system is hardware asset management. This is the tracking of your physical IT hardware and includes any hardware, equipment and assets that are required to keep your business running smoothly.


Computers and Laptops

Every business in this day and age relies heavily, if not almost entirely, on PCs, computers and laptops. These pieces of hardware are too valuable and too critical not to track correctly. A simple IT inventory management solution lets you track and manage these critical IT assets with ease.

The very nature of IT hardware and equipment means that these assets are usually given to members of staff to allow them to undertake their jobs. It’s, therefore, necessary for every business to record which assets are given to which member of staff. This is not only to ensure the business has an accurate view of what assets it owns but also to ensure GDPR compliance. When a member of staff leaves the business, all equipment, and hardware must be returned. A computer asset management system lets you see at a glance who has what and to tick those assets off when returned.

Assign Assets to your Colleagues

In addition to managing who assets are assigned to you can use your IT asset management software to manage asset inspection dates and warranty expiries. You can even allow staff members to report issues against unique pieces of IT equipment simply by scanning the asset tag. 

Take a look at what kind of things you can track against a laptop:

IT asset management software asset profile


Another important asset that comes under the umbrella of IT assets is your company phones. Depending on the nature of your business, this may be office phones and headsets, or it might also include company mobile phones given to staff. Either way, it’s important to keep track of these assets in the same way we track computers and laptops. Your hardware asset management system will record who has each phone, when they’re due for an upgrade and when existing contracts expire.

Hardware asset management is also extremely helpful when you are onboarding new members of staff. Your IT asset register will show you what assets the business has available for new starters and what you can assign to your new team members. 


Software Asset Management

As you can track dates, reminders, and financial information, IT asset management software is also helpful when it comes to software asset management. Record existing contracts, licence agreements, number of licences, and much more using your asset tracking software.


Tools and Equipment Tracking

When it comes to tracking your critical business assets, why stop with your IT hardware? You can extend your asset management software to also include monitoring and location tracking of your tools and equipment.

Click here to find out more about tools and equipment tracking.


Fixed Asset Management

One last thing, once you’ve got your IT hardware and equipment under control, it’s time to consider tracking your fixed assets too. These include furniture, fixtures and fittings and building assets. 

Click here to find out more about using fixed asset register software.


What’s next?

If you’re looking for a solution that lets you track your IT assets but gives you the option to extend this in future to track other equipment and assets, then itemit is the right solution for you.

Start your free trial of itemit now.

Start Using IT Asset Management Software Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started