Dedicated IT Asset Management Software vs Spreadsheets

IT asset management software Vs. Spreadsheets

itemit was created to supersede the use of spreadsheets. Dedicated IT asset management software will always have the edge over spreadsheets. However, spreadsheets do have their place for some (albeit limited) purposes.

 

Dedicated IT Asset Management Software Vs. Spreadsheets

The first thing to look at when weighing up dedicated it asset management software and spreadsheets are the differences. 

Spreadsheets aren’t built for asset tracking and management, and so, first of all, you’ll have to build your spreadsheet around your usage, instead of having a dedicated system.

However, spreadsheets are great for formulae, and so using them for financial information can be great to look at the specifics of your asset management. Ultimately, though, this is done best when used in tandem with dedicated IT asset management software, as you’ll be able to run custom reports on your asset data and export these reports into Excel.

IT asset management software is specifically built to categorise, tag, track, and manage IT assets, and so it’s automatically easier to audit and edit your assets. When you’re tagging your assets, you’re also creating a register of what you own which greatly reduces the chance of human error. This includes PCs, computers, and all other IT hardware your business owns.

 

Using spreadsheets to manage assets

Spreadsheets are great for two main reasons. They’re highly customisable, and they’re free. 

However, the customizability comes at a cost. A spreadsheet is usually great at doing one specific thing at a time, and not taking on or managing multiple processes. So, you’ll be able to use a spreadsheet for auditing, but it’s likely you’ll only be able to review one thing at a time, such as finances or depreciation.

Also, while free software is always going to be attractive, the use of spreadsheets will minimise your return on investment. As IT asset management software will be so streamlined and effective at filling in any gaps in accountability, the money you save in better processes is greater than the money you save by not investing and using spreadsheets.

 

Implementing IT asset management software in your business

With dedicated IT asset management software, you’ll get the benefit of a streamlined system which can hold more information and pull off more processes than a spreadsheet.

As IT asset management software is specifically built to house digital profiles of your assets, instead of having to categorise with a limited system of row per row, you’ll be able to use a highly effective user interface.

You can also add more information to each asset in an IT asset management software, as you’re not constrained by rows and columns. Each asset is unique, meaning you can record financial information, equipment maintenance, check in check out, and warranty information against that asset without the system becoming unwieldy. You can even assign assets to your colleagues, which a spreadsheet simply wouldn’t allow you to do.

With the use of QR code asset tags, you can link your physical asset to its digital profile, meaning you can find the asset simply by scanning the tag. This way, not only can you add a myriad of relevant information, but you can also access and edit it by merely scanning as opposed to searching. Every scan will also update the asset’s location information, meaning you’ll know where all of your assets have been.

Ultimately, this extra accountability saves you time and money, creating a greater return on investment than a free spreadsheet could possibly provide.

To find out more about itemit’s IT asset management software, you can email the itemit team or fill in the form below.

Start Using IT Asset Management Software, Today!

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

What is an IT Asset Register?

what is an IT asset register?

 

Your IT assets are crucial in keeping your business running, now more than ever.

What is an IT Asset Register?

But what exactly is an IT asset register? An IT asset register is a tool where you log and monitor your IT hardware, PCs and equipment. An IT asset register not only allows you to track your assets in real-time, but also allows you to run custom reports on what hardware the business has and who has it.

With an IT asset register, you’ll also be able to view, edit, and share any information related to each asset. Permissions are customisable, so any sensitive information can remain hidden. This can include any financial information, user manuals, warranty dates, which assets are booked out, and any other information you require.

 

Why Should You Track Your IT Assets?

In the modern era, tracking your IT assets is more crucial than ever due to a variety of different rules, regulations, and time restraints. 

 

GDPR COMPLIANCE 

Managing IT inventory helps to ensure your company is GDPR compliant. This includes knowing which IT assets everyone is using, and what personal data is collected, stored or processed on each device. This is to ensure that only those members of staff that are authorised to access such data have the ability to do so. An IT asset register can help you keep on top of this quickly and easily.

 

ONBOARDING NEW STAFF

When you’re onboarding staff, IT asset management software lets you track IT hardware given to each colleague. You then have a permanent and accurate record of where your equipment is, who has it and even where it is.

Assigning assets to your colleagues

IT HARDWARE TAGGING

You’ll also be able to tag your computers and devices with QR code asset tags. This allows for instant identification of each piece of equipment so you can quickly see who an asset belongs to and where it’s supposed to be. Every time a QR is scanned, the asset’s location is updated.

 

MANAGE EQUIPMENT MAINTENANCE

Manage your hardware and equipment maintenance and inspection schedules with your IT inventory management software. Raise and track issues and set reminders for maintenance and warranties, so you know when equipment needs attention.

 

CREATE A FIXED ASSET REGISTER

Once you have an IT asset register for your business, you can incorporate this into your fixed asset register. This ensures you know how much your IT hardware and computers are worth and ensures all equipment is correctly accounted for.

 

CUSTOM REPORTING ON IT HARDWARE

Once all data has been recorded for your assets, your IT asset register software should provide you with a way to run custom reports on this data to make informed decisions. For example, you may wish to see which equipment is due to be replaced in this financial year or to pull off a list of all computers requiring PAT tests this month.

 

Using itemit as Your IT Asset Register

itemit makes all of your processes quick and easy. You’ll be able to log, tag, track, and manage all of your IT assets in one place.

On top of this, itemit can also help you track your tools and equipment, inventory lists, and any other technology that needs additional accountability. You can track all of these separate to, or in tandem with, your IT assets.

To find out more about how itemit can help, either fill in the form below or drop us an email at team@itemit.com.

Start Your IT Asset Register Now!

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

IT Inventory Management: Getting Started

IT Inventory Management: Getting Started

IT inventory management will help your business to streamline some of its key processes. As a result, you’ll get fewer headaches from wondering who has what and where all your hardware and equipment is. Managing your IT inventory improves the visibility and control you have over your assets and brings huge benefits for both management and equipment end-users.

 

What is IT inventory?

IT inventory includes all of your IT equipment and inventory. This will include:

  • PCs
  • Computers
  • Laptops
  • Tablets
  • Mobile Phones
  • Office Phones
  • Monitor screens
  • Keyboards
  • Mice
  • Cables
  • Headsets
  • Printers/Scanners/Photocopiers

Depending on your business, your IT inventory management may also include assets such as USB sticks and software programmes as well as bespoke hardware and equipment required by the business.

 

What is IT inventory management?

IT inventory management is how you look after and manage your IT assets. At the very minimum, IT inventory management shows you where all of your IT hardware is and who has it, but there are many more things it can help you with.

You may be using the equipment checkout feature in your IT inventory system to book assets in advance and check them out to your colleagues. Or perhaps it’s the issue tracking software element that may be useful to you and the team to keep track of issues and manage maintenance requirements. You can also use IT inventory management to assign laptops and hardware to new starters during your onboarding process.

All in all, you’ll need good IT asset management software no matter what your IT inventory management needs are.

 

What are the uses of IT asset management software?

The right software will bring your business a number of benefits. Here are some of the most common uses of IT asset management software:

 

  • Log inventory: Know exactly what you have and how many of each piece of hardware you have. Add information, such as hardware condition and maintenance requirements. This creates the IT part of your fixed asset register – something your accounts department will thank you for!
  • Assigning assets to personnel: When you’re onboarding new staff, rapidly assign hardware and equipment to new employees. This ensures you have complete records of who has what and helps to ensure GDPR compliance. Know instantly when someone needs a replacement. Then, when employees leave, you can be confident that all assets have been safely returned.
  • Raise issues against individual assets: That way you’ll know exactly which laptop or keyboard has a fault.
  • Book and check out IT hardware: Use the equipment checkout software to book assets in advance and check them out when you take them from, for example, the store cupboard.
  • Tagging PCs, computers and accessories: Stick QR codes onto assets for instant identification, now you’ll always know which cable is the dodgy one.
  • Easy access to useful information: Not only does IT inventory management give you all of this, but it also allows you to add additional, helpful information to your computer asset tracking software. This can include user manuals, software versions, programmes installed on the laptop, and more! Anything that helps your business run more smoothly.

 

Where can I find an inventory management solution?

The answer is simple, download itemit, the UK asset tracking software today! Start your 14-day free trial by filling in the form below.

If you want to find out more, check out these video tutorials!

 

booking assets and checking them in and out
Using QR code asset tags
Assigning assets to your colleagues

Start Managing IT Inventory Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

IT Inventory Management: Getting Started

IT inventory management will help your business to streamline some of its key processes. As a result, you’ll get fewer headaches from wondering who has what and where all your hardware and equipment is. Managing your IT inventory improves the visibility and control you have over your assets and brings huge benefits for both management and equipment end-users.

 

What is IT inventory?

IT inventory includes all of your IT equipment and inventory. This will include:

  • PCs
  • Computers
  • Laptops
  • Tablets
  • Mobile Phones
  • Office Phones
  • Monitor screens
  • Keyboards
  • Mice
  • Cables
  • Headsets
  • Printers/Scanners/Photocopiers

Depending on your business, your IT inventory management may also include assets such as USB sticks and software programmes as well as bespoke hardware and equipment required by the business.

 

What is IT inventory management?

IT inventory management is how you look after and manage your IT assets. At the very minimum, IT inventory management shows you where all of your IT hardware is and who has it, but there are many more things it can help you with.

You may be using the equipment checkout feature in your IT inventory system to book assets in advance and check them out to your colleagues. Or perhaps it’s the issue tracking software element that may be useful to you and the team to keep track of issues and manage maintenance requirements. You can also use IT inventory management to assign laptops and hardware to new starters during your onboarding process.

All in all, you’ll need good IT asset management software no matter what your IT inventory management needs are.

 

What are the uses of IT asset management software?

The right software will bring your business a number of benefits. Here are some of the most common uses of IT asset management software:

 

  • Log inventory: Know exactly what you have and how many of each piece of hardware you have. Add information, such as hardware condition and maintenance requirements. This creates the IT part of your fixed asset register – something your accounts department will thank you for!
  • Assigning assets to personnel: When you’re onboarding new staff, rapidly assign hardware and equipment to new employees. This ensures you have complete records of who has what and helps to ensure GDPR compliance. Know instantly when someone needs a replacement. Then, when employees leave, you can be confident that all assets have been safely returned.
  • Raise issues against individual assets: That way you’ll know exactly which laptop or keyboard has a fault.
  • Book and check out IT hardware: Use the equipment checkout software to book assets in advance and check them out when you take them from, for example, the store cupboard.
  • Tagging PCs, computers and accessories: Stick QR codes onto assets for instant identification, now you’ll always know which cable is the dodgy one.
  • Easy access to useful information: Not only does IT inventory management give you all of this, but it also allows you to add additional, helpful information to your computer asset tracking software. This can include user manuals, software versions, programmes installed on the laptop, and more! Anything that helps your business run more smoothly.

 

Where can I find an inventory management solution?

The answer is simple, download itemit, the UK asset tracking software today! Start your 14-day free trial by filling in the form below.

If you want to find out more, check out these video tutorials!

 

booking assets and checking them in and out
Using QR code asset tags
Assigning assets to your colleagues

Start Managing IT Inventory Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

IT Inventory Management: Getting Started

IT inventory management will help your business to streamline some of its key processes. As a result, you’ll get fewer headaches from wondering who has what and where all your hardware and equipment is. Managing your IT inventory improves the visibility and control you have over your assets and brings huge benefits for both management and equipment end-users.

 

What is IT inventory?

IT inventory includes all of your IT equipment and inventory. This will include:

  • PCs
  • Computers
  • Laptops
  • Tablets
  • Mobile Phones
  • Office Phones
  • Monitor screens
  • Keyboards
  • Mice
  • Cables
  • Headsets
  • Printers/Scanners/Photocopiers

Depending on your business, your IT inventory management may also include assets such as USB sticks and software programmes as well as bespoke hardware and equipment required by the business.

 

What is IT inventory management?

IT inventory management is how you look after and manage your IT assets. At the very minimum, IT inventory management shows you where all of your IT hardware is and who has it, but there are many more things it can help you with.

You may be using the equipment checkout feature in your IT inventory system to book assets in advance and check them out to your colleagues. Or perhaps it’s the issue tracking software element that may be useful to you and the team to keep track of issues and manage maintenance requirements. You can also use IT inventory management to assign laptops and hardware to new starters during your onboarding process.

All in all, you’ll need good IT asset management software no matter what your IT inventory management needs are.

 

What are the uses of IT asset management software?

The right software will bring your business a number of benefits. Here are some of the most common uses of IT asset management software:

 

  • Log inventory: Know exactly what you have and how many of each piece of hardware you have. Add information, such as hardware condition and maintenance requirements. This creates the IT part of your fixed asset register – something your accounts department will thank you for!
  • Assigning assets to personnel: When you’re onboarding new staff, rapidly assign hardware and equipment to new employees. This ensures you have complete records of who has what and helps to ensure GDPR compliance. Know instantly when someone needs a replacement. Then, when employees leave, you can be confident that all assets have been safely returned.
  • Raise issues against individual assets: That way you’ll know exactly which laptop or keyboard has a fault.
  • Book and check out IT hardware: Use the equipment checkout software to book assets in advance and check them out when you take them from, for example, the store cupboard.
  • Tagging PCs, computers and accessories: Stick QR codes onto assets for instant identification, now you’ll always know which cable is the dodgy one.
  • Easy access to useful information: Not only does IT inventory management give you all of this, but it also allows you to add additional, helpful information to your computer asset tracking software. This can include user manuals, software versions, programmes installed on the laptop, and more! Anything that helps your business run more smoothly.

 

Where can I find an inventory management solution?

The answer is simple, download itemit, the UK asset tracking software today! Start your 14-day free trial by filling in the form below.

If you want to find out more, check out these video tutorials!

 

booking assets and checking them in and out
Using QR code asset tags
Assigning assets to your colleagues

Start Managing IT Inventory Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

IT Inventory Management: Getting Started

IT inventory management will help your business to streamline some of its key processes. As a result, you’ll get fewer headaches from wondering who has what and where all your hardware and equipment is. Managing your IT inventory improves the visibility and control you have over your assets and brings huge benefits for both management and equipment end-users.

 

What is IT inventory?

IT inventory includes all of your IT equipment and inventory. This will include:

  • PCs
  • Computers
  • Laptops
  • Tablets
  • Mobile Phones
  • Office Phones
  • Monitor screens
  • Keyboards
  • Mice
  • Cables
  • Headsets
  • Printers/Scanners/Photocopiers

Depending on your business, your IT inventory management may also include assets such as USB sticks and software programmes as well as bespoke hardware and equipment required by the business.

 

What is IT inventory management?

IT inventory management is how you look after and manage your IT assets. At the very minimum, IT inventory management shows you where all of your IT hardware is and who has it, but there are many more things it can help you with.

You may be using the equipment checkout feature in your IT inventory system to book assets in advance and check them out to your colleagues. Or perhaps it’s the issue tracking software element that may be useful to you and the team to keep track of issues and manage maintenance requirements. You can also use IT inventory management to assign laptops and hardware to new starters during your onboarding process.

All in all, you’ll need good IT asset management software no matter what your IT inventory management needs are.

 

What are the uses of IT asset management software?

The right software will bring your business a number of benefits. Here are some of the most common uses of IT asset management software:

 

  • Log inventory: Know exactly what you have and how many of each piece of hardware you have. Add information, such as hardware condition and maintenance requirements. This creates the IT part of your fixed asset register – something your accounts department will thank you for!
  • Assigning assets to personnel: When you’re onboarding new staff, rapidly assign hardware and equipment to new employees. This ensures you have complete records of who has what and helps to ensure GDPR compliance. Know instantly when someone needs a replacement. Then, when employees leave, you can be confident that all assets have been safely returned.
  • Raise issues against individual assets: That way you’ll know exactly which laptop or keyboard has a fault.
  • Book and check out IT hardware: Use the equipment checkout software to book assets in advance and check them out when you take them from, for example, the store cupboard.
  • Tagging PCs, computers and accessories: Stick QR codes onto assets for instant identification, now you’ll always know which cable is the dodgy one.
  • Easy access to useful information: Not only does IT inventory management give you all of this, but it also allows you to add additional, helpful information to your computer asset tracking software. This can include user manuals, software versions, programmes installed on the laptop, and more! Anything that helps your business run more smoothly.

 

Where can I find an inventory management solution?

The answer is simple, download itemit, the UK asset tracking software today! Start your 14-day free trial by filling in the form below.

If you want to find out more, check out these video tutorials!

 

booking assets and checking them in and out
Using QR code asset tags
Assigning assets to your colleagues

Start Managing IT Inventory Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Coronavirus and Working From Home: How to manage your IT hardware

hardware asset management, coronavirus, and working from home

 

 

It’s always been a challenge for businesses to record which hardware and PC equipment is given to each member of staff. However, with the current situation facing the world and with more people than ever working from home, there is increasingly urgent importance to record what equipment each of your colleagues has been given in a suitable IT hardware asset management system

We can’t stress enough the importance of ensuring you keep accurate IT asset records now – even though you may not feel like it’s top of your priority list. Once normality resumes (let’s hope it’s in the not too distant future) then there will be assets and equipment galore being handed back as colleagues no longer require the laptops, additional keyboards and other accessories. You must use your IT asset management software to your advantage. Trust us; your future self will thank you for it.

We’ve put together a list of the three key things you can do now to ensure you stay on top of managing your IT hardware.

 

1: Log all new hardware 

Whether your IT team is busy building laptops that meet the needs of your colleagues or you’ve ordered extra monitors and cables (don’t forget the cables, you’re going to need a lot!), ensure you are recording the new IT hardware that’s in circulation

Why? Wherever possible, due to the Coronavirus, staff are now working from home. As a result, you are distributing hardware to huge numbers of staff. Firstly, you need to ensure that once normality resumes, you’ll get all the hardware back. Secondly, you also need to ensure cables, monitors and accessories don’t get mixed with your team’s accessories they have for personal use at home.

 

2: Assign hardware to colleagues

When distributing PCs, laptops, devices and accessories to your colleagues to enable them to work from home, you must log which employee is given which assets immediately. Don’t tell yourself you’ll make a quick note on a scrap piece of paper that you’ve given John the snazzy keyboard and mouse and that you’ll update it in the system later Use your hardware asset management software and record who you’ve given equipment to straight away.

The quickest way to do this in itemit is to bulk assign hardware to staff using the mobile app. All you need to do is select a member of staff, click to assign assets and scan hardware to your heart’s content.

 

IT Asset Management Software-Assigning IT Hardware to Staff Members

 

3: Invite your team to view their hardware record 

As we all try and adjust to this unprecedented change in our lives, we should take advantage of technology to make our lives easier wherever possible. Make sure you’re really using your hardware tracking software to its fullest. Invite your colleagues and wider team to itemit so that they can scan IT hardware and equipment to see who it belongs to, if it’s available for use, and to report any faults.

 

A short note from the itemit Team

The uncertainty of what we are currently facing is challenging for us all. It’s day 2 of working from home for us here at itemit. We’re lucky to be able to continue with business as usual. It may only be day 2, but we’ve already realised a few things we need to ensure we do to keep us feeling connected to each other and ensure we’re comfortable and coping with the challenges we’re facing. We thought we’d share those with you:

  • Set up a dedicated work area in your home – even if you need to clear it away each day, it’s still important to separate home life from work life
  • Make yourself as comfortable as possible – if that means changing position every few hours, so be it. Need to grab a pillow to cushion your aching back – go get it!
  • Try and get out of the house each day still. Of course, we must all follow the Government’s advice, but if you have a garden or balcony and can get some fresh air and take some deep breaths, suddenly the world can feel a little brighter. If you’re able to go on a short walk, while keeping your distance from others, then that’s even better for the soul
  • Keep in touch with each other, not just from a work perspective but find out how your colleagues really are. Are they coping? Are they well? Could they use a chat? One shared focus we all have at this time is to care for and support one another.

On a final note, if you’re reading this and thinking I don’t even know where to start with managing IT hardware, give us a call on 01223 421611, and we’ll support you and get you up and running very rapidly.

 

Start Your Hardware Asset Management Today

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

The Advantages of IT Asset Management Software

IT asset management software advantages

IT asset management software is a system that safely records IT asset data and is updated via your processes to ensure you have accurate records of IT hardware and equipment. If you’ve got one of the best IT asset management solutions, you’ll then be able to leverage this information to give you valuable insights into the condition and whereabouts of your hardware.

There are a lot of advantages for your business when it comes to using IT asset management software, including an accurate IT hardware register of PCs, mobile devices and accessories, increased transparency across the business and more efficient processes – to name just a few!

We’ve pulled together our top 3 advantages of IT asset management software to discuss in more detail below.

Faster and more efficient processes

The first benefit of IT asset management software is that it greatly speeds up your processes. These efficiencies can come from a few different places:

  • Spending less time searching for assets
  • Removing duplication of effort. If you keep paper records currently that are used to update spreadsheets or systems at a later date, you can remove the need for this additional data entry
  • Tagging assets for instant identification instead of wasting time trying to figure out which piece of equipment does what you need
  • Automatically recording asset locations – this is updated every time the asset tag is scanned
  • Storing hardware and equipment information including user manuals, warranty expiry information and manufacturer in one safe place
  • Instant check out and check in of assets
  • Assigning assets to personnel so you know immediately who you need to contact regarding an asset
  • Booking assets in advance to ensure they are reserved for your usage
  • Using the reporting tool in your IT asset management software to monitor and analyse hardware and equipment condition and location

Increased accountability and transparency across your business

One of the most significant advantages of IT asset management software that is often overlooked is the increased responsibility staff feel for your IT assets. Once your colleagues are aware that their computers, laptops, mobile devices, cables and screens are being monitored, you’ll see a dramatic shift in attitude that results in staff looking after your assets much better.

The way you achieve this is to assign assets to new starters during your onboarding process. This instantly creates a need for that member of staff to accept responsibility for the assets in their care.

IT asset management software also helps you to manage hardware and equipment maintenance. You will report issues against each unique piece of kit, resulting in an audit trail for every asset. It’s possible to then quickly spot trends with hardware faults that may make it inefficient to continue to repair an asset.

An IT Asset Register that means something

All of the data you collect by tracking and managing your assets should give you something valuable; otherwise, what’s the point?

Your IT asset management software must allow you to report on IT hardware and equipment. For example, for the business’ budgets and forecasts, you can run a report that shows how much money is needed to cover assets due to be replaced in the next year. Alternatively, it may be that an employee is leaving and you’re responsible for collecting all hardware and PCs that they’ve been using. With a quick look at your IT inventory management software, you can see which assets they have been assigned and ensure their safe return.

In addition, the ability to create, manage, and export customised reports assists with all sorts of auditing. This may include:

  • compliance audits
  • ensuring GDPR compliance
  • insurance audits 
  • asset usage reports
  • and more

The itemit IT asset management software is the simplest solution you will find. But, don’t just take our word for it! Try it for yourself by starting a free 14-day trial now.

Start your Free Trial of the itemit IT Asset Management Software Now

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

7 Tips for Efficient IT Hardware Inventory Management

7 Tips for Efficient IT Hardware Inventory Management

7 Tips for Efficient IT Hardware Inventory Management

There’s nothing worse than spending money on something that you aren’t putting to use. When it comes to IT hardware inventory management, it’s no different.

There are many pieces of software out there that can help you with your IT hardware inventory management. If you’re looking for easy to use software, check out itemit

However, before you roll out your new software system, it’s worth checking that you have fully streamlined your process. After all, the quality of a system does rely heavily on the processes and data that go into it.

IT hardware inventory management is designed to make your company’s processes more efficient. Here are our 7 top tips to help you ensure that your PC and hardware management is as pain-free as it can be!

best asset tracking software 2021


1 – Know What you Have

First things first. It may seem obvious, but knowing what PCs, computers and hardware you have is critical. We speak to businesses every day that are struggling to rectify the fact that they don’t know what assets they have.

If you have an out of date list of assets, it may be worth starting with that to establish which assets are still in use and adding any new ones to your IT asset inventory list. However, if your data is very old, you may find it more efficient to start from scratch and perform an audit of all hardware that’s in circulation.


2 – Tag Your IT Hardware

IT hardware often includes assets that move around a lot. This may be mobile devices, laptops for working from home and monitors and computers that can be moved from office to office depending on where new recruits are being based. To ensure your IT hardware inventory remains as efficient as possible, it’s paramount that you start tracking the movement of these assets. 

We recommend using QR code asset tags to help track the whereabouts of your assets. Once each asset is tagged, it can simply be scanned to be uniquely identified. A quick scan of the tag from a smartphone and the GPS location on your phone will update where your assets were last seen, and who had them last.


3 – Add Plenty of Information

The information you’ll want to add will differ from asset to asset. However, there are many patterns when it comes to IT hardware inventory management.

IT assets hold data, so information related to usage is essential for GDPR compliance. You may also want to add warranty expiry dates, PAT testing dates, and user manuals. This way, everything you may need to know about an asset is easily accessible.


4 – Assign Hardware to Colleagues

Whether you’re onboarding new colleagues or just want to record which assets have already been distributed to the team, it’s important to know who’s responsible for which hardware. If you’re looking for a quick way to assign assets to users (particularly helpful for your onboarding process), check out the itemit’s Assigning feature to see how easy this is.

IT hardware inventory management is at its most efficient if you know who’s in charge of which asset and, therefore, who you need to talk to about replacements or maintenance.


5 – Track ALL Maintenance

As the saying goes: “Technology is great. When it works.” Sooner or later, your IT hardware will need maintenance and inspections.

This may be routine PAT tests, or it could be reactive maintenance should something break. Either way, it is essential that you track all maintenance related to your IT assets. This will reduce asset downtime significantly, but also helps with the next tip…


6 – Use History as an Indicator of Hardware Performance

Without IT hardware inventory management, you’re in the dark regarding which of your assets are doing what. But with a good IT hardware management system in place, you’ll be able to investigate an asset’s historical performance whenever you need to.

For example, whenever an IT asset needs reactive maintenance, you’ll be able to use its history as an indicator as to whether it’s more economical to repair it or replace it.


7 – Use the Best IT Hardware Inventory Management Software

Using great IT hardware inventory management software can streamline and automate a lot of these processes.

itemit can do all of this for you, from tracking maintenance and asset movement, to assisting with your IT asset register.

To find out more about what itemit can do for you, you can contact the team or fill in the form below to start tracking.

Hardware Inventory Management

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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