The healthcare industry is high pressure. Decisions need to be made quickly to ensure patients are getting the best possible treatment. Because of this, equipment needs to be maintained, clean, and effective for as long as possible.

Fundamentally, asset tracking software is the best way to ensure that healthcare assets are maintained well and fit for purpose, while also ensuring accountability and a visible audit trail.

Asset tracking software has many other benefits, too, including cost and time savings. This means more budget and more time to improve welfare and focus on other critical, daily challenges.

So, what assets can you track using asset tracking software? The answer is simple… Anything! Any bit of kit, any consumable, any high-value tech can be monitored, maintained, and tracked using asset management systems.

This is as asset tracking software works by allowing you to create unique asset profiles for your equipment, similar to social media accounts. Each of your assets will get a profile with space to record what its status is, where it is and who has been using it.

Therefore, if you’re tracking PPE, you can log who it belongs to and when it was last used. If you’re tracking critical kit, you can add preventative maintenance reminders and show where it was last logged in, for example, a hospital.

The possibilities are endless, which means you can have a clear, robust healthcare asset register of everything you own.

The benefits of fixed asset management build on the practical, day to day benefits of a visible audit trail. A visible audit trail, for example, makes it easier to find and use kit and gives you the peace of mind that it’s maintained.

Fixed asset management, however, gives you more cost benefits and ensures operational risks are mitigated. With a clear fixed asset register, for example, it’s much more difficult to purchase duplicates.

Then, ghost and zombie assets are also avoided. Ghost and zombie assets can create difficulties in sourcing equipment and can create tax and insurance risks, too, so they can be costly.

Overall, fixed healthcare asset management solutions reduce accounting risks and errors, which means better financial health, but also fewer operational mishaps.

Now, it’s possible to take all of this further and automate location tracking, too. With a fixed RFID tracking solution, you can track which ward your assets are in without any manual intervention. You can also improve the safety of high-risk patients by automating security measures using fixed RFID.

How does this all work? It takes the concept of unique assets to the next level. 

As all of your assets are unique, you can tag them with unique QR codes, barcodes, and RFID tags. When you use QR code or barcode asset tags, you can run audits and discover assets just by using your phone’s camera.

Every time you scan an asset’s tag, that asset’s profile will open and its last seen location will update. Therefore, if you spot an issue, you can simply scan the tag and report it.

RFID automates this. With RFID, you can scan tags from a distance using RFID readers. Therefore, you can audit a room and detect the assets within from outside so as to not disturb patients. You can also bulk scan assets, saving you time.

Fixed RFID is the next level up. This allows you to affix readers on choke points. Then, whenever a tag passes through the readers’ field, the location will update automatically to log that an asset has just entered a certain location.

Asset tracking software for healthcare has clear benefits. With asset management systems in place, you can save time, save money, increase visibility over assets, increase security, increase accountability and more.

In a high-pressure environment, the fewer decisions you need to make the better. With fixed RFID asset tracking and with conventional asset management, a lot of your operations are automated and more transparent, making it easier to know what you need to maintain and where.

Overall, healthcare asset tracking software gives you more control over your assets in an environment where this is critical.

To find out more about how itemit’s asset tracking software can help you, you can fill in the form below to start your 14-day free trial. You can also contact the team at team@itemit.com or 01223421622. We’ll help you get set up and running.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is Equipment Management?
2. Using Asset Tracking Software
3. How To Track Workspace Equipment
4. itemit’s Equipment Management Software

In this guide:

1. What Is Equipment Management?
2. Using Asset Tracking Software
3. How To Track Workspace Equipment
4. itemit’s Equipment Management Software

Equipment management should be an essential part of your operations. With equipment management, you get more accountability, a clean audit trail, and time and cost savings.

So, why should you track workspace equipment? Quite simply to increase safety, save time and save money.

Equipment management is the discipline of logging your equipment and tracking its data. With successful equipment management systems in place, you’ll know what you own, where it is and any key asset information.

Managing your equipment means the ability to see what’s damaged and knowing what to distribute to or collect from jobs or employees. With successful IT asset management, for example, you’ll be able to tell at a glance who has each of your laptops. 

In the past, spreadsheets were widely used for equipment management operations, but technology has since improved. Spreadsheets quickly become unmanageable, especially for growing businesses.

The creation of asset tracking software rendered asset register spreadsheets obsolete. With asset tracking software, you can create clean asset lists and export them for auditing and accountability purposes.

Instead of editing cell by cell, you’re editing the data within your assets’ profiles, too. This means that you don’t have to navigate to a specific laptop in a spreadsheet and scan right to find the correct cells to update.

Asset tracking software also gives you the ability to use asset tags. Asset tags are physical tags, mostly QR codes or barcodes, that you can stick onto your assets. 

Asset tags allow you to speed up some asset tracking processes. For example, you’ll be able to scan an assets’ tag to open up its corresponding profile. Here you can report issues on assets or update any relevant information.

Scanning your assets’ tags also updates their last seen location using your phone’s GPS data. So, you’ll know where your assets have been seen and who has been interacting with them.

So, how should you track workspace equipment? Each bit of kit will be different and unique, so the bits of information you track will be different. The key themes will be the same, however.

Fundamentally, no matter the bit of equipment, you want to know where it is, what its status is and who has it. You’ll also want to know who’s responsible for it and build up a robust audit trail this way.

Therefore, if you’re tracking a laptop, you’ll want to set an assignee up. Then, you can assign your laptop to your colleague and log that they’re responsible for it. If they hand in their notice, you’ll know exactly which assets you need to retrieve from them.

If you’re tracking tools, it’s much the same. You want to know who is using the tools and where they are. Therefore, should something go wrong, you have a full audit trail and an accountable workforce.

With a range of helpful features, with equipment management software, you can track asset locations and report issues against assets, as well as group assets by type. Overall, these helpful features give you visibility over your assets and create a transparent and helpful asset register.

itemit’s equipment management software gives you all of this and more. With itemit you can:

• Check assets out
• Book equipment
• Assign assets to users
• Track asset locations
• Track asset issues and maintenance
• Use your own asset tags
• And more!

itemit gives you a clean and manageable user interface, too. With itemit, you know you’re getting significantly better than a spreadsheet with more thought, support and care put into every feature.

Anyone can use itemit, whether you’re in the UK, Australia, the US or beyond, we’ll be happy to help you in getting set up with the system. This is why it’s being used across the globe in every industry imaginable.

To find out more about how itemit’s equipment management system can help your business, you can contact the friendly team at 01223 421611 or at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial, no strings attached!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is GPS Asset Tracking and How Does It Work?
2. itemit’s GPS Trackers
3. The Best Assets To Track With GPS
4. 3 Benefits To GPS Tracking
5. Use itemit’s GPS Today

In this guide:

1. What is GPS Asset Tracking and How Does It Work?
2. itemit’s GPS Trackers
3. The Best Assets To Track With GPS
4. 3 Benefits To GPS Tracking
5. Use itemit’s GPS Today

As the world evolves rapidly and technology continues to innovate, we see GPS becoming more and more frequently used. GPS is becoming a popular method for businesses to track their assets, so how is it used in asset tracking and what are the benefits?. This blog will tell you all about GPS Asset Tracking.

GPS technology is commonly known by most through its purposes on mobile and smartwatches for mapping and location features. However, GPS can be used much further, including its use for asset tracking. So you must be wondering what the term ‘GPS Asset Tracking’ actually means?

GPS Asset Tracking is simply the use of a global positioning system to track assets by communicating with satellites. As long as an asset is fitted with a GPS tracker, its location can be found and its movement can be monitored. 

This means assets can be located with their real-time location, which greatly improves asset visibility and reduces the chance of lost assets.

GPS trackers are portable devices that allow users to track and monitor their location. They can be easily attached to an asset, instantly giving clearer visibility as to where the asset is located, and any movement or journey it takes. 

itemit’s GPS Trackers are easy to use and come with a rechargeable battery, so there’s no need for them to be wired up constantly. They work best on larger sized assets due to their size being less discrete. Each tracker comes with its own sim and data plan which will run for a year, this is needed to allow the trackers to work and correctly link up with the GPS satellite system. 

All data collected by the GPS device is sent into itemit. This means all collected GPS data can be viewed in your itemit workspace within your asset’s profile. 

You will be able to see a live location of the tracked asset and any movement it makes. This is similar to how our QR tags work, however with GPS you will not need to scan your assets each time to update the location. Instead, the location updates are in real-time.

The most commonly used purpose of GPS asset tracking is for fleet management. Due to the fact that vehicles are constantly on the move. However, you can use GPS further to track tools that move from site to site, or even equipment that may be used between different geographic campuses or locations. 

GPS tracking devices are however sized quite large, so they would only suit an asset of a larger scale, for example, they wouldn’t be able to be attached to a hammer, but they could be attached to a tool kit. 

itemit’s QR tags do work with GPS but only upon being scanned, so whether your asset is often on the move or not will determine if you need GPS Trackers to give real-time tracking.

Now you know what GPS Asset Tracking is, let’s talk a little bit about what the benefits are to using it. 

1. Theft Recovery – With vehicles, tools and equipment being some of the most valuable assets your business could own, an obvious risk is the possibility of theft. Which could ultimately leave your business at a loss financially and delay your operations. So by using GPS trackers on your most expensive assets, especially those which move around you can easily monitor the location and quickly identify unusual locations or potentially unauthorised use. If stolen, GPS can also help authorities recover the asset from the GPS trail it creates, which will minimise excess expense from replacements.

2. Reduce Lost Assets – When a business has many assets and many employees it’s all too common for assets to go missing simply from being misplaced or by not being returned to the correct location where they may be stored. The benefit to having GPS asset tracking means employers and employees aren’t spending countless hours searching for misplaced assets and are therefore saving great amounts of time. Overall, this allows people to utilise their time better and therefore save money as there is then more time to do essential work over having to waste time searching for equipment. Fewer overtime hours may be required which means less money to be paid.  

3. Increased Visibility – GPS trackers help managers and business owners have better visibility of how an asset is used, how often and where it is being used. The insights provided can lead to improvements to productivity within their workforce and ultimately once more save time and money. GPS asset tracking could also highlight assets that aren’t being used at all, perhaps for instance when used for tracking vehicles you would be able to see when your work vehicle has sat idle for a long period of time and therefore may be a wasted expense for your business. You could even take vehicle tracking a step further and view the GPS journey your vehicle takes to see whether there are quicker routes to take when going to a job. Which ultimately could save your company money on fuel. 

If you think GPS Trackers are the solution your business is looking for then why not get in touch? Track your moveable assets and increase your visibility whilst never losing an asset again! Our friendly team is available to get in touch with via email at team@itemit.com. 

If you want to get started right away then why not register for our free 14-day trial below, if you like what you see with itemit then you may consider purchasing the software to use alongside itemit’s GPS trackers which are available for purchase. Bringing GPS and itemit together to create something powerful. We offer full UK support with all GPS purchases, so we can ensure all your asset tracking needs are met.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is asset tracking software?
2. How Does A Leprechaun Track Their Tools and Much Loved Gold?
3. Labelling A Leprechaun’s Treasures
4. Locating The End Of The Rainbow
5. Remembering Tool Maintenance
6. itemit The Lucky Charm For Your Business
   

In this guide:

1. What is asset tracking software?
2. How Does A Leprechaun Track Their Tools and Much Loved Gold?
3. Labelling A Leprechaun’s Treasures
4. Locating The End Of The Rainbow
5. Remembering Tool Maintenance
6. itemit The Lucky Charm For Your Business
   

St Patrick’s day has become a celebration of Irish culture, most known for involving a whole load of all things green from four-leaf clovers to, of course, Ireland’s very own mythical being: the leprechaun. 

Burrowed deep in underground caves often with hidden entrances or within the hollow trunk of a tree leprechauns find a place to call home, away from human life so they can dance around all day and admire their hoards of gold! 

Known as shoemakers by trade and gold hoarders by night, it’s a very busy life being a leprechaun with a lot to manage! But just how do they keep track of their shoemaking equipment and, even more importantly, how do they know where they’ve hidden their gold? Well, rumour has it, it’s pretty simple – they use an asset tracking software called itemit!

But what exactly is itemit and how do Leprechauns use it, you may ask? This blog will reveal all on how itemit is a leprechaun’s very own lucky charm!

Asset Tracking Software is a useful tool for businesses and organisations to have better control over their assets. The software enables you to view an asset register, assets’ locations, monitor who is responsible for assets, export reports and add in important asset information alongside many other capabilities. Its main aim is to prevent losses from assets, whether that be financially or time-wise while also improving the overall operations of your business.

Leprechauns discovered an asset tracking software that would mean they never lose a pot of gold again while also enabling their shoemaking equipment to have a longer lifespan through regular maintenance. It’s been the ultimate tool to manage their valued items. Let’s see their most loved asset tracking features!

Whilst leprechauns stash away tonnes of gold every year and have multiple tools to work with, they soon realised they needed a solution that would enable them to uniquely identify each item they own. To do so it was really important they use QR tags. 

itemit’s QR tags are sticky labels that can be applied to any asset to give it a unique identity. The QR tags are then assigned to an item’s profile and can be scanned using the itemit app. Every time an asset is scanned, the item’s profile will open, displaying any important information you have previously inputted about the asset. 

The real benefit here meant visibility over the leprechaun’s assets were enhanced, making day to day tasks less of a worry. There was no longer a need to count the amount of gold in each pot, this could be identified from a quick scan to show the data that had already been inputted on the asset profiles, which in this case was the quantity of gold enclosed. Managing gold never felt so easy, all from the help of QR tagging!

As mentioned above, QR tags are a real benefit for identification, but that’s not all… Every time an asset’s QR tag is scanned, it updates the last seen location of an item using GPS. How cool is that? So each time a leprechaun hides his gold he will be able to check its last seen location, with a helpful map displaying the pinned GPS! As we know it’s more than likely hidden at the end of a rainbow.. but just which rainbow could it be or maybe he was feeling mischievous and wanted to hide it someplace new!

If you know a specific location an item should be in, the alternative to ‘last seen’, is itemit’s location feature! This enables users to assign items to set locations and use location hierarchies. Typically helpful for leprechauns with all of their tools to identify if they should be in the workshop, within a tool bag or even in their sheds! Leprechauns tend to be forgetful, so a little location guidance goes a long way in helping run their shoemaking business! 

itemit’s QR tags and location feature ensures the ability to never have to search for an asset again saving both time and money!

Going back to shoemaking and those forgetful leprechauns. Quite obviously shoemaking entails the use of many tools, from tack hammers and leather shears, to sewing machines and sole pressers. But as we all know any type of machinery or even tools will require regular maintenance to keep them fully functioning for as long as possible without impacting daily operations.  

The biggest task of all is remembering to schedule maintenance. Without doing so, machinery may break and tools may have a lessened life span. Therefore resulting in major cost implications, health and safety risks and even reduced productivity to any business!

That’s why leprechauns take advantage of itemit’s forgetful-proof reminders feature! Reminders enable users to schedule specific dates for maintenance per each asset. You can create a reminder, with a chosen date and using the free text fields, label the reminder with what it may be for, for example, a PAT test or a yearly service. Every reminder will send email notifications to the relevant user. Never miss an important date again and watch your equipment last its full lifetime! 

If leprechauns can use itemit then why don’t you? It’s user friendly, accessible wherever and whenever, cloud-based and is the ultimate tool for managing your assets!

itemit’s features hold many benefits including increased accountability, reduced maintenance expenses, streamlined auditing, extended life of assets and so much more! So look no further for your very own pot of gold and dive straight into the wonderful world of itemit! 

If you’d like to find out more and how itemit can help you manage your most valued assets then email the team today at team@itemit.com. Alternatively, you can start your 14-day free trial today by filling out the form below.

Instant access. No credit card details required.

or, download the itemit app to get started