Improve Equipment Tracking With RFID Tags

Improve Equipment Tracking With RFID Tags

Improve Equipment Tracking With RFID Tags

When you want to track your equipment and track it easily you need an RFID asset tracking system that works well. There are other types of tracking systems available, however, using RFID tags is the best option. This is simply because using these tags provides an accurate and simple way for you to track anything.

Tracking Your Equipment

Tracking equipment, machinery, tools, tablets, computers, vehicles, and more is vital. When you know where everything is and even how often it’s being used you can have more control over it. 

An RFID asset tracking system can quickly and easily allow you to see where your assets are. It can show you how many times it’s been used and by whom. You can see if there are any issues with your assets and even if they’re in the queue for maintenance.

Business Asset Tracking

Tracking Fixed Assets

Did you know that you can track fixed assets? Ok, so you may not be able to track them in the same way as non-fixed assets. However, tracking fixed equipment can be very helpful. Allowing an RFID asset tracking system to track anything fixed is a good idea. Again, you can see how many times it’s been used and its maintenance status. 

Let’s imagine that you work in a large building. It’s your responsibility to maintain fixed assets. Knowing where they are can be difficult. However, when you have tracking software that shows you where everything is, it makes your job easier. Additionally, you can create maintenance reports and update asset status via the software. As a result, you and your team can see what’s what.

How To Start Using RFID Tags

While using an RFID asset tracking system for the first time may seem daunting, it can in reality be quite simple. All that is required is for you to: 

  • Attach an RFID tag to your equipment 
  • Scan the tag so that a digital profile is created for that specific asset
  • Populate the profile with useful details about that specific asset 
  • Start tracking the asset in question right away
  • Collect data about your assets whenever they are used

Did you know that when you track anything using an RFID tag you can locate the asset easily? You don’t have to be standing next to the asset in order for the software to locate it. Just stand close to the asset and the software will pick it up. There’s no need for you to try to find the tag. This is highly convenient.

Collecting Data For Your Reports

Whenever you use your tracking system it will collect data. The data that the system collects could prove to be very useful. The reason for this is because the data will ultimately show you how your assets are being used. 

You could also potentially see how well your business is running. This is because you can track invoices, understand stock levels, and so much more. There’s a real opportunity here for you to make changes where they are needed, thereby helping your business to succeed. This may not be possible without you using asset tracking software.

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Keeping Your Equipment In Good Working Order

Any decent RFID asset tracking system will help you to keep your equipment in good working order. You can add reminders showing when each equipment’s maintenance schedule is due. You could understand what’s wrong with it through the notes people have left. Finally, you can keep everything in good working order as everything will be looked after.

Preventing Asset Loss

Your new RFID asset tracking system can help to prevent asset loss. When you attach an RFID tag to any asset it’s automatically tracked. You can see where your assets are at any given time. 

When everyone using your equipment sees an RFID tag they’ll know it’s being tracked. Consequently, they will be a lot less likely to lose or even take your equipment. While the use of tags such as this may not reduce theft entirely, they can make a real difference. Additionally, you may be able to see who last used the equipment and where it was before it was stolen. With this information, you could gain a better understanding of where your equipment is and who took it. Finally, this information makes retrieving the equipment much easier. You can simply log into the software & see where it’s located. 

You can realistically and easily improve asset tracking by using RFID tags. As you can see, it’s possible to improve tracking in a number of different ways. Therefore, there’s a real chance that you could boost your business with not very much effort on your part. 

 

Want to chat with someone knowledgeable about using an RFID asset tracking system to help improve equipment tracking? Contact us today at team@itemit.com

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Why Having An Accurate Asset Register Is Important

Why Having An Accurate Asset Register Is Important

Why Having An Accurate Asset Register Is Important

Those who use an asset register will tell you how important it is to ensure it is accurate. Having a register that is completely accurate will allow you to control every single asset you own. In addition to making equipment tracking easy, it also allows you to create data. This data can show you how your business is doing. With this information, you can see where you are falling behind and where you are excelling. As you can see, an accurate register can do quite a lot.

What Exactly Is An Asset Register? 

So what exactly is an asset register and why do you need one? As we have already seen, it allows you to control your assets. Additionally, it allows you to see how many assets you have. This can be very useful when you want to share assets between departments or you simply want to know how much your business is worth. 

An asset register is, in this case, a digital register that contains your assets and details about them. Regardless of how many assets you have or even what sector you’re in, you can find having a digital register very beneficial. It makes equipment tracking easier and even allows you to see where all of your assets are.

Business Asset Tracking

How Can An Asset Register Help With Equipment Tracking?

So how does having something digital make equipment tracking easier? The truth is that it allows you to understand your assets on a whole new level. A register can do more than just show you where everything is. It can help you to set up asset maintenance reminders. You can organise your assets into different collections and, as previously mentioned, you can see where everything is. 

When you know where all of your assets are you know whether they are in the correct location. If you have many assets dotted around different areas it can often be hard to know what is where. Thankfully, an asset register can make knowing where everything is much easier. All that you need to do is attach a QR code or an RFID tag to each asset. Upon scanning the tag or code you can create a digital profile. This profile needs to be populated with information about the asset in question. Thanks to the way that an RFID tag works, upon scanning one you can automatically locate your asset. In this way, tracking your equipment becomes a million times easier. 

You do not have to work in multiple locations to benefit from having an accurate register. You can work in one location and even track fixed assets. Knowing where everything is and who is using it can help your business in many different ways.

Why Your Register Needs To Be Accurate

So why does your asset register need to be accurate? The answer is because that makes equipment tracking easier. If you have used a spreadsheet in the past to help you track assets it’s likely it contained a few errors. No matter how hard we try to ensure a spreadsheet, paper file, or document is error-free, we humans make mistakes. Software, however, does not. Software does exactly as it is told/programmed to do. 

If you want to keep your business organised and see where your assets are, you need an accurate register. If you want to look after your assets and regularly maintain them, you need accuracy. Wish to gain access to data about your equipment so you know where and how it’s being used? Guess what? Having an accurate register can help with this. 

Accuracy is so important it allows you to see your business for how it is. You can see whether invoices have been paid, how many orders you’ve sent out, if you’ve misplaced a laptop, and where it is. When you have accuracy you know what’s what and you can have peace of mind.

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How To Ensure Your Asset Register Is Always Accurate

In the world of equipment tracking, and, in fact, tracking any type of asset, accuracy is key. But now do you ensure your register is as it should be? It’s simple. Add every single asset to your new register and enter as much information about them as possible. When you obtain new assets/tools/vehicles/equipment, and so on, add them to the register. 

Always add an RFID tag or a barcode to a flat part of your assets so it stays in place. Tracking equipment that’s used outside or often gets dirty? Add the tag to the inside of the equipment or in an area where dirt does not go. Finally, use an app or an online portal that allows you to gain easy access while also offering you a range of features. Software such as this can prove to be very useful as it will help you control your assets and continually update your asset register. 

Would you like to chat with an expert about using an asset register for equipment tracking purposes? Contact us today at team@itemit.com.

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A Short Guide To Switching To IT Management Software

A Short Guide To Switching To IT Management Software

A Short Guide To Switching To IT Management Software

These days, it’s hard not to rely on technology to help us get through the day. When it comes to the workplace, technology seems to be intertwined with everything we do. However, the use of technology such as laptops, tablets, and so on does present a few issues. Tracking everything and ensuring it’s all in the right location can be hard. Knowing which computers have recently undergone maintenance can also be difficult. One way to deal with these issues is to use an IT asset register. A register such as this can help you to stay on top of your IT management concerns. 

Let’s take a look at how you can easily switch to using IT management software so controlling your assets is a breeze.

Understand What IT Assets Are

IT assets are quite simply anything that is related to the world of IT. so, your computer monitors, printers, cables and wires, modems, extension plugs for the cables, and so on. It’s likely that you have considerably more IT assets than you realise, but this is ok. Once you have added them to your new IT asset register you’ll know where all of them are. Of course, you don’t have to add everything to the register. However, the more assets you add, the better control you will have over them. You’ll also be able to clearly see how many assets you have and what condition they’re in.

Business Asset Tracking

Add Your Assets To Your New IT Asset Register

So, you’ve decided to populate your new IT asset register but you’re not sure how to go about it. Don’t worry, it’s quite simple. All that you need to do is:

  • Attach a QR code or RFID tag to your assets
  • Make sure that the code or tag is easy to find
  • Scan the code or tag to bring up a digital profile
  • Add the make and model of the asset in question to the profile
  • Add any other information you wish to the profile

That’s it, that is all you need to do to add assets to the register. Just make sure you’ve not missed any assets, especially those you use every day. One really good way of making sure you’ve not missed anything is by doing one room/area at a time. Add everything in the room to the register before moving on to the next.

Add Information To Your Digital profiles

Now it’s time for you to add information about each asset to your profiles. Ideally, you will add a little bit of information as soon as you’ve created a profile. You can add details such as the asset’s:

  • Date of purchase
  • Cost at purchase 
  • Serial number
  • Insurance details 
  • Warranty information 
  • A photograph to make the asset easy to identify
  • A PDF file that contains the instruction manual 
  • The maintenance schedule 
  • And any other relevant information 

Adding the above information can prove to be very useful. Should a tablet break down, for example, you could quickly gain access to the warranty information or insurance details. When you do, you could save quite a bit of time, ensuring the tablet’s repaired sooner rather than later.

Give Your Team Members Access To The Software

To make everyone’s life easier, you could consider giving team members access. Of course, you only need to give access to the people who really need it. When your maintenance team has access to the IT asset register they’ll be alerted whenever an asset’s yearly/six-monthly maintenance is due.

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Continue To Update Your Asset Register

From time to time, you may purchase new assets. Please make sure you add them to your IT asset register so it remains up to date. You cannot have full control of your assets if they are not in the register. Simply add them to the register in the same way you added everything else. Be sure to add assets when you get them so you know the task has been completed.

Create Data, Maintain Your Assets, And Increase Security

When your new register is up and running you’ll see that it automatically creates data. This data could prove very useful as it will show you how your business is running. The register can also help you to maintain your assets. Simply add maintenance reminders to every profile. Doing this will help your assets to stay in better condition.

Finally, increase security levels simply by having and using your new register. Your assets automatically become more secure as it’s obvious they are tracked. When security levels are increased fewer assets will be misplaced or even stolen. As a result, you could save money.  

 

 

Would you like to chat with someone knowledgeable about switching to IT management software and using an IT asset register? Contact us today at team@itemit.com.

The Ideal IT Management Software

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Use Asset Tracking Software To Boost Your ROI

Use Asset Tracking Software To Boost Your ROI

Use Asset Tracking Software To Boost Your ROI

If you work in the world of business you’ll know that your ROI (Return on investment) is a vital part of what you do. Ideally, you will have a very good rate of return so that your profits are high. However, this is not always very easy to achieve. The reason for this is that many businesses simply don’t understand what is costing them money. Consequently, their ROI is not as high as it could be. 

Asset tracking software can be hugely beneficial in terms of boosting your ROI. When it is used correctly, it could make a large difference without very much work. Read on to find out how and why.

What Asset Tracking Software Is

Asset tracking software is based in the cloud and it was made to ensure businesses have more control over their assets. Tracking software has the ability to track your assets in many different ways. It can track your asset’s location, who is using it, how valuable the asset is, and so much more. The software can even help to increase your assets’ life cycle, ensuring that it lasts longer than it would have otherwise. If this is not enough, it is possible to create highly valuable data that could prove very useful to you.

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Why Tracking Assets Can Boost Your ROI

Tracking your assets is always a good idea. You need to see who is using your assets and, of course, if they are in the right location. It’s this that can help to boost your ROI simply because you’re unlikely to misplace anything. In addition to this, your new asset tracking can help to prevent your assets from being stolen. How is this? We hear you ask. It’s simply because it will be obvious to the user that your assets are being tracked. 

When you begin tracking your assets you’ll need to attach an RFID tag or a QR code to them. This is so that you can track many different aspects of each asset. It also allows you to understand more about the asset you’re about to use. The good news is that the RFID tag or QR code that you’ve attached isn’t easy to remove. Therefore, your assets will become much more secure.

Tracking Assets On The Move

If you run the type of business that involves having multiple assets in multiple locations you’ll be thankful for asset tracking software. Keeping an eye on assets on the move is never easy. In fact, it can occasionally be quite nerve wracking. 

Sending valuable assets to a different location obviously comes with security issues. However, there’s also the worry about whether the right equipment, for example, has arrived at the correct location. Without the use of tracking software, it can be difficult to know whether the equipment has landed in Peterborough or it has been sent somewhere else. 

When you use reliable, modern tracking software, however, you can see where your equipment is. You can do this regardless of the time of day (or night) or even which device you logged in with. All that you need to do is log into the software and select the equipment in question. 

If you want to make life easy on yourself you could put the equipment you’re sending to Peterborough in one collection. This will enable you to see where everything is with ease.

Want to check the location of that delivery? Log in via the online portal using your desktop computer or your laptop. Alternatively, you could check via the app that you’ve installed on your smartphone or tablet. The choice is yours but being able to access the software in multiple ways is very convenient.

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How Maintenance Schedules Can Help

Did you know that setting maintenance schedules can help to boost your ROI? When you take good care of your assets they may last the expected lifespan. However, when you look after your assets and ensure they’re regularly inspected they could last longer. This ultimately means that you could have a much better return on your initial investment. You could spend less replacing assets that break simply because everything will be in a better condition. 

All that you need to do is to log into your asset tracking and set up maintenance schedules. Do this for every single asset. Some assets should be checked yearly by your maintenance team. Other assets should be checked every six months. Whatever the case may be, ensuring everything has a maintenance schedule will help. Now, all that you need to do is make sure your maintenance team receives a notification when an asset requires inspection. 

Imagine being able to spend less money replacing assets because you use tracking software. Your return on investment will be boosted and your business could benefit greatly. 

 

 

Would you like to speak with an expert about using asset tracking to boost your ROI? Contact us today at team@itemit.com

The Ultimate Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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Why Small Businesses Will Benefit From RFID Tracking

Why Small Businesses Will Benefit From RFID Tracking

Why Small Businesses Will Benefit From RFID Tracking

Tracking your inventory can be quite a challenge. This is particularly the case if you have a lot of assets in a lot of locations. Even in this day and age, some small or even large businesses still use paper-based or even spreadsheet-based asset tracking. Unfortunately, these methods can result in errors being created. Tracking your assets manually is never a good idea. Many businesses have now realised this and they have instead opted to use RFID asset tracking. This is simply because tracking your assets this way is more reliable and it comes with many benefits. 

 Let’s take a look at just some of the reasons why your small business can benefit from tracking assets with RFID tags.

It Can Help To Prevent Mistakes

We have already seen that some errors can be made when you rely on spreadsheets or paper-based tracking. This is because we humans make mistakes even when we try really hard not to. Mistakes happen and they could be perfectly innocent. However, they can also be costly and potentially prevent your business from being successful. 

When you use RFID asset tracking every single thing is automated. What this means is that 99% of those errors can be avoided. It also means that you could see a vast improvement in your workflow. 

One of the benefits of RFID tracking is that it allows multiple people to access the software at once. When this occurs more people can complete important tasks sooner rather than later. This can only be a good thing. Let’s move on to the subject of real-time data.

Business Asset Tracking

You Will Get Access To Real-Time Data

These days, data is king. RFID asset tracking can realistically help you to get access to real-time data. Access is available because your software will show you exactly what is and has been happening. For example, as soon as an asset has been removed from the storage area records will automatically be updated. A result of this is that you will get up-to-date information about how many assets you have in the storage area. Being able to access data in this way ensures that you can make better, data-driven decisions.

Your Team Will Become More Productive

It’s only natural that you want your team to become more productive. The more productive they are, the better the outcome. This is where using RFID asset tracking can really help. When you have a tool/software that automates a range of processes your team may have less to do. They may no longer need to undertake those time consuming tasks such as looking for specific assets in the inventory. Looking for equipment that has been misplaced can also be a thing of the past. All that you and your team need to do is rely on your tracking tool to complete those mundane tasks. You and your team can get on with everything else, helping to boost productivity.

Accountability Will Be Increased

When you and your team start using an RFID asset tracking tool you’ll increase accountability. You will always know who is using which asset and who used it before them. You can also see when an asset gets damaged or is misplaced. This is thanks to the data that your new tool/software creates. Your team will know that you track all of your small business assets. Consequently, they are much more likely to take care of them. A result of this means that you’ll spend less money replacing assets that would have been lost or damaged. 

Being able to lower your costs is something that every small (and large) business wants to do. The reality is that it’s possible when you choose to track your assets using RFID tags. While you may not save millions, it’s likely that you’ll save a good amount every year. You could, therefore, spend the money elsewhere, helping your business to grow.

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Assets Can Easily Be Tracked

Small businesses can benefit from using RFID asset tracking in many different ways. However, one of the best ways revolves around tracking the location of your assets. 

As soon as an RFID tag is stuck on an asset it can be tracked. What this means is you can see each asset’s location at any time. When you track an asset’s location you’re a lot less likely to lose it. Additionally, you can see whether the asset is on its way to or has arrived in the correct location. Spreadsheets and paper cannot do this. 

Imagine being able to see the exact location of your assets. This is possible when you use asset tracking software for your small business. 

 

 

Wish to talk with an expert about using RFID asset tracking for your small (or large) business? Contact us today at team@itemit.com

The Best RFID Asset Tracking Tool

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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