The Role Of Technology In Equipment Check Outs

The Role Of Technology In Equipment Check Outs

The Role Of Technology In Equipment Check Outs

Do you use a lot of different equipment in your place of work? If you do, there’s a very good chance that you will find it hard to keep track of everything. From tools to machinery, vehicles, to laptops, knowing where everything is all of the time can be impossible. 

The good news is that equipment checkout software can help. These days you can find an app or a programme to do just about anything. Equipment checkout software can be the solution, but it’s not always clear exactly how this technology can help you. Let’s take a look at just how equipment checkouts can be helped by some of the latest technological advances.

Why You Should Rely On Technology

Some managers still like to use books and files when recording checkouts. While this may be something that they’re used to, books and files are prone to errors. Technology, however, does not make mistakes. 

In fact, equipment checkout software can help you to:

  • See which member of staff has what 
  • Track where things are
  • Allow you and others to add your name to the waiting list
  • Get used to using something that’s more reliable 
  • Allow you to check equipment out as and when you need it 

When you rely on technology to help you, you’ll find that it’s surprisingly better than writing the information down in an old, worn book. Software is a lot less likely to make mistakes. You and your team can rely on it and check out the tools, etc. that you need when you need them.

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How Equipment Checkout Can Add More Security

Equipment checkout software helps to increase security simply because your staff will have their names listed next to the equipment. It’s this that helps to prevent loss and damage. When it’s clear who is using what, tools, laptops, etc will be better taken care of. 

The role of technology is one that can help to make sure that nothing gets stolen. When management knows that you have a laptop or a shiny new van in your possession you’re more likely to return it. Theft is likely to be kept to a minimum as is deliberate damage. As a direct result of this, the bottom line can be improved. Less cash will need to be spent replacing or repairing some tools, a tablet, a van, and so on. As a result, your business is more likely to go in the direction you want it to go in.

How Technology Can Make Checkouts Mobile

Equipment checkout software is easy to use and for the most part, it can be downloaded to phones or tablets as an app so everyone can use it. If this was not enough, it is possible to log into the portal via a laptop or a desktop computer as long as there is wifi. 

When someone logs into the portal or opens an app it takes moments to see if equipment is available. Technology’s role in checkouts ensures that access to the required information is quicker and easier than ever before.

How To Use Technology To Checkout Equipment

Users should note that every piece of equipment needs to be tagged and scanned before they can checkout anything. The good news is that this is a fairly easy task. As soon as everything is tagged, it’s possible to check tools out and have real-time updates of other tools’ locations.

Equipment can also be booked in advance which is ideal if you have a project coming up. This allows you to complete those tasks that need completing without you having to wait for the right tools. 

Reports can also be created as and when you wish them to. Some software will create the much-needed data for the reports each time equipment is checked out and back in again. It’s this data that can give you an insight into how many times equipment is being used or who is using it. Other data can also be extracted from the equipment checkout software, helping you to further understand how your company is performing. 

If you would like to be able to export reports, please make sure that you look for this option when searching for software. There’s a lot of equipment and tool tracking software out there. However, not all of it offers this feature or even the real-time tracking feature. Make sure that you always know what’s being offered to you before you sign on the dotted line. 

The good news is that when you find the right technology, it can play a huge role in helping your company to get and stay organised. It can help you to reduce your bottom line, improve security, and checkout everything you need with ease.

Wish to talk about equipment checkout software with an expert? Reach out to us now at:

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The Simple Way To Create A Hardware Inventory

The Simple Way To Create A Hardware Inventory

The Simple Way To Create A Hardware Inventory

When you want to take full control of your hardware inventory, you need the help of reliable and easy-to-use software. Gone are the days when spreadsheets and an inventory list jotted down in a book would suffice. These days, hardware inventory management revolves around using some of the latest technology. 

As you can imagine, some inventory software is quite complicated to use. The good news is that software that’s a breeze to use does exist. It’s this software that can help you to create a hardware inventory in a relatively simple way. Let’s take a look at how you can create a hardware inventory in the simplest way possible.

Decide Where To Start

One of the good things about hardware inventory management is you can begin the process wherever you please. For example, you could consider starting in the office where most of your hardware is. Alternatively, you may wish to begin in another location as that’s where your most valuable hardware is stored. 

If you wish to, you can simply start off in the room that you’re in. Once you’ve finished in that room you can move to the next.

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Affix a Barcode To Your Hardware

Now you’ve decided where to begin, the next step is for you to affix a barcode to your hardware. Some people choose to fix a QR code, others affix an RFID tag instead. Whatever it is that you choose, affixing the barcode, for example, will allow you to track your hardware. 

Most barcodes, QR codes, etc. are fairly robust and they have been manufactured to last a long time. Some inventory management companies even offer you the chance to add your business’s logo to the tag. This is a feature that just helps your hardware to be easily identified.

Create A Digital Profile For Your Hardware

The next stage of hardware inventory management involves you creating a digital profile for your hardware. Don’t worry, this is a fairly simple procedure. As soon as you affix a barcode to the hardware and you scan it, a digital profile will automatically be created. 

Each piece of hardware will have its own profile, allowing you to add details about the hardware. This can prove to be very useful if you wish to see who wishes to book the computer for use, when the computer was purchased, etc. If this information has previously been added to the digital profile, it can be accessed as and when it is required. This is where using the right hardware inventory management software can be very beneficial.

Update Your Digital Profile With Information

The next step of the hardware inventory process is to add information to every digital profile. Some people prefer to add information as they create profiles, others are happy to add it later. 

You can add as much information to every profile as you wish. Many managers tend to add some or all of the following information to each profile:

The hardware’s

  • Make and model number
  • Serial number
  • Date of purchase
  • Cost at time of purchase 
  • Warranty details 
  • Insurance information 
  • Photograph for easier identification 
  • User manual

When some or all of the above information is added to every digital profile it makes hardware inventory management very easy. In addition to this, adding the above information isn’t difficult. In fact, it helps to make the inventory management process a relatively simple one. 

Some software will even allow you to set reminders. These can be very useful when you want to keep on top of a maintenance schedule, or you need to remind a team member that they have a presentation coming up.

Start Tracking The Location Of Your Hardware

You simply cannot make the most out of hardware inventory management if you do not track your hardware’s location. Even if all of your hardware is in the same spot all of the time, it’s absolutely worth your while tracking it. 

When you track hardware that’s used in a number of locations, you can help to keep it safe. Hardware that’s often used by other people can potentially get lost or stolen. However, when it is obviously tracked, it’s a lot less likely to become lost or stolen. The same can be said for hardware that is always in the same location. 

Some inventory management software allows people to check hardware in and out. You may also be able to book specific equipment for use. This can help you to see who is using what and when. It can also help you to understand who was using one of your work smartphones when it went missing or sustained damage.

Would you like to speak with an expert about hardware inventory management? Talk with us today. You can reach us at:

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The Top Features to Look for in Asset Tracking Software

The Top Features to Look for in Asset Tracking Software

The Top Features to Look for in Asset Tracking Software

Many business owners are now realising that it’s time to get their inventories under control. This is where asset tracking software can come in and help. Software such as this can make a huge difference when it comes to inventory management. It can also ensure that traditionally manual tasks are completed by the software rather than the human. As a result, productivity increases as does the bottom line. 

But what are the top features that you should be on the lookout for when you’re searching for tracking software? This article highlights some of the most important ones.

Location Tracking

Tracking the location of your assets with ease is of paramount importance if you wish to have better inventory management. When you can locate your assets within a matter of seconds, it allows you and your team to complete tasks sooner rather than later. 

The ability to locate assets comes with additional benefits. It also allows you to enhance the level of security surrounding each asset. In short, your assets are less likely to go missing. Should they go missing, you could find them very quickly. 

Asset tracking software can only track your assets if you attach a QR code or barcode to your assets. A digital profile then needs to be created so that individual assets can be tracked.

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Issue Reporting

Regardless of what type of assets you work with, it’s very likely that your assets will occasionally get damaged. They may also fail to work as well as they should from time to time. Some asset tracking software allows you to report issues as and when they arise. This is one of the top features that you should look for. 

When you can report issues quickly it makes life easier. This is by no means an exaggeration. Being able to report an issue to the maintenance team without having to speak with them is a bonus. You can simply log into the software and state what the issue is and which asset it relates to. All of this can take moments. As soon as the message is sent, the maintenance team can get to work. 

When damaged assets are repaired quickly they can get back into circulation quickly. As a result, you and your team have access to the tools or equipment they need at all times.

Web And App Access

Using asset tracking software is all well and good but can you gain access to it? One of the top features to look for is web and app access. You and your team should ideally be able to access the software via:

  • A laptop
  • A desktop computer 
  • A tablet
  • A smartphone

When access can be gained via some or all of these devices, it makes tracking your assets easier.

Check In And Check Out

Another top feature to look out for is the check in and check out option. Some asset tracking software allows your team to check their equipment/tools etc. out before they use them. Once they have finished using them or they have been returned to the correct location, the tools/equipment can be checked in again. 

This feature enhances user responsibility and ensures everything is more likely to be returned by the end of the day. Incredibly useful, and it’s a feature that can help to increase security and that’s never a bad thing.

Report Creation

The ability to create a report is a feature that not many people look out for. However, it’s a feature that can prove to be very useful. When you can create and export reports you can see how well your business is performing. 

Every time you use one of your assets your asset tracking software creates data. It’s this data that allows you to see which areas of your business are performing well. It can also show you which areas need improvement. You may also be able to see whether you have enough equipment for everyone. 

As you can imagine, having this data in the palm of your hand can be very useful. It can potentially help you to see which direction your business is moving in. 

For example, if you loan machinery out to the public, you could see which machines are the most popular. 

If you have a fleet of taxis that you track, you could see which destinations are the most popular. 

If you have an office with multiple printers, you can see which printers are used the most. 

Using tracking software that allows you to create reports and export data can do so much for your business. This is why it makes sense to look out for software that has this top feature.

Speaking to an asset tracking expert can help you to find software that does everything you need it to and more. Speak to one of our experts now at:

The Asset Tracking Software With All Of The Top Features

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How To Automate Asset Register Management

How To Automate Asset Register Management

How To Automate Asset Register Management

Managing your asset register can be a hard task. The more assets you have or the more locations they’re situated in, the trickier it can be to manage them. This is why it makes sense for you to automate your asset register. 

If you have a lot of hardware assets such as smartphones, tablets, desktop computers and laptops, you’ll appreciate that they can be quite valuable. Therefore, using automation alongside good hardware asset register management is the way forward. 

In this article, we will take a look at how you can easily automate your hardware assets so management is a breeze.

Find Some Asset Management Software

The first thing that you need to do is to find the right software for you. There is a lot of management software out there so make sure you find some you’re comfortable with. Ideally, the software will be easy to use and offer you everything you need. For example, the software could allow you to: 

  • Organise your assets into different collections
  • Track the location of your hardware assets
  • Access the portal via a mobile device or a computer 
  • Bulk update your records within moments 
  • Use AI for image recognition 
  • Check hardware in and out 
  • Report and manage issues 
  • Affix QR and barcodes to your assets 

If you find hardware asset register software that works well, automating your register should be easy. Ideally, you will be able to complete your day-to-day tasks with relative ease. 

Consider trying a few different types of software if you’re not completely satisfied with the first one you try.

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Add All Of Your Assets To The Digital Register

As soon as you have found software you’re happy with, it will be time to add your assets to the register. Your new hardware asset register should contain details about all of your assets. If you have more assets than you realise, don’t worry. You can typically add a huge number of assets to your new digital register.

When you add each asset to the register try to also add some useful information. For example, you may want to add information about a laptop’s:

  • Make and model 
  • Serial number
  • Date of purchase
  • Price at purchase
  • Warranty and insurance details
  • A photograph for easy identification 
  • The user guide or a link to a site that contains it 
  • The maintenance schedule
  • And so much more

The more information that you add to every asset’s digital profile, the better. If you’re unsure about the laptop’s warranty, for example, you can simply go to its profile and the information could be there. Therefore, you will not need to hunt around the office or online for the warranty information. You can find it within moments and there’s something really satisfying about that. You can have asset register management under control when your assets are added to a register.

Start Tracking Your Hardware Assets

Now it’s time for you to start tracking everything that’s in your hardware asset register. However, you don’t need to do this, your software will automatically do it for you. As long as you have affixed a QR or barcode to your assets, they will be tracked. 

Tracking your assets is the ideal way for you to have better asset register management. You’ll know where each of your assets is at all times. You can see who is using which assets and even when they’ve checked them out. You’ll also see when assets are checked back in. 

Tracking your assets can even heighten the security that surrounds them. Users will be aware that the assets are tracked. They will also be aware that you know they are using the assets in question. It’s this that can heighten security. Additionally, it can ensure that all of your assets are taken care of. After all, if management knows you’re using a tablet, for example, you’re more likely to take better care of it. What this means is that fewer assets may be damaged or lost. 

Tracking your assets can bring many benefits to your business. Location tracking is automated and easy and it’s just one of the many ways that allows you to have better asset register management.

Let The Software Automate Your Hardware

Once you have added all of your assets to your new digital register you can sit back. The software can automate your hardware so that you can get on and complete other tasks. You can say “goodbye” to physical asset registers. You can stop using error-filled spreadsheets. Use technologically advanced software that automates asset register management so that your business has a chance to grow and thrive.

If you would like to speak to an expert who can help you to automate your hardware asset register, talk to us. You can reach us at:

The Ideal Way To Manage Your Asset Register

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The Impact Of Equipment Maintenance On A Company’s Bottom Line

The Impact Of Equipment Maintenance On A Company’s Bottom Line

The Impact Of Equipment Maintenance On A Company’s Bottom Line

Many companies work hard to ensure that they minimise their bottom line. There are many ways that a company can do this from boosting profits to speeding up processes. However, what’s not always clear is that equipment maintenance can have a significant impact. 

Let’s imagine that you’re in charge of office equipment management. You want to ensure that all of your office equipment is tracked and used as effectively as possible. It’s likely that you want every single piece of office equipment to stay in good working order. This is where equipment maintenance comes in.

Let’s take a look at various ways that the impact of equipment maintenance can affect your company’s bottom line.

Equipment Uptime is Increased

When you are on top of maintaining your equipment, uptime is increased. We are all aware that downtime can result in a major backlog. However, when you have office equipment management down to a fine art, this is no longer a big issue. 

The impact of equipment maintenance in this respect ensures that all of your office equipment is less likely to break down. Therefore, those tasks and orders are more likely to be completed. Your computers, laptops, printers, and photocopiers, etc, do the tasks that they are meant to do, and much more often. A direct result of this is that revenue is likely to be boosted.

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Office Equipment Maintains Its Value

Office equipment management is not as easy as it seems. Regardless of the size of your office or offices, your equipment should initially have a lot of value. However, over time this monetary value can decrease. This is especially the case if you do not stay on top of equipment maintenance. 

Should you ever need to use your equipment as collateral against a loan, the higher the value, the better. This is where good equipment maintenance can pay off (pun intended). A prospective lender could see what computers, etc. you have, and whether they are in good condition. The higher the value, the bigger your loan could be. Your bottom line could be increased as a direct result. You may now have enough money to purchase more office equipment, for example, and undertake even more work. Again, it’s this that can help to improve your company’s bottom line.

Efficiency Is Improved

When the right office equipment management techniques are coupled with good equipment maintenance, efficiency is improved. When a computer programme, for example, is working well, it’s more likely to be productive and efficient. 

If a programme is updated frequently, a computer is maintained regularly, and a photocopier is repaired each time it stops working, efficiency can be improved. Uptime is increased, and fewer issues are likely to occur. As a result, your entire office can be much more efficient. This can have a huge impact on your company’s bottom line.

Maintenance Costs Are Reduced

Office equipment management can initially seem costly. However, when equipment is frequently maintained, costs can and will go down. If you set up and stick to a maintenance schedule for all of your desktop computers, modems, etc. issues are more likely to be uncovered. What this potentially means is that you no longer need to purchase expensive parts. Issues could be found sooner rather than later. This can have an impact on a company’s bottom line. 

Additionally, you may no longer need to replace your equipment as often as you used to. We all know that office equipment can be expensive. It, therefore, makes sense to do what you can to reduce the need to replace equipment and spend less on repairs.

Product Quality Will Be Increased

The quality of the products or services that you offer will increase if you are in full control of your equipment maintenance. As a result, your company’s bottom line will benefit from this. 

Let’s imagine that you create marketing materials for many different businesses. If the tools that you use to create these materials are not working well, the quality of your products can suffer. A computer that is slow can be frustrating to use. As a result, the time and effort that would ordinarily be put into a slogan, for example, could reduce significantly. The slogan may be rushed so that a deadline is met when ordinarily you could have more than enough time. 

When you don’t use equipment maintenance to its advantage there’s a real risk that the slogan you created won’t be good enough. Therefore, you may have to spend more of your company’s time improving the logo. Therefore, the profits you may have originally made won’t impact the bottom line quite as much.

Would you like to speak with an expert about equipment maintenance? Talk with us today. You can reach us now at:

The Ideal Way To Boost Your Bottom Line

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