Why Local Councils Should Have an Asset Register

Why Local Councils Should Have an Asset Register

Why Local Councils Should Have an Asset Register

itemit’s asset register software offers users the chance to track all of their assets. This software works in such a way that businesses and organisations know where all of their assets are, all of the time. 

Local councils can potentially benefit from having an asset register as most administrative bodies have numerous assets. These can include: 

  • Lands and Buildings
  • Community Assets such as instruments for schools to use
  • Vehicles, plants, and machinery
  • And anything that has some significance to the local community 

The right asset register software can monitor assets in a range of ways. Here’s how:

The Best Asset Tracking Implementations And Use Cases

Using QR Codes

When a business, organisation, or council signs up to itemit, they can order itemit’s QR tags. These tags help councils to track all of their assets. Users fix the QR tag, for example, to the asset in question and input a few details. These details will be entered into itemit’s system, and help users to track each asset.

Whenever the asset in question is selected via the software, the asset’s last-known location will be shown and updated using your devices GPS. This allows users to know exactly where the asset is at all times. Having this knowledge can be hugely beneficial to local councils. They can see where each of their assets are and retrieve them, should they need to. 

The ability to retrieve assets means that ghost assets can be a thing of the past. Ghost assets are assets that have been lost, stolen, or damaged, but are still accounted for. When a local council has fewer ghost assets it means that they’re more likely to have the equipment they need.

Maintaining Equipment

All local councils have a lot of equipment. From tools to machinery, computers to vehicles, councils have more equipment than people realise. From time to time, equipment can be susceptible to wear and tear. In addition to this, equipment can become damaged. 

It’s important that local councils have the equipment they need so they can complete much-needed tasks. However, if equipment is damaged, it will need to be repaired. However, having equipment repaired is not always easy. The good news is that itemit can help. 

When the right asset software is used, maintaining and repairing equipment becomes easier. Users can leave a note in the equipment’s menu detailing any issues and asking for repairs to be carried out. The maintenance team will receive a notification and they can schedule repairs. 

The maintenance feature means that all equipment can be repaired as and when is needed. In addition to this, regular maintenance schedules can be set up. This allows for all equipment to undergo regular testing and inspection. What this means for local councils is that they will always have equipment, tools, and machinery that is in good working order.

Checking In and Out

Whenever any type of equipment is used, it can be checked in and out. This feature requires users to effectively sign for the equipment that they are about to use. It allows every user of the asset register to see which team member has the equipment. This allows team members to feel more responsible for the equipment they’re using. Additionally, it also means that users in other departments can see who has the equipment. 

When everyone can see who is now using one of the local minibuses, for example, they can ask to use it upon its return. Itemit’s software shows which team member has which asset and where they are. It also shows when the asset was checked out, and why it is being used. This information can prove to be very useful as it shows whether more equipment needs to be purchased.

Improving Auditing

As local councils have the ability to see what equipment they have, stocktaking can be a less arduous process. Councils may no longer have to count equipment by hand. Instead, they can see how many assets they have and at the touch of a button. Not only is this feature hugely convenient, but it helps to lower the likelihood of errors. 

Audit results will now be more accurate, allowing management to see what equipment they have and what they need more of.

Local Councils Can Benefit From Using itemit

Local councils can greatly benefit from using itemit’s asset register. Helping to save time and money, the asset register can prove to be invaluable. Contact the team at itemit today to find out more about our asset software. You can reach us at team@itemit.com. Alternatively, you could opt for a 14-day Free Trial so you too can discover just how well our asset register can work for you. 

We already work with local councils to help them track their assets. Let us work with you so your asset register is something to be proud of.

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7 Ways Asset Tracking Software Can Benefit Your Business

7 Ways Asset Tracking Software Can Benefit Your Business

7 Ways Asset Tracking Software Can Benefit Your Business

itemit’s asset tracking software can benefit many types of businesses in many different ways. The frequently-updated software works by tracking every asset in numerous ways. Thanks to the way that it works, tracking software can have more benefits than users may have realised.

7 Ways Asset Tracking Software Can Benefit Your Business

Extending The Life of Assets

The right asset tracking software has the potential to extend the life of every asset it tracks. This feature arises from the fact that users can see the asset’s condition. It’s possible to understand whether an asset is performing as well as it should be.

If an asset is not performing well, the last person to use it can leave a note. Management will be notified that there’s an issue and decide if the asset needs to be repaired. Frequent repairs allow assets to have an extended life. What this ultimately means is that fewer replacement assets need to be purchased.

Maintenance Expenses are Lowered

Correct asset management helps to reduce maintenance expenses. This can be a result of users regularly scheduling maintenance. When assets are looked after, they are less likely to fail. This ultimately means that assets will need to undergo less maintenance in the future. 

itemit’s asset tracking software allows users to schedule maintenance for every asset. When an asset is due to be maintained, an alert is sent to the user and/or the maintenance team. Acting on the alert ensures that the asset in question is examined, undergoes repairs and is fit for use. 

As a result, expenses will be lowered and there will be more working assets available for use at all times.

Operations Are Streamlined

Daily operations can be streamlined using itemit’s tracking software. The software allows users to understand which assets are being used, and which assets need to be sent elsewhere. Users can see what they have in stock and whether more assets need to be ordered. 

As it’s possible for businesses to track assets, they can see if there are enough tools, for example, at a specific location. More tools can be sent if required, or they can be sent to a second location. Without the use of the tracking software, too few or too many tools could be sent to each location. 

When every worker has the tools that they need for the job, operations can be streamlined.

Ghost Assets Are Identified

Another major benefit of using the right asset tracking software is its ability to identify ghost assets. Ghost assets are those which have either been lost, stolen, or damaged. Assets such as these can still be listed in a business’s inventory. However, they are unable to be used and are therefore of no real benefit. 

itemit’s tracking software works in such a way that allows ghost assets to be identified. When an asset is lost or stolen, the software can still track it. This feature allows for the assets to be retrieved. 

When an asset is damaged, management can choose to repair or replace it. The repaired asset or its replacement can be used whenever it is needed. Therefore, fewer ghost assets will exist.

Productivity Can Be Increased

Users of assets no longer need to manually log their movements and tasks. Thanks to the way that itemit’s asset tracking software works, users can undertake their tasks without the need to manually scan or log what they’re doing. This ensures that users can carry on with their work without having to stop and input their location, tasks, etc.

Asset Recovery is Enabled

The right tracking software enables users to pinpoint exactly where their assets are. As each asset has a QR code or RFID tag attached, it’s possible to identify its location. 

Logging into itemit’s software and selecting the asset in question will result in a location being shown. The location shown is the asset’s last-known location. The location is updated whenever users select the asset from the menu. What this means is that workers can quickly find where their tools are. This feature can, therefore, help to save a lot of time that would have otherwise been spent searching for the tools.

Assets Can Be Checked In And Out

The checking in and out feature can prove to be very beneficial. It allows management to identify which assets are in use, and which are in the warehouse or storeroom. This feature also allows management to understand who is using which assets. Accountability for assets is, therefore, increased, and users feel more responsible for the tools they’re using.

Let itemit’s Asset Tracking Software Work Hard For You

itemit’s Asset Tracking software can benefit businesses in many different ways. Contact itemit’s friendly team today to see how the software can help you. You can contact the team at: team@itemit.com. Alternatively, you could sign up for our 14-day Free Trial so you can quickly see how well our tracking software works for you. 

Choose itemit’s Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

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What is Inventory Management?

What is Inventory Management?

What is Inventory Management?

Inventory management is essentially keeping a log of your business’ assets so you can take stock of and see how these assets are behaving. This sounds simple but numerous logistical challenges can arise if it is not done correctly. 

The goal of inventory management is to have the right products in the right place at the right time. Good inventory management is critical to any business’ wellbeing since it provides the foundations for smooth and timely operations. By ensuring your records are accurate and your stock is replenished, inventory management enables your business to deliver what it needs to. Discover the difference it can make to your business.

The Best Asset Tracking Implementations And Use Cases

How Does Inventory Management Work?

Inventory management works by creating digital, online profiles of your assets. The process identifies and responds to changing stock levels to fulfil current needs and prevent shortages. With asset management software you can create a digital profile for each asset, in  this profile you can add information such as purchase price and date. Then, you’ll add QR code asset tags to the physical assets themselves. By doing this you will be linking the digital profiles with their physical counterparts. All you have to do is scan the tag to complete the link.

 You can use IT asset management software to automate how you track and manage your IT assets, too. Another benefit of IT asset management software is that you can use it as fixed asset tracking software simultaneously, ensuring you get the most accurate overview of what your business owns.

The Risks of Poor Inventory Management

Poor inventory management can result in increased but avoidable costs, loss of assets, and inefficient processes. Inventory management underpins the core of any business. 

Managing your inventory with spreadsheets is outdated and this manual process is notoriously prone to human error. Plus, spreadsheets fail to keep up with changing trends and demands. If you can’t track trends then you won’t know when and how your customers’ habits are changing.

The Benefits of Inventory Management

Inventory management can provide your business with numerous benefits, from operational efficiency to asset longevity.

1. Fewer lost assets

If you have an up-to-date and accurate inventory then, needless to say, there will be fewer lost assets. Inventory management lies in understanding what stock you have, where it is and how it is moving. Identifying the location of assets across the supply chain can prevent loss, damage and theft. 

By logging and managing the locations of your assets you can minimise asset downtime and schedule asset maintenance and your business can continue to run smoothly. You can pull all this information together into customisable and exportable reports, where you’ll be able to view your entire asset register. This helps you make better business-focused decisions.

2. Lower costs

When inventory management is done correctly it can save you money. Understanding stock trends means you see how much of and where you have something in stock so you’re better able to use the stock you have. This is especially powerful for multi-site enterprises since it will allow you to keep less stock at each location, whether that be a store, warehouse, wherever it may be as you’ll be able to pull stock from anywhere based on your requirements. Managing your inventory effectively decreases costs tied up in inventory and decreases the amount of stock that goes unsold before it’s obsolete.

3. Time efficiency

Good inventory management can completely optimise the workflow of both you and your team. Warehouses can be difficult to navigate and if assets are hard to locate then your staff will waste time trying to find them. With an accurate record of your assets you can pinpoint and retrieve information at the click of the button. Even better, with tagged assets you can retrieve an asset’s profile simply by scanning the tag. And every time a tag is scanned, the asset’s last location is updated, ensuring your inventory remains accurate. This can inform purchasing, maintenance, and ensures you maintain the right stock levels, meaning you can use your time to make the big decisions.

4. Greater clarity

 Without accurate stock details, it is impossible to know when to refill stock or which stock moves well. Inventory management provides you with full visibility on what inventory you have and where it’s located. With asset management software and asset tagging you can assign assets to colleagues, helping to ensure accountability. 

Larger operations typically have inventory spread across many places throughout the supply chain. Businesses need an accurate view of inventory to guarantee fulfilment of customer orders, reduce shipment turnaround times, and minimise stockouts, oversells and markdowns. Itemit’s inventory management provides your business with the clarity to achieve this at scale.

5. More control over your assets

Inventory management gives you the right stock, at the right time, at the right levels, in the right place, and at the right cost. The visibility you gain through this naturally provides you with greater control over your assets. With asset management software, the process of inventory management goes beyond simply monitoring and replenishing stock. Transitioning your business away from manual databases and formulas to a smart inventory management system allows you to do everything from asset tracking and demand forecasting to reporting and accounting.

itemit’s Inventory Management

Effective inventory management underpins the success of any business. Itemit’s inventory management software is shareable, transparent and easy to use. Transform your inventory management with itemit, our powerful reporting, filtering, and exporting capabilities will make your daily tasks a breeze.

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below! 

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Why Production Companies Should Use Asset Tracking Software

Why Production Companies Should Use Asset Tracking Software

Why Production Companies Should Use Asset Tracking Software

There are quite literally many moving parts on any film production set. Keeping track of all your production equipment across all your different sites and locations can be a logistical nightmare. With different team members checking equipment in and out there are a huge number of assets to manage at any one time. Relying on spreadsheets for inventory lists and asset management is a time-consuming process that is prone to human error. But, with asset tracking software this can all be automated. Streamline your operations resulting in more time and less costs.  

Asset tracking software is a digital, centralised system that allows your team to track important details about each asset in real time. With asset tracking software you can keep track of all your lights, mics, booms, tripods, light reflectors and anything else you need. All the necessary information for each piece of equipment, who it’s assigned to, what project it’s on, is stored in an asset register. Asset tracking software will save your production time and money so you have everything you need to create the next blockbuster.

How Does Hardware Asset Management Help Working From Home?

How Asset Tracking Software Works

Tracking assets works by combining the use of asset tags with asset tracking software. The asset tags can be RFID tags, GPS trackers or QR codes, these tags are physically attached to assets and assign the asset to a unique identification code. The various asset tags offer different uses and benefits depending on the application but they all achieve the same outcome: identifying and communicating the location of your asset. 

All of the data from the asset tags is stored in a centralised system, creating an asset register. Effectively, you log digital copies of your assets in the asset management system. You can add various information to the digital copies, such as who the assets are assigned to, where they are, and what state they’re in. Therefore, instead of finding specific information within a spreadsheet, you’ll be able to open an asset’s profile to view all of the data you need to know about that asset. With the advancement of modern tools, asset tracking software can also provide information on asset value, inventory management, maintenance planning, as well as real-time data on asset lifecycle management.

The Challenges of Asset Tracking in Film

1. Lots of Assets

A huge amount of equipment go into the production of any film. From the lighting, to the sound, to the editing equipment, the list goes on. This amounts to a big investment and, like with any investment, you need to look after it. It can be easy to lose track of things as they move around set, exchanged between crew members and are taken off to various locations. This poses a challenge to ensuring the longevity of your equipment and maximising the money and resources you’ve put into your production. 

2. Lots of Crew Members

It takes a lot of people to bring a film together. With various teams and companies working together and sharing assets, knowing who has what and when can get complicated. Equipment can easily become mixed up, misplaced, or end up in the wrong hands. Asset tracking software can help you to avoid these mishaps by streamlining the whole operation. With fixed asset registers and automatic data collection you can keep a log of who an asset has been assigned to, where it is and can help to ensure it is returned on time.

3. Loss or Damage of Rented Equipment

Many film productions, large and small, rely on rented equipment to make the next big picture. But with rented equipment you always run the risk of added costs in the event the asset is lost or broken. This can result in spiralling costs that can really put a dent in an already tight budget. Asset tracking software can offer you extra security and visibility around the movement and behaviour of assets as well as smarter asset maintenance. 


The Benefits of Asset Tracking Software For Film

1. Streamline Your Operations

Using spreadsheets is usually the first go-to option for managing assets but this manual process can quickly become long and laborious. As your production grows, so do the number of assets, meaning more data and more moving parts to track and manage. Spreadsheets can become your system’s downfall since they are difficult to share with others, lack smart features, and are susceptible to errors. 

Manual asset tracking is a very time-consuming process but with asset tracking software you can completely streamline your audit and daily operations. With itemit asset tracking software you can ensure your assets are where they need to be and with the right people, taking the headache out of asset tracking. When your team checks assets in and out the asset manager is automatically notified. Every time an asset is tracked, entered into the system, checked out, or repaired, data is collected. This improves accuracy, minimises errors, and reduces the time it takes to exchange assets. Using asset tracking software ensures you know what is happening to them as they move around set and from site to site.

2. Improve Inventory Management

Good inventory management is critical to the success of any operation and film productions are no different. Asset tracking software can improve your inventory management by informing you of what equipment you have, where it is, and who it has been assigned to. For example, if somebody requires multiple pieces of kit, you can bulk check them out with itemit’s equipment checkout system, then bulk move their locations to indicate that they’re with that company. Then, you’ll be able to run a report on the equipment that is on the move to the location and export it as a pdf, giving you a register of the equipment your client needs to sign for.

All of the data you collect will be pulled into a fixed asset register, providing you with an accurate and up-to-date record of your assets. This offers greater control and visibility of the financial data related to your assets. With itemit the process of creating fixed asset registers is simple. You can view, filter, manage, and export reports with ease, giving you a clear view on what you own and how the assets are behaving. A clean register will allow you to completely streamline your insurance and tax operations, allowing for clearer expense and more transparent insurance applications. 

3. Reduce Costs

Limited film budgets can restrict the ability to purchase additional assets, and mean you need to make the most of what you have. Cost management is vital on small and large scale productions alike, and with effective asset tracking software you can make sure you’re getting the best out of your equipment. Asset tracking increases the visibility of assets location and user data, helping to reduce loss and theft. 

Plus, asset tracking offers a smarter solution to maintenance. Good asset management extends the lifespan of assets by decreasing the need for maintenance and replacement. Asset tracking software allows you to take a more proactive approach to maintenance since it is much easier to maintain equipment if you know its history. With asset tracking software, you can set up automated reminders when it’s time to make routine repairs, resulting in fewer unexpected problems and the foresight to make them fit around your filming schedule.

4. More Secure Bookings and Rentals

Asset tracking software gives you the security you need when hiring equipment. Asset tracking software covers your back by ensuring you are compliant with your insurance. If you know where your assets are at all times then there is less associated risk, resulting in simpler invoicing and lower premiums for you. With itemit you can even set reminders for expired licences and insurance payments.

You can also use your asset tracking software as an equipment booking system. You can use itemit to log rentals to other users, companies, or anyone else for that matter! Overall, itemit asset tracking software creates a simple, effective, and transparent view of where your film equipment is and how it’s behaving.

5. Scale Your Production

As your production grows, itemit grows with you. Relying on spreadsheets to keep track of everything you own can make it difficult to scale your production. Whether you’re working on your first short film, or a feature-length production, itemit can support you every step of the way.

If you’re working on multiple films you can even use itemit for each one without needing to purchase new licences. Using automated asset tracking software you will be able to organise and forecast the equipment needed with ease so you can look at your filming schedule and work out what additional equipment you need to hire or purchase. 


Asset Tracking Software Solutions

Asset tracking software is highly tailorable and offers a solution for every application. Get to know the right solution for you and make sure you know where your assets are on every location.

QR Tracking

Most of us are familiar with QR codes. The different patterns of black squares on a white background have become a familiar feature in our daily transactions. The unique pattern represents and links to information, and has become a popular solution in asset tracking thanks to its cheap and quick production. The popularity of QR codes in everyday life means you don’t need to purchase and use a third-party tag reader. Simply open your smartphone and scan the QR code, and up will pop all your asset’s information, allowing you to track and manage instantly. 

With itemit asset profiles, you’ll be able to book assets out, add issues for maintenance, and view any amount of information, including user manuals – something that’s particularly handy if you’re onboarding new staff.

RFID Tracking

RFID tracking is a great solution for the film industry because, unlike QR codes, RFID tags don’t have to be visible so there’s no need to worry if an asset is going to be on camera. RFID stands for radio frequency identification and works by using radio frequencies to broadcast the location of the tagged asset. 

RFID tags can either be active, passive or semi-passive, and offer different benefits depending on your use case. RFID tags come in various shapes and sizes meaning you can make them fit to your asset. RFID asset tracking requires a device (either a fixed or handheld reader) to pick up the tag. This greatly speeds up auditing assets as the only thing you need to do is pull the trigger on the RFID reader. The same is true for when you’re adding multiple assets to a new location, as itemit’s Quick Add feature speeds this process along. Keeping track of your assets has never been simpler.

GPS Trackers

GPS trackers are a great solution for tracking various pieces of large equipment, from moveable cameras to sound producing equipment. GPS trackers periodically update an asset’s location. This means that you get an automatic audit trail of where all of your equipment has been, allowing you to verify that equipment has arrived at its destination safely, minimising transport costs and reducing the risk of losses. With itemit, you’ll be able to use GPS trackers in tandem with QR code asset management. GPS tracking can both speed up and simplify your operations, giving you a robust view of how your assets are behaving.

itemit’s Asset Tracking Software

Asset tracking software at itemit is scalable, transparent, and efficient. With a full-equipped suite of helpful features, from equipment check-in and check-out functionality to bulk actions, you can seamlessly update and improve your current process. You’ll finally be able to move away from those never-ending spreadsheets. If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below! 

Asset Tracking Software for Film Production

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How a Conservation NGO Can Use itemit

How a Conservation NGO Can Use itemit

How a Conservation NGO Can Use itemit

Conservation NGOs usually work hard to make sure that endangered species are protected. The work that they do is vital in helping to protect species while ensuring we benefit from nature’s diversity. itemit’s Asset Tracking can help conservation NGOs track endangered species thanks to its many functionalities.

The Best Asset Tracking Implementations And Use Cases

Reduce Financial Loss

Every tool, piece of machinery, and veterinary equipment can be tracked using itemit’s Asset Tracking software. When a QR tag is added to equipment, its location can be tracked using itemit’s last seen location feature. What this ultimately means is that the equipment is a lot less likely to go missing. 

In the past, when a conservation NGO has lost something, they may have spent hours looking for it. However, the right tracking software allows users to locate the equipment within moments. This can help to eliminate the need to replace lost equipment.

Having to spend less money on replacing lost equipment, tools, etc means that funds can be spent elsewhere. Many NGOs struggle to make ends meet as money can be very limited. Here is where using Asset Tracking software can make a big difference. 

Fewer lost assets mean that there is more money to be spent on research, security, and much more. Money can be diverted to those much-needed areas rather than spending it on replacing lost assets.

Increase Employee Accountability

When equipment is tracked, employees will be more accountable for it. It will be possible for management to see which employees have which pieces of equipment by using itemits assignee feature. When employees are aware that the tools they use are tracked. They are much more likely to look after them.

Itemit’s software has a function that lets employees check tools and equipment etc in and out. This function shows who is using which pieces of equipment on a more temporary basis and also enables users to make bookings. The bookings function increases visibility of who needs what assets and when, ensuring that your employees will know when equipment is available. It also allows for easier tracking, and it lets management know that the right tools are being used for the right job. 

Receive Maintenance Alerts

itemit’s Asset Tracking software can save conservation NGOs time. In addition to knowing where every piece of equipment is, NGOs can save time thanks to itemit’s maintenance feature. 

It can be hard to know when equipment should be inspected and repaired. It can also be hard to understand whether there are enough tools in stock while others are undergoing maintenance. However, the right Asset Tracking software can make life easier. 

With the use of the right tracking software, users can report when tools need to be repaired and book them in for maintenance. They can source other tools to use in the meantime and complete their tasks. 

Tools and equipment that are maintained as and when it’s required are likely to last longer. Additionally, having the ability to book a tool in for maintenance can save time. Users no longer have to wait quite as long for repairs to take place. Equipment can be repaired as and when it is required. This means that those much-needed tools can be back in the hands of those who need them.

Save Time

Because management and employees know where the tools are at all times, sourcing the tools can be easier. There’s no need to hunt high and low for tools as it’s possible to track the location all day, every day. Users simply need to log into the software and select the tool in question. They will then be shown the tool’s last-known location. This allows the employee to use tools when they need them, rather than spend time looking for them. 

When time is saved, goals can be reached quicker, and organisations can work more effectively.

Use itemit’s Asset Tracking Software

itemit’s Asset Tracking software can help conservation NGOs to work more effectively. No matter what the cause is, this software can help. With the ability to help in a wide range of areas, itemit’s software can prove to be priceless. 

Contact the friendly team at itemit today to discuss using the software. You can reach our team at team@itemit.com. Alternatively, you may wish to sign up for our 14-day Free Trial so you can discover just how well our software works for you. We’re confident that itemit can help your conservation NGO.

Asset Tracking for NGOS

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Start your free 14-day trial now

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