Hospital Equipment Tracking Made Easy

Hospital Equipment Tracking Made Easy

Hospital Equipment Tracking Made Easy

If you work in a hospital you know how important it is to keep track of everything. If you want to provide a high standard of care you need to know where your equipment is. However, we all know that this is easier said than done. People from other departments can borrow heart monitors and other important machines. A result of this means that you can spend too much time looking for something you need. 

The good news is that life can be made so much easier. If you use the right equipment tracking software, tracking everything becomes a breeze. 

How Hospital Equipment Tracking Software Works

Hospital tracking software works in the same way as other tracking software. Ostensibly, you can use an RFID tag, for example, to help you track your monitors and everything else. Firstly, you need to choose some reliable equipment tracking software. As soon as you have, you’re halfway there. 

The next step is for you to attach an RFID tag, barcode, or QR code to those assets you want to track. This could be anything from stethoscopes to ECG machines to beds, etc. If you want to track something, affix an RFID tag, barcode, or QR code to it. Once a code is attached you can create what’s known as a digital profile. This profile will come up on your smartphone, for example, when you scan the barcode. Then, it will be time for you to add as much information about the asset as you wish. The profile that you’ll see in front of you will offer you the chance to fill in some boxes. Add as much information as you wish so you know what you’re tracking. 

Once you’ve filled in those all-important boxes you can begin to track your monitors, etc. This means you can see where they are at all times. You could even see whether they’re being used in another department and by whom. This makes life so much easier as it makes retrieving those assets relatively easy.

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What Exactly Can You Track?

One of the benefits of using modern and reliable equipment tracking software is that it often lets you track almost anything. This ultimately means that you could track:

  • Ambulances
  • Furniture
  • Storage equipment
  • Medical fridges
  • Microscopes
  • Examination equipment 
  • Computers, tablets, laptops
  • Phones
  • Scanners 
  • All types of machines
  • Beds
  • And so much more 

If you can attach an RFID tag, or code to a flat surface, you can track whatever it’s stuck to. As a result, you can track some or all of the above, or even more. You can see where everything is at the touch of a button, giving you peace of mind. 

Just make sure that you affix the RFID tag, etc to somewhere inconspicuous. Ideally, the tag will be out of sight, meaning it’s less likely to be removed. You could, for example, put a tag on the rear side of your laptops. It could be added to the underside of a wheelchair, and so on. Tags and barcodes tend to be very hard-wearing which means they’ll keep tracking for a long time.

What Else Can Tracking Software Do?

Tracking software can do so much more than you think. Most modern equipment tracking software can help you to do some or all of the following:

  • Schedule reminders so your assets are maintained regularly 
  • Allow you and your team to check assets in and out
  • Let you organise your assets into collections
  • Make updating many assets in bulk, ensuring it’s easier 
  • Allow you to track your assets via a smartphone or tablet
  • Let you track assets via a laptop or desktop computer
  • Make access easy as you can track everything via an iOS or Android app
  • Allow you to create and export reports based on reliable data
  • And much more 

Make sure that you opt for tracking software that offers all of the above and more. If you do, you’re more likely to have reliable, easy-to-use software that works well.

Improving Patient Care

One of the best benefits associated with using equipment tracking software is the improvement in patient care. You could, for example, find and retrieve much-needed equipment more quickly. This ultimately means that your patients may not have to wait as long to receive treatment. 

The equipment and anything else that you use is likely to be in a better condition than it otherwise would. This is all thanks to the fact that regular maintenance can be scheduled. A result of this means that faults and issues could be found sooner rather than later. It also means you could spend less money trying to replace those assets that no longer work. This is simply because you’ll take better care of your current machines and monitors, etc. 

Wish to speak with an equipment tracking software expert about hospital equipment tracking? Contact us now at

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Tips For Lengthening Your Asset’s Life

Tips For Lengthening Your Asset’s Life

Tips For Lengthening Your Asset’s Life

You need to take good care of your assets. From the moment you purchase them and throughout their lives so they last as long as possible. However, all assets fail, are lost, or get broken. The good news is that you can help to lengthen your asset’s life. You can do this by using methods such as pre-emptive maintenance. 

Read on for some suggestions that can help.

Start Tracking Your Assets

One of the best and easiest ways for you to take care of your assets is to track them. When you opt for some reliable asset tracking software, you’re in good hands. Ideally, the software you choose will let you track your assets 24 hours a day. Regardless of where you are or what device you’re using, you should be able to locate your assets quickly. 

Affix an RFID tag, barcode, or QR code to your assets and create a digital profile. Let this profile help you to track assets and make use of a range of features. Some software allows you to plan for pre-emptive maintenance, lets you export reports, and more. Just make sure you opt for tracking software that’s reliable and modern. If you do, you’re onto a winner.

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Carefully Assign Assets

Another really useful and easy way of looking after your assets is by assigning them. When you carefully assign assets to the right people, you know they’re in safe hands. 

The people you assign the assets to will be aware that you track the assets. Automatically, this means that they will be taken care of. Additionally, when you assign assets it means that no one else has authorised use. This feature ups the security level instantly. It means that assets may not be stolen or get lost. It also means that they may be looked after a little more. While they may still need to undergo yearly or quarterly pre-emptive maintenance, for example, they could be in better condition. 

Did you know that when you assign assets you can see who is using which assets and where they’re located? 

When you assign assets upon request you start to build a picture of which department needs what. This picture, as such, comes in the form of data and you could export a report. Depending on the tracking software you choose, this feature can prove to be extremely helpful.

Use Pre-emptive Maintenance To Its Advantage

It goes without saying that you want to take care of your assets. This is where pre-emptive maintenance comes in. Maintenance such as this allows you to get on top of issues before they become a real problem. 

In other words, you can set up a maintenance schedule so everything is looked after. Remember when we talked about creating a digital profile for each of your assets? When you do this, you’re given the opportunity to set up reminders. These reminders can be maintenance reminders. 

Set up in accordance with how often you wish your assets to be checked out, maintenance reminders are a great idea. They help you to lengthen your assets’ life with ease. 

Set up a reminder for each of your assets. Be sure to send an alert to your maintenance team so they know what’s what. As soon as they receive the alert they can add the asset to the maintenance queue. With any luck, your assets will be checked over and repaired (if necessary) quickly. It’s these repairs that also help you to lengthen the life of your assets.

Tag All New Assets

We have already looked at you tagging all of your current assets. However, you also need to make sure that you tag any new assets. When you do, you give yourself the opportunity to take more care of them. 

It can be difficult to know when new assets arrive. So, ask a member of your team or two to alert you when this happens. You can then add the asset to the system and create a digital profile. Make sure you also create a schedule so that pre-emptive maintenance is organised. With any luck, it will be a while before new assets need to be repaired. However, it’s always worth adding them to a digital profile just in case. Doing so also means you can track the location of each asset. This can only be a good thing. 

It is perfectly possible for you to lengthen the life of your assets. The great news is that you don’t need to do very much to achieve this. Simply track your assets, add a tag, assign assets, and set up maintenance schedules. When you do all of the above you can easily lengthen the life of your assets. 

Would you like to chat with an expert about using pre-emptive maintenance to lengthen your asset’s life? Contact us now at

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How To Manage Your Assets With RFID Tags

How To Manage Your Assets With RFID Tags

How To Manage Your Assets With RFID Tags

When you need to track your assets you need to use reliable technology. Your chosen asset register format should ideally make tracking assets a breeze. However, this is not always the case. The good news is that when you use RFID tags alongside your asset register, things become easier. 

Let’s take a look at just why RFID tags are exactly what you need.

What RFID Tags Are

Radio Frequency Identification (RFID) tags contain very good technology. They allow a scanner/reader to identify specific radio waves. It’s these waves that tell the scanner what an asset does/is. However, a tag such as this can only work this way if it’s already been programmed. 

When you set up an asset register, you need to attach an RFID tag to all of your assets. Then, it’s time to scan a tag and fill it with the information you need. Depending on the asset register format you choose, you could add a lot of information to it. This information should help you to quickly identify the asset. It could even help you to learn how the machine, for example, works or who is currently using it.

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Why RFID Tags Are Better Than QR Codes

Some businesses tend to use QR codes when they’re tracking their assets. Other businesses use RFID tags. The latter option is without a doubt, the better of the two. Just make sure that your shiny new asset register format lets you use tags rather than codes. 

Tags are better than codes for a number of reasons. Below, you can find just a few of these reasons listed: 

  • The scanner you use will automatically detect the tag without you having to scan it. This makes using tags so much more convenient. 
  • You don’t have to stick the tag in an easy-to-find place. Simply attach the RFID tag anywhere on the asset and it’ll work well. 
  • Tags often tend to last longer than QR codes. They’re known for being quite robust. This means they’re ideal for frequently used assets. 
  • Tags can be personalised. You could have your business’s logo added to your tags. This can make for easy identification. It’s also useful if you hire or lend your assets to others. 

As you can see, using RFID tags just makes sense. While there’s nothing from stopping you using QR codes, they just don’t offer quite as much. 

Using GPS Technology With RFID Tags

Using GPS technology with tags can help immensely with asset tracking. Regardless of which asset register format you use, it needs GPS technology. 

Originally designed for use by the military, GPS is used by millions in this country. It helps us to get to where we need to be. It also helps us to locate assets in no time. 

When you log into your asset register you can see where all of your assets are. This is all thanks to the power of GPS technology. 

Imagine just being able to check where your assets are at the touch of a button. You could see if they’re in the correct location at any time. When used in combination with an asset register, wonderful things can happen.

Tracking Your Assets

Tracking assets is never easy, or should we say was never easy. Thanks to the way that almost every modern asset register format works, asset tracking can be easier than you think. 

As long as you have attached an RFID tag to your assets you can create an asset register. Ideally, your new asset register format will allow you to input a lot of information about each asset. Once this information has been added, it’s time to track your assets. You could see the location of each of your assets both day and night. You could see whether they’re in the correct office or the correct site. You could also see who is in the queue to use the asset in question and who already has. Tracking your assets is not just very convenient. It can help to save your business both time and money. It can help you to become more productive. 

Tracking the location of your assets by using GPS and RFID tags can give you reassurance. You know you can track and locate your assets within a few seconds. Consequently, your business’s security levels will rise. This is because you can see each asset’s location. So, if something is in the wrong location, you can tell. A result of this means that fewer assets will go missing. Imagine being able to locate all of your assets within a very short space of time. Imagine being able to take full control of your assets. This is perfectly possible when you use RFID tags to help you manage your assets. 

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How IT Asset Management Is Shaping The Industry

How IT Asset Management Is Shaping The Industry

How IT Asset Management Is Shaping The Industry

These days, we’re all very used to having tech at our fingertips. We can have access to a lot of data and information in no time. Some businesses also work hard to take care of their IT assets so they last longer and work harder. In fact, IT asset inventory management is becoming so popular that it’s shaping the industry. Let’s take a look into just how this is taking place.


More Accurate Records

When you make the most of IT asset inventory management tools your records become more accurate. While your records may be quite accurate already, they can become even more so. This is all thanks to the data that is created each time an asset is used. Consequently, your records are more accurate and you may also have more of them. 

Any industry can, therefore, be full of businesses that know how they’re performing in many different ways.

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No Software Or Hardware Required

Thanks to the way that it works, it’s unlikely that you’ll need to download any IT asset inventory management software. The data you need to use an asset inventory inventory could be available in an app. In addition to this, you may also be able to sign into an online portal. The portal in question could give you access to everything you need. This could mean that there’s less need for expensive and unreliable software and hardware. 

You could simply log into an app on your chosen device. Alternatively, you could log into your online portal. Many modern and reliable management tools allow you to download an app to a phone or tablet. Online portals are usually available on desktop computers and laptops. This ensures that you could gain access when you need to. The effect on the industry is that everyone can gain easy access to their chosen asset management tool.

Works With Emerging Technologies

AI could help to ensure that your IT asset inventory management system is more accurate. It could help you to locate your assets more quickly while offering so much more. The world of AI is still somewhat in its infancy. However, if progress continues the way it has, so much more could be offered. Your IT assets could be controlled by a management system that’s run by AI. A consequence of this is that you could sit back and concentrate on other tasks. In the meantime, you can use the very latest in IT inventory management to help with your working day.

Customisable Fields

Did you know that some IT asset inventory management tools allow you to customise fields? You could, for example, add a lot of details about each asset. This includes each asset’s:

  • Brand and model number
  • Serial number(s)
  • Warranty details and insurance information
  • Instruction manual or a link to the PDF
  • Date of and price at purchase
  • Estimated resale value
  • Estimated longevity
  • Photographs so the asset can be identified easily
  • Usual location
  • List of past and current users

When these details have been added to each asset it makes for better identification. In addition to this, adding the above details and perhaps even more makes it very convenient. When details such as these have been added less time could be spent looking for the instruction manual. 

So how does this shape the industry? When this feature is used it ensures that more businesses know more about their assets. It also means that these businesses can potentially grow.

Easier Asset Tracking

Imagine being able to track each of your assets much more easily. This is what most of the latest IT asset inventory management tools offer. You could see where every single one of your assets is all of the time. 

What this potentially means is that you could see whether your assets are in the correct location. If they’re not, you could make sure a colleague sends them on their way and you could check again. 

Easier asset tracking also takes the guesswork out of everything. You can see where your assets are all day, every day. You could even see where a group of assets are, should you wish to. Depending on the asset management tool you choose, you could select which assets you’d like to track. Within a few moments, you could see where they were. 

How does this handy feature help to shape the industry? It means that every business’s assets are more secure. It means that fewer assets may be lost, temporarily misplaced, or stolen. This can only be a good thing as, consequently, fewer funds need to be used to replace the assets. What this in turn means, is businesses are more likely to be successful. Funds that would have been spent replacing stolen assets could be used elsewhere. Businesses are, therefore, much more likely to thrive.

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The Benefits Of Using Asset Tracking Software

The Benefits Of Using Asset Tracking Software

The Benefits Of Using Asset Tracking Software

Tracking assets is serious business and it’s something that’s becoming increasingly popular. While businesses everywhere have always tracked assets they’ve not always used a digital solution. 

The great news is that you can now find asset tracking software that can help you. It’s possible for you to keep a close eye on your assets all of the time. 24 hours a day, 7 days a week, that’s how long you can track your assets for. But what are the benefits of tracking your assets? Let’s explore this now.

Assets Can Be Located Quickly

One of the major benefits of using the latest asset tracking software is its ability to locate each asset. It’s realistically possible for you to know where your assets are located all of the time. 

With the touch of a button, you can see where each asset is. Alternatively, you may be able to track a chosen group of assets. This could prove to be very useful if you’ve sent some equipment out in the field, for example. You could see whether your equipment has reached a construction site, a specific office, or any other location. This feature can also be useful if you want to see where your assets are along the M11, for example. Being able to locate your assets quickly can provide reassurance while also boosting security. This is one of the major benefits associated with tracking your assets.

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Less Time Can Be Spent Ticking Boxes

It’s very likely that you spend a lot of your working day ticking boxes. This process can take up quite a bit of your time. The really good news is that when you use asset tracking software box-ticking may not be required. 

You could, for example, tell your software to automatically create an invoice for each of your customers. You could receive a notification when an invoice is paid. Failed to receive a payment from a client on time? A letter that includes a late payment fee could be sent. 

This particular feature could also be useful if you need to check off a delivery, send the same message to more than one colleague, and so much more. Your new asset tracking software could save you a lot of time. 

Spreadsheets Can Be Replaced

In the past, a lot of businesses used to rely on spreadsheets. It was the latest and most convenient way to track your assets. The only problem is that using a spreadsheet can be very unreliable. 

Inputting the wrong equation and adding incorrect figures is very easy. Unfortunately, this was and still is a common occurrence. When the wrong equations and figures are used, they can give you incorrect information. It’s this information that you could use to make business decisions.

When you use reliable and modern asset tracking software, however, you can eliminate such errors. You could constantly receive accurate data each time an asset is used, sold, replaced, repaired, and so on. In some cases, you could export this important data and examine it. Being able to do this ensures that you can read the data and make more informed decisions. However, in order to do this you need to use tracking software that comes with this feature. Check what features are offered before you choose tracking software.

Assets Can Be Assigned To Sites And Team Members

Did you know that you can assign assets to both sites and team members? Being able to do this ensures that only the right assets are used by the right people. This can help to increase security and ensure your assets are less likely to get lost, damaged, or stolen. 

When you assign assets to team members and sites, it will be obvious that they are tracked. The barcodes, QR codes, or RFID tags used will be visible. It’s this that can help to prevent assets from going astray. Additionally, it also ensures that your assets are taken care of. A direct consequence of this means you could spend less on maintenance. 

Imagine being able to spend less money replacing and repairing your assets. You could use the money you would have spent on repairs, for example, elsewhere. A result of this means that you could save money or divert it to areas where it’s much needed. All of this is possible when you use the right asset tracking software.

Profit/Loss saved asset tracking

Ideal for Any Business

Asset tracking software is ideal for any business. Whether you’re a multinational corporation, a big business in the centre of town, or a small business that’s just starting out. You could benefit from using software that tracks all of your assets. The great news is that tracking assets is easy, reliable, and hugely beneficial. It’s up to you whether you want to make the most of all that it has to offer. 


Wish to chat with an asset tracking expert? Contact us now at

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