How to Get Organised with Hardware Asset Management

How to Get Organised with Hardware Asset Management

How to Get Organised with Hardware Asset Management

The term “Hardware” refers to a physical asset that a business may own. Here at itemit, we know how important it is for businesses to get their hardware assets organised. 

When every piece of hardware is organised there’s a real potential for a business to run efficiently. This is why using our hardware asset management software is crucial.


What is Hardware Asset Management?

Hardware asset management revolves around the organisation of your hardware. When assets such as these are organised users can have much more control over them. Managing hardware involves looking after it at every stage of its lifecycle.

The lifecycle of hardware assets is comprised of 6 stages:

  1. Request: The first stage refers to the need for hardware
  2. Fulfil: Once a request has been made for an asset it can be ordered and the order can be fulfilled
  3. Deploy: Every hardware asset can be used as and when required
  4. Monitor: Hardware assets need to be monitored for faults and damage
  5. Service: Hardware assets can be serviced regularly. This can help to increase its lifecycle. 
  6. Retire: The last stage refers to an asset that has reached the end of its lifecycle. This may be because it can no longer be repaired. Once an asset has reached this stage it is possible to put in a request for some new hardware. 

While the lifecycle of every asset may be more complicated than you realise, our hardware asset management software can make things easier. Thanks to the way that it works, our software can help businesses everywhere to deal with their hardware from the first to the last stage.

Business Asset Tracking


How To Get Organised

Getting organised is relatively easy when you use our asset management software. Our software has been specifically designed to take the hard work out of asset management. To get organised, users simply need to do the following:


Create An Asset Inventory

Creating an asset inventory involves users adding all of their hardware assets to itemit’s software. Users can add as many details about the assets as they wish. For example, it is possible to add the following details:

  • Name
  • Serial number 
  • Size 
  • Colour
  • Date of purchase
  • Price at purchase
  • Estimated current value
  • Estimated lifecycle 
  • Estimated resale price 
  • Insurance details
  • Warranty information
  • Maintenance reminders

Users can add as much information about every hardware asset as they wish. As soon as the desired information has been added, users can affix an RFID tag or QR code to the asset. The QR code, for example, can be assigned to the asset and used to track its location. Users can also track the asset’s use and maintenance status.


Assign Assets To Employees

Another feature of itemit’s hardware asset management software is that it can be assigned to employees. Management can ensure that every employee has the tools they need to complete their tasks. 

Should the assigning of assets not be required there is another feature that may prove useful. Users can check the assets in and out, should they wish to. When hardware assets are monitored this way it’s easier to see whether there are sufficient assets. It is also possible to see which employees have which assets. 

When an employee checks an asset out they are likely to look after it. As a result, hardware assets are less likely to become damaged, lost, or stolen. This potentially means that an asset’s lifecycle will automatically be extended.


Track The Location Of An Asset

Thanks to the way that itemit’s asset management software works, it’s possible to track assets. Users can see where their chosen assets are at all times. As long as a QR code or RFID tag has been attached to the asset in question, it can be tracked. 

This feature can prove to be wholly useful when an asset is used in multiple locations. It can help management to see where the assets are and if they have arrived at their destination. This feature also brings with it an extra layer of security. Assets are much less likely to get lost or stolen if they are tracked. As a result, businesses can potentially spend less money on replacement assets.


Organise Asset Into Asset Categories

Assets can be organised into specific categories. The categories can relate to the type of asset, location, frequency of use, or any other category. 

This feature can be highly useful when users need to search for a particular type of asset. Helping users to save time, once the required assets have been found they can be used as needed.


Organise Your Assets With itemit’s Hardware Asset Management Software

As you can see, it is possible to organise your assets. itemit’s asset management software makes it easy to organise assets. Find out just how well our hardware asset management software can work for you. Reach out to our helpful team today at team@itemit.com. Alternatively, you could fill in the form below to get started.

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Forget Spreadsheets, Asset Tracking Software is All You Need

Forget Spreadsheets, Asset Tracking Software is All You Need

Forget Spreadsheets, Asset Tracking Software is All You Need

Spreadsheets can be good to use for a variety of reasons. However, they may not be offering you all that you need. Here at itemit, we understand that many businesses have become used to using spreadsheets. The trouble is that a spreadsheet can only do so much. You can add as many formulas as you wish, but every spreadsheet has its limitations. 

This is why more and more businesses are now using our asset tracking software. Our software is here to make your life easier so you no longer need to rely on old fashioned spreadsheets.


Use Asset Tracking Software

Our asset tracking software offers you far more than a spreadsheet can. There are many benefits that come with using our tracking software. Some of these benefits can be found below:

Asset Tracking Software - Spreadsheets


Assign Assets To Individuals

Assets can be signed to individuals as and when they are required. The benefit of this is that it’s possible to see who has which assets. A history of use can also be added, allowing management to see who had which assets and when. 

Whenever assets are assigned to individuals it’s likely that they will be looked after. This is a result of the individuals knowing they have a responsibility for the asset. They’re also aware that their name has been marked against the asset. As a result, they are likely to take more care of the assets. This, in turn, can result in fewer assets sustaining damage or being lost. The money that would have been spent replacing or repairing the assets can then be used elsewhere.


Track The Location Of Each Asset

One of the major benefits of itemit’s asset tracking software is the location tracking feature. While spreadsheets can tell you who has the asset, they cannot tell you exactly where it is. There may be an idea as to where the asset is, but the knowledge is limited. Thanks to the way that itemit’s tracking software works, it’s possible to see exactly where the assets are. 

When users log into itemit’s menu they can select the asset in question and see where it was last seen or currently is, depending on the method of tracking. It’s this that can help them to locate lost or stolen assets. In addition to this, users can also see whether the asset has arrived at its destination. This is not something that a spreadsheet can do. 

It can be so helpful to know where your assets are at all times. You can track non-fixed and fixed assets, should you wish to. You can print off reports, see who last used the asset, or if there are any issues with it. This is not something that a spreadsheet can offer you.


Schedule Dates With Reminders

Our software can help you to remember important dates. It is possible to set reminders and receive a notification. The notification can be set to alert on the important day in question or a few days or weeks beforehand. 

The ability to schedule dates with reminders allows users to understand:

  • When assets need to undergo maintenance
  • When assets may need to be replaced
  • When reports need to be collected
  • When senior management is visiting
  • When health and safety training needs to be undertaken
  • And so much more. 

While it’s possible to add important dates to spreadsheets, the use is limited. No reminder will be given the next time someone logs into the spreadsheet. Rather, they will have to scour the spreadsheet to make sure they have not missed the important dates. 

Here is where using itemit’s software can help. Users will receive a notification of an event at the time requested. As a result, they are unlikely to miss the date and ensure tasks are completed on time.


Forget Spreadsheets, Use Itemit’s Asset Tracking Software

Forget using spreadsheets, use tracking software that works. Don’t risk losing all of your information at the touch of a button. Let our software do all of the hard work for you. Spreadsheets can be ideal for a small amount of time. However, at the click of a button, it is possible to enter incorrect information or wipe the spreadsheet entirely. 

Thanks to the way that our asset tracking software works, you can rely on it. Use our software to keep you up to date with reminders, to help you track your assets, and to help you assign assets. There is so much that our tracking software can do for you. 

Find out just how well our software can work for you by contacting a member of our team. Every member of our team is here to help you. You can reach them at team@itemit.com

Alternatively, you may want to start using our tracking software as soon as possible. You can do this by filling in the form below and getting started.

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How to Enhance Visibility Over Your Businesses Tools

How to Enhance Visibility Over Your Businesses Tools

How to Enhance Visibility Over Your Businesses Tools

Ensuring that you know where your tools are at all times is vital. Should a tool go missing it can prove costly to replace it. The good news is that here at itemit we have a solution for you. Our construction tool tracking software allows you to track all of your tools all day, every day. What this means is that your visibility is enhanced. You can feel more confident about using your tools at multiple sites. 

Here’s how you can enhance the visibility of your business tools using our tool tracking software:


Create An Inventory Of Your Tools

One of the first steps to enhancing visibility is by creating an inventory. When you do, you can see which tools you have, and which tools you potentially need more of. An inventory that’s stored on paper or a spreadsheet, however, can only do so much. When you use itemit’s construction tool tracking that’s when you start to see where your tools are and what condition they’re in. 

Users of itemit’s software simply need to enter all of the tools into the software. This can be achieved via a desktop site or mobile app. As soon as a tool has been added, it’s possible to input a lot of detail about it. Users can add a wide range of detail about every tool such as:

  • The tool’s name and serial number 
  • Date and price of purchase 
  • Current estimated value
  • Current estimated resale value
  • Estimated lifespan 
  • Insurance and warranty information
  • Photographs for easy identification 
  • Notes for future users
  • Maintenance schedule 
  • Current user 
  • User history
  • The tool’s current location
  • And so much more

As soon as an inventory has been created a huge amount of data will be created for each tool. This data can prove to be very useful to those who wish to track their tools all day, every day.

Business Asset Tracking


Location Tracking

One of the major benefits of using construction tool tracking software is the location data it provides. Users can see where each of their tools is at any given moment. As long as the tools in question have a QR code or RFID tag attached they can be tracked. The tag needs to be scanned so that data about a tool can be added to the software. 

From the moment the QR code is scanned it is possible to start tracking the tool’s location. It’s this that can enhance visibility, ensuring users know where the tool is at all times. Simply by logging into itemit’s software it’s possible to see the tool’s last-known location which is recorded upon each scan. 

This feature can prove to be hugely beneficial when tools are sent to multiple locations. It can potentially help with security as users of the tools will know they are being tracked. Additionally, should a tool get left at a specific site, it’s possible to see where it is. This makes retrieval of the tool relatively easy.


The Value of Your Tools

Another benefit of using itemit’s construction tool tracking software is it can help you to understand the value of your tools. When the estimated current value of each tool has been added, it’s possible to see how much value they have. 

Knowing the overall value of your tools can prove to be hugely beneficial. It can help businesses to understand whether they are moving in the right direction. Additionally, users can see where more tools are needed. This allows business owners to make clearer decisions about their budgets and spending. With this information, construction businesses can potentially move in the right direction. 

The ability to update records using bulk actions ensures that having multiple numbers of the same tools means updating is easy. Users will no longer need to access every single tool in the menu. They can simply choose to update their records with ease, saving a lot of time.


Use itemit’s Construction Tool Tracking Software

itemit’s construction tool tracking exists to help businesses enhance visibility. Thanks to the way that the software works, it’s easier than ever to track many different aspects of your tools. Not only is this very convenient but it can save a lot of time. Users can simply update the software with the required information and get on with their day. It’s no wonder that more and more businesses are now using itemit to help them enhance the visibility of their business tools. 

Why not find out just how well itemit’s construction tool tracking can work for you? Reach out to our friendly and helpful team today. You can contact them at team@itemit.com. Alternatively, you could choose to opt for our 14-day free trial so you can have a real hands-on experience of just how well our software works. Fill in the form below to get started.

Construction Tool Tracking

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The Best Practices For Creating a Fixed Asset Register

The Best Practices For Creating a Fixed Asset Register

The Best Practices For Creating a Fixed Asset Register

At itemit, we know how important it is for businesses to have a fixed asset register. We also know that not every business understands just how to create an asset register.

This article not only explains how to create a register it also shows the best practices for creating one.


What is a Fixed Asset Register?

A fixed asset register is ultimately a type of register that tracks, logs, and monitors all of your fixed assets. Every fixed asset will exist in your register in a digital format. This ensures that any changes made to the physical asset can be updated in the software.

Business Asset Tracking


The Best Practices For Creating A Fixed Asset Register

One of the first steps involves recording all of your fixed assets. Some businesses already have a record of their assets in a spreadsheet, others have theirs elsewhere. In any case, many different details about every fixed asset need to be recorded. 

These details include each asset’s: Name, model number, serial number, insurance and warranty details, user instructions, date of purchase, price at purchase, current estimated value, estimated resale price, maintenance schedule, etc. 

As soon as you have gathered all the above details together they can be logged into itemit’s menu.


Tagging Your Assets

The next step in the asset register creation process involves tagging your assets. The only way that you’ll be able to track the location of your assets is by tagging them. You can purchase QR codes which can be securely attached to your assets.

As soon as you have assigned a QR code, for example, to an asset, you can enter the details into the system. This ensures that the next time you scan the QR tag the details of the asset will appear.


Monitoring Your Assets

Now it’s time for you to monitor your assets. Every fixed asset that your business owns will require maintenance from time to time. Logging into itemit’s menu will show you when the asset was last maintained if the information had been added. 

One of the benefits of monitoring your assets is that you’ll receive a notification when an asset needs to undergo maintenance. This is assuming that you have set up a maintenance reminder. When a reminder is received, you can choose to act on the reminder or set a reminder for another day. 

Receiving a notification about the maintenance of an asset can help to keep it in good condition. As a result, the asset is less likely to break down or need replacing in the near future. As long as the asset receives its annual/bi-annual maintenance the asset should remain in good condition. 

Ensuring the maintenance team receives maintenance alerts/reminders is essential. Therefore, giving someone from the team access to itemit’s menus can help. When an asset is in need of annual maintenance or repair, the team can receive an alert. This ensures that they always know when an asset needs to be inspected or repaired. As a result, less money could be spent replacing damaged assets.


Locating Your Assets

One of the major advantages of creating a fixed asset register is its ability to help you locate your assets. As long as a QR Code or RFID tag has been added to the asset it can be tracked. 

Some fixed assets stay in the same location day after day. This means that they may not necessarily need to be located. However, some assets can be moved from time to time. Knowing where the assets are at all times can reduce the amount of time that’s spent looking for them. 

Even if some assets never move from their current location it can still be helpful if they’re tracked. If a lot of people use the assets and/or the assets are located in a huge warehouse/factory, for example, being able to track them can prove to be helpful. The assets can be easier to find which means tasks can potentially be completed quicker.


Leaving Notes

When using an asset register, it is possible to leave notes about updates, issues, etc. The notes allow future users to see if there is a potential issue with the asset. Alternatively, the notes can be a quick and easy way for users to communicate with others.


Use itemit’s Fixed Asset Register

Let itemit’s fixed asset register help you to track your fixed assets all day, every day. Using the above bet practices, you too can find that tracking your assets is hugely beneficial.

Ask our friendly, expert team today how itemit can help you to track your assets. You can reach them at: team@itemit.com. Alternatively, you may wish to start making the most of our asset register solution today. Simply fill in the form below to get started.

Fixed Asset Register

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Everything You Need to Know on Tracking IT Assets

Everything You Need to Know on Tracking IT Assets

Everything You Need to Know on Tracking IT Assets

Any business that has a lot of IT assets knows how important it is to keep track of them. IT assets are not only important as they help employees to complete tasks, they can also be quite expensive. 

Here is where using the right IT asset tracking software can make a difference. The right tracking software can help businesses of all shapes and sizes to function on a daily basis. 

Below, you can find some of the advantages of using itemit’s IT asset tracking software.


It Is Possible To Organise Assets Into Collections

IT assets can be organised into collections such as laptops, tablets, software, desktop computers, and more. 

When assets are organised into collections it makes it easier to track them individually and as a whole. This feature can be highly useful when the licence of every tablet, for example, needs to be updated.

Organising assets into collections also helps users of itemit’s software to understand the value of each collection. With this knowledge, companies can make informed decisions about whether there are sufficient assets or more need to be purchased. As a result, businesses can potentially get a glimpse as to how well they are performing.

Business Asset Tracking


Reminders Can Be Set

Thanks to the way that itemit’s IT asset tracking software works, it allows users to set reminders. Users can, for example, set reminders for:

  • Licence updates
  • Software installation
  • Meetings
  • Employees birthdays
  • Important work dates
  • And more

When using itemit’s IT asset tracking software, users can set as many reminders as they please. Users can be notified of events at a time convenient to them. It is also possible to make notes about each reminder and update the notes as and when required. This makes setting reminders even more convenient.


IT Assets Can Be Checked In And Out

When an employee wishes to use an asset they can check it in and out. The IT asset tracking software allows users to note when they have checked the IT asset out. This feature means that it’s possible to keep track of the assets that are being used and by whom.

When an employee no longer needs to use the asset they can check it back in. As a result, it is possible to see which assets are back in the office. This allows management to see how often assets are used and why they are used. 

itemit’s asset tracking software creates historical data. This data shows which employees checked out which assets and when. As a result, management can trace each asset to individual employees. This feature can prove to be useful should something go wrong with an asset. 

Additionally, employees are likely to feel much more responsible for the assets they check out. This in turn can help to increase security and help to reduce loss and damage.


Assets Can Be Accurately Tracked

Another feature of itemit’s tracking software is its ability to track assets. Users can attach an RFID tag or QR code to each asset. Scanning the tag or code allows users to assign the tag or code to an asset. Users can also add as much detail about the asset as they wish. 

The details that users can add includes the asset’s:

  • Name
  • Description
  • Serial number
  • Warranty details
  • Insurance information 
  • Size and weight
  • Photograph so the asset is easier to find
  • Date of purchase
  • Price at purchase 
  • Who the asset was purchased from 
  • Estimated life span 
  • Estimated current value 
  • Estimated resale value
  • Maintenance schedule
  • Maintenance record 
  • Notes left by users
  • Instructions and usage details 
  • And much more

Users can add as much information about each asset as they wish. This information can prove to be very useful should a user need to access the insurance information, for example. Having quick access to the information can save a lot of time. 

When an asset needs to be accurately tracked, users need to select the asset via itemit’s menu. As soon as the asset has been selected, it’s possible to see the asset’s last-known location. This feature allows users to understand whether the asset is in the correct location. Additionally, it also allows users to retrieve the asset, should they wish to.


Use itemit’s IT Asset Tracking Software

itemit’s IT asset tracking software allows companies everywhere to track their assets with ease. Thanks to the way that the tracking software works, it is possible to track many different types of IT assets. As a result, businesses can operate more smoothly and more efficiently. Additionally, tasks can be completed quicker and the business as a whole can benefit. 

Talk to itemit’s helpful and friendly team about how itemit’s tracking software can work for you. You can reach the team at team@itemit.com. Alternatively, you could sign up for a 14-day free trial to see how well it works for you. Simply fill in the form below to get started.

IT Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

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