When you’re looking at asset tagging and management, you need to know that the process is quick and simple to set up. You need to look into how much you can tailor your asset information to your use case, too.

With these in mind, you’ll be able to create efficiencies and processes when you’re setting up your system. However, where do you begin? How do you start using an asset tagging and management system?

We’ve written a step by step to show you how simple it should be to use your asset management system!

First of all, you’ll want to tag your assets with asset tags. Asset tags are stickers, likely a QR code or barcode, that contain unique data. The fact that this code is unique is so that the code can correspond to a unique asset.

In other words, each of your laptops will need unique information. If one laptop needs maintenance, they don’t all need maintenance, so you need to be able to find that unique asset quickly to report any issues.

So, with the use of asset tagging and management, you’ll be able to use these tags to find your assets in your asset tracking software simply by scanning them.

This can be done in a few ways. As your assets will have been tagged, the fastest way to do this is to scan the tags and create an asset from there.

In other words, you’ll be able to scan an unassigned tag and will receive a popup asking you if you’d like to create an asset. When you create that asset, the same tag will be assigned to it.

If you already have an asset register an import service will also be possible. This will involve a consultation and clean up of your data to ensure that it matches up. If your assets already have tag data, this can also be imported!

After you’ve logged your assets, you will be able to start adding data to them. This can be check in check out data, issues, purchase prices and information, PO numbers, invoices and more!

The idea is that any data you need to know about your assets is logged, visible, and usable. Visibility is critical here as you don’t have much visibility when using a spreadsheet. Searching and pinpointing asset information is almost impossible when it’s confined to one cell on an entire spreadsheet.

When you’re adding asset information, you can also add assignees to show who is responsible for your assets or add them to locations to show where they are in your business.

Finally, you’ll be able to combine all of this to run speedy, simple audits on your assets. As all of your asset data will be pulled into a fixed asset register, you will be able to use this to view and filter your information.

This can then be exported as a pdf or excel sheet for insurance or tax purposes, among other things. Overall, this process is created through the work you’re doing daily anyway while also mitigating the risk of ghost and zombie assets.

You can also use your assets’ tags for audits. All you’ll need to do here is open your asset tagging and management app, click on the audit feature, and scan your assets’ tags to indicate that everything is where it should be.

To find out more about how itemit’s asset tagging and management system can help your business save time and save money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Asset tracking software has developed greatly in the past couple of years. There are still many exciting avenues that these systems will take, promising more automation, better technologies, and cleaner asset management operations.

Asset tracking software as it is provides a robust way to manage, monitor, and create asset operations, giving you the most accountability possible over your day to day processes. However, the future of asset tracking is bright, creating more scalability, automation, and shareability in your business and worldwide.

Asset tracking has always been a necessary process. The earliest known asset register dates back to ancient Egyptian time and this is because the need has never changed.

Fundamentally, any business needs to know what it owns, how much it cost to purchase, and how much it costs to operate. Using a fixed asset register fills in the gaps, here, and these have been around for centuries.

To create accurate projections and log your net and gross profits, knowing your assets inside and out is a necessity and always has been. This is why in the digital age, spreadsheets were created to house asset data.

These plastered over a few issues but created unnecessary inefficiencies. To log all of your asset data on a spreadsheet, each asset needs a row and each bit of data, whether serial number, booking info, or pricing details needs a row.

Quickly, it became clear that this method was inefficient and unwieldy, hence the birth of asset tracking software.

Asset tracking software was initially built to correspond with barcodes and QR code asset tags. This asset tracking hardware contains unique information that allows you to link unique assets to their tags. 

In other words, if you scan a laptop’s tag, that laptop will appear in your asset tracking software. This also created the possibility of last seen location tracking.

The future, therefore, is adding more, affordable, and more efficient asset tracking hardware capabilities. Currently, GPS asset trackers have a great use for fleet management, but the technology hasn’t caught up with the needs for small tool asset management. So, GPS trackers will be smaller in future and still maintain a long, effective battery life.

Fixed RFID readers are also developing greatly. While these create a totally automated way to track your asset’s locations, currently this is only traceable in a 2D space. So, you can track if assets enter or leave a room automatically, but in the future you’ll be able to track in a 3D space, meaning you’ll be able to see where boxes are stacked in a warehouse. The technology for this already exists, but can be a blocker to smaller businesses due to lengthy set-up times and consultation.

This is why itemit is committed to bringing the future of fixed RFID asset tracking closer, giving you an affordable, off-the-shelf package with all the benefits of the technology that’s already out there.

Asset tracking software itself will develop greatly, too, allowing you to monitor your assets with greater ease. Existing systems will scale to greater heights, allowing more industrial tracking that is accessible to both small businesses and larger industries.

In essence, the features within asset tracking software will grow, improve, and start overlapping and interfacing more with inventory management systems and ERP systems.

Therefore, the future of asset tracking software is clear. Not only will you be able to monitor your assets, their issues, where they are and how they’re being used, but you’ll also be able to utilise more features to speed this up.

AI will also play a big part in the future of asset tracking software, meaning that your systems will make smarter decisions on your behalf. Instead of having to find which assets aren’t in use, your system will rectify supply chain/ asset usage issues on your behalf.

itemit’s asset tracking system is unique. It is the only system that allows you to combine GPS tracking technologies with QR codes, barcodes, and RFID technology in one, easy-to-use off-the-shelf system.

We’re excited to help pave the way in terms of the future of asset tracking and have many big plans to make your lives easier, increase your ROI, and give you a fun and easy-to-use system to play around with.

Currently, you’ll be able to make use of an equipment booking system, fixed asset management features, IT asset management capabilities, equipment tracking features and more!

To find out more about how itemit can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In film and television, your assets and equipment will move through a variety of locations on a daily basis. This is why you need efficient asset tracking software that can keep up with the busy environment of filmmaking.

For example, your cameras may be rented out, used on location, or kept in storage, ready for use. Not to mention that your assets will likely have multiple sub-assets, such as microphones, small electronics, and more.

This is why a spreadsheet should be immediately ruled out. With a spreadsheet, each asset will need a row and each bit of data, a column. As there is a range of data you need to log and track, some of it relevant, some of it not, this quickly becomes unwieldy. Also, every time your assets undergo a change, your asset register becomes out of date.

Therefore, asset tracking software is needed to keep up with asset movements, log them, and help you monitor all of the changes your assets go through.

Asset tracking software is a system that allows you to log, monitor, and track your assets. Each of your assets will get a unique asset profile. This means that each bit of kit has a place that you can log asset data against.

Therefore, instead of finding specific information within a spreadsheet, you’ll be able to open an asset’s profile to view all of the data you need to know about that asset.

This is immediately helpful, as you can add prices, training manuals, usage information, and location data against specific assets, giving you a clear overview of how everything is behaving.

All of this data is automatically pulled into a reporting system that you can then export into a pdf or spreadsheet for tax and insurance purposes among other things.

Asset tags speed up your asset management operations, too. These are physical tags that you stick onto your assets and link to their corresponding digital profiles.

Every time you scan an asset’s tag, a few things happen. The last seen location updates, the asset’s profile is opened, and the time of scan and user who scanned the tag is all updated across the board.

This means that you can edit your assets’ data when your onsite and when you’re working remotely. Also, your clients will be able to report issues on your assets should there be anything that needs to be addressed.

Tagging also opens up the ability to perform bulk actions. For example, you’ll be able to check your assets out in bulk, as well as bulk move them to new locations and run audits on your equipment.

As you can see, asset management software is highly tailorable to your use case. This means that you’ll be able to implement an effective system within film and television.

For example, if somebody requires five bits of kit, you’ll be able to bulk check them out with an equipment checkout system, then bulk move their locations to indicate that they’re with that company. You can then run a report on the equipment that’s moving to that location and export it as a pdf, giving you a register of the equipment your client needs to sign for.

When it comes to tracking your equipment, you can monitor your assets’ lifecycles and quickly pinpoint assets that haven’t been used in a while, making it easy to put them back into circulation and thus extend your assets’ lifecycles.

All of the data you collect and use will automatically be pulled into a fixed asset register, too, which is great to use for reducing your insurance premiums and maintaining an accurate asset record for tax purposes.

itemit’s asset tracking software is a highly scalable system that you can use for fixed asset management, IT asset management, film asset tracking and more.

With a suite of helpful features, from equipment checkout functionality to bulk actions, you’ll be able to keep your existing asset operations, improve upon them, and add more, all while saving time and money in the process.

You can share itemit with your colleagues and clients, too, sharing the asset tracking load and maintaining a high level of accuracy while reducing the amount of time you spend monitoring, updating, and using asset records.

To find out more about how itemit will help you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial. If your assets are already tagged with unique barcodes or QR codes, you can use these and set up a robust system in moments!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. GPS Asset Tracking Benefits
2. GPS Tracker Drawbacks
3. QR Code Asset Management Benefits
4. QR Code Asset Management Drawbacks
5. GPS Trackers Vs. QR Codes, Which Is Better?

In this guide:

1. GPS Asset Tracking Benefits
2. GPS Tracker Drawbacks
3. QR Code Asset Management Benefits
4. QR Code Asset Management Drawbacks
5. GPS Trackers Vs. QR Codes, Which Is Better?

Asset tracking technologies have come a long way. In the past, your asset management operations would need to be confined to a spreadsheet. This is unwieldy and has gaps.

Spreadsheets require a row for each asset and a column for each bit of information. They then need to be manually updated every time an asset undergoes a change. This means that your fixed asset register will likely be perpetually out of date.

Asset tracking software allows you to log unique profiles and add unique asset data to these profiles. This means you have a place for your data and don’t have to view an unwieldy spreadsheet to pinpoint information.

Then, you can implement asset tracking hardware to speed up your operations further. This can take the form of QR codes and GPS trackers. But, which is better?

GPS asset trackers periodically update your assets’ locations with no need for manual input. This means that you can see where your assets are on the map automatically, giving you a clear overview of your asset locations.

This is very helpful if you’re tracking assets on a large site, as you can see how your assets move. GPS asset tracking is also great if your assets are getting delivered to places, as you’ll be able to track these deliveries.

Using your asset tracking software, you can also see the history of your assets’ movements, giving you a clear view of everything you need to know related to location.

This also means that it’s possible to retrieve assets after theft or after they go missing, something that isn’t possible with other asset tracking hardware.

GPS trackers are very helpful in specific situations. However, the asset tracking hardware hasn’t caught up with small tools tracking, for example. 

This is as your GPS trackers will likely be bulky with a long battery life, or small with a short battery life. As GPS trackers require recharging to work effectively, they’re best used within a vehicle that can constantly charge the tracker.

Also, GPS updates are address based. Because of this, it may be difficult to pinpoint movements as, while you’ll be able to use the coordinates, a range of coordinates may correspond to an address, complicating your asset tracking operations.

QR code asset management is great at creating a fast, clear, accountable overview of your asset register. QR code asset tags work by allowing you to stick physical tags onto your assets. You can then link these tags with specific assets.

Therefore, if you’re using asset tracking software for IT asset management, you can use QR codes to retrieve each laptop, ready for edits.

Every time you scan an assets’ tag, too, the last seen location updates as well as the user who scanned the tag. This gives you a full audit trail of where and when issues were reported, for example.

QR code asset tags also open up the possibility for bulk actions, such as bulk updating the locations of assets and running audits. This is simply done by scanning each assets tag after clicking the relevant button in your asset tracking app.

The main drawback of QR codes is mitigated by GPS trackers. QR codes can only collect an asset’s last seen location using your phone’s GPS data and, therefore, doesn’t give you as live an overview.

While QR codes don’t require batteries, too, if you opt for the wrong type of tag they may become damaged or weathered, causing the need for you to replace your tags.

There is also an element of training required to ensure that your business is using your asset tracking software correctly and consistently. In practice, this is simpler than it sounds, however, as your asset tracking app should be intuitive and user friendly.

QR codes fill in many gaps and speed up your asset tracking operations where GPS trackers give you visibility over your assets where you otherwise wouldn’t have any.

Therefore, the best way to track your assets is by using a combination of both. GPS trackers and QR codes complement each other as QR codes are great for when your assets are onsite, where GPS trackers are great for when they are not.

itemit allows you to mix and match your asset tracking hardware, allowing you to use GPS trackers, QR codes, barcodes and RFID tags in tandem. This gives you the highest level of visibility, control and accountability on the market.

To find out more about how itemit’s asset tracking software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial. You can even use your own barcodes and QR tags!

Instant access. No credit card details required.

or, download the itemit app to get started

Check in check out software gives you a clear view of who is using your assets and when they’re due back. Therefore, whether you’re using the system for school asset management, construction equipment tracking, or fixed asset management, you can benefit from knowing where your assets are and who with.

These features are helpful for all businesses in any industry. For example, if you’re using asset tracking software for equipment tracking in film and television, check in check out software lets you track your kit when it’s on location and create reports of which kit needs to be returned.

Check in check out software lets you log unique assets and add data to them. So, for example, if you’re using your system for IT asset management, you’ll be able to log each of your laptops onto the system.

The reason this is so helpful is as you’ll be able to track unique, granular information. This is similar to a spreadsheet, where each row will be an asset and each column will be a bit of data. However, this is an unwieldy system as every time an asset undergoes a change, the spreadsheet becomes out of date. 

Once you’ve logged your unique assets, you’ll be able to use helpful features within their asset profiles. This includes equipment booking information to show who has your assets and when they’re due back.

With your software, you’ll be able to log bookings in advance. This allows you to see when your assets will be unavailable and can, therefore, also be used to log when routine maintenance will be occurring.

When it’s time for the booking to commence, you’ll be able to check out your asset, showing how long the asset will be gone for. Each of these actions has an automated email associated, meaning when the asset is due back you will be notified.

You can supplement asset booking information with asset location tracking. With the best asset tracking software, you’ll be able to view how long an asset has been in a location for and bill accordingly.

How you do this is simple. Any time an asset is booked out, you’ll be able to change the location to “on-site”, or log that it’s with a client. These location names are totally customisable, meaning you can tailor them to your use case.

So, check in check out software can show who assets are with in terms of both the business and the individual, how long they’re booked out for, and how long the asset has actually been gone for.

As check in check out software will be a part of a wider asset management system, you’ll be able to combine a range of helpful features to get the most accuracy and transparency possible.

For example, as you’ll be able to filter reports by the data you’ve collected, you’ll be able to create a report of the equipment you’re sending to another company. You can then export this report as a pdf as proof of delivery and keep a copy for your records.

You can combine bookings and locations, too, to create different layers of data. For example, you’ll be able to check out the asset to someone on your team. Then, you can set the location as a company, meaning that you know exactly which changes the asset has gone through to reach its destination and exactly when it’s due back.

itemit’s check in check out software can do all of this and more. As itemit is also an asset tracking software, you can also use a range of helpful asset management features.

Therefore, not only can you track bookings within the system, but you can also track issues and maintenance using a range of features. Then, you can pull all of this data into a report and export it to act as a fixed asset register.

With itemit, all of your asset operations are faster, more efficient, and give you more data, meaning you get a high return on investment through losing fewer assets and by speeding up your existing audits.

To find out more about how itemit will save your business money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Construction equipment asset management is the discipline of logging, managing, and tracking your assets. With an effective system in place, you’ll be able to:

• Speed up maintenance
• Lose fewer assets
• Reduce insurance premiums
• Maintain a robust fixed asset register
• Speed up your daily operations
• Create an audit trail of asset interactions

The best construction equipment asset management software gives you a suite of features to play around with, meaning you’ll be able to tailor your asset tracking operations to your business.

Construction equipment asset management software is a type of asset tracking software. Asset tracking software allows you to log your assets as unique profiles and start tracking specific, granular information against them.

This granular data is then pulled into a reporting system, meaning you’ll be able to pinpoint asset maintenance information, as well as track bookings and last seen locations of assets.

Your construction equipment asset management software will come with an integrated asset tracking app. This means that you’ll be able to run audits and edit asset data with the asset in front of you, simply with your smartphone.

All of the data you collect online or on your app updates across the board, meaning whether you’re editing on-site or off-site, you’ll be able to manage any changes your assets go through.

There are a range of features at your disposal. These features allow you to create a highly tailored asset management process. 

For example, if your assets are hired out, you’ll be able to use an equipment checkout system to log who has the assets and how long they’ll have them for.

If you wish to use the system as an equipment maintenance tracking software, you’ll be able to implement repeating reminders for routine and pre-emptive maintenance, and you’ll be able to use an issues management system to log any issues that need to be addressed.

Location tracking is essential, too. With the best system, you’ll be able to scan your assets into locations, as well as track an asset’s last seen location. This gives you an overall view of who is interacting with assets and where.

Asset tags speed up your operations. These are physical tags that you can stick onto your assets. You can also customise these tags to be metal, meaning that they can go through more weathering than the standard sticker tag.

Every time you scan an assets’ tag, it will open up that asset’s profile, ready for edits. The last seen location also updates, as well as the user who scanned the tag and what time it was scanned.

This means that if an issue is reported on an asset, you can see where the issue was reported, who reported it, and what the issue is, meaning you can pinpoint what needs to be addressed and speed up your maintenance time.

You can also use GPS trackers for your larger assets. If your assets are getting delivered somewhere, you can monitor this delivery using these trackers. GPS asset tracking is a good way to supplement asset tags, as this way you get accountability on and off site.

Not only do these tracking procedures save you time, but they also save you money. Time is critical, as the less time you spend on one job, the more jobs you can do.

However, by using auditing features you can pinpoint where your assets are and minimise and mitigate asset losses and asset theft. This gives you a much clearer view of your asset register and increases your business’ accountability.

As you collect your data, an automated fixed asset register will be created, too. This is very helpful in saving you money as you’ll be able to use it for tax and insurance purposes.

In terms of insurance, being able to show that you’ve mitigated thefts and damage, you’ll be able to claim lower premiums. A robust asset register also reduces the chance of ghost and zombie assets, avoiding fines when you’re claiming back tax on your business expenses.

To find out more about how itemit’s construction equipment asset management software can save you money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started