To save time and money, it’s essential that you manage your business’ equipment. With an effective equipment management system, you’ll be able to see what you own, where it is, and who’s using it.

It’s crucial to manage your equipment so that your expenses and fixed asset register remain up to date. If you’re currently using spreadsheets to track your assets, you’re missing out on a lot of automation.

This equipment management automation reduces the chance of human error, as every time an asset changes status or location, a spreadsheet will become out of date. Therefore, what’s the best way to manage your business’ equipment?

Using An Equipment Management System

Using an equipment management system will help you keep your asset register readable and transparent. With equipment management software, you’ll be able to see at a glance where assets are and how they’re behaving.

Equipment management software helps you automate a lot of the operations you already need to undertake. So, you’ll already need to track your expenses and your fixed assets so that your company’s finances stay up to date.

So, the benefit of using software to manage your business’ equipment is that you’ll be able to improve your existing processes, log more data, and review this data much faster, therefore saving you time and money.

How Does Equipment Management Software Work?

Equipment management software works by using digital doubles of your assets. In other words, your IT assets, such as laptops, can be logged as unique, individual assets on your equipment management software.

The benefit of having a unique digital profile for each of your assets is that you can add specific information against these assets. So, for example, if a laptop gets damaged, you’ll be able to report the issue with ease against the damaged laptop. Then, your maintenance team will be able to see exactly which assets are damaged and where they are.

Using asset tags speeds up all of these operations, too. With asset tags, you’ll be able to link your physical assets with their digital doubles. This way, every time you scan an asset’s tag, the digital asset profile will be retrieved.

Then, you’ll be able to log any data or changes that you need to against the asset. Every time an asset’s tag is scanned, the last seen location is updated too, giving you a neat audit trail showing you where your assets have been.

The Benefit Of Asset Tracking And Management

Overall, tracking and managing your assets gives you a wide range of benefits. First of all, you get a full, complete, and up to date fixed asset register, which updates every time you change an asset’s data. This helps you with your finances and with verifying what you own and what’s in use.

Asset tracking and management also save you a lot of time. In terms of admin, you’ll minimise the amount of time you spend updating asset registers and asset records. In terms of updating the assets themselves, all it takes is a scan in your asset tracking app, and you’ll be able to update any data that you need to.

The money you save is in fewer lost assets, more accountability, and the ability to track depreciation against specific assets. With all of this data, it’s much easier to see which assets are running smoothly and which need to be replaced, for example.

To find out more about how itemit’s equipment management system can help you keep track of everything, you can book a demo using the button below:

You can also contact us at team@itemit.com. Why not start your 14-day free trial by filling in the form below?

Or, you can check out these blogs:

Using Tool Tracking Software For Small Businesses

Managing Props And Costumes With Asset Tags

How To Use Fixed Asset Management Software When Working From Home

Instant access. No credit card details required.

or, download the itemit app to get started

If you’re a small business, it’s crucial that you ensure any software you purchase gives you a substantial return on investment. It’s also essential to track and manage your tools and equipment, to mitigate losses, theft, or gaps in accountability.

Therefore, you’ll need a small tool tracking software which is effective and affordable to ensure you’re getting the most out of your asset tracking.

This is where itemit comes in. itemit is an affordable solution which will help you track your tools and equipment, ensuring you lose fewer assets, and that the status of your assets is always known.

What is Small Tool Tracking Software?

Small tool tracking software is a system where you can log, view, and manage all of your tools. Small tools have a tendency to get lost, misplaced, or damaged, and knowing specifically what’s happening with your tools helps save you time and money.

You’ll be able to use small tool tracking software for construction equipment, office tools, anything! As itemit is customisable, you’ll be able to tailor the system to your needs.

The way the system works is by using unique, digital profiles which double up for your assets. In other words, if you have a spanner, you’ll be able to log a digital copy of this spanner.

Then, you’ll be able to add all the relevant data you need to this digital copy, such as financial information, maintenance information, inspection dates, and attachments, such as receipts and warranties.

Asset Tagging And Tracking

These digital copies can be linked to your physical tools and equipment, too. We recommend using QR codes over barcodes, as you can guarantee that QR codes are unique.

These QR code asset tags are stuck onto your equipment and linked to your asset tracking app by scanning the tag. Now, every time you scan the tag in the system, the asset’s profile will appear, ready for edits and updates.

So, for example, if you notice some of your equipment has been damaged, you’ll be able to scan the asset tag to retrieve the asset’s profile, where you’ll then be able to log the damage.

Every scan of an asset’s tag also updates the asset’s last seen location, meaning you’ll create a neat audit trail of where all of your assets have been.

How To Use Small Tool Tracking Software Data

All of this data comes together on itemit’s reporting feature. Any changes or updates are logged and viewable in itemit, and you’ll be able to create customisable and exportable reports to send to any relevant teams.

Overall, these reports are helpful when you’re monitoring when maintenance is due, who is responsible for which assets, and which equipment is checked out.

Then, you’ll be able to use this data for insurance and finance purposes to ensure that you don’t have any missing assets or assets that haven’t been accounted for in a while.

To find out more about how itemit’s small tool tracking software can help you, you can book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs?

Managing Props And Costumes With Asset Tags

How To Use Fixed Asset Management Software When Working From Home

Using Computer Asset Tracking Software For Videogame Development

Instant access. No credit card details required.

or, download the itemit app to get started

If you’re in the film industry, a theatre, or in the gaming industry, you’ll have a lot of props and costumes that you need to track and manage. It’s essential to ensure that your asset tracking for props is robust and effective. To make sure that it is, you’ll be able to use asset tags.

With asset tagging and tracking, you’ll be able to track the movement of your props and costumes, log any bookings or props that have been hired, and create a full history of your props’ movements and activity.

As props and costumes change hands a lot, hands-free asset management is essential, too, to ensure that everything remains clean and safe for your colleague’s and performers. 

What Are Asset Tags?

Asset tags are physical tags which you can attach to assets to track data related to them. They work by integrating physical assets with digital counterparts, or, asset profiles.

You’ll use an asset tracking software to create unique asset profiles. On these profiles, you can add any information, including financial information, important dates, and reminders. This way, you’ll be able to manage all of the changes your props and costumes are going through remotely and transparently.

Then, you’ll link these digital asset profiles with the physical assets by attaching asset tags. Every time you scan an asset’s tag with your asset management app, the last-seen location updates and that asset’s digital profile opens up, ready for speedy editing and updating.

RFID Asset Tracking For Props And Costumes

Due to the nature of performance, it’s likely not reasonable to use QR code asset tags to track and manage your props and costumes. You will be able to use QR codes where possible, by sticking them to relevant locations (such as shelves) and linking them to the props that belong there.

However, there is a better way. With RFID asset tracking, you won’t need your asset tags to be visible to scan them. Therefore, you’ll be able to sew RFID tags onto the inside of costumes, for example, and scan them from a distance.

This way, you’ll be able to audit and manage your costumes while also hiding asset tags from your audience. 

To weigh up the benefits and drawbacks, you can read our blog on QR codes Vs. RFID asset tags.

How Do RFID Asset Tags Work?

RFID asset tags work via a handheld third party reader that you’ll link to your asset tracking app via BlueTooth. Then, much of the functionality is the same.

So, every time you scan an asset’s RFID tag with your handheld RFID reader, the asset’s last seen location will update, and the asset’s profile will open up, ready for editing.

When you’re in an asset’s profile, you’ll be able to do any number of things related to your props and costumes. For example, you’ll be able to use equipment checkout tracking functionality to check it out to someone who is using the asset, or to someone you’ve hired it out to.

To find out more about how itemit can help you track your props and costumes, you can book a demo using the button below.

You can also contact us at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs?

How To Use Fixed Asset Management Software When Working From Home

Using Computer Asset Tracking Software For Videogame Development

How Does Medical Equipment Asset Management Software Work?

Instant access. No credit card details required.

or, download the itemit app to get started