Asset tracking systems are built on the uniquity of your tools and equipment. The idea is that, if all assets are unique, they can all be tracked, managed, and controlled better.

In a sense, your asset tracking software will work like social media. Your assets will have their own personal profiles with information and data added to these.

This is how you’ll track and manage assets: uniquely. When it comes to inventory management, you’ll want to track assets in bulk, but if you’re looking for which asset requires maintenance, a unique asset profile can come in handy.

Using Asset Tracking Software

Asset tracking software is built around your assets. The inception of asset tracking software comes from a past of using spreadsheets to track and manage asset changes. 

Spreadsheets are unwieldy and ineffective when it comes to tracking assets that undergo frequent changes. Every time an asset changes status, whether this is in terms of location, user, or if it requires maintenance, a spreadsheet becomes out of date.

Asset tracking software mitigates this, though. There are multiple levels of automation possible when you’re tracking your assets in an effective software which can treat your equipment uniquely.

As you’ll be using a cloud-based system, every change updates across the board instantly. This means that you’ll still be able to manage and export a spreadsheet of your fixed asset register, but that you’ll also be able to track the smaller things with much greater ease.

Why You Need To Use Asset Tags

Asset tags help speed up your asset audits, as well as help with indicating to your software that your assets are unique.

This is why we recommend using QR code asset tags. QR codes can be globally unique, where barcodes may not be. For example, as barcodes often contain pricing information, it’s not effective to use existing barcodes as asset labels.

Using QR code asset tags, however, gives you much greater ease of use, speed, and functionality.

All you need to do is stick your QR code asset tag onto your physical asset and scan it into the corresponding digital asset profile.

Now every time you scan the asset, the corresponding profile will appear, ready for editing. Every scan will update your asset’s last seen location, too, which is handy for audit trails and asset retrieval.

Why Unique Asset Profiles Work Best

Unique asset profiles are incredibly effective as you’ll be able to add information against the asset itself and create historical accounts this way.

So, if a laptop requires maintenance, you’ll be able to scan the QR tag on the laptop and log it against the corresponding asset profile. Then, in future, when you’re auditing your finances or if the laptop breaks again, you’ll be able to check how much maintenance the laptop has needed in the past.

When you track your assets with unique, digital profiles, you get the benefits of seeing everything. You’ll be able to see the smaller details related to the assets themselves, but you’ll also be able to see the bigger picture with streamlined reports.

To find out more about how itemit can help you, you’ll be able to book a demo using the button below.

You can also contact us at team@itemit.com or by calling 01223 421611. Why not fill in the form below to start your 14-day free trial of itemit?

Why not check out these blogs?

What Are The Best IT Asset Management Solutions?

How To Keep Track Of Equipment Maintenance

The Benefits Of Fixed Asset Tagging

Instant access. No credit card details required.

or, download the itemit app to get started

Tracking equipment maintenance allows you to keep an eye on when assets should be replaced, and when they’re running to the best of their abilities.

Asset downtime can be extremely damaging to your profits, too, and so implementing an effective equipment maintenance tracking system allows you to mitigate this.

Overall, keeping track of your equipment maintenance tracking saves you time, it saves you money, and it saves you a lot of frustration, too.

The best way you can keep track of equipment maintenance is by using asset tracking software. Find out more, here.

Asset Tracking Software

Asset tracking software will help you keep track of your equipment maintenance. The way it works is by allowing you to create unique, digital asset profiles. 

These asset profiles are where you’ll add crucial information and data, such as the maintenance history of an asset. You’ll then use asset tags to link the physical assets to their digital profiles.

The main benefit of using asset tracking software to track equipment maintenance is that it will also help you with many other things. Maintenance data isn’t the only data you can add to your assets; you can also add usage, financial, and location data, for example.

How To Use Asset Tracking Systems For Equipment Maintenance Tracking

There is a huge benefit to using asset tracking systems to track equipment maintenance, and that’s the fact that you’ll be creating unique asset profiles.

As profiles are unique, all of the maintenance you log will be attributed to a specific asset. This minimises asset downtime, as viewing which assets require attention is an instant process.

All you need to do is report an issue against an asset. This is a speedy process of scanning the asset’s tag, then logging the issue.

After this, your maintenance team will get an email showing them the location of the asset, and what the problem is. You’ll also be able to add attachments, such as an image of the damage.

Overall, you save a lot of time, and prevent a loss of a lot of money by using asset tracking to track your equipment maintenance.

Calibrations and Routine Maintenance

You’ll also be able to manage routine and pre-emptive maintenance using your asset tracking system. 

As your asset tracking system will allow you to set repeating reminders, any calibrations or routine actions can be added against unique assets. When a reminder is due, you’ll get a notification on your phone prompting you to take action.

Then, you’ll be able to combine a lot of features with your asset tracking software. So, you’ll be able to use equipment checkout functionality, for example, when it’s time for an asset to undergo maintenance. This indicates to your team that the equipment is unavailable, removing the possibility of more lost time.

To find out more about itemit’s features, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or by calling 01223 421611. If you want to try itemit out for yourself, you’ll be able to start your 14-day free trial by filling in the form below.

Why not check out these blogs?

The Benefits Of Fixed Asset Tagging

How To Use PPE Tracking Software

What Is IT Inventory Management?

Instant access. No credit card details required.

or, download the itemit app to get started

PPE tracking software is essential to keep you and your colleagues safe and working effectively. The benefit of PPE tracking software is that you’ll be able to use it in a wide range of contexts, spanning from in construction to healthcare.

With healthcare, for example, you’ll be able to use PPE tracking software to create an inventory of your PPE. With this, you’ll be able to add quantities of equipment and verify if it’s suitable for use.

To find out more about how itemit’s PPE tracking software is being used to fight COVID-19, you can check out this article:

Setting Up Your PPE Tracking Software

Whether you’re tracking helmets, protective masks, or gloves, you’ll want to log your equipment into your asset tracking software.

When equipment is logged, you’ll be able to add a variety of data about it, such as purchase date, whether it’s usable, and where it’s located in your warehouses or storeroom.

Then, you’ll be able to add last seen location data by tagging up your PPE with QR code asset tags. These asset tags will speed up information changes and automatically create a last seen location audit trail.

Every scan opens an asset’s profile, as well as updates its last seen location.

Tracking PPE In Bulk

If you’re working through lots of PPE or tracking it in bulk, you’ll be able to use itemit’s PPE tracking software to do so, too.

So, instead of creating unique asset profiles, you’ll be able to create profiles for the types of PPE. This way, you’ll be able to track multiple masks at any given time.

This creates a workflow, as every time you receive a shipment of masks, you’ll be able to scan a QR tag to change the quantity in an instant.

You can separate this by creating a profile for approved masks, or masks that are unsuitable, and scanning in these quantities with ease.

Unique Asset Tracking

Alternatively, you’ll be able to track your PPE as unique assets. This way, each helmet, each mask, and each pair of gloves will get their own asset profile, ready for updates and changes.

When assets are unique, it’s a lot easier and more manageable to see all the relevant and useful data that you need to. As each helmet has its own profile, if a helmet has an issue, it’s a lot simpler to report this against the asset itself.

This type of PPE tracking can also be expanded to your other assets, such as fixed assets and IT assets. You’ll then be able to separate these assets in your PPE tracking software by using collections to group them.

Everything comes together in bespoke reporting features, where you’ll be able to filter by specific information and export reports to make clear, transparent decisions related to your assets.

To find out more about itemit’s PPE tracking software, you’ll be able to book a demo using the button below.

Alternatively, you can contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs?

What Is IT Inventory Management?

What Are The Types Of Asset Management?

Fixed Asset Register Template

Instant access. No credit card details required.

or, download the itemit app to get started