Equipment and tools tracking software, a must-have for any fast-paced company that has to work with different kinds of tools. But when it comes to choosing the right tool tracking software solution, things can get a bit overwhelming.

If you’re an entrepreneur or team manager, you’ve already got a lot on your plate. You don’t have enough time to thoroughly review each piece of asset tracking software and try to decide the best one for you. 

Worry not, because you’ll have an answer by the end of this 4-minute read. We’re going to tell you about the top five features you should look for in tool tracking software, and if you find one offering them all, you’ll be able to reach a decision much quicker. 

When you’re looking for tools tracking software, you’re not just searching the internet for any other app. You’re making a significant decision that will affect your team’s performance in the future. If you manage to strike the right chords, you’ll most likely see your productivity shoot up in the upcoming months.

However, if you land on a poor choice for a tools tracking app, you might not be able to do much with it. We are here to make sure whatever investment you make gives you handsome returns. 

So what are the criteria that help you decide the right tools tracking software? We believe it primarily depends on everything you can do with it. The greater flexibility and scalability it offers, the better! Apart from that, here are the five things your tool tracking software must have:

Did you know that the average construction employee spends 90 minutes of their work time every day just looking around for tools and equipment? That average can multiply up to outrageous amounts of wasted time when we look at multiple employees! A tool tracking app that lets users locate tools can reduce this misspent time significantly.

Equipment tracking software should allow you to see where your vital tools and equipment are. You may wish to choose a system that has a GPS tracker option that allows you to tag assets with individual trackers that update a tool’s location automatically. Or alternatively, you can use QR codes/barcodes and still benefit from GPS location tracking thanks to smart systems recording GPS addresses for all tools just by scanning the QR code/barcode on an asset. So whenever a team member can’t seem to find a piece of equipment in the usual places, they can look it up in the app and save themselves and the company plenty of time.

We often end up looking all around the office or site for a tool, searching every nook and cranny, but all in vain. Turns out, another team member took that tool out of the workplace yesterday. You could’ve avoided spending your time pointlessly if you knew the item was not there in the first place.

Tools tracking software that lets you mark items as ‘checked out’ whenever you’re taking them out is the perfect solution! This way, your team members can open the tool’s asset profile to see where it is and with whom. So just like location tracking, the equipment checkout feature in tools tracking software saves you a lot of time.

A tool tracking app that lets you or your employees book tools and equipment in advance allows you to plan ahead and make the most out of your time. This feature minimises uncertainty and boosts productivity. 

An equipment booking feature is a must-have because it lets your team members synchronise together so you can get more things done. For instance, if you need an item next week, you could book it for the dates you need it on so that it’s available. If you couldn’t book it, you might find that someone else is using that tool when you need it, resulting in prolonged delays.

When you’re working with a lot of tools and equipment, running into malfunctioning equipment and asset issues is not uncommon. Being able to report issues directly from the tools tracking app is a great functionality that can streamline your asset management. 

The issue tracking feature lets you report all problems with an item directly from the asset profile. When you report, managers or admins get notified immediately via the tools tracking app so that they can initiate the required maintenance procedure. Go for a tools tracking solution that has this feature if you don’t want to keep nagging your manager to get the copier repaired.

Last but not least, asset tags can supercharge your tools tracking, speed things up and make the tools register much more accurate and up-to-date. The software solution should ideally be able to work with asset tags where you can tag an item and scan it via an app, with no need to purchase any additional hardware.

With asset tags, you can easily identify each of your assets without having to look up their name in the asset register. Using tags also makes it easier for you to update tool locations quickly.

Well, that’s quite a lot of unique and amazing functionalities to find all in one solution. But guess what? itemit can do it all.  

From GPS location tracking to asset tags, it has all the five features plus a lot more that make it the one to go for. Not only that, itemit is the most scalable solution you’re going to find because it can work with every department!

Check out all the things itemit can do with a 14-day free trial. Fill in the form below to begin. Or if you have any queries, feel free to contact the folks at itemit at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Why Do You Need Equipment Asset Management Software?
2. What Does Equipment Asset Management Software Do For You?
3. Equipment Asset Management Software Tools
4. itemit’s Equipment Asset Management Software

In this guide:

1. Why Do You Need Equipment Asset Management Software?
2. What Does Equipment Asset Management Software Do For You?
3. Equipment Asset Management Software Tools
4. itemit’s Equipment Asset Management Software

For any organisation, it’s crucial to know and understand everything you can about your tools and equipment. Knowledge about these assets in detail holds key importance in making the most out of them. 

Using equipment asset management software tools is nowhere as important as it is when you need to have every bit of information about your assets on your fingertips so you can make data-driven decisions. If you’re an entrepreneur, equipment asset management software is not just for you. Everyone in your team can have quick and easy access to the asset data so your organisation can work smarter as a whole. 

But you might be a little confused. Yes, ‘equipment asset management software’ is a big term and most of us have a hard time getting our heads around it when we come across it for the first time. Here’s a detailed guide on what equipment asset management software is and what it can do for you.

Your tools and equipment, more technically known as your ‘assets,’ are the building blocks of your enterprise. Every modern business employs a wide range of tools and equipment that are indispensable to its day-to-day operations. As they are essential for you and your team members to make a living, they should receive due care and attention to ensure your work operations run smoothly. 

While there are more expensive, time-consuming and inefficient methods to keep track of your equipment, equipment asset management software makes it cheap and effortless. 

Plus, a lot of organisations today are not willing to allocate resources to acquiring new equipment. With increasingly ageing equipment, it becomes even more important for firms to track their assets closely and keep them well-maintained. Equipment asset tracking software can do wonders for you if you’re looking to do this in the most convenient way.

We’ve already discussed why you need it, but you still might not have a clear idea of what exactly equipment asset management software is, how you use it or the range of tools that make asset management easier for you. 

So, to define it in a few words, equipment asset management software is an asset tracking solution that lets you keep a close eye on each of your tools via an easy-to-use, highly integrated mobile app or web portal. This is what this software solution does for you at its very core, but in order to get a better understanding of how it works, let’s have a look at its different features.

Neat and Organised Asset Register: Equipment asset tracking software organises all your assets in a single, centralised platform that can be divided further into asset categories for quicker navigation. The register gives you a search option to look up an asset immediately. 

While spreadsheets and other conventional asset management methods can be very messy, this software solution lets you store all essential asset details in respective asset profiles neatly. 

Assignee Feature: When you’ve added an asset to the register, you can use the assignee feature to assign a particular tool to one of your team members or contacts. This is an especially useful feature if you want to develop accountability and enhance asset security in the workplace. 

Check In Check Out Feature: If you or an employee are taking a business asset out of the workplace, they can use the equipment asset tracking software to ‘check out’ the asset. This lets all members know which asset is being moved out of the workplace and by whom in real-time. 

Booking Feature: If someone needs a piece of equipment at some point in the future, they can ensure its availability at that time with the booking feature. To book an asset, users have to simply open an asset profile, select the ‘Book’ option and mark the dates.

Asset Tags: You can tag each of your assets with QR code or RFID tags and give them a unique identity. This speeds up the asset tracking process. If you want to interact with an asset’s profile, all you have to do is scan the asset tag rather than look it up in the asset register.

Location Tracking: Each time an asset tag is scanned, the equipment asset management tool automatically updates its location on the asset register. If an asset is scanned frequently, you can stay up-to-date with its location at all times. 

Most companies already have some kind of equipment asset management practises in place. But the problem with conventional asset tracking methods is that they can’t perform when it comes to scalability, shareability and tracking assets while they’re being moved or taken away from the workplace. 

itemit offers a highly scalable equipment asset tracking software solution that can be used by multiple users at the same time. It’s the most versatile asset tracking solution available on the market which means it can be used by every department in an enterprise. 

To find out more, feel free to contact our friendly team at team@itemit.com. If you’re ready to take itemit on a test drive, fill in the form below to start your very own 14-day free trial!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Does an Asset Register Do? – A Brief Overview
2. 5 Reasons to Get the itemit Asset Register
3. Lost Assets
4. Maintenance Issues
5. Low Productivity
6. Regulatory Compliance
7. Duplicate Purchases
8. Bottom Line

In this guide:

1. What Does an Asset Register Do? – A Brief Overview
2. 5 Reasons to Get the itemit Asset Register
3. Lost Assets
4. Maintenance Issues
5. Low Productivity
6. Regulatory Compliance
7. Duplicate Purchases
8. Bottom Line

Five problems, one solution. 

Lost assets, maintenance issues, low productivity, regulatory compliance and duplicate purchases. These are arguably the five most pressing asset-related issues businesses have to face when they’ve got a below-par asset management system. 

What’s the one solution you may ask? The itemit asset register. 

That’s correct! All you need is to get itemit’s amazing off-the-shelf asset tracking software, start using it and voila; say goodbye to all your asset problems. Continue reading to learn how exactly using an asset register solves these problems for you. 

If you’re not very familiar with an asset register or asset tracking software, you might want to get an overview of what it is. This will help you develop a better comprehension of all the other benefits it can bring to your organisation. 

In essence, an asset register is a software solution that makes it easy for you to keep a detailed and comprehensive record of all your assets. You can record essential details about every asset in unique asset profiles, group assets into categories and have the entire record available to you at all times.

Since itemit’s asset register is a cloud-based solution, any authorised person can access asset details from a mobile phone or PC. Moreover, the solution is extremely scalable and allows for multiple users to collaborate, add, and edit asset information on the register.

Losing and misplacing your assets is one of the biggest reasons for decreased productivity and financial losses. This is very common in sectors that involve business assets moving from one place to another and employees checking out equipment frequently. 

When you’re not tracking your equipment with robust tracking software like itemit, the chances of asset theft increase too. All of this amalgamates into huge dips in productivity, let alone financial losses. This is primarily because when your tools and equipment are untracked, you won’t realise a particular asset is missing until you or one of your team members need it and can’t seem to locate it. In this situation, work operations have to be halted until you can arrange a replacement.

With an asset register, you have a clear view of all your assets, who has them and where they are. So whenever you can’t find an asset, just check its asset profile for its last seen location or ask the assignee about where it is.

Consider you were trying to print something on the office printer and you realise it’s low on ink. You give a heads-up to your manager to get it refilled. The next day you try to print something again but the printer is completely out of ink. This can be frustrating, but not just that. Poor maintenance is a severe productivity killer. 

Chances are the manager may have simply forgotten to place the order for additional ink. Regardless of what may or may not have happened, the situation could’ve been much better if your company used an asset register. 

You could simply scan the asset tag on the printer, set a reminder on its asset profile for an ink refill and assign it to your manager. This would automatically send a notification to your manager so they can take care of the problem in a timely manner without forgetting about it. 

The two reasons we’ve already talked about above ultimately lead to lower workplace productivity. But there are other causes too. For instance, the time that you or your employees spend every day trying to find tools and equipment that they need for work.

According to construction experts, the average construction employee spends around 90 minutes of work time every day just looking for stuff. So for a company that employs 50 such workers, the figure of lost work time amounts to 18,000 work hours wasted every year! And as a company, you’re still paying for all those hours that resulted in zero production.

With itemit’s asset register, the figure of lost time can be cut down drastically. Employees can check the last seen locations for assets through the itemit app or reach the last assignee to get to tools quicker.

Different industries have different requirements for companies to be compliant with regulations. For example, IT-intensive firms have to be GDPR compliant as the European Union requires such firms to keep a record of all assets used to collect, store or process clients’ personal data. 

In the same way, the construction regulators require companies to track their assets to ensure all of them meet safety and quality standards. Having an asset register makes it really easy for companies to achieve regulatory compliance.

Nothing hurts your balance sheets more than duplicate purchases. And if you don’t address this issue in time, you’d probably end up with shelves upon shelves of unused and unneeded assets that’ll never see the light of day. 

When you don’t have an asset register to tell you what you have and what you don’t have, you’re bound to make mistakes when purchasing new assets for your company. This is especially true for larger companies that have to buy assets in bulk. With an up-to-date asset register by your side, you only have to spend money on assets that you really need rather than burning out your budget on things you already have a lot of.

Getting itemit’s asset register is a decision you will surely not regret. To find out more about how itemit can help your business, book a demo here. You can also contact the team at team@itemit.com if you have any questions. 

Start your 14-day free trial by filling in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started