Using The Best Asset Tracking Solutions In Your Business

Using The Best Asset Tracking Solutions In Your Business

Using The Best Asset Tracking Solutions In Your Business

If you’re looking for the best asset tracking solutions for your business, sit back and relax, because you’re going to have the answers to all your questions by the end of this post. We’ll talk you through the top-of-the-line asset tracking solution, how it all works and the benefits of using it.

Asset management is not a new phenomenon in the business world. Its importance has been long-established and successful enterprises have been tracking their assets through various different methods until now. 

The advent of the digital age has brought about a flurry of different assets like IT hardware and high-end equipment to the average workplace, making asset management even more important than before. On top of that, today’s fast-paced work environment calls for automated asset tracking solutions where you can track all your business assets effectively without having to allocate too much time and resources.

Why Your Business Needs Asset Tracking Software

Why Does Your Business Need an Asset Tracking Solution?

Weak or below-par asset management is no better than no asset management at all. This is because both involve incorrect or non-existent asset data ultimately leading to faulty decision-making. 

This means underutilisation, mismanagement and misplacement of assets that result in a loss of time and money. But this is only the tip of the iceberg. Rather than exploring the rest of the disadvantages-of-not-using-asset-tracking-solution’ iceberg, discussing the advantages of using them will help you better understand how important they are for every business. Here are a few most important ones: 

  • Better Asset Security: When all your assets are being tracked in real-time, the chances of asset misplacement and asset theft are reduced to the bare minimum. The best asset tracking solutions enable you to track asset location with asset tags which means you’re always aware of where your business assets are and who has them.
  • Decreased Maintenance Costs: Unplanned asset maintenance is one of the biggest sources of unexpected expenses. And as it goes, unexpected expenses are the worst. Asset tracking solutions allow you to have an overview of all your assets’ conditions and plan asset maintenance ahead of time. Not only does this save you the extra maintenance expenditure, but also helps you save time and money by increasing workplace productivity. 
  • Get Rid of Ghost and Zombie Assets: If your business assets are not tracked properly, ghost and zombie assets will surely start eating up a lot of your money. And this is completely avoidable if you have a robust asset tracking solution to work with! 

Reduced Human Error: The risk of human error is always there, and it’s greatly amplified when you’re not using state-of-the-art asset tracking solutions. Conventional methods of asset tracking such as spreadsheets or worse, trying to remember asset information in your head, will inevitably lead you to make a lot of mistakes. Modern asset tracking solutions help you share the responsibility of asset management and make it easier to record accurate asset data quickly.

How to Choose the Best Asset Tracking Solutions for Your Business?

There are quite a few asset tracking solutions on the market, but how do you know which one is the best for you? Here’s a brief guide that evaluates some factors to help you make the right decision.

First and foremost, the asset tracking solution you choose should be cloud-based. This allows you to access your asset records from multiple devices and remote locations. 

A cloud-based asset management software also makes way for shareability. You can share the asset tracking responsibility with your employees as everyone can log in, record and track assets. 

Another important factor to consider is ease-of-use. You don’t want to get an asset tracking solution that you or your employees will have difficulty learning to use. The software should ideally be an off-the-shelf solution that you can purchase and start using right away. 

It should have sophisticated tracking features like asset location tracking and tagging so you can track your business assets efficiently. Last but not least, the solution should allow you to create configurable asset data reports and export them for audits and other purposes. But now the question remains, which asset tracking solution fits all of the criteria mentioned above?

The Best Asset Tracking Solution

itemit is one asset tracking software solution that does everything we’ve talked about above and more. itemit offers you a wide range of options where you could use it as a fixed asset register, equipment checkout software, or for IT asset tracking

It gives you a centralised platform to add, track, and update your assets easily. The automated, transparent and effective functionalities offered by itemit upgrades your asset management to the highest level. 

To find out more about how itemit’s asset tracking solutions can help your business, you can contact the team at or fill in the form below to start your 14-day free trial.

Asset Tracking Solutions

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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How Does A Tool Tracking System Work?

How Does A Tool Tracking System Work?

How Does A Tool Tracking System Work?

Tools and equipment tracking is all the hype nowadays. You might’ve heard a lot about it if you work in construction or any other tool-intensive industry. You might also have heard how it helps you save a lot of time and money. But seldom does anyone talk you through what it really is. 

If you’re making your mind up as to whether to get a tool tracking system, you’d want to get to know more about the basics of it. It’s your lucky day because you’ve come to the right place to know what exactly a tool tracking system is and how it works. 

Why is this the right place? We’ll tell you all about tool tracking and all that you need to do to make it work in a quick 4-minute read. In the end, you’ll be introduced to an industry-leading tool tracking software that you can utilise to upgrade your tool management instantly!

How Important Is Tools Tracking?

What is a Tool Tracking System?

itemit’s tools and equipment tracking software, otherwise known as tools tracking system is a smart and streamlined way to track all your tools, no matter how small or large they are. You can add and track individual tools in their respective asset profiles. You can name them, enter their details and even add images! 

Of course, itemit organises a tool’s data in a very neat and organised manner so you’re never caught up in a mess of jumbled up information. Looking up a particular piece of equipment also becomes a walk in the park with itemit’s tool tracking system. It gives you a clear overview of all the tools you have, where they are, who has them and every other intricate detail that’s worth recording.

What’s more, all of this information is stored in an online database and can be accessed by you at any time with any device with an internet connection. Apart from you, your team members can also access and track tools so that every tool is being tracked in real-time.

Adding a Tool to the Tool Tracking Software

It all begins with adding a tool to the system, and it’s as easy as it gets. 

  1. Open the itemit app or web portal to add a new tool. 
  2. You’ll see a button that says ‘Add’. Click on it.
  3. Add the tool’s name and other details you wish to track.
  4. This adds the tool to your itemit asset register

Once a tool has been added, it becomes a part of the itemit system. You and your team members can view it by logging into itemit from any device. So, now that you’ve added a tool, what happens next? 

Well, it depends. You could either assign a tool to an employee, start using the booking and check-in/check out feature, or you could leave it be until the tool’s details change in some way, and you have to update it on the tool tracking system.

Assigning Tools to Employees

Every member of your team will have a specific set of tools they work with. So all the tools and equipment that are being used by one individual can be assigned to them via itemit. This allows you to see instantly who is responsible for which tool. 

To assign a tool:

  1. Open the asset profile in the app.
  2. Click ‘Assign to a User.’
  3. Choose an itemit user or a contact from your list of contacts.
  4. You have successfully assigned a tool to a team member.

Assigning tools to employees organises your tools better, and promotes responsibility among employees for the tools that are assigned to them. This way, each employee is responsible for tracking and keeping tool details up-to-date in their respective asset profiles.

Tool Booking — Tool Check-In and Check Out

Tool booking and equipment check-in and check out are two of the most useful features that a tool tracking system has to offer. When a member of the team needs a particular tool in the upcoming days, they can simply book it for selected dates. This ensures that the tools are available when they need them.

The check-in check out functionality allows users to mark equipment as ‘checked out’ when they’re taking it out of the workplace and ‘checked in’ when they bring it back in. This allows managers to keep a vigilant eye on the equipment being moved in and out so that no tools go missing in the process.

Asset Tagging

On top of the excellent tool management features we’ve talked about above, asset tags can be used along with the tool tracking system for their various benefits. You can tag each of your tools with a unique QR code tag that gives each asset a unique identity and speeds up the tool identification process. 

When you scan a tool’s asset tag with the tool tracking system, it identifies and displays the asset profile immediately. Asset tags are an excellent option for you if you work with multiple tools that look exactly the same and it’s difficult to differentiate between them. When tagged, you can easily tell one identical-looking tool from another.

The Best Tool Tracking System on the Market

itemit is by far the best choice for you if you want to set up tool tracking instantly and start reaping its benefits from day one. This tool and equipment tracking software solution is fairly easy to use with a swift and easy-to-use user interface. 

You’re probably new to tool tracking software, and hence, itemit suits you best because it’s so easy to set up and use. Moreover, itemit makes tool tracking smooth with its seamless app and web portal integrations with over 2000 apps

Not only that, there’s a wide range of features you can take advantage of. If you opt for itemit, tool tracking is not the only thing you can do. You can also use it as a fixed asset register or for IT asset tracking

Start your 14-day free trial by filling in the form below to find out more about how itemit helps you in tool tracking. If you’ve got any special questions, please feel free to contact us at

Tool Tracking System

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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Building An Asset Register: Top Tips

Building An Asset Register: Top Tips

Building An Asset Register: Top Tips

You can’t build a great building on a weak foundation. You must have a solid foundation if you’re going to have a strong superstructure.” — Gordon B. Hinckley 


When it comes to asset management, this couldn’t be truer. An enterprise’s asset register forms the foundation of its asset management system. As you’ve read above, to set up a robust asset management system (the building), and to expand it, you need a well-built asset register (the foundation).

There are many ways asset tracking saves you money. But purchasing professional asset register software is not the only requirement here. You also need to know how to build an asset register the right way. In a nutshell, your company must have a proactive approach to using and updating its asset register as frequently as possible. Continue reading this blog post as we elaborate further.

How Does A Fixed Asset Register Help Save You Money?

Best Tips for Building an Effective Asset Register

  • Group assets for better organisation
  • Use logical, easy-to-read asset names
  • Record essential details for every asset
  • Every team member should contribute
  • Update asset register as frequently as possible


Group Assets for Better Organisation

Getting asset management software is a huge upgrade from using conventional asset tracking methods like spreadsheets. But even then, there is a level of organisation you must maintain for enhanced asset management. Put simply, the better you organise your asset register, the more time and money you save.

Rather than recording all your assets in one big list, it’s better to create categories and sub-categories. This will not only make your asset register look more professional, but it’ll save you a lot of time when looking up an asset in the register and reduce the chances of the occasional human error.  

How do you group assets? You could group them according to departments, asset types, value, location and a few other criteria. Here’s a brief guide on asset categories and sub-categories.

Group assets according to the asset type

  1. Fixed assets
  2. IT assets
  3. Digital assets
  4. Tools and equipment 
  5. High-value assets
  6. Vehicles

Group assets according to locations

  1. Building floors e.g., ground floor assets, floor 1 assets
  2. Different branch/site locations

Group assets according to maintenance needs

  1. High maintenance assets e.g., printers, vehicles
  2. Low maintenance assets e.g., office furniture

Use Logical, Easy-to-read Asset Names

Rather than recording assets with random names like ‘Printer Reception Desk’ or ‘Branch Manager telephone,’ you should use established naming conventions to identify all your assets. Naming all your assets in the same format makes finding an individual asset really easy and your asset register will look consistent and professional.

For instance, if you’ve decided to name assets according to their location in the workplace or the employee they’re assigned to, make sure that location or employee name is mentioned in the same way for all assets. 

It’s advised to keep the location or employee name first when recording asset names in the asset register. So it should always be ‘Tom’s iPhone’ or ‘Kate’s keyboard’ in the case of employee-associated asset names. If you’re naming assets according to their location, you’d name assets in this format, ‘Reception Desk Printer’ or ‘Conference Room AC.’

Record Essential Details for Every Asset

When you’re new to asset tracking software, it’s easy to overdo it by recording even the most inessential details into the asset register since it’s so fun and convenient to use. But with time, you might find yourself getting less enthusiastic and not recording all the essential details for an asset.

The key is to maintain a consistent approach towards tracking asset details where you record only the information you will need, and keep recording it for every asset in the future. This brings us to the question: What to add to your asset register? This includes every detail from the date of purchase, cost of purchase, warranty info to its location and last maintenance date.

Every Team Member Should Contribute

One of the greatest features asset register software has to offer is its shareability. Multiple users can access the application through mobile apps or a web portal to read and record asset information. Being able to share asset tracking responsibilities with your team is what makes asset tracking software such a great upgrade from conventional asset tracking. So make sure you’re capitalising on it!

Your employees can identify assets on the register and update their information in real-time. For instance, if some equipment was moved from site A to site B, the employee who took it can record it in the register. Similarly, when an asset needs maintenance, the first employee to discover the need for maintenance could report it to the managers through the asset register. 

This way, every employee can play a proactive role in asset management, which means an always up-to-date asset register and less responsibility on the managers.

itemit’s Asset Register Software

itemit’s asset register software is one of a kind, and should be your go-to option if you want to build a great asset register with ease. It’s easy to use and effective at helping you track your assets. 

You can scale itemit and use it to track different types of asset with multiple team members.

To find out more, you can contact the itemit team at or fill in the form below to start your very own 14-day free trial.

Asset Register Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

Why Do You Need Asset Tracking Software?

Why Do You Need Asset Tracking Software?

Why Do You Need Asset Tracking Software?

You might be an entrepreneur or a manager, and your responsibility is to keep business operations running smoothly. Assigning roles, signing paychecks, maintaining workplace morale and productivity and discipline are only a few of the many things you must take care of. 

As it happens, keeping track of business assets and ensuring they are secured and well-maintained also falls into your domain. If you have thousands, hundreds or even a few dozen important assets to track, things can get out of hand easily if you’re not using asset tracking software. 

If you have ever felt overwhelmed by the sheer number of assets you need to track and are responsible for, that is a compelling enough reason to get asset tracking software right away!

How Does An Asset Register Improve Your Equipment Tracking

Asset Tracking Software Lets You Focus On What Matters

Here’s the deal. Successful asset management takes time, energy and dedication. You simply cannot run it along like any other minor work chore you carry out day-to-day. 

There’s no way you could track all your assets properly if you don’t allocate a considerable part of your workday to recording asset details in spreadsheets or other documents. Let’s face it. Even though asset tracking is a very important aspect of business management, you can’t pour all your time into it. 

If you’re an entrepreneur, or if you hold any other supervisory position, there’s a specific set of skills you possess that make you the perfect fit for what you do. For instance, if you run a construction company you might be a talented architect or seasoned builder. You cannot let an hour of your day go to waste just trying to keep track of your equipment every day; you’ve bigger fish to fry. 

So if you want to channel your time and energy to your actual job, you’d have to share the asset management responsibility and take the load off your shoulders. You could either hire a new employee and pay them in full for asset management solely, or you could get an instant solution with asset tracking software, which is much cheaper and much more efficient. Continue reading if you’re still not convinced.

Asset Tracking Software will Enhance Your Productivity

Asset tracking software lets you have a clear overview of all your assets instantly. You can look up a piece of equipment, find out its location, who has it and its maintenance details in a matter of seconds. There’s a lot of possibilities with asset tracking which ultimately save you and your employees precious time. 

Try to tot up the amount of time you spend each day trying to find items you need in the workplace. Add up the delays you have to face when an asset goes out of order because maintenance was not scheduled or any other asset-related inconveniences. This time could be multiplied by the number of employees you have since everyone works with the same business assets as you. 

You might end up with a pretty large number of hours gone to waste every day, every week and every month. You could utilise this time and make yourself and your employees more productive, and save money with asset tracking software.

Asset Tracking Software Opens Up Business Growth Opportunities

A business experiences the highest growth rate when it’s young. This is primarily because a new business is not strangled by the knots of complex business management. As an enterprise grows, the number of employees, assets, and liabilities grows too. 

It’s not long before entrepreneurs find themselves surrounded by a plethora of administrative tasks such as employee management, asset management, audits and much more, not to mention their primary job which is to make sure their business delivers profitable products or services. They find themselves unable to focus on this primary goal, and that is where business growth stops. 

While there are different solutions to the different administrative tasks, asset tracking software is the only answer to your asset management woes. As soon as you employ asset tracking software in your daily operations, it’ll start bearing results from the very first day. And soon enough, you’ll notice a lot of free time opening up for you to focus on the essentials. 

Not only that, asset management software allows you to discover new horizons of productivity and growth at a whole new level. When each of your employees is saving hours of time every week and devoting more time to the real work, the positive impact is much more amplified.

Asset Tracking Software Opens Up Business Growth Opportunities

itemit is the best asset tracking software you could find on the market right now. This is because it’s the only software that can help you achieve all that we have talked about above. 

itemit is used by firms worldwide to track a huge range of assets. itemit’s friendly customer support is always at your service and setting up this off-the-shelf solution is simple enough thanks to its many streamlined features and capabilities.

To find out more about how the itemit asset tracking software can help save your business time and money, you can contact the team at You can also fill in the form below to start your 14-day free trial.

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

How To Use A Fixed Asset Register

How To Use A Fixed Asset Register

Investing in a fixed asset register is surely going to save your business a lot of time and money. You should, however, acknowledge the fact that this is not a one-off engagement that will continue to reap benefits on its own after you’ve purchased fixed asset management software

In a nutshell, you are recommended to engage your fixed asset register frequently and keep it updated with the latest and the slightest changes in your assets. As it goes, the more frequently an asset register is used, the better it performs. This might sound a bit vague to you. Continue reading for a quick guide on how to use a fixed asset register.

How Should You Track Fixed Assets

Which Assets Should I Log on a Fixed Asset Register?

As the name suggests, a fixed asset register is for fixed assets. But not everyone is aware of what fixed assets are, or how to differentiate between a fixed asset and a current or temporary asset

Fixed assets are usually physical objects that cannot be readily converted into cash. An easy way to define a fixed asset is anything that you purchase with the intention of using it for more than one year. They’re meant for long-term use. Some examples are furniture, hardware, machinery, vehicles, buildings and land.

Another way to determine which assets to track on a fixed asset register is to include anything you own that you want to log for depreciation.

What Details Should I Track on a Fixed Asset Register?

To make the most out of fixed asset management, it’s imperative to track essential details for each of your assets. Here are some of the asset details that you should typically track:

  • A unique identification number in case you’re not using asset tags
  • Asset name
  • Department
  • Description 
  • Purchase and capitalisation dates 
  • Purchase cost
  • Warranty details
  • Residual value and asset life
  • Depreciation details

Please note that even though this list seems quite meticulous, these are only the generalised details you’d want to track for every fixed asset. Although it’s not compulsory to have all this information at hand to be recorded in the register, it’s much easier with an easy-to-use software rather than using a spreadsheet. 

This list, of course, doesn’t apply to every fixed asset. Some details may not apply to some assets, and others may have extra information that you’d want to add to their asset profile.

What Can I Do with a Fixed Asset Register?

There are many helpful uses for a fixed asset register. Let’s see what they are and how they improve your control over your assets, ultimately saving you time and money.

Streamline Maintenance Operations

With all your fixed assets only a few touches away, you can easily see which assets require maintenance. With a shareable asset register, employees can mark assets for maintenance and managers will get notified. 

Scheduling asset maintenance is a pretty simple process, and you can also track the maintenance process until the asset is up and running again. This way, you’d be able to reduce asset downtime and make your team more productive.

Export Fixed Asset Details for Insurance and Audits

Another great functionality you can take advantage of is the ability to export your asset register for insurance and accounting needs. If you’ve kept your asset details up to date, carrying out accurate audits becomes a breeze.

Moreover, this will help you prove ownership of your assets easily. This means insurance companies can use your fixed asset register to quote you and if something goes wrong, it can turn out to be a great piece of evidence for you.

Similarly, fixed asset management is a great solution for better accounting and tax calculations. With an easy way to prove the ownership and value of your assets, you get accurate tax breaks. This also makes sure you’re compliant with industry regulations and don’t incur penalties by over or under-reporting your asset finances.

Secure Your Fixed Assets

If you could categorise your most valuable assets in one group, you’d call them fixed assets. And because they’re so valuable, they should be secured accordingly. Asset tags are a great way to keep track of your assets and reduce the chance of theft. 

Asset tags allow you to update asset locations regularly. Every time you can’t seem to find an asset, you could just look up its last-seen location to find it.

itemit’s Fixed Asset Register Software

itemit’s fixed asset register software enables you to set up and monitor an asset register in a few quick and simple steps. With itemit, keeping data updated is as easy as it gets. 

It comes with a great range of features, and you’re free to tailor the system according to your needs. For example, if you need equipment checkout software, tools tracking software or if you want to track high-value assets only, itemit can be used for all that and more.

To find out more about how itemit can help your business you can fill in the form below to start your 14-day free trial. You can also contact the team at

Fixed Asset Register

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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