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Why an Asset Register is Essential For Schools

May 12, 2022 | Blog, School Asset Management System

Why an Asset Register is Essential For Schools

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Why an Asset Register is Essential For Schools

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In this guide:

  1. Asset Tracking in Education
  2. How Does Asset Tracking Work
  3. What Can You Track With A School Asset Register?
  4. School Asset Tracking Features
  5. Check In / Check Out
  6. Assign Assets
  7. Maintain Health & Safety Standards
  8. Building Your School Asset Register With itemit

In this guide:

  1. Asset Tracking in Education
  2. How Does Asset Tracking Work
  3. What Can You Track With A School Asset Register?
  4. School Asset Tracking Features
  5. Check In / Check Out
  6. Assign Assets
  7. Maintain Health & Safety Standards
  8. Building Your School Asset Register With itemit

Education has seen an influx of emerging technologies in the last decade. SmartBoards, tablets, e-readers, touch-pads, VR headsets and digital pads are now common features of a modern classroom. There are many educators and school administrators out there who will tell you that, although this technology adds a lot of value to the learning experience, they represent huge investment which puts a strain on budgets.

Add this to the essential assets that any school needs- computers, textbooks, vending machines and art & technology equipment- and you begin to see just how important assets are to the process of education. Maintaining, tracking and protecting assets has never been more essential for schools. When it comes to high-value assets, there is no room for human error. That’s where a digital school asset register can make all the difference.

smartboard School Asset Register


Asset Tracking in Education

The number of fixed assets that any one school has can run into the 1000s. Keeping on top of even 100 assets is a mammoth task which is prone to human error and puts pressure on the administrative team. However, it is now cost-effective for schools to use bespoke asset management software that can take the risk and headache out of the process.

A school asset register is part of a software solution that is accessible via a web or mobile application. Once set up, administrators can see where any asset is, who is using it, its state of repair and the like all in one place.


How Does Asset Tracking Work

The actual process varies depending on the asset and the school’s desired level of functionality. Generally, an asset is added to the register using image recognition. A QR or RFID tag is added to the item so that it can be tracked automatically. In this way, assets can be assigned to users or departments.


What Can You Track With A School Asset Register?

There isn’t really a limit to what you can track. The question is more, what is useful for you to track? QR tags are an affordable way of tracking lower value items like textbooks. It’s often smaller items that go missing, and over time, this has a negative impact on available budgets. 

Then, there are high value items. It’s simply common sense to keep a tight watch on these items. RFID tags are ideally suited for this. You can use fixed RFID checkpoints to make sure that administrators are notified when a tablet or similar is taking off the premises! More than this, you can see to whom the item was last assigned.

For the sake of thoroughness, below is a list of the kind of asset that schools generally add to their asset register:

  • Textbooks
  • SmartBoards
  • Bathroom supplies 
  • Printers 
  • Standing desks
  • Projectors
  • Lab equipment
  • First aid items 
  • E-readers
  • Student desks
  • Tablets
  • Laptops
  • Office chairs
  • Cafeteria equipment 


School Asset Tracking Features

Every school has a different way of doing things. However, if you represent a school and are thinking about investing in asset register software, here are a few ideas that should get the imagination working!


Check In / Check Out

Items that are often taken out of school, are prone to going missing! Even if items are moving about the school and being used by multiple departments, there is a risk of losing track of an asset and not being able to effectively look into what has happened. 

Using tracking technologies accessible with a school asset tracking register, it is simple to implement a simple check in / check out system. When an item is assigned to a student, this is automatically updated in your asset register

Library books or computing equipment that can be taken off site, are a good example of assets that can benefit from a system like this. This system is of particular use during lockdowns or if students are remote learning.


Assign Assets

As already alluded to, it is easy to assign assets to students, teachers or departments. Apart from the obvious benefit of being able to see what use your assets are being put to, there are some other reasons that this function can help maintain assets. For example, you can see what departments are using what assets. 

That means you will have reliable data on what effect the tech is having compared to departments that do not have access.

Furthermore, you might be surprised just how many losses and breakages are avoided when users realise the assets are being properly tracked!


Maintain Health & Safety Standards

Modern schools are constantly dealing with issues that are not strictly related to education. Health and safety is high on this list. With an asset tracking register, it is easy to ensure that all assets are properly maintained. It’s even possible to tackle issues before they happen and avoid issues like overheating.

health School Asset Register


Building Your School Asset Register With itemit

Not only can itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. We understand that it is vital that schools are responsible about mitigating risks that might cause disruption to the learning environment. Whether these come in the form of undue stress for teachers and administrators or a breakdown in processes.

That’s why itemit are determined to always add value, not create issues. Asset tracking works on paper, but a poor implementation or half baked solution can create more problems than solutions. itemit have completed many implementations, so we feel confident that the once your new system is in place, you won’t look back!

If you are using spreadsheets as a school asset register, then asset tracking software is a guaranteed step-up that will give you markedly better control and insight.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

School Asset Register

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How to Get Started With Asset Tracking Software

May 11, 2022 | Blog

How to Get Started With Asset Tracking Software

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How to Get Started With Asset Tracking Software

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In this guide:

  1. Sign up to itemit
  2. Create an Asset List
  3. Add The Asset’s Details
  4. Assign Assets to Individuals
  5. Assign Assets to Locations
  6. Start using itemit’s Asset Tracking Software
  7. Contact itemit Today

In this guide:

  1. Sign up to itemit
  2. Create an Asset List
  3. Add The Asset’s Details
  4. Assign Assets to Individuals
  5. Assign Assets to Locations
  6. Start using itemit’s Asset Tracking Software
  7. Contact itemit Today

Asset Tracking Software can be hugely beneficial to many different businesses. Software such as this allows tools, equipment, devices, and other assets to be tracked at all times. Every asset that a business owns is important and knowing where each asset is can be priceless.

With the right software, users can help to prevent loss and theft. Additionally, assets can have a prolonged life due to the maintenance reminders that can be sent at specific intervals. The right tracking software can also aid in the understanding of how much a business is worth. Every asset has a value and this value can be added to the system. With this knowledge, businesses can make the right plans for the future.

The Importance of Fixed Asset Tracking


Sign Up to itemit

The very first step that needs to be taken involves signing up to itemit. Potential users can sign up quickly and easily here for a free trial.


Create An Asset List

The next stage involves creating an asset list. It’s imperative that users add every asset to the list. Doing so will ensure that accurate tracking can take place. Adding assets to lists can take time. However, once the work is done, itemit can take over. Thanks to the way that the software works, users can combine technologies in order to have more power and control over every asset.

itemit even has the ability to import CSV. files containing all of your assets data, so you won’t even have to start from scratch if you don’t want to! 

Assets can be separated into lists, allowing them to be found a little easier. For example, lists of the tools left onsite can be added. A list of the tools in the warehouse can be added, and so on. Users have the opportunity to choose which lists they add the assets to.


Add The Asset’s Details

itemit’s Asset Tracking Software allows users to add numerous details about each asset. For example, users can add the date of purchase, purchase price, insurance and warranty details, maintenance schedule, and depreciation value. Other pieces of information can also be added. 

When employees and management have access to an asset’s complete details and historical data it’s easier to understand the value of the asset. Additionally, the asset can be located within an instant, allowing the user to understand where the asset is.


Assign Assets to Individuals

itemit’s tracking software enables assets to be assigned to individuals. This feature ensures that only the right employee or employees have access to the assets. Additionally, those who need to use the asset in question can see who is currently using it, and why. 

Creating a user history allows management, for example, to understand how often the asset was used and who used it. Not only can this aid in product detection, but it can also allow managers to know how in-demand the asset is. If, for example, a piece of machinery is frequently passed around, purchasing another piece of machinery allows work to be undertaken when required. Employees will no longer have to wait as long to complete their work.


Assign Assets to Locations

It is possible to assign assets to particular locations, allowing teams and individual employees to use assets on location. Alternatively, assets can be assigned to collections. Knowing where an asset is at all times can be hugely beneficial. Ensuring that all employees have access to the tools, equipment and machinery they need ensures the right work can be undertaken. 

Households may find that itemit’s software is ideal for helping them to organise their belongings. For example, keeping a list of the items that are stored in the loft or cellar can be useful. With access to the app, individuals can find what they’re looking for all day, every day. 

Additionally, the easy-to-use software can make moving house much easier. As soon as an RFID or QR code is scanned, users will know where the box needs to be placed in the new house. There are many reasons as to how itemit can help, the only limit is the user’s imagination.


Start Using itemit’s Asset Tracking Software

itemit’s Asset Tracking Software exists to make life easier. Users can track and manage their assets easily. Some of the benefits that itemit brings is the ability to give users more time and more flexibility. The list of assets can be accessed at any time by anyone who has permission thanks to itemit having both an app and web portal! 

Your itemit workspace can be accessed from anywhere. This ensures that groups of workers or those working on their own can understand more about the assets in question.


Contact itemit Today

itemit’s Asset Tracking Software is shareable, and easy to use. Contact itemit today to find out how it can save you time and money. Reach our team at team@itemit.com or fill in the form below so you can begin your 14-day free trial.

Asset Tracking Software

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8 of itemit’s Best Features for Tracking IT Hardware

May 10, 2022 | Blog, IT Asset Management Software

8 of itemit’s Best Features for Tracking IT Hardware

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8 of itemit’s Best Features for Tracking IT Hardware

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In this guide:

  1. What is IT Asset Tracking Software?
  2. Top Features of IT Asset Tracking Software
  3. Extend the Lifespan of Your IT Equipment
  4. Track IT Hardware’s Location
  5. Track the Condition of IT Hardware
  6. Assign IT Hardware
  7. Book IT Equipment in Advance
  8. Easily Find IT Hardware Info
  9. Check IT Equipment In and Out
  10. Quickly Add New Hardware
  11. The Benefits of Tracking IT Hardware
  12. Protect Profit Margins
  13. React to Issues Quickly
  14. Increase Security of IT Assets
  15. Mitigate the Risks of Scaling Up
  16. All Of This And More: Choose itemit

In this guide:

  1. What is IT Asset Tracking Software?
  2. Top Features of IT Asset Tracking Software
  3. Extend the Lifespan of Your IT Equipment
  4. Track IT Hardware’s Location
  5. Track the Condition of IT Hardware
  6. Assign IT Hardware
  7. Book IT Equipment in Advance
  8. Easily Find IT Hardware Info
  9. Check IT Equipment In and Out
  10. Quickly Add New Hardware
  11. The Benefits of Tracking IT Hardware
  12. Protect Profit Margins
  13. React to Issues Quickly
  14. Increase Security of IT Assets
  15. Mitigate the Risks of Scaling Up
  16. All Of This And More: Choose itemit
For any organisation relying on tech to run their operation, IT hardware inventory management is not a luxury, it’s essential. Why? Because it is scary just how quickly an investment in IT equipment can become a false economy if it does not work as expected, gets lost, stolen or broken.

Avoid this risk entirely by handling your IT hardware inventory management through asset tracking software.


What is IT Asset Tracking Software?

IT asset tracking software is an application that gives access to an interface that allows users to view and update information about assets. This is possible through a network of tags that send information back to a central database.
main - IT Hardware Inventory Management


Top Features of IT Asset Tracking Software

There are a lot of applications for IT asset tracking software. The value you can get out of tracking IT hardware will depend largely on the types of equipment being used. For example, if you have a lot of people out on the road with laptops, then location tracking will be a high-value feature.

As we go through some of the features of IT asset tracking, think about how each could work in your organisation!


Extend the Lifespan of Your IT Equipment

At the centre of any IT asset management strategy is an effective maintenance schedule. With IT hardware inventory management from itemit, the relevant people will receive a notification when hardware requires servicing. This extends the lifespan of the hardware and makes sure that you are compliant with any insurance agreements. 

Trying to manage this with excel, or with some other means that relies on manual input, is possible to an extent. However, this approach creates a lot of admin and is prone to create human error. This can have an accumulative effect as you scale up which can develop into a serious operational issue. Using IT asset tracking software means you can create an automated schedule that reduces repair costs and reduces the impact of depreciation.


Track IT Hardware’s Location

IT hardware is expensive, when an IT asset does go missing, it is a big deal. Knowing where your equipment drastically reduces the chances of unexplained losses. 

IT asset tracking software will tell you the exact location of all hardware. So, you have control and insight over your valuable assets.

With tracking, you are more likely to be able to retrieve an asset when it goes missing. At the very least, you will be able to investigate the loss effectively. You’ll know where the asset was last seen and who was last in charge of it!

location - IT Hardware Inventory Management


Track the Condition of IT Hardware

Using asset tracking, it is possible to keep a log of the condition of your IT equipment. There are a few ways to go about this. The simplest is to make a status update part of your checking in and out process. This requires a manual input, but it is also possible to automate this to a degree- it just depends on the level of functionality you require. 

This feature motivates users to take care of your assets and helps you to get ahead of breakdowns before they happen. 


Assign IT Hardware

Making sure your employees have the equipment they need to do their job to the highest possible standard is a basic standard for successful companies. IT asset tracking means that you can see at a glance that everyone has what they need to get the job done!

Assigning hardware also makes staff accountable for the equipment, which reduces the risk of losses and breakages.


Book IT Equipment in Advance

Having an excess of IT equipment is one way of ensuring that everyone has what they need at any one time. However, in the ideal world, a business would only have the IT equipment it needs to operate optimally. With itemit, it is possible to see what equipment you will need ahead of time, meaning you will know when you need to invest in new equipment. More than that, you will know exactly how much you need to invest.

Ultimately, the ability to see what IT equipment is available ahead of time and assign it to a user or job, enables you to get ahead of costly errors. 


Easily Find IT Hardware Info

This is a powerful feature that is available through IT hardware inventory management. Through tagging and tracking, you can add pretty much any information to an asset. This can be static, so it always stays the same, or dynamic so that it can be updated by a user. Static information would include purchase date, value and the like. Dynamic info includes 

With IT equipment, warranty and insurance information can be easily assigned to an asset. This means that when something does go wrong, you can deal with it without an unnecessary back and forth with the manufacturer or trawling through emails!

It’s easy to imagine the kind of insight and control that is possible by taking advantage of asset tracking. Whatever info is important to your organisation, there is an opportunity here to streamline your asset management through gaining access to files that are relevant to your assets.


Check IT Equipment In and Out

Using tagging technologies, it is possible to see who has ‘checked-out’ assets and when. This is without relying on complicated spreadsheet or paper filing systems. Keeping a tight grip on your assets is just good practice if you want to maximise the value of your investment.

It’s not about creating a ‘big brother’ culture. It’s about showing that you value your equipment, which shows your staff and your clients that you are diligent and organised. Knowing who has your equipment and where it is, is a big part of this. Breakdowns and losses can reduce considerably after implementing an automated system for checking in and out equipment.

Check in and out - IT Hardware Inventory Management


Quickly Add New Hardware

If you have never used itemit’s IT asset tracking software, it might sound a little complicated. In practice, it is actually straightforward. That’s because there are a range of additional features and tools that are designed to stop admin tasks snowballing. Image recognition is a good example of this. 

Rather than having to manually add new assets to an asset register, you can simply scan a new asset which will recognise the item and automatically add it to the database.


The Benefits of Tracking IT Hardware

So, we have seen some of the features that are available through IT asset tracking software. A lot of businesses out there have become suspicious of technology solutions. In our day to day lives, we often find ourselves frustrated with technology. Often, a digital solution claims to be a revolutionary way of making life easier, but only ends up feeling unnecessary pain.

There are a lot of reasons for this- sometimes, it is just that the solution is not as good as it claims. Or, the user does not have sufficient training to make full use of it. Of course, a partial implementation can result in a partially functional solution.

With itemit IT inventory management, you can rely on the fact that your new high-tech solution to IT asset tracking will be easy-to-use and fully implemented. Which means you can make full use of the benefits, making your life easier, not harder!


Protect Profit Margins

Through a carefully and diligently implemented growth strategy, you are seeing steady business growth. However, it is common to see profit margins decrease. Of course, this might not be an issue if profits are up. However, reduced margins could mean that you are not operating at optimum efficiency. The root cause can be that the systems of control that once worked are no longer an adequate solution.

IT inventory management is a good example of this. As a business grows, so too does the number and value of the assets you are relying on. That means that manual tracking tasks that once seemed effective may no longer be up to scratch.


React to Issues Quickly

You need your IT assets to be reliable so that you can run your operation effectively. When breakdowns happen, there is a knock on effect that ultimately reduces profits. This effect can be difficult to quantify. Revenue might be up, and that can make it tricky to identify any negative effect that equipment failures are having on profits.

Using IT hardware inventory management you can quickly respond to problems when they come up. Reporting makes it simple to identify patterns and automatic updates means that you can spot issues before they happen.


Increase Security of IT Assets

IT hardware inventory management is a way of significantly increasing the security of your assets. If you have IT equipment out on the road, there is a risk of theft. In fact, if you have been running as a business for a few years, then you have probably had some unfortunate experiences around missing property!

As has already been pointed out, asset tracking is an effective deterrent for thieves. However, if the worst happens, it is possible to effectively investigate a loss.

Geofences can be set up which means you will be notified when an asset is taken somewhere unexpected!

The scary thing about hardware security is, if you don’t have automated asset tracking, it’s hard to know if you have a problem. With itemit, you can protect your investment and insure the integrity of your operation.


Mitigate the Risks of Scaling Up

Profits and profit margins are at risk as you grow. IT inventory management tracking limits this risk by highlighting leakage issues before they grow into leakage floods. Through tracking, you are able to automate your IT asset management, which means that additional admin costs are avoided as you grow.
Scale - IT Hardware Inventory Management


All Of This And More: Choose itemit

Not only can Itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. Change in how your business operates is a daunting prospect. Changing systems is a daunting prospect. itemit mitigate these risks by blending in with your current environment. It’s easy to start small, and scale up as your confidence and business grows.

Every organisation has its own way of operating. So, you need asset management software that is tailored to the way you work. 

If you are using spreadsheets as an IT hardware inventory management solution, then asset tracking software is a guaranteed step-up that could give you the confidence to grow.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

Your Guide to IT Asset Tracking

Choose a better way to track your assets

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Instant access. No credit card details required.

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Fixed Asset Registers: Explained

May 9, 2022 | Blog, Fixed Asset Management Software

Fixed Asset Registers: Explained

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Fixed Asset Registers: Explained

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In this guide:

  1. What is a Fixed Asset?
  2. What a Fixed Asset Register Contains
  3. Each asset’s location
  4. Date of purchase
  5. Supplier information
  6. Price of purchase
  7. Estimated life expectancy
  8. Estimated current value
  9. Maintenance schedule
  10. Insurance information
  11. Warranty information
  12. Everything in One Place
  13. itemit’s Fixed Asset Register

In this guide:

  1. What is a Fixed Asset?
  2. What a Fixed Asset Register Contains
  3. Each asset’s location
  4. Date of purchase
  5. Supplier information
  6. Price of purchase
  7. Estimated life expectancy
  8. Estimated current value
  9. Maintenance schedule
  10. Insurance information
  11. Warranty information
  12. Everything in One Place
  13. itemit’s Fixed Asset Register

A Fixed Asset Register is comprised of a detailed list of a company’s fixed assets. The main purpose of a register such as this is to allow the company to record and maintain a range of information. The information includes details of the asset’s financial and non-financial details.

Why Use Fixed Asset Management Software?


What is a Fixed Asset?

A fixed asset is an item that is likely to be used time and time again. Machinery and some office equipment, for example, are known as fixed assets as are vehicles and buildings. Assets such as these are of great value to a company and having access to an asset’s details can be invaluable.


What a Fixed Asset Register Contains

An asset register such as this contains a range of highly useful information such as:


Each Asset’s Location

Knowing where each asset is can be highly useful. If an employee needed to locate some machinery, itemit’s asset register will show the employee exactly where it is. Should another employee be sent to work in another building, the asset register can show where it is located. 

Knowing exactly where each fixed asset is offers convenience and the ability to save time.


Date of Purchase

The date of purchase can be vital if the value of an asset needs to be understood. This information is relatively easy to enter. Users may need to know this information if they have an issue with it and need the date of purchase for warranty purposes.


Supplier Information

The supplier information allows the user to understand where the fixed asset was purchased. Information such as this ensures that the users can purchase more units or negotiate a price with the supplier.


Price of Purchase

Understanding the price of the fixed asset at the purchase point can be invaluable. This information can help users to understand whether the asset was of good value. Should more assets need to be purchased, knowing the price can help users to determine how many assets can be purchased.


Estimated Life Expectancy

Every asset has an estimated life expectancy. Knowing this information can help users to work out exactly when a piece of machinery, for example, may need to be replaced. Adding this information into itemit’s Fixed Asset Register allows users to plan for future costs.


Estimated Current Value

Each time an asset is used, it depreciates in value. Every estimated current value has an impact on a company’s worth. Knowing this information can help no end should the company be seeking a loan, asking for a buyer, or simply working out its worth. Additionally, knowing the current value of all assets can help to determine if the company is moving in the right direction.


Maintenance Schedule

itemit’s Fixed Asset Register can help users to set up and adhere to a maintenance schedule. This can be achieved by using itemit’s reminders feature, which will allow you to schedule in important dates and recieve email prompts so you never forget! When assets are regularly maintained, they are less likely to break down. In addition to this, frequent maintenance can improve the life of the asset.


Insurance Information

Every asset needs to be protected against theft, loss, and damage. When something goes wrong, having easy access to insurance information can be extremely useful. Insurance details can be accessed within a matter of moments. Users will no longer need to hunt for the information in a filing cabinet. The details can be found quickly and easily thanks to itemit’s menu options.


Warranty Information

Warranty information can help users to determine whether a damaged asset can be repaired by the supplier. Warranties can be complicated documents, however, finding them can be harder. When the relevant information is added to the Fixed Asset Register, users can have access to it within moments.


Everything in One Place

When you use itemit’s asset register, everything can be in one place. The need for countless piles of paperwork is eliminated. Users can gain access to all of the information that they need within a matter of moments. 

One of the best things about itemit’s asset register is that it can be accessed via a mobile app, tablet, or computer. What this means is that no matter where a user is, they can gain access to the asset register. Whether a user is on the factory floor, in the office, or working from home, the asset register can be accessed. This ensures that users can find the information that they need and at the touch of a button.


itemit’s Fixed Asset Register

itemit’s Fixed Asset Register is there to help you with all of your asset-related needs. We are proud to offer you our easy-to-use software that can work well for you. 


To find out more about how our asset register software can help you, contact our friendly, expert team at team@itemit.com. Alternatively, you can opt for a 14-day free trial to find out how well our asset register software works for you.

Fixed Asset Register

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How Can Those in The Healthcare Industry Benefit From Asset Tracking

May 5, 2022 | Blog, IT Asset Management Software, RFID Asset Tracking Software

How Can Those in The Healthcare Industry Benefit From Asset Tracking

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How Can Those in The Healthcare Industry Benefit From Asset Tracking

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In this guide:

  1. Healthcare Asset Tracking
  2. Asset Tracking in Hospital Setting
  3. How Does Healthcare Asset Tracking Work
  4. Track Healthcare Assets With itemit

In this guide:

  1. Healthcare Asset Tracking
  2. Asset Tracking in Hospital Setting
  3. How Does Healthcare Asset Tracking Work
  4. Track Healthcare Assets With itemit

Healthcare in the UK has been labouring under significant financial and operational pressures in the last few years. Not least as the NHS has been dealing with an unprecedented influx of patients related to the pandemic. Of course, the difficulties are not limited to NHS hospitals. Many support services, community care organisations and private providers have all felt the strain.

When we talk about healthcare services, we are actually talking about a vastly complex network of interacting services and providers. So, the work carried out in healthcare is heavily reliant on a huge amount of specialised equipment. Poor management of assets has a negative financial knock-on effect and, like any ineffective admin, will ultimately lead to a reduced level of service. 

Streamlining asset tracking in healthcare has never been more pertinent.

Asset Tracking Software in Healthcare- Main


Healthcare Asset Tracking

Truly effective asset tracking was once only available to organisations with deep pockets and only justifiable if a network of assets was large and complex. As time has gone on, the cost of asset tracking has come down so that even SMEs are able to take advantage of the most state-of-the-art systems available.

That’s great news for healthcare providers, who are often working to tight budgets. 

Before talking about the opportunity available by deploying asset tracking software in healthcare settings, let’s look at exactly what modern asset tracking is…

Asset tracking is an activity that relies on a network of trackers that communicate with a central database. This database, along with a range of other helpful tools and features, is accessible via a desktop or mobile application.

For healthcare organisations, asset tracking can make a dramatic difference. Perhaps more so than a lot of businesses that would not be without proper asset tracking. This is because healthcare professionals rely on a lot of specialised, expensive equipment. Furthermore, this equipment might need to go out into the community or move between hospitals. So, ensuring that these assets are looked after properly, not lost and generally well accounted for- can save a lot of headache.


Asset Tracking in Hospital Setting

Asset Tracking Software in Healthcare- Main

Every NHS hospital, and a lot of private hospitals, are extremely busy. Equipment has to be moved around all the time and put to hard use.

One of the key ways that asset tracking software helps in a hospital setting is through a maintenance schedule. With a fit-for-purpose software, you can automate this process. A notification can be sent to the relevant department when an item needs to be serviced. This extends the lifetime of equipment and prevents needless costs mounting.

In a hospital setting, fixed RFID tracking can be used to see where all equipment is at any time and who is using it. This works by installing scanners at strategic points which pick up a signal if a tag passes their position. Effectively, it is possible to set up zones and see what equipment is in what zone at any given time.This makes it nigh on impossible to lose equipment and allows administrators more insight and control.. 


How Does Healthcare Asset Tracking Work

You have already gotten a basic sense of how asset tracking software can work in healthcare. However, it may be useful to get a deeper understanding of the actual technology involved.

Tagging and tracking are crucial and there are three key technologies that make this possible: QR codes, RFID tags and GPS.

RFID Tracking

  • RFID (radio frequency identification) works through radio signals. An RFID tag is added to a piece of equipment so that its location and other key information can be tracked and updated. 

QR Tracking

  • QR codes require a manual scan to update the central database. They are black and white square codes that hold either dynamic or static information. So, data that is either fixed or rewritable. This makes them ideal for checking in and checking out specialist equipment, for example Holter monitors.

GPS Tracking

  • This tracking method is pretty self explanatory as we now all rely on GPS for our SatNavs and travel apps. In a healthcare setting, they are particularly useful for if you are working in the community, as they can increase the amount of visits you can manage in a day.
Asset Tracking Software in Healthcare- Main


Track Healthcare Assets With itemit

Itemit provides complete asset tracking software for the healthcare sector. Through itemit, you gain access to all the healthcare asset tracking features that you need to effectively manage and track all the tools, equipment and vehicles required to deliver your services.

As a healthcare provider, you have a duty of care to your service users and a need to put in processes that limit mistakes and protect you from litigation. Inevitably, in recent years, it has become increasingly necessary to rely on software solutions to keep accurate and effective records. These systems are indispensable and make it possible for multiple services to share data on care plans and the like.

Of course, when investing in asset tracking software, you need to ensure that there is a potential to integrate seamlessly with your current digital infrastructure and processes. Tech solutions should make life easier, not harder!

Part of the consultation process with itemit involves understanding your current processes. The goal is to find out how to add the maximum value and a huge part of that is ensuring that the solution integrates with your systems. 

itemit have completed a lot of successful deployments both within healthcare and elsewhere. So, you will not go into this blind. We will be able to advise you on the fastest, most cost-effective way forward.

If you are using spreadsheets or paper records to track and manage your assets, then a complete healthcare asset tracking software solution will undoubtedly save you time and money.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com.

Healthcare Asset Management

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5 Types of Equipment You Can Track with itemit

May 4, 2022 | Blog

5 Types of Equipment You Can Track with itemit

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5 Types of Equipment You Can Track with itemit

Book A Demo

In this guide:

  1. Office Equipment
  2. Construction Equipment
  3. School Equipment
  4. Film Production Equipment
  5. Sports Equipment
  6. itemit’s Equipment Tracking Software

In this guide:

  1. Office Equipment
  2. Construction Equipment
  3. School Equipment
  4. Film Production Equipment
  5. Sports Equipment
  6. itemit’s Equipment Tracking Software

It’s essential that all types of businesses know where all their equipment is at all times. However, this can be easier said than done. Keeping track of every tool, computer, laptop, or camera can seem like an impossible task. Having multiple users or having tools taken to different locations can make tracking difficult. This is why itemit’s Equipment Tracking software can make a real difference. 

Thanks to the way that it works, itemit’s tracking software can tell you where all of your equipment is all day, every day. Ultimately, it means users will know who has the equipment, why they’re using it, and exactly where it is. With this knowledge, users know how much equipment they have and whether more is required. 

There are many different types of equipment that can be tracked using itemit’s Equipment Tracking software. Below, you can find details of just 5 types of equipment that can be tracked.

The Best Asset Tracking Implementations And Use Cases


Office Equipment

The sheer amount of equipment that can build up in an office may be surprising. From computers to printers, stationary, to paper shredders. It can occasionally be difficult to track equipment, particularly when there is a lot of need for it. Equipment that needs to be moved from office to office can often be misplaced. 

Using tracking software, it is possible to know where each piece of equipment is at all times. Additionally, itemit’s software shows who is using the equipment. With this knowledge, potential users can find exactly what they need, and put in a request to use it. 

When equipment is obviously in high demand, management has a clearer idea of how often it is used. They can, therefore, make a more informed decision about whether they need to purchase more units.


Construction Equipment

Keeping track of construction equipment can be difficult. However, when every piece of equipment has a QR tag attached to it, it’s easier to track. The right equipment can be sent from one location to another as and when it is required. Tools are less likely to go missing, and equipment can be maintained when it malfunctions. 

By keeping track of every piece of equipment, construction companies can take a look at each machine’s historical use. Again, this can help them to make a more informed decision as to whether they need to purchase more units. In addition to this, the data also helps companies to determine the value of their equipment. 


School Equipment

Equipment Tracking can prove to be particularly useful for those who work in schools. Knowing where the much-needed equipment is at all times can be useful. In addition to this, tracking software can increase levels of security. Users can track items at all times, even when they are taken off school premises. 

Schools that have a tight budget may find the right tracking software useful as it can show where money is being spent. There’s also an opportunity to add equipment information to the tracking software. Thanks to the selection of menus available, users can add licence, warranty, and insurance information. 

Details such as this can be invaluable when something goes wrong. Spending a lot of time searching for insurance details, for example, can be a thing of the past. With a quick press of a few buttons, users can find everything they need. Not only can this save time, but it can also save money as it helps to prevent schools from buying more equipment when sending something for repairs would have sufficed.


Film Production Equipment

Film production equipment is expensive, so being able to track it is crucial. Having the right equipment with you at all times is important. Cameras, tripods, sound equipment, lighting equipment, cables, etc. need to be close to hand at all times. Not having the right equipment can mean that production takes much longer. However, with the right Equipment Tracking software, users will know what equipment they have in the studio and which items they need to collect.


Sports Equipment

Sports clubs have a huge amount of equipment both in use and in storage. Keeping an inventory of such equipment is not always easy. This is where tracking software can help. Sports clubs can scan every single piece of equipment into the computer or mobile device and know where it is at all times. This can prove to be hugely beneficial, especially for sports clubs that share equipment across events. 

Understanding which team has what equipment and the state of repair can help immensely. Sports clubs will have an additional level of security while also knowing what needs to be repaired or replaced.


itemit’s Equipment Tracking Software

itemit’s Equipment Tracking can be incredibly useful, no matter what type of equipment you use. Contact itemit’s friendly team today at team@itemit.com to talk about how you can track your equipment. Alternatively, you could start a 14-day free trial to find out how well our software works for you.

Equipment Tracking

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

Start Free Trial

or, download the itemit app to get started

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