Equipment tracking. You may look at those two words, and several different possibilities may arise as to what they actually mean.

Is it literal? Does it mean the physical tracking of tools and equipment as they move between their sites? Is it to do with how equipment is monitored, and how maintenance and booking information is added? Is it more to do with how your equipment is used?

The answer is that equipment tracking can be anything and everything you need it to be. It can be how your tools and equipment move between sites, and it can be how they’re maintained, who’s using them and how often, and it can be all of the above!

What is Equipment Tracking?

Equipment tracking is an essential component of more generalised asset tracking. Asset tracking is the monitoring and logging of your assets. The only difference with equipment tracking is that it focuses on your equipment. Asset tracking can include tracking fixed assets, IT hardware asset management and managing construction equipment. Equipment tracking is specific to your equipment, however, so some of the processes and systems you use may be slightly different from the rest of your fixed assets.

Tracking Equipment Location

Equipment asset management software allows you to monitor and track the location of each piece of equipment. With a system such as itemit, every piece of equipment is QR tagged. This provides you with a streamlined solution that updates the GPS location of each asset every time it is scanned. This simplifies your equipment management process and allows you to see where tools and equipment are, something that is of huge benefit, particularly if you are managing locations across multiple sites and projects.

Equipment Maintenance Tracking

Another benefit of tracking your equipment is that equipment maintenance tracking can be achieved using the same software. When it comes to managing equipment, plant and machinery, the maintenance schedules that must be followed to ensure that assets are in a safe and usable condition can become overwhelming. However, with equipment maintenance tracking software, these processes can be made far easier. 

If you choose equipment maintenance software like itemit, you’ll get streamlined maintenance processes as standard. Each asset has a profile page where you store critical information. This includes recording what inspections and maintenance are due and when they are due. The handy itemit reports page lets you see at a glance which assets are due for maintenance. Now, you’ll never miss an inspection again!

Complete Equipment Management Records

An enormous benefit of equipment tracking is gaining a clearer insight into what equipment you have and how it is used. Equipment management software provides you with full transparency over all your assets and creates an audit trail for your reference. Every piece of equipment can have these key properties:

• Name, serial, description
• Assignee
• Check-in check out status
• Advanced bookings
• Warranty expiry
• Purchase date
• Purchase price
• Inspection due date
• Servicing schedules
• Maintenance due dates
• Photos
• User Manuals
• Certificates

These properties allow for simple and easy equipment tracking. For example, if you need or one of your teams needs to check out some equipment, all it takes is a quick scan of the QR tag and you can check the asset or assets out instantly.

In summary, equipment tracking covers knowing what tools and equipment you have where they are, how they’re used, their status and condition. What’s the best way to track all of this? Using the best asset tracking software.

Try itemit today, and we’re confident you won’t look back! Start your free trial now and benefit from better equipment tracking for your business.

Instant access. No credit card details required.

or, download the itemit app to get started

What is construction equipment tracking? There are many different areas related to construction equipment tracking. It isn’t just the monitoring of how your construction equipment moves, although this is, of course, an essential part of the system.

Construction equipment tracking is an area of asset tracking, and asset tracking includes monitoring maintenance, movement, usage, and all sorts of different things related to the assets themselves.

So, we’ve written an article about four of the main areas related to construction equipment tracking and why they’re so crucial for your business.

Tracking the Location of your Construction Equipment

First of all, we’re sure your desperate to know, like the majority of construction companies we speak to, where your tools and equipment are. Your equipment and machinery moves between your construction sites and cross over from one project to another. We’re sure you don’t need us to tell you that the logistics of tracking hundreds or thousands of assets across many sites results in a lack of visibility over asset whereabouts and very often large quantities of asset losses.

An easy solution to resolve this problem is to tag tools and equipment. Once tagged, use the itemit mobile app to scan the QR tag and itemit will record the asset’s location. Suddenly your construction equipment tracking challenge instantly becomes easier!

You can also build a location hierarchy of your sites and projects and use the asset management software to record which site or project has which equipment and machinery.

Tracking Equipment Maintenance

Next up, use construction equipment maintenance software to manage maintenance schedules and ensure all tools, equipment, plant and machinery are inspected and serviced as per manufacturer’s guidelines.

The way this works is that each piece of kit has due dates for different inspections and tests. When these inspections or services become due, you will be notified by email. You can also run reports to see, for example, which assets are due for maintenance in the next month. This helps to plan workloads and resource effectively in advance. Not only is your construction equipment tracking system able to show you where assets are, but now it’s managing your maintenance schedules too!

Bonus: The best asset tracking software also lets you and your team report faults against each piece of equipment and offers a handy issues management feature too. Read more here if you’re looking for a way to report issues with your construction equipment.

Monitoring Equipment Condition, Availability and Usage

Another aspect covered by construction equipment tracking is monitoring your tools and equipment to ensure you have full transparency over which assets are in good condition, which need attention/replacement and the availability and usage of your assets.

Condition monitoring during asset lifecycle

• See which equipment and tools are in poor condition and prioritise their repair or replacement. 

Visibility over asset usage

• See where there are gaps. If an asset is overused, you’ll know that it’s an investment to get another one. This helps you create a more economical and effective construction business.

Instant access to see asset availability

• See who’s using what and when with check in check out software. That way you and your team will know which pieces of equipment can and can’t be used at any given moment, ultimately helping with improved productivity and forward planning.

Complete Construction Equipment Records

Once you’ve tackled the areas of construction equipment tracking outlined above, you will have recorded some critical information that can be leveraged for producing useful reports for the business. In addition, you can add much more information including:

• warranties
• financial information
• insurance information
• compliance information
• and more!

All this data from asset movement, to use, maintenance, to financial information creates a full and complete picture of your tools, equipment and machinery. Your construction equipment asset management system automatically creates an audit trail for all of your assets helping you to make informed decisions and increase productivity levels. What more could you ask for!

To find out more about how itemit can help your construction business, you can contact us at any time or fill in the form below to start your free trial of the asset tracking software that’s perfect for your construction business.

Instant access. No credit card details required.

or, download the itemit app to get started

If you’re looking for UK asset tracking software, you’ve come to the right place. 

You’ve taken the first step towards gaining greater control, accountability, and transparency over your assets. With an effective UK asset tracking system, you’ll be able to monitor your assets, save money and save a lot of time.

So, where do you begin? What kind of UK asset tracking system should you be looking for?

UK Asset Tracking Software: Where to begin

When we refer to asset tracking software, what we mean is the system or solution you utilise to help you keep track of your business’ assets and equipment. In the past, you may have used a spreadsheet to track your assets, but this is the most inferior method of asset tracking. If you’re still using a spreadsheet, read our advice here on why you need to stop using spreadsheets to track your assets.

If you’re a UK-based business, choosing a local solution has some great benefits. If you’re purchasing hardware such as tags and readers to complement your UK asset tracking software, then you can expect much faster, cheaper and easier shipping. The quicker you get started, the sooner you will reap the benefits! In addition, you’ll be able to take advantage of a local support team that speak your language, literally! Read more here about why UK asset tracking software could be the best option for your small business.

The Importance of Choosing the Right Asset Tracking System

Using the best UK asset tracking software will automate a lot of your processes. Once you’ve logged your equipment in the software and tagged your assets (if applicable), you will simply scan an asset’s tag to view and update its information. The best solution even records the location of the asset and the user that has the asset automatically!

The reason you’re using UK asset tracking software may differ, but the use of QR code asset tags will help with all processes. For example, if you’re specifically looking for a way to track your IT hardware and equipment, then you need computer asset tracking software. Whereas if it’s healthcare asset tracking software your business needs, then most solutions will be able to cater for unique medical device tracking too.

Whatever your use case, UK asset tracking software will transform your asset tagging and management.

Things to Look Out for:

Are there large upfront setup fees?

Some UK asset tracking companies charge setup fees that can run into thousands of pounds. At itemit, we don’t believe in charging you hefty setup fees. They’re unnecessary and add a huge barrier to utilising the software and improving your processes.

Can you try the software for free?

Asset tracking software is a huge investment in terms of both money and time. That’s why we believe it’s only right to let you try the software for free for 14-days so you can be 100% sure it’s what you’re looking for. If an asset tracking solutions provider doesn’t let you try their software before you buy it, what are they trying to hide?

Can you get customised asset tags?

Some times, one size just doesn’t fit all. Make sure the software lets you use different tagging options and to generate your own custom tags with sequential numbers, branding, and whatever else you need.

To find out more about how itemit’s UK-based asset tracking software can help you, whether you’re in the UK or abroad, you can contact the team at any time, or fill in the form below to start tracking your assets today! 

Instant access. No credit card details required.

or, download the itemit app to get started

When you’re looking for an effective asset tracking and management solution, QR code asset tags will revolutionise your processes.

The first question you may have when implementing your asset tracking software is which kind of asset tags you should use. This depends on what you need to achieve, your budget and also the conditions and environments your assets are subjected to. More often than not, QR code tags can be sufficient for tracking tools and equipment, IT assets, fixed assets and office furniture and more. 

When it comes to RFID vs QR codes, RFID tags and software are an excellent solution for some more advanced asset tracking applications, whereas QR codes are low-cost and easy to use and can solve the most common tracking issues.

Here, we’ll cover QR code asset tags in more detail.

An introduction to QR Code Asset Tags

The purpose of QR code asset tags is to make all of your assets unique. So, in your asset tracking software, you’ll be able to create a unique asset profile. When you add an asset tag to this unique asset profile, you’ll be able to scan that tag to retrieve and edit the asset’s information instantly.

This way, if your equipment requires maintenance, needs to be checked out, or needs its location or user information updated, all it takes is a scan of the tag, and you’ll be able to update all of this instantly.

Linking your QR code asset tags to your asset profiles streamlines an editing process and increases accountability. If you’re otherwise using a spreadsheet, you’d have to find the asset on the sheet and edit an unwieldy and complex amount of information. You also may not know who has been interacting with your assets if you’re yet to stop using spreadsheets, but with better software in place, you will have an audit trail of all interactions.

Using QR Tags to Track your Assets

So, what’s the process of using and tracking your assets, tools and equipment with QR codes?

All you have to do is log your assets in itemit, tag each piece of kit and link the profile to the tag. It’s super simple, check out this video to show you how to tag your assets.

After you’ve linked the tags to your assets, you can start tracking them.

Open up your asset tracking app and scan the asset’s QR code. Now you can view and edit all data relating to that piece of equipment. Every scan automatically updates the asset’s last seen location and records which od your team scanned the asset and when. This gives you total transparency over your assets.

So, if you want to update an asset’s maintenance history if it has just had routine maintenance, all you have to do is scan the tag, and update that information in the app.

As the best asset tracking software is cloud-based, all of this information will also update in your web portal, meaning that you can generate custom and detailed reports about your fixed assets and equipment.

Buy QR code asset tags or contact us for more information on custom tags. Give us a call on 01223 421611.

Instant access. No credit card details required.

or, download the itemit app to get started