UK asset management software will help your business keep track of its assets and equipment. 

What is it? UK asset management software is a way to categorise and account for all of your tools, equipment, and technology. You’ll be able to view all of your items in an app and a web portal and interact with their information.

So, where do you begin when you’re looking for UK asset management software? We’ve broken it down into three easy steps.

Step 1: Find out the Business Requirements

Your requirements will vary depending on what kind of assets you’re hoping to track and manage, but it may include:

• IT Assets
• Tools and equipment
• Fixed assets
• High value collections/assets

Once you’ve established which assets you will track, you should look into the processes that you’ll need to cover.

For example, with IT asset management, you may want to assign your assets to your staff or even new starters if you’re onboarding. If you’re tracking high-value collections, you’ll want to be able to add all necessary financial, warranty, and insurance information.

Overall, the processes you’ll need will usually involve logging all of your assets onto one register, managing equipment maintenance, whether routine, pre-emptive, or reactive, and location tracking.

You may also want or require other processes, such as checking assets in and out or booking them, so make sure your asset management software can do those things for you.

Step 2: Run a Pilot Using The Software

When you’ve chosen a UK asset management software solution that ticks all your boxes on paper, the next step is trying it out.

A small-scale deployment of the solution will help you see whether the software really does do everything you need and whether it’s scalable to the rest of your business. So, if you want to track all of your IT assets, start with a few laptops, first, to see what the software can do.

You should be able to use some sample QR code asset tags to start your location tracking processes. Simply attach the QR tag to your assets, link them to your asset’s online profile, then test out how accurate and effective the geolocation features are.

This is crucial, while you’re testing your UK asset management software, you can gather feedback and alter your processes to see what a wider rollout may look like. Speaking to your team might present some opportunities with asset tracking that you didn’t know were there.

With itemit, a friendly team will be there to guide you through your implementation every step of the way, just to make sure everything runs as smoothly as it should.

Step 3: Wider rollout

When you’ve tested the system, the next step is to get more QR code asset tags and start logging and tagging up all of your assets.

If you already have a fixed asset register or a spreadsheet with all of your assets logged, itemit runs an import service to get these assets logged in your new UK asset management software. Here, you’ll be able to replicate the smaller scale rollout on a larger scale, continuously monitor usage and engagement, and gather feedback.

We’ll be there for you if you need us at any moment, and when you’re fully up and running you’ll be able to enjoy a more organised life! itemit is the best choice of UK asset management software, as it is a multi-faceted system that can help you solve all manner of asset tracking problems. 

To find out more, you need only call us at 01223 421611 or fill in the form below to start your 14-day free trial!

Instant access. No credit card details required.

or, download the itemit app to get started

An asset tracking solution usually involves implementing software, an asset tagging strategy and a set of processes to improve the management and control you have over your tools, equipment and assets. There are different types of asset tracking systems available to you, but they all follow a similar principle.

The objective is always to gain greater control and visibility over the assets your business relies on. However, depending on the nature of your work, the particular product or service you deliver and the size of your business, you may opt for different solutions. For example, a simple QR barcode tagging solution may be all that is required to identify equipment instantly. Alternatively, it could be a bespoke RFID solution you’re looking for. You can even use GPS tagging for real-time tracking if your biggest challenge is that assets move rapidly and regularly get lost or misplaced.

The best asset tracking solution will allow you to utilise any number of tracking technologies to ensure you track each asset optimally. This will help your business to run more efficiently. 

But what are the top uses for your business? We’ll look into the top 3, here.

1. IT hardware asset management

Managing your business’ IT hardware can become very challenging. Depending on the size of your business, if you’ve got to cover computer asset tracking as well as tracking IT devices and other hardware plus the maintenance of this equipment, you have a lot of work and assets to organise. 

With IT asset management software, all necessary processes are simplified and controlled. Asset tracking solutions provide all of your assets with a unique digital representation. Having a unique asset profile for all of your IT assets allows you to add specific information to each item. For example, you can add user manuals, warranty information, and user access information against an individual asset. 

Then, when you’re onboarding new members of staff and giving them their set of devices and equipment, you can assign hardware to each new starter with your hardware asset management solution. This ensures you have an accurate record of what equipment is assigned to each of your colleagues and also helps to ensure GDPR compliance.

Great asset tracking solutions will also allow you to raise, track, and manage issues, creating a history of maintenance against an individual asset. Whether it’s PAT testing or reactive maintenance, you’ll know when IT hardware is no longer economical to repair.

2. Equipment check in check out software

Equipment check in check out software is a beneficial element of your asset tracking solution. It allows you to maintain visibility across all of your assets.

If your asset management solution includes a check in check out functionality, it means you can see which assets are available, which are in use, or even which are undergoing maintenance. You’ll also be able to see when checked out equipment is due to be returned.

The best asset tracking solutions don’t stop there, though. In addition, you and your team will receive email reminders, prompting you that equipment is due to be returned. You can even take advantage of the integration with Zapier to link your bookings and check outs to, for example, your google calendar.

3. Tool tracking

If your business relies on tools, if you’re in the construction industry or just have small tools to track, then asset tracking solutions can also help transform the way you monitor tools and equipment. 

With the use of QR tags, you’ll be able to link your asset profiles to your physical equipment. This way, every time you scan your tools to bring up their asset profile, their geo-location will also be updated in real-time. So, if your tools move from site to site, you need only scan them to verify that they’ve arrived at their destination. 

You can also assign tools to users, so you know what everyone is using. If you need to calibrate your instruments, you can enter, manage, and maintain your calibration schedule using your asset tracking solution. You’ll also then be able to view all of this maintenance and usage data in customisable reports, which you can export as and when required.

Summary

In summary, if you invest in the best UK asset tracking software, then asset management solutions will solve a lot of your problems in one fell swoop!

We always recommend trying software before you purchase, so that you know what you’re getting. That’s why we offer a free 14-day free trial, which you can start right now, here.

Instant access. No credit card details required.

or, download the itemit app to get started

In the busy environment of healthcare, healthcare asset tracking software ensures you have full visibility and control over your equipment and medical devices. 

Critical inventory and assets need to be tracked, maintained, used, disposed of, and loaned effectively. Especially in the current climate, tracking, managing and controlling assets, whether PPE or life-saving equipment, is crucial.

Maintaining Equipment With Healthcare Asset Tracking Software

Routine preventative maintenance is required to ensure that your equipment works when it needs to. Whether this is calibration, disinfection, or verification that your healthcare assets are viable, healthcare asset tracking software will help to keep your equipment maintenance under control.

 itemit’s healthcare asset tracking allows you to book assets, create and manage issues, set reminders, and log and view asset history.

This means that the entire process of maintaining an asset is created and logged effectively. You’ll be able to create a reminder for maintenance, book the asset out for that period of time, work on the asset, create an issue if anything needs to be rectified, and log your maintenance so it’s available as a permanent reference record.

A full asset history means that an audit trail of all your preventative maintenance is visible and usable. 

If you’re outsourcing your preventative maintenance to contractors, you’ll also be able to select which assets are visible to your contractors. Contractors will be able to log their interactions with equipment and update your records on the go – no more paper records and data entry!

Track Inventory Quantities

You’ll also be able to track asset inventory stock levels using your healthcare asset tracking software.

Each item can be listed with current stock levels and when more stock is added or items are taken to be used, it’s a quick process to update the new stock level, simply add in the quantity to increase or decrease by and the system will do the rest.

When you need to pull off a report of inventory stock levels, simply use the Reports feature in your software to do so. With the itemit software, you’ll also be able to save reports so that inventory count is instantly visible at the touch of a button. Reports also assist with your equipment audit trails, allowing you to see any asset changes quickly and without any risks of gaps.

itemit’s Healthcare Asset Tracking Software

itemit is already being used in multiple different branches of healthcare. We’re assisting Cambridge University with PPE management amidst the COVID-19 crisis. We’re also helping CamTech with inventory management and Sanguine Medical with medical equipment tracking.

The itemit medical equipment management software also allows you to launch a Google Form checklist from an item profile. This means you can build a custom checklist and integrate it into the asset profile in itemit.

itemit can help you with your healthcare asset tracking. Find out more about the many uses of itemit by contacting us at team@itemit.com or phoning us at 01223 421611.

If you’re helping with the COVID-19 crisis, then you can use itemit for free.

Instant access. No credit card details required.

or, download the itemit app to get started

As the expression goes: “Technology is great. When it works.” No matter what assets and equipment your business relies on, you will undoubtedly know that all too familiar tools and equipment going wrong.

Not just this, but you may also need to undergo calibrations, implement preventative maintenance, or create a routine maintenance schedule on top of any reactive maintenance that you may require. 

With equipment maintenance tracking, you’ll be able to keep on top of all manner of maintenance, from reactive to preventative. 

What Is Equipment Maintenance Tracking?

Equipment maintenance tracking is where you log, manage, schedule and undertake maintenance that your assets require. This can include reactive and planned maintenance as well as inspections and servicing. 

With equipment maintenance management software, you’ll also be able to report issues against assets so you’ll see in real-time any issues reported on your tools and equipment.

The simplest way to implement a better equipment maintenance tracking process in your business is to use equipment maintenance tracking software. This is usually available as part of a broader asset tracking system.

Top tips for equipment maintenance tracking

Log each piece of equipment uniquely

To effectively manage your assets, each individual tool and piece of equipment should be logged in your software separately. This means that each of your assets is unique in the software, just like in real life. Using a QR Code asset tag, you can then link the physical piece of equipment to the digital profile.

Equipment maintenance tracking is far more beneficial to your business when each asset is considered uniquely. That way you know the specific assets maintenance history and can make informed decisions about its viability.

Log maintenance schedules

All equipment maintenance should be recorded in the software, including reactive, preventative and routine maintenance. You can create reminders for your routine tests and inspections, such as PAT tests, so that you never miss an important date and can remain compliant.

As well as this, if assets are getting worked on over a specific period, you can also book them out so that all of your colleagues know which pieces of equipment are unavailable for use. 

Finally, with an issues management system, reporting issues is simple. All it takes is the quick scan of the QR code, and the issue can be submitted. In fact, with public profiles, this process is even faster and doesn’t require the app! This is helpful in facilities management if you want to give your tenants more ability to report issues and keep your email count low.

Then, you can prioritise the issues and mark them as fixed when the maintenance is complete. 

Equipment maintenance tracking is simple when you use a system such as itemit. To find out more, start your free trial by filling in the form below or contact us at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started