In the busy environment of healthcare, healthcare asset tracking software ensures you have full visibility and control over your equipment and medical devices. 

Critical inventory and assets need to be tracked, maintained, used, disposed of, and loaned effectively. Especially in the current climate, tracking, managing and controlling assets, whether PPE or life-saving equipment, is crucial.

Maintaining Equipment With Healthcare Asset Tracking Software

Routine preventative maintenance is required to ensure that your equipment works when it needs to. Whether this is calibration, disinfection, or verification that your healthcare assets are viable, healthcare asset tracking software will help to keep your equipment maintenance under control.

 itemit’s healthcare asset tracking allows you to book assets, create and manage issues, set reminders, and log and view asset history.

This means that the entire process of maintaining an asset is created and logged effectively. You’ll be able to create a reminder for maintenance, book the asset out for that period of time, work on the asset, create an issue if anything needs to be rectified, and log your maintenance so it’s available as a permanent reference record.

A full asset history means that an audit trail of all your preventative maintenance is visible and usable. 

If you’re outsourcing your preventative maintenance to contractors, you’ll also be able to select which assets are visible to your contractors. Contractors will be able to log their interactions with equipment and update your records on the go – no more paper records and data entry!

Track Inventory Quantities

You’ll also be able to track asset inventory stock levels using your healthcare asset tracking software.

Each item can be listed with current stock levels and when more stock is added or items are taken to be used, it’s a quick process to update the new stock level, simply add in the quantity to increase or decrease by and the system will do the rest.

When you need to pull off a report of inventory stock levels, simply use the Reports feature in your software to do so. With the itemit software, you’ll also be able to save reports so that inventory count is instantly visible at the touch of a button. Reports also assist with your equipment audit trails, allowing you to see any asset changes quickly and without any risks of gaps.

itemit’s Healthcare Asset Tracking Software

itemit is already being used in multiple different branches of healthcare. We’re assisting Cambridge University with PPE management amidst the COVID-19 crisis. We’re also helping CamTech with inventory management and Sanguine Medical with medical equipment tracking.

The itemit medical equipment management software also allows you to launch a Google Form checklist from an item profile. This means you can build a custom checklist and integrate it into the asset profile in itemit.

itemit can help you with your healthcare asset tracking. Find out more about the many uses of itemit by contacting us at team@itemit.com or phoning us at 01223 421611.

If you’re helping with the COVID-19 crisis, then you can use itemit for free.

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or, download the itemit app to get started

As the expression goes: “Technology is great. When it works.” No matter what assets and equipment your business relies on, you will undoubtedly know that all too familiar tools and equipment going wrong.

Not just this, but you may also need to undergo calibrations, implement preventative maintenance, or create a routine maintenance schedule on top of any reactive maintenance that you may require. 

With equipment maintenance tracking, you’ll be able to keep on top of all manner of maintenance, from reactive to preventative. 

What Is Equipment Maintenance Tracking?

Equipment maintenance tracking is where you log, manage, schedule and undertake maintenance that your assets require. This can include reactive and planned maintenance as well as inspections and servicing. 

With equipment maintenance management software, you’ll also be able to report issues against assets so you’ll see in real-time any issues reported on your tools and equipment.

The simplest way to implement a better equipment maintenance tracking process in your business is to use equipment maintenance tracking software. This is usually available as part of a broader asset tracking system.

Top tips for equipment maintenance tracking

Log each piece of equipment uniquely

To effectively manage your assets, each individual tool and piece of equipment should be logged in your software separately. This means that each of your assets is unique in the software, just like in real life. Using a QR Code asset tag, you can then link the physical piece of equipment to the digital profile.

Equipment maintenance tracking is far more beneficial to your business when each asset is considered uniquely. That way you know the specific assets maintenance history and can make informed decisions about its viability.

Log maintenance schedules

All equipment maintenance should be recorded in the software, including reactive, preventative and routine maintenance. You can create reminders for your routine tests and inspections, such as PAT tests, so that you never miss an important date and can remain compliant.

As well as this, if assets are getting worked on over a specific period, you can also book them out so that all of your colleagues know which pieces of equipment are unavailable for use. 

Finally, with an issues management system, reporting issues is simple. All it takes is the quick scan of the QR code, and the issue can be submitted. In fact, with public profiles, this process is even faster and doesn’t require the app! This is helpful in facilities management if you want to give your tenants more ability to report issues and keep your email count low.

Then, you can prioritise the issues and mark them as fixed when the maintenance is complete. 

Equipment maintenance tracking is simple when you use a system such as itemit. To find out more, start your free trial by filling in the form below or contact us at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

An asset management system is where you log, monitor, and control your business’ assets, tools and equipment. 

Asset management processes and systems may differ between organisations. A lot of the specifics will depend on the business’ existing processes, the product or service provided, the industry, or the size of the business.

What’s the purpose of asset management?

Depending on your type of business, the reason why you need an asset management system may differ. Here are a few of the most common reasons your business needs to manage its assets.

Track Equipment Location

Whether you want to track equipment between sites, or just see where it is within your building, attaching QR code asset tags to each item allows you to track the location of your assets.

Asset management systems can record the GPS location for your equipment whenever you scan the asset tag with your phone. In addition, you can create hierarchical locations to see which project a piece of kit has been assigned to or which building the asset was last seen in.

Equipment Maintenance Tracking

Managing equipment maintenance schedules is a critical aspect of asset management systems. Tools and equipment, machinery and plant have maintenance, inspection and servicing needs to be met.

Whether it’s a bespoke issues management system, or if it’s creating repeating, routine reminders, an asset management system will allow you to schedule both reactive and routine maintenance.

Equipment Check Out Software

Depending on the type of assets you’re managing, you may also wish to utilise the check in check out aspect of your software. This will let you see at a glance which assets are available.

The itemit Asset Management System

As a solution, itemit has grown around the needs of businesses just like yours. As a result, it provides solutions to many aspects of asset management that you’ll be looking for.

Key functionality available: 

QR Code Asset Tracking

Issues Management

Public Profiles

Reporting Features

Collections

Locations 

Shareability and User Management

Quick Add

Bookings and Check in Check Out

Assign assets to users

We’re always growing and improving from listening to our customers and what you need to make your life easier. If you have a feature request or want to know if itemit’s asset management system will work for you, try it for yourself or contact us. We’re confident itemit will help.

So, no matter what your asset tracking requirements, chances are we’ve worked with a business similar to yours and can offer bespoke advice and support along the way. 

Instant access. No credit card details required.

or, download the itemit app to get started

When it comes to equipment management and especially, managing large volumes of equipment, the process can quickly become out of control. This is particularly true when equipment moves between sites or is assigned to different projects and moves between them.

We work with companies in construction, media, healthcare, FinTech, restoration and remediation, and many other industries who all have the same problem: equipment management.

Without the right tools, equipment management is almost impossible. With equipment checkout software, it’s easy to see who has what, where it is, and what it’s used for.

What is equipment checkout software? 

Equipment checkout software is the tool your business can use to monitor and manage your business’ equipment.

In essence, you log your equipment in the software, and then you tag it with barcodes, QR code asset tags, or RFID tags to make the assets unique, then you start tracking. 

After this, to check your equipment out, all you need to do is scan the asset’s tag and select “checkout,” then you select an expected return date and the status of the asset changes for all of your colleagues to see.

The benefits of check in check out software

Check in check out software delivers numerous benefits. Overall, the transparency and accountability surrounding assets rise, meaning a higher level of productivity and less downtime.

To go into a bit more detail, here are a few more specifics:

Transparent equipment tracking 

You’ll be able to monitor equipment location. Whether equipment is moving between sites, projects, customers, colleagues, or storerooms, every scan of a QR code asset tag updates the asset’s GPS location.

This way, you’ll see whether everything is exactly where it needs to be.

Rapid equipment check outs

Whenever anybody needs to check equipment out, all it takes is a scan and the press of a button. The information is updated in real-time and visible for the whole team.

Also, you won’t be able to check an asset out that’s already been checked out, so transparency also rapidly increases. Each check in and check out increases the visibility over asset availability for everyone.

View asset records on the go

With an integrated web portal and mobile app, you’ll be able to view asset records in your equipment checkout software on the go. 

What this means is you can remotely view an asset’s history, but also give contractors and field staff access to the system so that they too can interact with equipment on the go. This provides significant time savings for your business as you can check which equipment is available instantly and prioritise your work accordingly.

Plan maintenance schedules effectively

Equipment maintenance tracking is a challenging process. Equipment, tools, and machinery regularly need to be maintained but are also continuously used to deliver your product or service. Choosing the optimum time to undertake equipment maintenance can be tricky.

With equipment checkout software, however, you’ll be able to use check in check out and booking capabilities in the software to take advantage of windows of opportunity. For example, if you can see that an asset ahs just been returned from a large project but isn’t needed for 10 days, it’s the perfect time to perform servicing and inspections. This makes everything more manageable and decreases the likelihood of many assets needing downtime simultaneously.

How do I get started?

1. Select software: if you’re UK based, we recommended opting for an asset tracking system built in the UK as this will give you even more benefit.
2. Identify equipment to be tracked: The next thing you’ll need to do is identify the equipment you want to track. If you already have a fixed asset register, this is simple. If not, the best asset tracking software will create one for you simultaneous to logging equipment.
3. Tag equipment: The next step is to tag your equipment. Using QR code asset tags makes your asset profiles unique and allows you to interact with them by scanning the QR.
4. Add data: Next, you’ll want to add data and information to your equipment checkout software. Add maintenance dates and information, user manuals, reminders, bookings, all against specific tools and equipment. 
5. Interact with assets on the go Once you’re up and running, enjoy an easier life with asset management software!

Free Trial of itemit

We believe you should be able to try software before you invest your precious time and money in it. That’s why we offer a free 14-day trial of itemit because we’re confident itemit’s asset tracking software is the solution you’re looking for. Start your free trial of itemit today and see for yourself!

Instant access. No credit card details required.

or, download the itemit app to get started

Behind the scenes, the itemit team have been working incredibly hard to create something exciting. Now, itemit’s asset tracking software has launched an integration with Zapier to unlock thousands of integrations into other systems.

We listened to your feedback to implement an easier way to link the itemit asset tracking software to your existing software and processes. Now, thanks to our integration with Zapier, you’ll be able to automate and streamline your operations even further.

The automation itemit’s asset tracking software is providing allows systems and technology to do the mundane tasks, which leaves you more time focusing on scaling, delivering your products and services, and enjoying what you do.

If you’re new to the world of integrations, essentially they are a fantastic way to allow for simple interoperability between systems. Modern-day systems must offer integrations and APIs to stay relevant. Compared to using spreadsheets and archaic systems, the ability to interoperate brings an amazing level of ease to all sorts of processes.

What is Zapier?

Zapier is a tool that connect apps to one another. You can use Zapier to connect itemit to other apps, such as Gmail, Slack, Google Calendar, or Trello. There’s no coding or development required, just a simple step by step process to link the apps. Find out more about Zapier here.

In the context of itemit, this means you can now, for example, add an itemit booking to your google calendar, so that you can see when a reservation starts and is due amongst your other appointments.

What integrations are available between itemit and Zapier?

A multitude of integrations are available between itemit’s asset tracking software and Zapier. We’ve created a few templates to help you get started and guide you as to what’s possible!

Currently, we’ve focused on bookings and our check in check out functionalities, but there’ll be much more added in the very near future, so keep your eyes peeled! For example, soon, you’ll be able to integrate to Xero to track your fixed asset register and make calculating asset value and depreciation a breeze. We’ll keep you updated as and when new capabilities are available.

As of now, we’ve created a variety of booking and check in check out templates. For example, you can send an email to a specific email address when a booking is due and even update your dedicated itemit Slack channel with bookings and check outs. 

This way, monitoring where your assets are and who is using them is much simpler, and can be integrated within your existing systems for even greater transparency and scalability. Everything you need, wherever you need it.

Why Zapier? 

Zapier is huge. We searched for the best way to integrate itemit’s asset tracking software into multiple different systems, and Zapier provided the simplest and most effective system. It ticked all of the boxes for us and we could see that it would allow you to take your use of itemit further, integrating it into your existing systems and streamlining your business’ processes. itemit was created to simplify and to streamline, and so Zapier was a natural progression for the asset tracking software.

With Zapier, you’ll be able to span your asset tracking across multiple platforms, further increasing asset visibility, transparency, and accountability within your business. 

If you’d like a hand getting started with Zapier, give us a call on 01223 421611.

Instant access. No credit card details required.

or, download the itemit app to get started