Small tool tracking software can help you save time and money. Improve and speed up your operations by viewing where tools are, what state they’re in, and who’s using them.

With small tool tracking software, you’ll get a suite of features that make asset tracking simple, quick, and effective. From tracking maintenance to booking equipment out to jobs, you’ll be able to do all of this and more.

How Does Small Tool Tracking Software Work?

Small tool tracking software works with the use of asset tagging and location management. Most likely, you’ll be using QR code asset tags. 

How it works is by creating a register of your small tools in your asset tracking system, then using your QR code asset tags to link your physical assets with their digital counterparts.

With the use of asset tags, you’ll be able to:

• Track equipment location
• Track equipment condition
• Quickly edit asset information if they undergo a change
• Quickly report issues on assets if maintenance is required

Asset Tracking Software Functionality 

Once your assets have been logged and tagged, you’ll be able to make the most out of a great amount of asset tracking software functionality.

Small tool tracking is simple when you can view, edit, and control your assets. 

Every scan of a QR code asset tag updates the location of an asset in your small tool tracking software. This gives you a full audit trail of where assets have been.

Therefore, if any assets go missing, you’ll be able to view and rectify this as fast as possible, saving money by reducing retrieval time and by reducing the need to replace your assets.

Why Small Tool Tracking Software?

The sheer control and visibility small tool tracking software gives you over your assets allows you to make better business decisions, as well as control an asset’s lifecycle a lot more effectively.

What this means is that you’ll be able to monitor maintenance a lot closer, for example. If assets and equipment need to be calibrated, you’ll be able to use small tool tracking software features to monitor and control this.

Therefore, small tool tracking software saves you time and money by helping you keep an eye on and control the changes your small tools go through.

Ultimately, with small tool tracking software, you speed up your operations and deliver more projects on time and under budget.

Using itemit As Your Small Tool Tracking Software

itemit has an edge over its competitors with the amount of functionality and options the system provides. itemit allows for complete visibility over your assets, as you’ll be able to supplement any gaps in last seen location tracking by using GPS tracking, for example.

If you want to find out more about how itemit’s small tool tracking software works, you can book a quick demo to walk through the system using the button below.

You can also start your 14-day free trial by filling out the form below, or you can contact us at team@itemit.com or at 01223 421611.

Or, you can check out these blogs:

What Are the Best Asset Management Tracking Tools?

3 Ways Fixed Asset Tracking Software Saves you Time and Money

How to Track Maintenance with Heavy Equipment Maintenance Software

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Asset management tracking tools assist with your operations. They give you more visibility over how your tools and equipment are behaving and create the ability to export and use reports.

 Your asset tracking software will use a variety of tools to ensure you’re getting the best out of your investment. So, you’ll be able to view where assets are, who is using them, how long they’ve been using them for, and more!

With asset management tracking tools, you save time and money, making it much easier to deliver projects on time and under budget. Not only this but if you’re using a variety of asset tagging options, you’ll be able to view where your assets are at any given moment, as well as have the audit trail relating to where they have been.

The Best Asset Management Tracking Tools

Undeniably, the best asset management tracking tools relate to asset tagging and location monitoring. With location monitoring, you get a full view of where your assets are. 

This helps with verification if you need to know if an asset is on-site or if it’s in a warehouse. This also helps reduce asset retrieval times, ensuring you can view where an asset is and collect it with less time spent and less petrol wasted.

The best thing about these asset management tracking tools is that they’ll help with any form of assets and any form of asset management. So, if you’re implementing IT asset management, you’ll be able to use asset tags to assist with working from home and assist with equipment maintenance simultaneously.

QR Code Asset Tags

QR code asset tags work much like barcodes. The difference is, QR codes hold much more information and are much more customisable. QR codes work with last seen location scanning, so, every time you scan an asset’s QR code tag, the last seen location will update.

As QR codes are customisable, you’ll be able to use a wide range of options, such as anodised aluminium QR code asset tags for assets that go through a lot more wear and tear.

To find out more about metal tags, you can read our blog about metal QR tags for equipment tracking or you can view our asset tags page.

RFID Asset Labels

RFID can work in a few ways, depending on your budget and your requirements. We’re currently implementing fixed RFID tracking into itemit, for example.

With fixed RFID tracking, you get full automation, where you don’t have to scan an asset for asset locations to update. This asset management tracking tool means that you can verify that assets are on site and being used without any interaction.

A more general RFID usage works in a similar way to QR code asset tags. Using a third-party reader, you’ll scan RFID tags to update the asset’s location. The benefit of this is that you don’t need a line of sight, so if you want to hide the tag (for example, if you’re tracking high value assets), it’s possible with RFID tracking.

If you’re interested in fixed RFID tracking, simply contact us by pressing the button below:

GPS Tracking

Finally, you’ll be able to use GPS tags with your asset management tracking tools. GPS shows you where assets are periodically or in real-time. 

With GPS, you’ll be able to geofence assets meaning that if they leave a location, you can view where they’ve gone and retrieved the asset after a theft.

You can also use GPS to verify that assets are at a location where fixed RFID tagging hasn’t been implemented. So, you’ll be able to see that everything is where it should be and make corrections if needed.

If you’re interested in GPS tracking, contact us with the button below:

Overall, you save time and money with the best asset management tracking tools as they show you all of the locations you need to know. Any necessary corrections are faster and, more importantly, are possible with these tools.

To find out more about how itemit’s asset management tracking tools work, you can book a demo with the button below, contact us, or fill in the form at the bottom of the page to start your free trial.

Or, you can check out these blogs:

3 Ways Fixed Asset Tracking Software Saves you Time and Money

How to Track Maintenance with Heavy Equipment Maintenance Software

Spreadsheets Vs. Asset Tracking

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You need to maintain your heavy equipment to ensure you’re saving as much time and money as possible. Should something go wrong, asset downtime can easily cause a dent in your finances. 

Heavy equipment maintenance software helps you track preemptive and reactive maintenance, minimising downtime as much as possible.

With heavy equipment maintenance software, you’ll be able to:

• Monitor asset usage
• Set reminders for maintenance, such as calibrations
• Create issues for necessary reactive maintenance
• Minimise asset downtime with a suite of other features

Tracking Maintenance with Heavy Equipment Maintenance Software

So, how do you use heavy equipment maintenance software to track your asset maintenance? It’s quite simple.

First, you download your software. You’ll then create an asset register. This is where you create a list of your assets in your heavy equipment maintenance software.

You’ll then need to tag your assets so that you can link the physical assets to the digital profile. If you’re thinking that standard sticker asset tags may not work, you may be right. Luckily, we have a wide range of asset tag options, for example, anodised aluminium QR tags with a 3M adhesive for equipment that goes through a lot of wear and tear.

When you’ve tagged up your assets, you’ll be able to link the physical assets to their digital profile and start tracking your maintenance!

Preventative Maintenance

How do you track preventative maintenance? This will largely be done with a reminders feature. As it’s customisable, you can use it for any routine maintenance, including for tracking PAT tests and for calibrations.

When reminders are going to expire, the necessary people get an email and a notification stating so, so they can add the maintenance to their operations.

Reminders are streamlined and easily viewable. You can also set them to repeat at any interval, meaning you can leave your heavy equipment maintenance software to do all the work.

Reactive Maintenance

Reactive maintenance is a similar concept. If you or a colleague sees an issue with some heavy equipment, they’ll be able to report it immediately without having to use emails or double up on communications. They simply scan the asset’s tag and report the issue.

Anyone can do this thanks to our public profile’s feature. You don’t need the system to notify your maintenance team that there’s an issue that needs to be addressed, and it’s all hands-free!

When an issue is reported, it goes directly to your heavy equipment maintenance software’s back-end. This allows your maintenance team to react as soon as possible and to prioritise their workload.

Using Other Asset Tracking Software Functionality

Using the other functionality your asset tracking software gives you, you’ll be able to minimise asset downtime further, and reduce the chances of damage in the first place.

For example, you’ll be able to use equipment bookings functionality to book assets out in advance for your whole team to see. You can use this for maintenance, booking out an asset for when it’s due for preemptive maintenance.

You can also find assets faster thanks to the geolocation and location tracking capabilities your heavy equipment maintenance software provides. Whether this is indicating an asset is in a certain room, or if it’s a specific location on a map, you’ll be able to retrieve and fix assets faster.

Assets also have a viewable history, and you’ll be able to run reports on maintenance to see which assets have undergone a lot of recent maintenance. In turn, asset tracking software gives you more confidence that you’re making the correct financial decisions.

Overall, this gives your equipment more personality, meaning it’ll be used more responsibly and that maintenance is easier to track and manage. This saves you time, and this saves you money.

To find out more about how itemit’s heavy equipment maintenance software can save you time and money, why not book a demo?

Or, you can contact us at team@itemit.com or by calling us at 01223 421611. You can also start your free trial of itemit by filling in the form below.

Why not check out these blogs?

Spreadsheets Vs. Asset Tracking

5 Tips for Outsourcing as a Solopreneur

The Future of Fixed Asset Management Software

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or, download the itemit app to get started

You’ve built your business from the ground up. As a solopreneur, you wear all the hats, juggling marketing strategies and sales, while managing everything else in between.

Yet, as your venture grows, you’re probably finding it harder to give every single aspect the same attention it deserves.

That’s where outsourcing comes in. When done strategically, it can mean the difference between a thriving, profitable business, and a total disaster.

So, free up time, and focus on the parts of your business you love, with these five outsourcing tips.

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#1 Take Advantage of Online Tools

You’ve decided to outsource, but now what? 

First, you’ll need to have the right systems to manage this new element of operations effectively. 

Consider how you’ll keep tabs on your to-be-acquired team, how effectively they can work, and how they’ll get paid. 

With asset tracking software, you’ll be able to share and complete a register of your freelancers’ necessary equipment. Remote working is a lot simpler when you know that people have the tools and remote permissions they need to work.

For example, logging software that you’re sharing with your freelancers is essential to ensure that everyone can log onto the systems that they need to and use them effectively. Knowing that your freelancers can work efficiently and effectively is a lot simpler when you have a view of what they do and don’t have access to, and any problems can be fixed quickly and with ease.

What is a HRMS? – Human Resources Management System (HRMS)? Many solopreneurs and larger businesses use an online HR management system to keep payroll processes streamlined and simple. If you prefer starting small, that’s okay, too, because there are virtually hundreds of affordable and sometimes free, online solutions. 

You can find anything from time tracking software and project management platforms, to communication apps and accounting tools.

#2 Identify Key Areas with the 4 “Rs”

Before you can outsource tasks, you’ll have to identify which areas need delegating. A simple exercise using the following 4 Rs will help you accomplish this.

Repetition

These are usually menial tasks that take up a lot of time but are crucial components. Regular things like sending out newsletters, updates, and invoicing typically make this list. 

Reactive

Triggered by someone else, tasks under this category include answering emails or responding to social media queries.

Research

Industry analysis, information gathering, and comparing market trends are all tasks that fall under research. These are usually time-consuming and sometimes require expert insight.

Reluctance

Things you don’t particularly enjoy doing, that you might find yourself putting off. It can be anything like writing, website design, or social media marketing.

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#3 Narrow Down Niches 

Now it’s time to narrow down niches into more definitive tasks. This will help you figure out whose right for the job and what it entails.

Here’s a list of the most common key areas.

Content Marketing

The digitization of business has brought about fierce online competition. If you don’t know enough about content marketing, then the chances are that your brand isn’t getting the exposure it needs. 

While there are countless online resources, and it’s by no means impossible to do it yourself, it might be wise to consider bringing an expert on board.

Website Design & Development

Similarly, having a basic website with a homepage and a check out option just isn’t cutting it anymore. Your website needs to convey professionalism to establish and enhance your online presence. It also needs to show potential customers why they should buy what you’re selling. 

An outsourced specialist will help you achieve this with a beautiful design, appealing features, and an optimized site that supports multiple devices.

Bookkeeping & Accounting

Once again, while there are plenty of online tools to help you keep track of your books, a rookie mistake can have devastating consequences.  Trying to keep a pristine record of every dollar, expense, invoice, or tax, all while running your business, isn’t the easiest thing to do. 

An outsourced professional will ensure that your taxes are filed on time, your accounting is in order, and may even assist in financial planning.

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#4 Determine Priorities 

Once you know precisely what duties to outsource, rank them in order from lowest to highest priority. This will give you a better indication of which task to outsource first. 

Your affordability, time, and business needs all play a role. Think about what’s most important right now, and how outsourcing a specific responsibility will benefit your business. The fantastic thing about outsourcing is that there’s no limit to what you can or can’t delegate. 

As your venture continues to expand, you’ll be able to adjust your outsourcing needs accordingly.   

#5 Stick to Your Budget

As a solopreneur, you’re probably well-versed in sticking to budgets already. However, when it comes to outsourcing, the market can be volatile. That’s why it’s crucial to have a set budget in mind beforehand.

You’ll often find platforms like Upwork or Fiverr have freelancers offering the same service for a meagre price, to an extremely high one. Naturally, you’ll want value for your money. Shop around to ensure you’re getting quality service, but stay within your budget.

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Outsource Like a Boss

Strategic outsourcing is vital to ensuring continued business growth. It’ll give you time to do what you love, while all the other aspects are taken care of. Using online tools, you’ll be able to create a robust framework for project management and tracking beforehand. 

You can then identify key areas and narrow down niches to define a set of tasks. Determine their priority, but stick to your budget, and you’ll be outsourcing like a boss in no time.

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