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How Asset Tracking Can Help Track Your Antiques and Collectibles

Apr 28, 2022 | Blog, Fixed Asset Management Software, RFID Asset Tracking Software

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How Asset Tracking Can Help Track Your Antiques and Collectibles

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How Asset Tracking Can Help Track Your Antiques and Collectibles

In this guide:

  1. The Benefits of Tracking Antiques and Collectibles
  2. Insurance Records
  3. Location Tracking
  4. Easy Auditing
  5. Keep Precise Records
  6. How Asset Tracking Works
  7. Types of Asset Tracking
  8. QR Tracking
  9. GPS Tracking
  10. RFID Tracking
  11. Asset Tracking Software
  12. itemit: A Complete Asset Tracking Solution

In this guide:

  1. The Benefits of Tracking Antiques and Collectibles
  2. Insurance Records
  3. Easy Auditing
  4. Keep Precise Records
  5. How Asset Tracking Works
  6. Types of Asset Tracking
  7. QR Tracking
  8. GPS Tracking
  9. RFID Tracking
  10. Asset Tracking Software
  11. itemit: A Complete Asset Tracking Solution

Asset tracking is all about protecting the value of your investment. So, it makes sense that a growing number of antique dealers and collectors are using asset tracking solutions to gain total insight into what they own, when they bought it and from who. 

So, if you have an impressive collection of rare or valuable objects, or a thriving antiques business, it may well be time to say goodbye to endless admin and complicated insurance claims, and hello to peace of mind!

Main - Asset Tracking


The Benefits of Tracking Antiques and Collectibles

Lots of collectors rely on paper records or spreadsheets to manage their collection. This works up to a point. However, it is time consuming to keep the entries accurate and almost impossible to achieve any level of automation.

As a collection grows and changes, this problem gets worse and it is likely that mistakes will start to happen. 

It’s not recommended to use a spreadsheet for your school asset register. With the above in mind, adding “missing” assets to an asset tracking software is simple and instant where they may remain missing on a spreadsheet.


Insurance Records

Insurance is an unavoidable failsafe in the world of antiques and collectibles. However, claims can get complicated. Each object is likely to need an individual valuation and insurance policies often have strict rules of compliance.

Using asset tracking, you can store all compliance information on a central database that updates automatically. Information like the insurer, the seller, the purchase value, the current value and proof of purchase- can all be accessed easily with asset tracking.


Location Tracking

If your antiques or collectibles need to be moved between different locations, then there is a greater risk of theft or loss. Using RFID or QR tags, it is simple to scan assets and update their locations. This information is then updated on your central database.

Not only will you have confidence on where your high value collectibles are, you will also have a paper trail of where they’ve been!


Easy Auditing

Asset tracking software comes with a set of insightful, customisable reports which means you can easily extract data that tells you vital information, like the total value of your assets. This means when you need to audit assets, you won’t need to wonder where to start!


Keep Precise Records

When it comes to selling your items, having an asset tracking history can help a lot with negotiations. You’ll be able to demonstrate how long you have had the item, where it came from, previous owners and any repair history without trawling through paper records.


How Asset Tracking Works

How to - Asset Tracking


Types of Asset Tracking

The answer to this largely depends on your needs. Put simply, a tag is added to a high value item like a collectible or antique and the item is added to a central database. A scanner (this can just be an app on your mobile) is used to update the central database about changes in the status of the item.

It may sound like overkill, but in recent years the technology associated with asset tracking has become accessible and affordable. 


QR Tracking

QR tags work a little like bar codes. A square ‘code’ of black lines and dots is adhered to an object. This can be used to update a central database using a scanning device, often a mobile phone. You can also quickly pull up information about the item by scanning the code, which can be useful during the negotiation process!


GPS Tracking

In some instances, collectibles might be put out on display in different exhibitions. Using a GPS tracker can help make sure that nothing untoward happens to the object in transit. However, in general, QR or RFID tracking will be more useful solutions for day-to-day management of assets.


RFID Tracking

RFID tracking works by adding a tag to your item. These tags need not be visible, which makes it ideal for antiques or collectibles that are on display. They can either work using a handheld scanner or fixed scanner. Essentially, the tag holds information which can be easily overwritten if something about the status of the changes, like its value. 

RFID Asset Tracking


Asset Tracking Software

All of these features and benefits are accessible via a central software. Within this, you’ll be able to see your asset register, which shows you everything you need to know about your collection. This gives you the power to view your collection all in one place without the logistical problem of getting everything in one place and updating everything manually.

Then, if you need to update an assets record (or even multiple records at once!) you can do this via your app. The information stored on the tag will also update, so you have a seamless, totally reliable and easily accessed record of your collection!


itemit: A Complete Asset Tracking Solution

Itemit is a complete asset tracking solution. Through itemit, you gain access to all the asset tracking features that you need to keep on top of your valuable antiques and collectibles. It’s easy to start small, and scale up as your confidence and business grows.

Every organisation has its own way of structuring and operating. As such, you need asset management software that can be tailored to fit the way you work, not the other way round. 

If you are using spreadsheets or paper records to keep on top of your antiques and collectibles, then you will see an immediate reduction in admin and a long term reduction in costs by implementing an itemit solution.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

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All You Need to Know About RFID Asset Tracking

Apr 26, 2022 | Blog, RFID Asset Tracking Software

All You Need to Know About RFID Asset Tracking

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All You Need to Know About RFID Asset Tracking

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In this guide:

  1. What is RFID Technology?
  2. A Short History of RFID
  3. How Does RFID Tracking Work
  4. Active and Passive RFID
  5. Types of RFID System
  6. Handheld RFID
  7. The Benefits of RFID
  8. Using itemit For Your RFID Asset Tracking

In this guide:

  1. What is RFID Technology?
  2. A Short History of RFID
  3. How Does RFID Tracking Work
  4. Active and Passive RFID
  5. Types of RFID System
  6. Handheld RFID
  7. The Benefits of RFID
  8. Using itemit For Your RFID Asset Tracking

It’s time for a deep dive into all things RFID! In the world of asset tracking, this is an extremely powerful, reliable and cost-effective technology. When people think about tracking tools, a lot of people go straight to GPS.

This is probably because GPS crops up a lot in our day-to-day lives. However, GPS does not make a lot of sense for all assets and will not be the most indispensable tracking technology used in lots of industries. That’s where RFID asset tracking comes in. 

If you are running a warehouse (or multiple warehouses) then you will likely already be convinced of the virtues of RFID. If you work in medical care, pharmaceuticals, retail, agriculture, healthcare, construction or manufacturing (the list goes on), and are not convinced of the benefits of RFID, then read on, this article might just change your mind.


What is RFID Technology?

Simply stated, RFID (radio frequency identification) is a means of communication. They are a bit like bar codes 2.0. In that, they have read and write capabilities. Traditional bar codes rely solely on scanners and are read-only. That means they cannot send out new information, just share the information that the code represents.

RFID Asset Tracking - Main


A Short History of RFID

Early forms of the tech have been around since 1970. So, if they’re so great, why haven’t they been a part of our daily lives for decades? Well, like any emerging tech, it takes a long time before it becomes cost-effective for it to be widely deployed. In the early days, RFID technology was used for tracking large expensive items, like rail coaches and livestock. 50 years later, and we are starting to see RFID all over the place. 

In fact, supermarkets and highstreet retailers may replace barcodes with RFID in the future. If this ever becomes a reality, it would mean that we would simply load up our trolleys and leave the supermarket. Each item would be tagged and the readers at the entrance to the shop would receive signals which would update a central database. Therefore, the data would be available to simply have the money deducted from your bank account without having to queue at the checkout!

But that could be a little way off yet. Right here and now, RFID is at the stage where the read and write technology can give you seriously powerful insights into your assets. Asset tracking has never been more versatile or cost effective.


How Does RFID Tracking Work

It’s probably not all that helpful to have an in-depth understanding of all the technical ins and outs of how RFID tracking works. However, a basic overview may help you to get an understanding of how the tech can be implemented in your business.

So, here we go! Each system has three key components. A transponder, a transceiver and antenna. 

The tag itself contains the transponder. Data is stored on the tag which is attached to an asset. An antenna identifies the signal of any nearby tag. The RFID reader is wirelessly hooked up to the antenna, which receives the data being transmitted by the tag. The reader will then send the data to a central asset tracking database. The database is updated, which allows the manager to easily access real-time information on all their assets. 

The range of the signal will depend on the implementation. Tags with a longer range are generally more expensive. If you are working with an experienced asset tracking provider, they’ll be able to ensure you are using the most cost-effective, fit-for-purpose solution.

The other thing to consider is whether a tag is active or passive. Once implemented, this won’t be something that you need to be aware of, but if you are researching RFID systems then the differences are well worth knowing.


Active and Passive RFID

Active tags have batteries that power the tag itself. These tags are always broadcasting a radio wave and they generally have a much larger range. These are less commonly used in RFID asset tracking as they are more expensive and generally seen as overkill! However, they do have some applications. Often it makes sense to use active RFID tracking for high value assets.

Passive RFID tags have a lower range and, ultimately, less potential functionality. Having said that, they have fewer components and are therefore smaller and cheaper to produce, which means they are better suited for most sorts of asset tracking. These tags don’t have an inbuilt battery, so they rely on an external powersource. That means they are only using power when the tag is triggered, which means less power is consumed. Also, because they are smaller, they can be adhered to most assets.

Passive and Active RFID Asset Tracking


Types of RFID System

Hopefully, you are already starting to see how RFID asset tracking could work in your operation. With relatively affordable, tried and tested technologies, you can gain a fully automated asset tracking system that gives you real-time insight and control.

However, when you think about how RFID tracking can work within your specific operation, you’ll need to be aware of the difference between Fixed RFID and Handheld RFID. 


Handheld RFID

Handheld scanners are mobile, which may be helpful if you need a member of staff to update your central database as to the status of an asset. This could be as simple as checking an item in or out. Handheld scanners are useful when updating data on multiple items, as they can pick up multiple tags in a single scan.

Handheld scanner will generally connect to a phone via BlueTooth so that you can pull up all relevant information about an asset and view / update the information on your phone.


The Benefits of RFID

  • Make Better Business Decisions

Understanding what equipment is where can give you surprising insight into what purchasing and operational decisions are best for the business. For example, you can assess the equipment and staff that are most often working in an underperforming area of the business. You can access complete information about how reliable the assets are in that environment. This kind of information is essential to achieving sustainable growth.

  • Reduce Loss, Theft and Damage

It’s just basic psychology that if someone is made responsible and accountable for a piece of equipment, then they will look after it better! This also goes for theft. Unfortunately, theft of equipment is an all too common occurrence for many organisations. Companies that utilise RFID asset tracking find that they experience greatly reduced damage and theft.

As for loss, it is difficult to misplace equipment when assets are being tracked. This is particularly true of RFID tags which do not need to be adhered to the outside of an object, and are therefore difficult to tamper with. At the very least you will be able to identify that last known location of any asset.

  • Extend Asset Lifespan

RFID asset tracking is capable of reporting on more than the location of an asset. You can also update your centralised database as to the state of repair of essential equipment. That way, the right people can be notified quickly and react to any breakdowns. Asset tracking is managed via a central database via an intuitive user interface. In the event of a breakdown, you’ll be able to see all warranty and insurance information via a desktop or mobile application.

By combining RFID asset tracking with a powerful software solution, you will be able to introduce a maintenance schedule that will maximise the lifespan of your assets. Push notifications to the relevant person when it’s time for a vehicle, tool or piece of equipment to be serviced.

  • Scalability

Often, organisations neglect automatic asset tracking in the early days of operating, only to regret it later. It is more costly and complicated to introduce RFID asset tracking when a business has developed a sprawling infrastructure of assets. 

It’s generally more cost-effective to introduce an asset tracking system in the early days, so that you can scale up painlessly as your business grows. This avoids getting into a situation where you need to scramble to protect assets after identifying costs from loss, breakdowns and inefficiencies have started to mount up!

Though it may be difficult to translate into costs, asset tracking software can save your hours upon hours of manual labour. The work done in say, an hour manually, can be completed in mere minutes using asset tracking software. This accumulates: over the course of a fiscal year, it may save you hundreds of pounds in salaries alone!


Using itemit For Your RFID Asset Tracking

At itemit, we have learnt over years of successful implementations that every operation is different. However, two things remain true for every client- 

  1. A fit-for-purpose solution is no good if it costs the moon.
  2. A cheap system that doesn’t facilitate your goals is worse than worthless.

When we look at your requirements, we are constantly looking for the right balance between cost-effective and fit-for-purpose. We are experts in asset tracking technologies, so we know that we have the right blend of solutions to suit where your business is and where it is going.

Building a bespoke RFID system might be the right choice for your business. However, over many years of developing bespoke RFID systems, we have been able to identify patterns in what works and what doesn’t. So, we can offer off-the-shelf solutions that cut development time and costs down significantly.

You needn’t be limited to RFID technology as your sole asset tracking solution. We are able to seamlessly combine the most cutting-edge tracking technologies (QR, GPS, RFID) in a single solution. Our software makes even the most complex deployments easy to mange, scalable and effective.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

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How to Get The Most Out of Your Fixed Asset Register

Apr 21, 2022 | Blog, Fixed Asset Management Software

How to Get The Most Out of Your Fixed Asset Register

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How to Get The Most Out of Your Fixed Asset Register

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In this guide:

  1. What are Fixed Assets?
  2. What is a Fixed Asset Register?
  3. What Information You Can Add To Get The Most of Your Register
  4. itemit: Maximise the Power of your Fixed Asset Register

In this guide:

  1. What are Fixed Assets?
  2. What is a Fixed Asset Register?
  3. What Information You Can Add To Get The Most of Your Register
  4. itemit: Maximise the Power of your Fixed Asset Register

Your fixed asset register is where you can truly harness the power of your asset tracking efforts. Here, you can access the most up-to-date information about the items your business owns, great or small. More than this, you can manage what you have and make intelligent choices based on the information you find there.

However, there is such a thing as a partial implementation of a fixed asset register. Not having the right information, notifications or even enough of your assets included, will vastly limit the value of your register.

Not using asset tracking software to track your fixed assets yet? This is a great place to get a clearer picture of what kind of functionality, control and insight is available to you.

Fixed asset tracking - main


What are Fixed Assets?

Generally speaking, a fixed asset is an item of company property that is expected to last more than 12 months. It’s as simple as that. Commonly, fixed assets fall under the category of property, plant and equipment (PP&E) on the balance sheet!

Conversely, current assets are items that are going to be consumed or converted to cash within a year. So the only defining characteristic of a fixed asset, is how long you plan to own it!


What is a Fixed Asset Register?

A fully-fledged fixed asset register is a database that holds all information about the fixed assets in your business. This database is generally accessible via a bespoke asset management software using an easy to use user interface.

Of course, in the past, companies often used spreadsheets for this sort of activity. Unless you are going to invest a lot of time and money in developing these sheets, you are not going to achieve anything like the capabilities of a true asset register. In fact, as a fully implemented register will be updated automatically using a network of tracking technologies (GPS, QR, RFID) to stay up-to-date, spreadsheets are now largely seen as not suitable as an asset register solution.

 

Essentially, your register will tell you what you have, where it is, who has it, where it’s going and the like. But really, that is the bare minimum information. 

 


What Information You Can Add To Get The Most of Your Register

What Exactly is The Asset?

Ok, sure, this is somewhat stating the obvious. But there is more to think about here. If you are a large organisation with multiple departments, then knowing exactly what equipment each team has is useful! It would be possible to understand, for example, if a department is under or over-resourced!

The Exact Location of Each Asset

The application of this information changes depending on your industry. In fact, it changes from business to business, you will know best how you could use the knowledge of where all assets are at any given time. But, for inspiration, it would be possible to tell at a glance if an asset 

Estimated Life Expectancy

Suppliers will generally be able to give you the life expectancy of an item. By entering this into your fixed asset register you can plan for costs and build them into your growth forecast strategy. Furthermore, you can hold suppliers to account if assets are not meeting expectations.

Procurement Details

This is vital data if you want to optimally manage your assets. Date of purchase and supplier are two key pieces of information that make it possible to understand the value of an asset. Your purchasing team will be grateful for this insight when it comes to negotiating on the price of new items or picking suppliers.

Depreciation Value

As most will be aware, a depreciation cost is the original value of an item with all the depreciated costs subtracted. The way you work out depreciation will depend on the asset itself and the depreciation method that you are using. A fixed asset register makes this process much simpler and will make annual accounts more accurate and compliant.

Insurance and Compliance Details

You will likely be using multiple policies to protect your business against breakdown, loss and theft. Or, if you are using one cover-all policy, it will have complex compliance rules when the time comes to make a claim. Add all of this key info to your fixed asset register and it will make claims more likely to be successful.

Warranty Information

Suppliers do not always make it easy to find warranty information or understand the terms of the warranty. Easily upload this information so that you can take full advantage of your supplier’s warranty, saving on repair and replacement costs.

Maintenance Schedule

We have seen how a fixed asset register can help you manage issues and depreciation. A maintenance schedule is all about preventing issues and lengthening the lifespan of an asset. Set up easy notifications that tell the relevant people when an asset is due a service or upgrade!


itemit: Maximise the Power of your Fixed Asset Register

Above everything else, the real way to get the most out of your fixed asset register is to have an asset tracking software that does the leg work for you. That’s where itemit comes in. itemit’s software solutions can be customised to suit the unique way that your business operates. Years of experience mean itemit understand how to set your asset management system up so that it supports an optimally implemented fixed asset register.

To find out more about how itemit’s fixed asset register software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Fixed Asset Register

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Why Asset Tracking Software is Essential For Saving Your Business Time and Money

Apr 19, 2022 | Blog, IT Asset Management Software

Why Asset Tracking Software is Essential For Saving Your Business Time and Money

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Why Asset Tracking Software is Essential For Saving Your Business Time and Money

Book A Demo

In this guide:

  1. What is Asset Tracking
  2. Benefits of Asset Tracking
  3. Reduce Admin Costs
  4. Know When You Need to Upgrade
  5. Increase Asset Lifespan
  6. React to Issues Quickly and Effectively
  7. Protect Margins as you Grow
  8. Increase Security of Valuable Assets
  9. Mitigate the Risks of Scaling Up
  10. Ways of Asset Tracking
  11. Spreadsheets
  12. RFID Tracking
  13. QR Tracking
  14. GPS Tracking
  15. Asset Tracking with itemit

In this guide:

  1. What is Asset Tracking
  2. Benefits of Asset Tracking
  3. Reduce Admin Costs
  4. Know When You Need to Upgrade
  5. Increase Asset Lifespan
  6. React to Issues Quickly and Effectively
  7. Protect Margins as you Grow
  8. Increase Security of Valuable Assets
  9. Mitigate the Risks of Scaling Up
  10. Ways of Asset Tracking
  11. Spreadsheets
  12. RFID Tracking
  13. QR Tracking
  14. GPS Tracking
  15. Asset Tracking with itemit
Keeping your business lean and streamlined is an attitude that leads to healthier profits and greater peace of mind. Having said that, as an organisation grows in size and complexity, making the decisions that will result in sustainable, rapid growth without creating unexpected costs, becomes less clear cut. Asset tracking is a great example of this.

It’s easy to see why a small business might shy away from investing in asset tracking software. Every penny is accounted for and investing in physical assets, that hold a value and have a clear application, is a more straightforward decision. What about managing those assets? Well, for a small business with minimal assets, then a software solution can seem like overkill. An ongoing and unnecessary cost. Afterall, it should be possible to keep on top of things well enough using a spreadsheet or paper records.

That may be true in the short term. But if you have plans to grow, this manual approach to asset tracking can quickly become a false economy. If you are a business that needs to operate in multiple locations, then not using asset tracking software from day one may well end up creating a lot of aggravation and, more importantly, costs.


What is Asset Tracking?

At its simplest, asset tracking is exactly what it sounds like- keeping track of the physical items a business owns. However, when people talk about asset tracking, they are generally referring to a set of technologies that are used to keep on top of assets. 

Through a combination of different tagging systems and other tracking methods, it is possible to have a largely automated system for knowing everything you need to know about your organisation’s valuable assets. Where they are, who has them, their status and any associated essential info.

At the core of this essential business practice is asset tracking software. It’s the glue that holds everything together, and makes it possible to reap the rewards that true asset tracking offers.

Asset


Benefits of Asset Tracking

We’ve made the claim that avoiding an investment in appropriate software to keep on top of your business’ property is, at best, a short term cost saving and, at worst, a long-term headache and drain on resources. Below are just some of the benefits available to you by taking full advantage of asset tracking.


Reduce Admin Costs

This one might seem counterintuitive. Surely managing all that data generated through your asset tracking system will create admin, not reduce it. Well, this is where the interface and functionality of your asset tracking software saves the day. A clever software will only notify you of what you need to know, while making it possible to quickly find out specific information that will support business decisions.

When using technology to power your asset tracking efforts, the information updates a central database without a manual input. This massively reduces the admin effort involved updating spreadsheets and paper records.


Know When You Need to Upgrade

If you are relying on IT infrastructure to operate effectively as a business, then knowing when you need to upgrade is vital. However, this is important for all sorts of businesses. Construction companies have to make sure that their equipment is not only safe and up to code, but also capable of doing the job.

There are several easy to implement, straightforward ways of achieving this through asset tracking. Perhaps the most common way is to add dates to the data associated with an item so that you get notification when the item is due an upgrade. Simple. However, this is not always enough. It is possible to collect information on an item’s performance, and set triggers that give you insight into whether it is still reliable.


Increase Asset Lifespan

So, you’ve seen how you can upgrade your assets at the optimal time, namely, when they have started to become a drain. This avoids a situation emerging where operations are being weighed down with unreliable, unproductive assets. Great. But isn’t it just as important that your assets keep performing their function well for as long as possible?

Of course.

This is best achieved through a sensible maintenance schedule. In this way, the relevant people can be notified when an item needs to be serviced, thus ensuring you get the most bang for your buck.

Also, by making staff accountable for the equipment they are using makes unnecessary repairs less likely.

There is another possibility here. Say you are using a certain supplier for your PDA (Personal Digital Assistant) devices and the supplier advertises a lifespan for the product. Through asset tracking it will be possible to identify whether the performance of the product is up to scratch and give you the insight you need to negotiate a price reduction or change suppliers with confidence. 


React to Issues Quickly and Effectively

You rely on your assets to operate efficiently. When breakdowns happen, they affect your ability to work optimally and this ultimately has a negative impact on profits. The insidious thing about this is that it is difficult to quantify. Maybe revenue is up, that can make it really difficult to understand any drag effect that equipment failures are having on profits.

Using asset tracking software you can respond quickly to issues as they arise. Easily access insurance or warranty information as well as useful contact details. Furthermore, you can spot patterns in breakdowns which can help you tackle staffing and supplier issues.


Protect Margins As You Grow

Through careful management and a well made and diligently implemented strategy, you are seeing the fruits of your labours in the form of growth. Revenues are up and profits are up. However, it is common to see profit margins reduce. There are loads of reasons for this, but the root cause is often that the systems of control that were effective before are no longer so.

Asset tracking is a clear example of this phenomenon. As a business grows, so does the quantity of assets you are relying on. So, manual tracking activities that seemed effective in the past may no longer be up to the job!


Increase Security of Valuable Assets

It sounds obvious but asset tracking is a great way of vastly increasing the security of your assets. If you have valuable assets out on the road, they are susceptible to theft. In fact, it is likely that if you have been operating for a few years that you have had some unfortunate experiences around missing property.

First things first, just having proper asset tracking in place is a surprisingly effective deterrent for thieves. But, if the worst does happen, it should be possible to launch an investigation that will yield results.

You can even take things one step further and set up geofences which means you will be notified when an asset is taken somewhere it shouldn’t be!

Asset Security


Mitigate the Risks of Scaling Up

It’s already been pointed out that profits and profit margins are at risk when you scale up. Asset tracking protects you from this through automation that can handle a huge amount of physical objects. The other way asset tracking can help here is by making it painless to add new assets to your register through image recognition.


Ways of Asset Tracking

So, there are real, measurable benefits that you can access through asset tracking software. But what does this look like in real terms? How can you convert your current asset network into an easy to understand, automatically updating database of essential information?


Spreadsheets

Spreadsheets represent a lot of possibilities. If you are an advanced user, you can custom build processes that can achieve a certain amount of automation. However, processes like this are likely to break as you grow, which means you need to be reliant on an employee or 3rd party with VBA coding ability to constantly make changes.

Even then, this method is outdated. From a programming point of view, there are much more secure, fast and stable methods of tracking assets. From a user interface point of view, asset tracking software is designed to suit the task at hand. Rows and columns can only go so far and the cracks will start to show as your network of assets becomes more complex.

Spreadsheet Asset


RFID Tracking

RFID (radio frequency identification) works by transmitting a radio wave that can tags that are within range. This is then translated into data which updates your database which is accessible via your software. RFID tags are also great if you need concealed tags. This way, you don’t need to have a visible barcode or QR tag! 

With classic RFID tags, handheld scanners are a means of interacting with assets and updating your asset register. Scanning codes with handheld scanners makes it possible to report on the status and location of assets without having to rely on memory or data entry.

In warehouses, fixed RFID tags are often indispensable. By creating fixed points that can identify RFID tags as they cross the invisible barrier, you can see at a glance where on your site assets are, what they are being used for and who is responsible for it. This might sound like major investment territory, but it’s actually a relatively minor cost to get set up with a simple system. You can always scale up after fixed RFID tracking has proved its worth!


QR Tracking

QR codes have become a mainstay of our day-to-day lives. When it comes to asset tracking, there are practical applications that go beyond marketing! Qr codes are cheap to produce and can be adhered to even relatively low value items, like handheld construction tools. After they are scanned, the data is translated into a readable state which is accessible via your central software.


GPS Tracking

When we think of GPS tracking, we think of vehicles. And it’s true, GPS tracking is ideal for managing a fleet of vehicles. With GPS tracking you can see where your vehicles are in real-time. It’s easy to imagine what this insight can do for customer experience and staff productivity.

GPS tracking is all about location. Combining GPS with other tracking methods (like QR tags), allows for comprehensive reporting and, therefore, greater insight and control. 

GPS Asset


Asset Tracking with itemit

itemit provide complete software solutions for asset tracking. The solutions designed by itemit are always customised, easy to use and can interact harmoniously with your other systems, such as CRM or ERP. 

Sounds great, but how much is this going to cost? Well, itemit have years of experience and an impressive amount of successful implementations. We look at your operation and your goals and come up with an approach that is streamlined, cost-effective and, importantly, measurable.

Every organisation has its own way of doing things. That means you need asset management software that fits the way you work, and not force you to make radical changes to your operation. 

If you are using spreadsheets to keep on top of your assets, then you could see considerable gains through working with us!

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

Asset Tracking Software- A Money Saving Solution

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The Easter Bunny’s Top Tips On Using Asset Tracking, For Your Egg Hunt!

Apr 14, 2022 | Blog

The Easter Bunny’s Top Tips On Using Asset Tracking, For Your Egg Hunt!

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The Easter Bunny’s Top Tips On Using Asset Tracking, For Your Egg Hunt!

Book A Demo

In this guide:

  1. Asset tracking with QR Codes
  2. Dynamic QR Codes
  3. Keep Track of Users
  4. The Clock is Ticking
  5. Who’s the Winner?
  6. Tidying Up
  7. Asset tracking with RFID Tags
  8. Choose itemit For Your Asset Tracking

In this guide:

  1. Asset tracking with QR Codes
  2. Dynamic QR Codes
  3. Keep Track of Users
  4. The Clock is Ticking
  5. Who’s the Winner?
  6. Tidying Up
  7. Asset tracking with RFID Tags
  8. Choose itemit For Your Asset Tracking

It’s Easter Time! While a lot of you are preparing for some time off over the bank holiday weekend, the Easter Bunny is warming up for his busy time of year. 

Despite this, they have taken time off of their busy schedule to guest edit today’s post! 

Imagine you are running a huge egg hunt. 1000 eggs and 20 hunters. Using asset management software, tools and processes, you can manage the hunt in real time, assign higher points to harder to find eggs, eliminate cheating and see what hunters are doing best! 

Always on message, check out these top tips on how to transform your Easter Egg hunt using itemit’s asset tracking.

Easter Asset Tracking - Egg Hunt


Asset tracking with QR Codes

We’ve all seen QR codes, right? Those squares with black lines and dots. We come across them a lot in day to day life as they are used in marketing (like our product? Scan this code and head over to our website…). Those sorts of QR code are normally static. So the information they represent is not changeable. 

The tags are versatile in that they can be printed onto vinyl or metal, so they should be more than durable enough for your egg hunt! Head over to amazon or buy from us direct. QR codes are an affordable, straightforward way to keep track of assets (or eggs).


Dynamic QR Codes

When it comes to asset tracking, the tags are normally dynamic. That means the information can be changed. This info will then be accessible via an asset register. In your egg hunt, after a hunter has scanned an egg, you can get a notification and update the QR metadata to ‘found.’ That way, your hunters do not have to carry around all the eggs they have found.

QR codes can be used to hold all sorts of information. How many points the egg is worth, how much it cost, who hid it, how much it weighs. The tag could redirect to a URL that gives a clue as to where the next egg is or to a leaderboard that shows how the hunter is doing in the competition.

It is this versatility that makes QR codes such a powerful tool in asset tracking in general.


Keep Track of Users

With itemit, you can create an account and add unique users. That means that you will not only know that the egg has been found and when, but also who found it. This information can be combined with the other data to keep a close eye on performance and productivity.


The Clock is Ticking

Using asset tracking software from itemit. Add an expiration date to each egg so that if it is found after this time, it does not add to the user’s score. You can even show this information to the user when they scan the egg. Why not give users more points the faster they find the egg?


Who’s the Winner?

We have already seen how you can organise and track your easter egg hunt. After all of that hard work, the participants will want to know how they did. Throughout the course of the day, your high-tech hunt has produced a lot of information.

Rather than comb through this, you can use intuitive reporting to see everything at a glance. itemit has inbuilt, customizable reports that will tell the story of the day without pouring over data.


Tidying Up

itemit’s asset tracking software is shareable, too, which means you can lessen the burden on a single colleague. What this means is that your entire team can contribute to your asset management operations, saving everyone time while also creating a totally clear picture of your asset information.

Overall, itemit has a range of helpful asset tracking features which help you get more clarity, save more time, and keep a high ROI by losing fewer assets, avoiding ghost and zombie assets, and more.

To find out more about how itemit can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.


Asset tracking with RFID Tags

Truth be told, QR tags are probably the best solution to the discerning Easter Egg hunt organiser. They’re affordable and simple to implement. Having said that, we like to give you options! 

One of the downsides of a QR code is that it has to be scanned to access the information. So, you will need to apply the tag to the outside of the egg. Don’t want to ruin the effect of the wrapping? If you would like to hide the tag, then you can use an RFID tag, which works on radio frequencies to transmit the information that is picked up by a scanner. .


Choose itemit For Your Asset Tracking

Whether you are only just realising the need for asset tracking, or looking to migrate from outdated, spreadsheet based systems, itemit is flexible enough to fit your needs.

Our goal is to give you the control and insight to be able to earn more and spend less.

And, of course, to facilitate egg hunts of all shapes and sizes.

A big thank you to the Easter Bunny for their advice and edits when putting this post together. Who knew they were such an asset tracking nerd? I guess they are running a fairly major operation…

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com.

The Easter Bunnies Top Asset Tracking Tips!

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

Start Free Trial

or, download the itemit app to get started

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