Tips For Organising Your Hardware

Feb 16, 2024

Tips For Organising Your Hardware

If you want to organise your hardware but you’re not sure how you’re in the right place. Making sure that every piece of hardware is where it should be or at least tracked can be tough. The good news is that hardware asset management software can help. Software such as this can keep a close eye on all of your hardware so it stays organised all of the time. 


Let’s delve into this subject a little further so you can understand it better and see its benefits.

What Exactly Is Hardware Asset Management?

To put it simply, hardware asset management relates to organising all the hardware that you want to manage. When you do, you can have a lot more control over everything. One important part of asset management centres around ensuring assets are taken care of. Assets should not just be taken care of when they’re damaged, they should be looked after at every single stay of their life. 

Each stage is as follows:

  1. Request – This is the very first stage and refers to a request for new hardware
  2. Fulfil – As soon as your request has been made, the asset can be ordered and its order fulfilled
  3. Deploy – The third stage revolves around a hardware asset being deployed to a person or department so it can be used
  4. Monitor – Every single asset needs to be monitored in the event of it becoming damaged or failing to work 
  5. Service – The fifth stage relates to every asset being maintained/serviced at regular intervals so their lifecycle can potentially be increased
  6. Retire – This is the final stage of every asset’s life cycle and it’s at this stage when an asset can no longer be used. As soon as an asset has reached the sixth stage, a request for a replacement can be made. 
Business Asset Tracking

As you can see, every asset has a lifecycle which may seem complicated. However, when you use the right asset management software you can make this process much easier. This is simply because the hardware can deal with every single stage so you can get on with other tasks. 

Creating An Inventory

Creating an inventory is not difficult in fact, it’s easier than you think all that you need to do is to add an RFID tag or barcode to each asset, scan the code or tag and enter details about each asset. Details such as the asset’s model and serial number, price at purchase, warranty and insurance details, and service reminders are ideal. When you add details such as these, you can simply find them when you need them. Adding the user instructions can also be a great help. Simply upload the instruction booklet or add a URL to the software and you’re good to go. You can quickly and easily find the instructions when you need them. 

Creating an inventory is that simple and it’s clearly full of advantages. It’s no wonder that many businesses use hardware asset management.

Tracking Your Assets

Did you know that you can track your assets even if they’re kept in the same location? This is because doing so makes them easier to find. Let’s imagine that you have a huge warehouse or a large site. You need to use some equipment that’s kept in a specific location. However, finding it may not be easy if you’re not sure where it’s located. When you use hardware asset management you can log into the asset’s profile and see where it is. Therefore, you can save a lot of time and get on with the task. 

Tracking your assets also allows you to see where they are being used and who is using them. This can help to increase security and give you peace of mind.

itemit asset tracking software logo

Organising Your Hardware Assets Into Collections

You can organise all of your assets into collections. Doing so allows you to have more control over them. You could potentially use the collections to make bulk updates. For example, if you’re opening up a new office, you could send some of your current equipment to the new location. However, knowing what to send at a moment’s notice isn’t always easy. So, organising everything into a collection means that when the time comes, you can send the right equipment. It also means you can track the location of that equipment so you know it has arrived. 

Want to check off the equipment that you’ve sent or ask for it all to be repaired by your maintenance team? Simply use the bulk actions feature and save yourself time. In fact, you can use the bulk actions feature for anything, making life easier. All that you need to do is make sure that the hardware asset management software you use allows you to do this. 



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