Construction equipment tracking allows you to monitor what you own, control your assets, and create a transparent asset register. You can also make use of a range of helpful features that allow you to:

• Lose fewer assets
• Purchase fewer duplicates
• Mitigate thefts
• Lower insurance premiums
• Maintain accurate tax breaks

Construction equipment tracking is a powerful way to save money. Not only do you save time on your operations, but the clarity and control you gain over everything save you money that would otherwise be added to your losses automatically.

Find out more about how to use and deploy asset tracking software to save time and money here.

You may already have some form of equipment tracking in your business. This may be a spreadsheet. When it comes to using a spreadsheet to track your tools, assets, and equipment, you may already be aware of the gaps.

For a start, spreadsheets require a very longwinded, manual process to keep them up to date. This process creates gaps due to human error and it’s unreasonable to expect a spreadsheet to always have an accurate view of your asset list.

This is because every time one of your tools moves from one site to another, or if they come out of storage or off your van, the spreadsheet is out of date. If you then think about the number of movements your assets will go through daily, it’s clear that gaps will be created.

These gaps can cause major issues. Ghost and zombie assets, for example, will make your tax returns inaccurate and may mean you over or under-report on your insurance. This can either cause fines, or it can cause you to lose money.

Asset tracking software is designed to help you track your assets, which makes it well suited for construction equipment tracking.

Asset tracking software is the next step up from a spreadsheet in that it is still a way to log and monitor your assets. However, asset tracking software is a huge improvement due to the automation and transparency it provides you with.

With asset tracking software, you will still log your construction tools and equipment onto a system. However, once on the system, these assets will each have a unique profile where you can add financial, usage, and maintenance data.

Therefore, instead of adding yet another column to a spreadsheet to track pre-emptive, and then another for routine maintenance, you can automate this process simply by adding these fields into an asset’s profile.

All of the data you add gets added to a report automatically. You can then export this report as a pdf or excel sheet, creating an automated fixed asset register.

Asset tags also help you save time and money, and also increase the clarity and control you have over your assets. Asset tags are physical tags that you stick onto your tools and equipment.

These tags are unique meaning that you can link unique assets with their unique profiles on your construction equipment tracking software. Then, every time you scan an asset’s tag, a few things happen:

• The relevant profile opens
• The last seen location updates
• The user who scanned the tag is logged
• The time of the scan is logged

This gives you a clear audit trail of where assets have been and who had them when data is updated.

This saves you time, too, as if you need to log that an asset’s status has changed, you simply need to scan the tag onsite and log the change. This updates across the board in real-time, meaning there’s no longer a need to write down a change and log it on your system later.

Your fixed asset register is a powerful tool that allows you to report on what you own and how it’s behaving. So, you will be able to use this fixed asset register for tax and insurance purposes.

As asset tracking software is scalable, too, you’ll also be able to use it for IT asset management in tandem with tools and equipment tracking. This means that you can have a complete and accurate record of everything your business owns and how your assets are behaving.

With the best asset tracking software, you’ll be able to track a variety of assets separately or in bulk, meaning you maintain a fully accurate record of how all of your assets are behaving.

To find out more about how itemit’s asset tracking software can save your business time and money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

You’ll find that without a robust system in place, your assets go missing, duplicates are purchased, and some bits of equipment never get used. This is why you need effective asset tracking software. 

Your business is losing money due to a lack of transparency over your assets. This is why you need to know how to track your assets. With effective tools in place, you’ll see a huge difference.

You may be using a spreadsheet at the moment, but you’ll find that this also creates gaps in transparency. You will also find that it adds a lot of time to update, manage, and view the system.

This is where asset tracking software comes in.

Asset tracking software is a place where you can house, view, and manage your assets. It will be a cloud-based system that allows for on-site and remote edits.

What this means is that you can edit asset information with the assets in front of you, and then this data will be added across the board for all of your colleagues to see.

With asset tracking software, not only is a fixed asset register created automatically, but you can also utilise helpful features to take your asset accountability further.

For example, you can use reminders and issues features to monitor your maintenance while also using the system as equipment check in check out software.

Once you’ve chosen an asset management software, tracking your assets is a simple process.

1. Log your assets onto your system – this can be done via an import or while you’re auditing
2. Add tags to your assets – this speeds up audits and creates robust location tracking
3. Start using a range of helpful features, such as attachments, reminders, and customisable information fields
4. Export and use your fixed asset register

When you’re tracking your assets, all of the data is collected in an exportable and customisable reporting page. This way, you can add filters to view essential information, such as when your assets are due for PAT tests or which are checked out.

Reports are where everything comes together as they allow you to pinpoint any data you need, use this data, and export it for operations such as tax and insurance.

QR code asset tags also speed up your asset operations. Asset tags or asset labels are physical tags that you can stick onto your assets. They come in all different shapes and sizes, so even if your equipment goes through weathering, there’ll be an option for you.

The way they work is by linking the unique information within the tag to the asset itself. In other words, once you’ve tagged an asset, you’ll be able to find that asset on your asset tracking app simply by scanning the tag.

Every time you scan an assets’ tag, too, the last seen location will update, the user who scanned the tag will be logged, and a timestamp of the scan will be created.

This creates a neat audit trail that you can use to pinpoint where assets were and who was interacting with them when any issues occurred or when any data was added.

itemit’s asset tracking software is an easy-to-use system that gives you all of this and more. With itemit, you’ll be able to log your assets, track their data, and create powerful reports showing you exactly what you need to know.

The system is built on customer feedback from clients across the globe, so there’s guaranteed to be something for you, whether you’re in the construction industry, tracking IT assets, in healthcare, anything!

itemit’s asset management software has years of asset tracking expertise behind it, meaning that the system is scalable, suitable, and customisable to a wide range of use-cases.

To find out more about how to track your assets and equipment, you can contact our friendly team at team@itemit.com or fill in the form below to start a 14-day free trial of the software, no strings attached!

Instant access. No credit card details required.

or, download the itemit app to get started

A maintenance strategy is essential in ensuring that your asset operations are running smoothly. You’ll likely already have a maintenance strategy in place, but the more manual this is, the more likely you’ll encounter gaps in accountability.

Automation is the future when it comes to all operations, and with maintenance, it’s no different. When you use asset tracking software, you can keep track of your asset information, lose fewer assets, and keep your existing assets running as smoothly as possible.

The concept behind asset tracking software is simple. Asset tracking software gives you a place to house your assets. Each of your assets gets a unique digital profile that you can then populate with critical data.

You can also link your digital profiles with their physical asset counterparts by using asset tags. So, if you’re using asset tracking software for IT asset management, you’ll be able to log your laptop and link the physical kit with the digital asset with a QR tag or barcode.

Once you’ve logged your assets’ digital profiles, you can continue to add, update and amend data to them. This creates an audit trail that you can use to monitor how your assets are being used, where they are and how they’re performing.

This data is then exportable as a fixed asset register that you can then use for insurance, tax, and accountability purposes.

Crucially, as your assets are logged as unique profiles, you’ll be able to add maintenance information and data against the assets themselves. In other words, if your IT equipment has different PAT test dates, you’ll be able to log each date against each asset.

This will be by using a reminders feature, which you can also set to repeat. When maintenance is due, you’ll receive an email indicating that maintenance needs to be performed.

Critically, you can also use your asset tracking software as an equipment checkout system, meaning that when maintenance is due, you can check the asset out to indicate to your team that it is undergoing downtime.

You will also be able to use an issues management system. This allows you to report issues against assets with ease, as all you need to do is scan an asset’s tag and report the issue.

itemit uses a public profiles feature, too, which allows anyone to report issues on assets without needing access to the itemit app. Therefore, if you’re using itemit for facilities management, you’ll be able to allow your tenants to report issues on doors, rooms, and fire extinguishers.

All of your data automatically updates your fixed asset register, which you’ll then be able to export and use for any number of asset operations.

On a reporting page, too, you’ll be able to create customised reports to view your maintenance information and to allow for a better decision making process when it comes to decommissioning or replacing assets.

Your fixed asset register, when exported, will show all of your asset data, or asset data you’ve decided needs to be exported. This fixed asset register will be up to date from your daily asset tracking operations, reducing the risk of ghost and zombie assets.

Also, your fixed asset register will be usable in your finances, expenses, and tax operations as it will show a clear view of what you own and how it is behaving.

itemit’s fixed asset tracking software gives you all of this and more. With itemit, you’ll be able to create and maintain an accurate fixed asset register while also tracking assets in a very granular way.

The features available to you are built off the back of feedback we’ve received from our customers, so no matter the industry you’re in (as itemit is in many), we’re certain you’ll be able to use itemit to suit your asset tracking requirements.

Making a maintenance strategy is simple, too, when you have a clear view of where assets are, how they’re behaving, and who has been using them. Overall, you get more accountability and control over your assets when you use itemit.

To find out more about how itemit can help your business, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started