The Future Of Asset Tracking Software

The Future Of Asset Tracking Software

The Future Of Asset Tracking Software

Asset tracking software has developed greatly in the past couple of years. There are still many exciting avenues that these systems will take, promising more automation, better technologies, and cleaner asset management operations.

Asset tracking software as it is provides a robust way to manage, monitor, and create asset operations, giving you the most accountability possible over your day to day processes. However, the future of asset tracking is bright, creating more scalability, automation, and shareability in your business and worldwide.

Asset Management Software UK Future


The History Of Asset Tracking

Asset tracking has always been a necessary process. The earliest known asset register dates back to ancient Egyptian time and this is because the need has never changed.

Fundamentally, any business needs to know what it owns, how much it cost to purchase, and how much it costs to operate. Using a fixed asset register fills in the gaps, here, and these have been around for centuries.

To create accurate projections and log your net and gross profits, knowing your assets inside and out is a necessity and always has been. This is why in the digital age, spreadsheets were created to house asset data.

These plastered over a few issues but created unnecessary inefficiencies. To log all of your asset data on a spreadsheet, each asset needs a row and each bit of data, whether serial number, booking info, or pricing details needs a row.

Quickly, it became clear that this method was inefficient and unwieldy, hence the birth of asset tracking software.


Asset Tracking Hardware And Technologies

Asset tracking software was initially built to correspond with barcodes and QR code asset tags. This asset tracking hardware contains unique information that allows you to link unique assets to their tags. 

In other words, if you scan a laptop’s tag, that laptop will appear in your asset tracking software. This also created the possibility of last seen location tracking.

The future, therefore, is adding more, affordable, and more efficient asset tracking hardware capabilities. Currently, GPS asset trackers have a great use for fleet management, but the technology hasn’t caught up with the needs for small tool asset management. So, GPS trackers will be smaller in future and still maintain a long, effective battery life.

Fixed RFID readers are also developing greatly. While these create a totally automated way to track your asset’s locations, currently this is only traceable in a 2D space. So, you can track if assets enter or leave a room automatically, but in the future you’ll be able to track in a 3D space, meaning you’ll be able to see where boxes are stacked in a warehouse. The technology for this already exists, but can be a blocker to smaller businesses due to lengthy set-up times and consultation.

This is why itemit is committed to bringing the future of fixed RFID asset tracking closer, giving you an affordable, off-the-shelf package with all the benefits of the technology that’s already out there.


The Future Of Asset Tracking Software

Asset tracking software itself will develop greatly, too, allowing you to monitor your assets with greater ease. Existing systems will scale to greater heights, allowing more industrial tracking that is accessible to both small businesses and larger industries.

In essence, the features within asset tracking software will grow, improve, and start overlapping and interfacing more with inventory management systems and ERP systems.

Therefore, the future of asset tracking software is clear. Not only will you be able to monitor your assets, their issues, where they are and how they’re being used, but you’ll also be able to utilise more features to speed this up.

AI will also play a big part in the future of asset tracking software, meaning that your systems will make smarter decisions on your behalf. Instead of having to find which assets aren’t in use, your system will rectify supply chain/ asset usage issues on your behalf.


itemit’s Asset Tracking System

itemit’s asset tracking system is unique. It is the only system that allows you to combine GPS tracking technologies with QR codes, barcodes, and RFID technology in one, easy-to-use off-the-shelf system.

We’re excited to help pave the way in terms of the future of asset tracking and have many big plans to make your lives easier, increase your ROI, and give you a fun and easy-to-use system to play around with.

Currently, you’ll be able to make use of an equipment booking system, fixed asset management features, IT asset management capabilities, equipment tracking features and more!

To find out more about how itemit can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

Asset Tracking Software In Film And Television

Asset Tracking Software In Film And Television

Asset Tracking Software In Film And Television

In film and television, your assets and equipment will move through a variety of locations on a daily basis. This is why you need efficient asset tracking software that can keep up with the busy environment of filmmaking.

For example, your cameras may be rented out, used on location, or kept in storage, ready for use. Not to mention that your assets will likely have multiple sub-assets, such as microphones, small electronics, and more.

This is why a spreadsheet should be immediately ruled out. With a spreadsheet, each asset will need a row and each bit of data, a column. As there is a range of data you need to log and track, some of it relevant, some of it not, this quickly becomes unwieldy. Also, every time your assets undergo a change, your asset register becomes out of date.

Therefore, asset tracking software is needed to keep up with asset movements, log them, and help you monitor all of the changes your assets go through.

How To Track Your Film Equipment With Asset Tracking Software


How Does Asset Tracking Software Work?

Asset tracking software is a system that allows you to log, monitor, and track your assets. Each of your assets will get a unique asset profile. This means that each bit of kit has a place that you can log asset data against.

Therefore, instead of finding specific information within a spreadsheet, you’ll be able to open an asset’s profile to view all of the data you need to know about that asset.

This is immediately helpful, as you can add prices, training manuals, usage information, and location data against specific assets, giving you a clear overview of how everything is behaving.

All of this data is automatically pulled into a reporting system that you can then export into a pdf or spreadsheet for tax and insurance purposes among other things.


Using Asset Tags To Track Movements And Maintenance

Asset tags speed up your asset management operations, too. These are physical tags that you stick onto your assets and link to their corresponding digital profiles.

Every time you scan an asset’s tag, a few things happen. The last seen location updates, the asset’s profile is opened, and the time of scan and user who scanned the tag is all updated across the board.

This means that you can edit your assets’ data when your onsite and when you’re working remotely. Also, your clients will be able to report issues on your assets should there be anything that needs to be addressed.

Tagging also opens up the ability to perform bulk actions. For example, you’ll be able to check your assets out in bulk, as well as bulk move them to new locations and run audits on your equipment.


Using Asset Management Software In Film & Television

As you can see, asset management software is highly tailorable to your use case. This means that you’ll be able to implement an effective system within film and television.

For example, if somebody requires five bits of kit, you’ll be able to bulk check them out with an equipment checkout system, then bulk move their locations to indicate that they’re with that company. You can then run a report on the equipment that’s moving to that location and export it as a pdf, giving you a register of the equipment your client needs to sign for.

When it comes to tracking your equipment, you can monitor your assets’ lifecycles and quickly pinpoint assets that haven’t been used in a while, making it easy to put them back into circulation and thus extend your assets’ lifecycles.

All of the data you collect and use will automatically be pulled into a fixed asset register, too, which is great to use for reducing your insurance premiums and maintaining an accurate asset record for tax purposes.


itemit’s Asset Tracking Software

itemit’s asset tracking software is a highly scalable system that you can use for fixed asset management, IT asset management, film asset tracking and more.

With a suite of helpful features, from equipment checkout functionality to bulk actions, you’ll be able to keep your existing asset operations, improve upon them, and add more, all while saving time and money in the process.

You can share itemit with your colleagues and clients, too, sharing the asset tracking load and maintaining a high level of accuracy while reducing the amount of time you spend monitoring, updating, and using asset records.

To find out more about how itemit will help you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial. If your assets are already tagged with unique barcodes or QR codes, you can use these and set up a robust system in moments!

Film & Television Asset Tracking

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

GPS Trackers Vs QR Codes

GPS Trackers Vs QR Codes

GPS Trackers Vs QR Codes

Asset tracking technologies have come a long way. In the past, your asset management operations would need to be confined to a spreadsheet. This is unwieldy and has gaps.

Spreadsheets require a row for each asset and a column for each bit of information. They then need to be manually updated every time an asset undergoes a change. This means that your fixed asset register will likely be perpetually out of date.

Asset tracking software allows you to log unique profiles and add unique asset data to these profiles. This means you have a place for your data and don’t have to view an unwieldy spreadsheet to pinpoint information.

Then, you can implement asset tracking hardware to speed up your operations further. This can take the form of QR codes and GPS trackers. But, which is better?

GPS asset tracking


GPS Asset Tracking Benefits

GPS asset trackers periodically update your assets’ locations with no need for manual input. This means that you can see where your assets are on the map automatically, giving you a clear overview of your asset locations.

This is very helpful if you’re tracking assets on a large site, as you can see how your assets move. GPS asset tracking is also great if your assets are getting delivered to places, as you’ll be able to track these deliveries.

Using your asset tracking software, you can also see the history of your assets’ movements, giving you a clear view of everything you need to know related to location.

This also means that it’s possible to retrieve assets after theft or after they go missing, something that isn’t possible with other asset tracking hardware.


GPS Tracker Drawbacks

GPS trackers are very helpful in specific situations. However, the asset tracking hardware hasn’t caught up with small tools tracking, for example. 

This is as your GPS trackers will likely be bulky with a long battery life, or small with a short battery life. As GPS trackers require recharging to work effectively, they’re best used within a vehicle that can constantly charge the tracker.

Also, GPS updates are address based. Because of this, it may be difficult to pinpoint movements as, while you’ll be able to use the coordinates, a range of coordinates may correspond to an address, complicating your asset tracking operations.


QR Code Asset Management Benefits

QR code asset management is great at creating a fast, clear, accountable overview of your asset register. QR code asset tags work by allowing you to stick physical tags onto your assets. You can then link these tags with specific assets.

Therefore, if you’re using asset tracking software for IT asset management, you can use QR codes to retrieve each laptop, ready for edits.

Every time you scan an assets’ tag, too, the last seen location updates as well as the user who scanned the tag. This gives you a full audit trail of where and when issues were reported, for example.

QR code asset tags also open up the possibility for bulk actions, such as bulk updating the locations of assets and running audits. This is simply done by scanning each assets tag after clicking the relevant button in your asset tracking app.


QR Code Asset Management Drawbacks

The main drawback of QR codes is mitigated by GPS trackers. QR codes can only collect an asset’s last seen location using your phone’s GPS data and, therefore, doesn’t give you as live an overview.

While QR codes don’t require batteries, too, if you opt for the wrong type of tag they may become damaged or weathered, causing the need for you to replace your tags.

There is also an element of training required to ensure that your business is using your asset tracking software correctly and consistently. In practice, this is simpler than it sounds, however, as your asset tracking app should be intuitive and user friendly.


GPS Trackers Vs. QR Codes, Which Is Better?

QR codes fill in many gaps and speed up your asset tracking operations where GPS trackers give you visibility over your assets where you otherwise wouldn’t have any.

Therefore, the best way to track your assets is by using a combination of both. GPS trackers and QR codes complement each other as QR codes are great for when your assets are onsite, where GPS trackers are great for when they are not.

itemit allows you to mix and match your asset tracking hardware, allowing you to use GPS trackers, QR codes, barcodes and RFID tags in tandem. This gives you the highest level of visibility, control and accountability on the market.

To find out more about how itemit’s asset tracking software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial. You can even use your own barcodes and QR tags!

GPS Trackers Vs. QR Codes

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

How To Use Check In Check Out Software

How To Use Check In Check Out Software

How To Use Check In Check Out Software

Check in check out software gives you a clear view of who is using your assets and when they’re due back. Therefore, whether you’re using the system for school asset management, construction equipment tracking, or fixed asset management, you can benefit from knowing where your assets are and who with.

These features are helpful for all businesses in any industry. For example, if you’re using asset tracking software for equipment tracking in film and television, check in check out software lets you track your kit when it’s on location and create reports of which kit needs to be returned.

Using an Asset Booking System


How Does Check In Check Out Software Work?

Check in check out software lets you log unique assets and add data to them. So, for example, if you’re using your system for IT asset management, you’ll be able to log each of your laptops onto the system.

The reason this is so helpful is as you’ll be able to track unique, granular information. This is similar to a spreadsheet, where each row will be an asset and each column will be a bit of data. However, this is an unwieldy system as every time an asset undergoes a change, the spreadsheet becomes out of date. 

Once you’ve logged your unique assets, you’ll be able to use helpful features within their asset profiles. This includes equipment booking information to show who has your assets and when they’re due back.

With your software, you’ll be able to log bookings in advance. This allows you to see when your assets will be unavailable and can, therefore, also be used to log when routine maintenance will be occurring.

When it’s time for the booking to commence, you’ll be able to check out your asset, showing how long the asset will be gone for. Each of these actions has an automated email associated, meaning when the asset is due back you will be notified.


Using Locations To Track Usage

You can supplement asset booking information with asset location tracking. With the best asset tracking software, you’ll be able to view how long an asset has been in a location for and bill accordingly.

How you do this is simple. Any time an asset is booked out, you’ll be able to change the location to “on-site”, or log that it’s with a client. These location names are totally customisable, meaning you can tailor them to your use case.

So, check in check out software can show who assets are with in terms of both the business and the individual, how long they’re booked out for, and how long the asset has actually been gone for.


Combining Asset Tracking Features

As check in check out software will be a part of a wider asset management system, you’ll be able to combine a range of helpful features to get the most accuracy and transparency possible.

For example, as you’ll be able to filter reports by the data you’ve collected, you’ll be able to create a report of the equipment you’re sending to another company. You can then export this report as a pdf as proof of delivery and keep a copy for your records.

You can combine bookings and locations, too, to create different layers of data. For example, you’ll be able to check out the asset to someone on your team. Then, you can set the location as a company, meaning that you know exactly which changes the asset has gone through to reach its destination and exactly when it’s due back.


itemit’s Check In Check Out Software

itemit’s check in check out software can do all of this and more. As itemit is also an asset tracking software, you can also use a range of helpful asset management features.

Therefore, not only can you track bookings within the system, but you can also track issues and maintenance using a range of features. Then, you can pull all of this data into a report and export it to act as a fixed asset register.

With itemit, all of your asset operations are faster, more efficient, and give you more data, meaning you get a high return on investment through losing fewer assets and by speeding up your existing audits.

To find out more about how itemit will save your business money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Check In Check Out Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

How Does Construction Equipment Asset Management Save You Money?

How Does Construction Equipment Asset Management Save You Money?

How Does Construction Equipment Asset Management Save You Money?

Construction equipment asset management is the discipline of logging, managing, and tracking your assets. With an effective system in place, you’ll be able to:

  • Speed up maintenance
  • Lose fewer assets
  • Reduce insurance premiums
  • Maintain a robust fixed asset register
  • Speed up your daily operations
  • Create an audit trail of asset interactions

The best construction equipment asset management software gives you a suite of features to play around with, meaning you’ll be able to tailor your asset tracking operations to your business.

Why You Need A Construction Tool Tracking App


What Is Construction Equipment Asset Management Software?

Construction equipment asset management software is a type of asset tracking software. Asset tracking software allows you to log your assets as unique profiles and start tracking specific, granular information against them.

This granular data is then pulled into a reporting system, meaning you’ll be able to pinpoint asset maintenance information, as well as track bookings and last seen locations of assets.

Your construction equipment asset management software will come with an integrated asset tracking app. This means that you’ll be able to run audits and edit asset data with the asset in front of you, simply with your smartphone.

All of the data you collect online or on your app updates across the board, meaning whether you’re editing on-site or off-site, you’ll be able to manage any changes your assets go through.


Helpful Construction Equipment Asset Management Software Features

There are a range of features at your disposal. These features allow you to create a highly tailored asset management process. 

For example, if your assets are hired out, you’ll be able to use an equipment checkout system to log who has the assets and how long they’ll have them for.

If you wish to use the system as an equipment maintenance tracking software, you’ll be able to implement repeating reminders for routine and pre-emptive maintenance, and you’ll be able to use an issues management system to log any issues that need to be addressed.

Location tracking is essential, too. With the best system, you’ll be able to scan your assets into locations, as well as track an asset’s last seen location. This gives you an overall view of who is interacting with assets and where.


Using Asset Tags To Speed Up Operations

Asset tags speed up your operations. These are physical tags that you can stick onto your assets. You can also customise these tags to be metal, meaning that they can go through more weathering than the standard sticker tag.

Every time you scan an assets’ tag, it will open up that asset’s profile, ready for edits. The last seen location also updates, as well as the user who scanned the tag and what time it was scanned.

This means that if an issue is reported on an asset, you can see where the issue was reported, who reported it, and what the issue is, meaning you can pinpoint what needs to be addressed and speed up your maintenance time.

You can also use GPS trackers for your larger assets. If your assets are getting delivered somewhere, you can monitor this delivery using these trackers. GPS asset tracking is a good way to supplement asset tags, as this way you get accountability on and off site.


How Does Asset Tracking Save You Money?

Not only do these tracking procedures save you time, but they also save you money. Time is critical, as the less time you spend on one job, the more jobs you can do.

However, by using auditing features you can pinpoint where your assets are and minimise and mitigate asset losses and asset theft. This gives you a much clearer view of your asset register and increases your business’ accountability.

As you collect your data, an automated fixed asset register will be created, too. This is very helpful in saving you money as you’ll be able to use it for tax and insurance purposes.

In terms of insurance, being able to show that you’ve mitigated thefts and damage, you’ll be able to claim lower premiums. A robust asset register also reduces the chance of ghost and zombie assets, avoiding fines when you’re claiming back tax on your business expenses.

To find out more about how itemit’s construction equipment asset management software can save you money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Construction Equipment Asset Management Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles

What Are Asset Stickers?

What Are Asset Stickers?

What Are Asset Stickers?

Asset stickers help you monitor your business’ critical equipment. You can use them for tools and equipment tracking, IT asset management, fixed asset tracking, and more.

They are physical stickers that you can stick onto your assets. They contain a unique code, and you can scan this code into your asset tracking software.

qr codes vs barcodes


How Do Asset Tags Work?

Another name for asset stickers is asset tags. Asset tags are used in all manner of asset tracking operations to speed up asset monitoring and to increase accountability.

If you’re well versed in using a spreadsheet for your asset tracking operations, you’ll already know the gaps. Onsite audits are lengthy and unwieldy as you need to record any changes onsite, then update your asset register later.

Even with asset tracking software, you need to perform searches on your assets when you’re on-site to ensure that you’re updating the correct records.

Asset tags remove the need for this as, now, you’ll be able to scan a tag to retrieve the correct records, ready for speedy and accurate updates to your data.


How To Use Asset Stickers

Using asset stickers is simple. First of all, you can create an asset register in your asset tracking software. This will contain your asset information and records.

For example, if you’re using the system for construction equipment tracking, you’ll be able to log each spanner, tool, drill, and all of your heavy equipment. Each of these assets will have a unique profile.

Then, you’ll be able to stick your asset stickers onto your equipment and scan them into your asset tracking app. As the sticker contains unique information, it links to a unique asset profile.

What this means is that now, every time you scan the asset’s sticker, it will retrieve the corresponding assets’ profile on your asset tracking app, ready for you to add issues, information, or view attachments.


Other Uses

Not only do asset tags speed up your asset discovery process, but you can also use them for bulk actions. As each tag contains a unique ID that’s associated with each tag, you can scan a number of assets at speed.

This means that you can run asset audits when you’re in a location to double-check all of your assets are accounted for. All you need to do is press an audit feature in your asset tracking app and scan the tags.

You can also move assets between locations in bulk. Again, you simply need to scan all of the tags into the new location to update your records.

Every scan also updates the assets’ last seen location and the user who scanned the tag, as well as the user who scanned it. Therefore, if there’s an issue reported against your assets, you’ll be able to pinpoint who reported this issue and where, speeding up maintenance.

All of the data you update within your app also updates online, meaning you’ll be able to run helpful reports on the information you’re gathering. This saves you money as you’ll create robust records that you can use as a fixed asset register in the process.


Types Of Asset Tag

You can customise your asset stickers, too. This means that you’re not confined to vinyl tags where standard stickers may not be appropriate.

For example, if you have heavy tools and equipment that go through consistent weathering, you’ll be able to use metal QR tags. These tags are much more durable and will survive harsher environments.

You can also customise asset stickers so that they contain your company’s branding. This may add a personalised touch, but it also serves as an instant indicator of which assets belong to your company if you’re hiring them out or sharing them with other businesses.

To find out more about itemit and how you can use asset stickers for your asset management, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial. you can even use your own asset stickers!

Asset Stickers

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

Related articles