Leveraging an asset tracking system gives you a wide range of benefits, from clearer asset level operations to more control and transparency over your tools and equipment.

In turn, these benefits save you both time and money, especially as they’ll speed up your existing operations while reducing asset losses, duplicate purchases, and the risk of ghost and zombie assets.

So, what is the best asset tracking system? One that allows you greater levels of control, clarity and speed over your asset level operations.

If you have a fixed asset register in the form of a spreadsheet, you’ll already be aware of the benefits asset tracking can provide you with. 

With no visibility over your assets, issues go unaddressed, assets go missing, and overall accountability falls apart. This is why it is essential to log your assets and add data to them.

Asset tracking software takes this principle and brings it to the next level. Spreadsheets have limitations, as asset data is confined to singular cells as opposed to a visible system.

With an effective asset tracking system, you can log assets as unique profiles. Then, you can add data to these profiles. This way, if you need to track your tools and equipment and see how they move, all of the movement data will be housed in dedicated asset profiles. If a tool goes missing, therefore, you’ll see this much sooner and be able to rectify it.

This takes the benefit of granular asset data and makes it much more visible, as if you need to see all of the data against a specific tool, you can simply find this tool on your asset tracking system.

The best asset tracking system features depend on your needs and use case. Therefore, your asset tracking software must be adaptable, streamlined, and quick to pick up.

For example, if you’re tracking assets in the construction industry, your asset tracking software needs to have an effective check in check out system, where this may not be needed for another business.

You may need something more maintenance-heavy, and so an issue reporting and management system is a must. This way, you’ll be able to keep everything running much more smoothly.

The core features need to be there, however. So, you must be able to log all of your assets and track location data against them. This way, you can create an audit trail.

Asset tags speed up your operations and are at the core of asset tracking software. Asset tags are physical tags that you stick onto your assets. You can then link your physical assets with their digital counterparts simply by scanning the tag.

Once this is done, every time you scan an asset’s tag, the asset it’s attached to will have its profile opened, ready for edits and updates. So, if you notice a laptop is damaged, all you need to do is scan the laptop’s tag in your asset tracking app and press “report issue”.

Every time you scan an asset’s tag, the last seen GPS location, user who scanned the tag, and the time of the scan will also be logged. This gives you a neat, clear audit trail of where your assets were when they’ve been interacted with.

itemit’s asset tracking system is scalable, customisable, and effective in all industries. itemit has customers in stage, film, construction, healthcare and education to name a few.

With itemit, you get unparalleled support, as the system itself has been improved off the back of the feedback from our customers. This means that the dedicated team will help you stamp out any teething issues when you’re deploying the system.

itemit’s features are many, too, and include check in check out systems, issue systems, and effective location tracking functionalities.

You can also mix and match tagging technologies, including RFID asset labels, GPS trackers, QR codes and barcodes, giving you the most visibility over your assets possible.

To find out more about how itemit’s asset management system can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Time is money, and asset tracking software saves you a lot of time. You’ll have many existing asset related operations. The process of tracking your assets is critical as you need to know:

• Where your assets are
• How much they cost
• Who is responsible for them
• Which assets you own

Knowing this reduces risks, such as ghost and zombie assets, lost assets and duplicate purchases.

If you’re using a spreadsheet for this, however, you’re missing out on many efficiencies. If you think about your spreadsheet, each cell contains critical asset data. Then, think about how many cells your spreadsheet has and how much data you need to view, manage, and change daily. This is where asset tracking software comes in.

Asset tracking software works by allowing you to log unique asset data against unique asset profiles. In other words, instead of having a spreadsheet view, each of your assets gets its own unique digital profile.

Therefore, if you’re using asset tracking software to improve IT asset management operations, each of your laptops will have its own unique profile. Then, if a single laptop gets damaged, you can log this in that laptop’s profile, rather than finding and updating a cell on a spreadsheet.

This creates a centralised system where you can house all of your asset operations, as opposed to needing multiple processes for multiple different things.

For example, you’ll be able to use your asset tracking system as check in check out software at the same time as using it as IT asset management software.

All of this data is pulled into a powerful reporting page where you can export snapshots of your data in the form of spreadsheets or pdfs, so you still get the benefits a spreadsheet will provide, while also saving a load of time in the process.

Asset tags take your asset tracking operations to the next level. These are physical tags that you stick onto your assets. You can then link them to that asset’s digital profile.

Asset tags can take many forms, including GPS trackers, RFID tags, QR code asset tags, and barcodes. Each has slightly different functionalities, but they all speed up your asset tracking operations.

QR codes, for example, you can scan using your asset tracking app. When you scan this code that asset’s profile will open up, the last seen location will update and the user who scanned the tag will get logged, giving you a clear and tidy audit trail.

RFID tags offer you even more automation, as fixed RFID asset tracking allows for totally automated asset location tracking. GPS trackers are similar, only one will give you a GPS location where RFID will log which room in a building your assets are in.

Sharing your asset management system also saves you time. This is as all of your colleagues can contribute to your asset tracking efforts, saving everyone time in the process.

As updating an asset’s location takes mere seconds, if you need to keep an eye on where your assets are, you can do so quickly by sharing your asset management system.

In terms of collecting issues and bookings, sharing your asset management system helps here, too, as you’ll be able to monitor how your colleagues are interacting with assets as opposed to needing to chase this information up or have a very heavy involvement.

You can set user permissions, too, meaning your colleagues only see what is relevant to them and can interact with assets as such. This is great for security but also speeds up asset interactions further by removing any confusion.

Once your asset tracking software is implemented, you’ll then be able to scale it up to other purposes. Without asset tracking software, your asset operations will likely be sparse and decentralised, while effective software fixes this.

Therefore, you’ll be able to add fixed asset management operations to your asset management system to integrate depreciation tracking, for example, with your existing operations.

The main goal of any asset management system is to save you money, and an ROI is clear when fewer assets are lost and fewer duplicate purchases are made.

However, your ROI is improved by these time-saving features, too, as you get more time to focus on delivering your projects on time and under budget.

To find out more about how itemit’s asset tracking software can help your business, you’ll be able to book a demo here or contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Equipment tracking software will help you save time and money. When you know where your equipment is and how it’s behaving, you’ll be able to benefit from:

• Fewer lost assets
• Fewer duplicate purchases
• Time-saving benefits
• Cost-cutting benefits
• More transparency over your assets
• More control over your assets

So, where do you find the best equipment tracking software? There are a few things you need to know first to tailor your search.

First of all, you’ll need to know your equipment tracking needs. Equipment can refer to physical tools and equipment or it can be certain fixed or IT assets.

Knowing your industry will help with this. For example, if you’re looking for construction equipment tracking, it’ll be clearer that you need effective bookings features among robust location tracking.

If you need to track IT assets, you need a system that can handle IT-based information, such as logins and usage data. You’ll also need assignee features to log who is responsible for these assets.

Fixed asset management is a bit broader, as it can include IT assets as well as tools and equipment. Overall, here, you’ll need a powerful system that accommodates depreciation tracking, for example.

The next thing you’ll need is a budget. What is equipment tracking software worth? 

In essence, equipment tracking software is worth how much it saves. If you’re losing twenty assets a month, for example, and using equipment tracking software reduces this to one a month, your ROI is the replacement cost of those nineteen assets. 

Knowing your equipment is important here, too, as if you need to track low-value assets, you may not need a substantial bulk of features and, therefore, can opt for software that’s more lightweight.

However, when you’re working out your budget it’s also important to add time-saving benefits. Time is money, and many of your existing operations will be sped up by using equipment tracking software.

How long do you take auditing your assets? If software cuts this down to mere moments, then you have more resources to add to delivering projects on time and under budget.

Once you have an idea of what you need and an idea of your budget, it’s time to start comparing asset tracking software. The core functionality will be the same, you’ll be able to add assets to your software and use asset tags to track them.

This is where your specific needs come in. Do you need something lightweight that simply tracks asset locations or do you need a full system that allows you to run transparent reports?

Support and free trials should factor into your decision as the cheapest software isn’t the best and won’t necessarily give you the best ROI.

When you’re looking around, keep in mind that you’re looking for something future-proof that has constant updates. It’s no good getting software that works now if it isn’t going to adapt well to the ever-changing landscape of the asset tracking sphere, especially if a support team isn’t receptive to crucial feedback.

itemit’s equipment tracking software gives you a wide range of capabilities. It is streamlined and adaptable, meaning you’ll be able to use it for equipment tracking, IT asset management and fixed asset management separately or in tandem.

If you need to scale up your usage at any point, this is possible, and so too is starting to use the software to track tools and equipment before scaling to fixed asset management operations.

Our support team is world-leading, and the itemit app has been built off the back of feedback from industries the world over. This means that itemit is future proof and ready for you to use today.

To find out more about how itemit’s equipment tracking software can help your business, you can book a demo here, contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

You’ve selected your asset management software. You know what you need to use it for. You’re ready. But what’s next? How do you deploy your asset management software?

When you’re ready to start seeing the benefits of fewer lost assets, fewer duplicate purchases, and massive time savings, you’ll want to get started immediately.

This is why we’ve put together a short guide on how to deploy your asset management software.

Firstly you’ll want to add your assets. At this stage, you have a few options. There are two main possibilities, here. Either your assets are all known of, recorded, and their data is known, or you’re using asset management software to create the first log of your assets.

Each of your assets get their own unique asset profile, ready for you to start tracking things on a granular, asset level. So, if you need to know the location of a particular laptop, you can use the unique asset profile to find this.

If you already know a lot about your assets, or if you already have a fixed asset register in the form of a spreadsheet, you can opt for an import service. With this, you’ll consult with a team that can tell you which fields should be which features and, after this, they’ll import your data for you.

You can also use many bulk features to speed things along. For example, if you have multiple assets that have identical asset data, you only need to create one profile for this. Then, you can clone this asset 20 times at the click of a button to create more.

If you don’t already know a lot about your assets, it’s a good idea to audit while you’re logging your assets. In other words, using your asset tracking app, move around your business and add assets whenever you find them. Incrementally, this will create a full, robust asset register.

The next step is to tag your assets. Asset tags speed up many asset operations. Your asset management software will come with an app, and you’ll be using this app to perform these operations.

Whenever you scan an asset’s tag, first of all, the profile will open. This means that if you want to use your asset management software as check in check out software, you only need to scan an asset’s tag and click “check out”.

Then, every scan will also update your asset’s last seen location using your phone’s GPS data. The user who scanned the tag and the time of the scan is also logged, giving you a tidy audit trail of asset movements. This even works offline, your asset management software will simply update when you reconnect to WiFi or get more signal.

The next step is to start collecting and reporting on live asset data. If in step 1. you’ve created fairly empty asset profiles, now is the best time to populate them.

Here you’ll want to formalise the wording of certain fields, such as if you’re using your system for PAT test tracking you’ll need to create PAT test reminders with the same name for reporting purposes. In other words, do you want to name reminders “PAT test due”, “PAT test”, or “PAT test due date”? All of your reminders should have the same name, here.

Once you’ve logged this data, you’ll be up and running and able to continue collecting data. It’s simple, right? To do so at this stage, all you’ll need to do is scan an asset’s tag and add any changes. 

As your system will be cloud-based, any changes you make on your asset tracking app will be reflected in your asset management web portal, too, ready for you to run and export reports on.

These reports are great for insurance and tax purposes, too, as they will be a clear log of which assets you own and how these assets are behaving.

The final deployment step is to share your asset management software with your colleagues. They say “a job shared is a job halved”, but this isn’t quite the case. The job is halved if you share your system with one person, so imagine if all of your colleagues are spending seconds updating your asset records daily.

This creates a highly scalable, highly transparent, highly effective asset management system where everything you need to know is visible, transparent and exportable.

To find out more about how itemit’s asset management software can help your business, you’ll be able to contact the itemit team at team@itemit.com. You can also book a demo here and fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started