You’ll hear the term “assets” a lot when you’re looking to track your tools and equipment. What are assets, though? And how do you keep track of them effectively?

In short, your assets are anything physical that you own in the business. They can be non-physical, too, such as software, but if you can pick up and use it, it’s an asset.

Assets differ from stock, as stock is bought and sold where assets are used consistently by you and your colleagues.

First of all, your assets may be tools and equipment. Therefore, they can be spanners, heavy and plant equipment, and they can be vehicles. When you’re looking into tools and equipment tracking, there are a few things to consider.

These assets will behave differently than a laptop and may pass through many hands, where a laptop will likely be assigned to a single user. Maintenance will also be a necessary part of tracking and managing tools and equipment.

So, if you’re looking for construction equipment tracking software, for example, you’ll need a system that can handle:

• Asset location tracking
• Asset maintenance
• Asset usage tracking
• Issues management
• And more!

Thankfully, the use of asset tags can automate a lot of the processes you need, such as location tracking and issues management.

Your IT assets are any assets in your business that have a link to a computer or the internet. As such, these assets include software and hardware.

Software asset management and hardware asset management operations are overlapping ways you can improve your IT asset management procedures.

With IT asset tracking, you’ll need to know who has which assets for onboarding purposes, for example. Issues management is helpful here, too, as you’ll be able to rectify any problems your colleagues find.

Therefore, you’ll track your IT assets with a similar set of features to your tools and equipment, but the usage may be tweaked to fit the use case better.

Fixed assets are also physical assets that aren’t bought and sold. As such, both tools & equipment and IT assets count as fixed assets. 

Fixed assets can be furniture, they can be laptops, and they can be spanners. In essence, these are assets that are simply used by your colleagues.

You may have a depreciation process where assets over a certain value need to be monitored and reported on. Either way, you’ll need a fixed asset management system where you can log these assets and monitor them.

Fixed asset management will also mean you need to run audits on your assets to ensure they’re still accounted for. This is the best way to avoid ghost and zombie assets on your fixed asset register.

As you can see, no matter which assets you’re tracking, the needs overlap. So, while fixed asset management will still have specific requirements, both your fixed asset tracking and tools and equipment tracking operations will require effective location tracking.

Fundamentally, when it comes to your assets, you need to know who has what, where it is, and what your assets’ conditions are. Thankfully, the best asset tracking software allows you to track your assets in different ways and keep your records together or separate.

In other words, you’ll be able to use one system to track your tools and equipment and your fixed asset management operations and you’ll be able to either combine the data or keep it separate. 

itemit’s asset tracking software comes with all these features and more, giving you the most transparency and control over your assets available. To find out more, you can contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

An equipment tool tracking app saves you time and money. Using a system where you can log, monitor, and update relevant information improves your visibility over all of your tools and equipment, saving you time and money.

Effectively, an equipment tool tracking app is a type of asset tracking software. Your tools are your assets and they can be logged onto your system as unique, digital profiles. Then, you can add critical data to these profiles such as maintenance and usage information.

With no visibility over your tools and equipment, you’ll run into multiple issues. For example, you’ll lose more assets, purchase duplicates, and have expensive equipment sitting on the shelf untouched.

Tracking your tools gives you the visibility of what you own, where your assets are, and who is in charge of them. Not only does this increase your business’ accountability, but it also ensures you avoid common risks and losses.

If you know who is using a tool and where it is, you’re less likely to lose it. Then, you can add more data, such as pricing information, maintenance data, and checkout dates. 

Overall, this saves you time and money as you have more visibility over what’s going on. For example, if you’re using an equipment tool tracking app as an equipment checkout system, you can pinpoint exactly when that tool is unavailable for you and your colleagues.

The way an equipment tool tracking app works is by logging your tools and equipment. Each of your assets will have a unique, digital profile that you can populate with data.

So, you can add the purchase cost and date, add attachments such as invoices and training manuals, monitor equipment usage through location tracking and more.

This way, not only do you have the benefit of losing fewer assets, but you also have a system that ensures you can take your equipment usage further.

An equipment tool tracking system not only gives you visibility over your equipment usage but also optimises it, allowing you to take your assets to the next level.

Once you’ve logged your assets onto your equipment tool tracking app you can use a wide range of features to add, remove, and edit relevant information.

So, if you’re opting for construction equipment tracking, you can track which sites tools are on and which companies are using them with ease at the simple touch of a button.

Then, you can also use asset tags to take your equipment tool tracking app to the next level. Asset tags are physical tags, likely QR codes or barcodes, that you stick onto your assets. You can then use these to scan your assets into your tool tracking system.

Once you’ve linked the physical asset to its digital profiles, every time you scan an asset’s tag, a few things happen:

• The asset’s profile opens, ready for edits and updates
• The last seen location updates, logging where your tools have bene
• The user who scanned the tag updates, giving you a clear audit trail of asset interactions
• The time of the scan updates, showing you when an issue was reported, for example

itemit’s asset tracking app comes is a cloud-based system that comes with an effective web portal. On your laptop, you’ll be able to run reports, perform bulk edits, and export your fixed asset register.

As the system is cloud-based, any edits you make are automatically updated across the board. This means that if you audit assets onsite, any changes you make or discover are reflected on the itemit web portal in an instant.

This system gives you a clean, quick way to track your assets, saving you a lot of time and money in the process. Then, any edits you make are also visible to your colleagues, giving you a highly scalable system.

To find out more about how itemit’s equipment tool tracking app can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial. Asset tracking is simple when you use itemit.

Instant access. No credit card details required.

or, download the itemit app to get started

Equipment checkout software helps you keep track of your equipment hires and bookings. This way, you can keep a closer eye on where your assets are and who they’re with.

With equipment checkout software, you can schedule maintenance downtime and create bookings to show when assets are due to be unavailable. This creates a full level of transparency for your team when it comes to shared assets.

Equipment checkout software works by using asset tracking software principles. Your equipment checkout software will have a backend where you can create and log critical asset information, giving you a highly scalable and streamlined system.

In other words, you’ll be able to log each of your assets in individual profiles and add data to these profiles. So, if you’re using equipment checkout software in tandem with tools and equipment tracking systems, you’ll be able to perform these operations in a single system.

This way, each tool has a helpful feature where you can add information with ease. So, the next step is to click a button to either book or check out that tool.

Equipment checkout software is simple to use. First of all, you will need to log your asset register. This will have many speed and ease of use functions, such as the ability to bulk add and bulk clone assets.

You can then use asset tags to speed up your operations, too, but this isn’t necessary. Asset tags are physical tags that you use to link your physical assets to their digital profiles in your asset tracking system.

Once you’ve added and tagged your assets, the process of booking them and checking them out is simple. Scan the tag and press “book asset”.

When you use asset tags you can create bulk bookings with ease, too. In other words, you can scan a group of asset tags to add them to a booking, saving you time in the process.

There are scalable systems within your equipment checkout software, too. In essence, as you’ve added your assets, you can add any data you need to against them.

Therefore, you can create effective workflows surrounding your bookings process. As an example, you can report an issue and schedule in downtime with a booking in a few clicks.

Then, whenever you need to, you can export reports of all of your asset data. This will include asset locations, asset issues, asset maintenance, and bookings.

A report of your data is incredibly handy for tax and insurance processes as it shows that your assets exist, are in use, and are responsibly managed.

itemit’s booking and check in check out software gives you a wide range of features. At its core, the system allows you to log unique assets and add data to them. This data can be anything you need to track.

So, when you use itemit, you get a single, centralised system where you can log, monitor, track, and update your assets. This creates an automated, transparent and effective asset register, reducing the chances of any gaps in your asset management operations.

Overall, itemit is a scalable system that you can use for fixed asset management, IT asset management, equipment bookings, and tools and equipment tracking, all at the same time.

To find out more about how itemit’s check in check out software can help you, you can contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is Lab Equipment Tracking Software?
2. Why Do You Need Asset Tracking?
3. RFID Asset Tracking Capabilities
4. GPS Tracking Capabilities

In this guide:

1. What Is Lab Equipment Tracking Software?
2. Why Do You Need Asset Tracking?
3. RFID Asset Tracking Capabilities
4. GPS Tracking Capabilities

 Lab equipment tracking software will help you save time and money. With this software, you can track how a range of assets move, from small tools and equipment to larger, higher-value assets.

The range of functionality you can leverage gives you a speedy ROI, no matter the assets you’re tracking. This is because equipment tracking software is built for purpose, meaning you don’t have to use unwieldy, impossible to manage spreadsheets anymore!

Find out more about how lab equipment tracking software works and how it will benefit you, here.

Lab equipment tracking software is a system that allows you to log unique assets as digital profiles. You will then be able to add critical asset data to them.

Instead of searching for asset data within a large spreadsheet, with software, you’ll be able to find the asset within your system and view critical information within a neatly laid out profile.

Therefore, if you want to identify or log issues with any of your equipment, you will be able to do so against a specific asset with ease.

Asset tags improve these operations, too, as asset tags allow you to scan your equipment to find it on your system. Then, once you have your asset’s profile in front of you, you can add data, including issues and maintenance information.

Equipment tracking software is a type of asset tracking system. Asset tracking is essential because it gives you a clean and quick way to view, manage, update, and control your assets.

With no visibility, there’s an incredibly high risk of:

• Assets going missing
• Damage going unnoticed or unreported
• Duplicate purchases being made
• Minimal financial visibility

All of these are especially critical to track in a lab, when assets move frequently between multiple parties.

Therefore, when you use lab equipment tracking software you have more visibility over where assets are, who is using them, and the state they’re in, allowing you to take your assets further.

Laboratories have many assets that move around between locations frequently, critical health and safety standards, and higher-value assets, too, so when you use equipment tracking software, you can also opt for an RFID solution.

RFID asset tracking solutions give you even more control and automation over your assets. There are two types of solutions, here, handheld RFID and fixed RFID.

Handheld RFID uses a third-party reader that connects to your phone via BlueTooth. You can then use this reader to scan tags from a distance and perform bulk update actions, such as audits. This is helpful for speed and for distance, for health and safety concerns.

Fixed RFID asset tracking automatically updates an asset’s location every time it moves to a new one. In other words, if an asset is leaving one lab and entering another, this will get logged in your lab equipment tracking software automatically with no manual input.

If your assets are travelling greater distances, you can also use GPS tracking capabilities to track where your assets are on the map. So, if you’re delivering test tubes across the country, you can track these with a GPS solution.

Overall, the ability to mix and match solutions gives you a complete level of transparency over where your assets are, who has them, and how they’re behaving, saving you a lot of time and money.

Lab equipment tracking software takes your cost and time-saving operations to the next level. To find out more about how itemit’s lab equipment tracking software can help your business, you can contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started