Asset tracking is the process of logging unique assets and tracking them. You can track all different types of information and data with asset tracking software, from depreciation information to maintenance history.

But, what kind of assets can you track? The core concept of asset tracking is that all of your assets are unique and have unique information related to them, but what should your assets be?

First of all, you might want to consider tracking fixed assets with asset tracking software. This is because you’ll likely have existing fixed asset tracking operations and so a transfer makes sense.

If you’re using a spreadsheet, you’re actually losing money on your asset tracking. This is because spreadsheets have gaps and create risks such as ghost and zombie assets.

Therefore, while you need to pay for asset tracking software, you do retrieve a return on investment as these gaps are filled by an automated system.

You can then track asset lifecycles and depreciation information to ensure that your assets are still running exactly how they should be!

Fixed assets will be permanent business assets in the sense that they won’t be sold as stock, but will remain in the business to indirectly create revenue. As such, they can be anything from a stapler to a desk.

IT assets are a subset of fixed assets and include IT hardware and software. Because of this, the type of information you’re adding will be slightly different.

Instead of depreciation data, perhaps, you’ll want to add critical warranty dates and other important fields of information. You can also track PAT test reminders, too, and set them to repeat at whatever interval you need them to.

If you’re tracking software, you can track logins and renewals, for example. So, in this sense, you’re tailoring a reminders feature. Because you have the ability to name one renewal and another PAT test due, you can tailor the software to your assets instead of the other way around.

Equipment moves. It may be a subset of your fixed assets, but equipment is most likely to be the subset of assets that go missing, get misplaced, end up lost on-site, off-site, next to the site and so on and so forth.

This is why you’re best off using asset tags when you’re tracking equipment. Asset tags won’t fit in with software asset management, but they will help you track equipment locations.

This is because you can stick the tag onto your assets and scan it into your system. Then, every time you scan the tag, the assets’ last seen location will update using your phone’s GPS.

This gives you a tidy audit trail of where your assets have been and when, minimising the chance that assets will go missing. On top of this, you still have the same equipment checkout features, reminders features and information logging features, as well as the ability to run customised reports, as you do for other types of assets.

As you can see, it’s not the type of asset that’s important. The best asset tracking software will let you track any type of asset. This can be equipment, fixed assets, IT assets, or something that’s so niche to your business that it’s so ridiculously valuable and can’t be misplaced or replaced.

At itemit, we’ve helped people track it all. itemit’s asset tracking capabilities span across the globe with customers from Australia to Hong Kong to America to Chile and beyond.

Our clients are using the system to track movie props, radios, tools, equipment, costumes, musical instruments, conservation assets, oxygen tanks, water pipes, everything. So, whether you’re tracking assets that everyone has, such as a laptop, or something specific to you, itemit can help.

To find out more about how asset tracking can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Know Your Business
2. Consider Asset Tags
3. Calculate Your Potential ROI
4. The Best Asset Tracking Software

In this guide:

1. Know Your Business
2. Consider Asset Tags
3. Calculate Your Potential ROI
4. The Best Asset Tracking Software

The best asset tracking software gives you the ability to monitor, control and make the best out of your assets. It will have a suite of helpful features built for your needs.

How can you choose the best asset tracking software for your business? We’ve written a guide on what to look for when you’re looking to take back control of your assets.

First and foremost, you need to know your industry, your assets and your business. This is because there’ll be slight tweaks and differences your asset tracking software needs to be able to handle.

The best asset tracking software lets you customise your capabilities, but there are still niches and nuances that you need to keep in mind when you’re looking to track your assets.

Knowing what you’re looking for helps tailor your decisions, especially if there is a free trial involved. So, if equipment bookings and check-outs are critical to your operations, you need to know that your software works as equipment booking software. If you have higher-value assets, you need to have software that handles depreciation. 

The best way to think about what you need is to think about your assets, how they behave and how you need to track them then you can work backwards.

Asset tags come into consideration here, too. This is as asset tags can speed up your asset operations, but whether you use them or not will depend on the assets themselves.

You can customise asset tags or opt for RFID asset tracking if the tags need to be concealed. This means that previous gaps of weathering are filled by the ability to use metal tags and the inability to track high-value assets is no longer an issue.

Asset tags work by linking your assets to digital profiles. Then, every time you scan the tag, the asset’s profile opens, ready for edits. This means that if there’s an issue on an asset the workflow is simply to scan the tag and report the issue.

Every time a tag is scanned the last seen location also updates using your phone’s GPS, and the user who scanned the tag is logged as well as the time of the scan. This gives you a clear audit trail of your interactions with assets.

The best asset tracking software lets you scale your usage up and down depending on what is necessary. Therefore, you’ll be able to spend more and get back more for higher-value assets.

You’ll be able to spend less on the software that you get back from it, which gives asset tracking software an edge over spreadsheets. So, if you’re tracking bespoke, high-value assets that move constantly, a fixed RFID asset tracking system may be suitable where it won’t if you’re only tracking small tools and equipment.

Keep in mind that asset tracking software saves you money by reducing duplicate purchases, minimising the number of lost assets, and increasing accountability, but it also saves you time. These time savings can translate to ROI in several different areas, as in healthcare, saving time also saves lives.

Knowing your potential ROI helps you choose the pricing package you need and the hardware you can use for your asset tracking operations.

itemit is the best asset tracking software available on the market. This is because it’s the only software on the market where all of the above is possible.

No other software allows you to mix and match asset tracking hardware, use any QR code or barcode tags, scale your usage up or down significantly, and let you use a suite of great features.

itemit is used worldwide by thousands to track a huge range of assets. The levels of support are next to none and setting up is simple thanks to a range of streamlined features and capabilities.

To find out more about how the itemit asset tracking software can help save your business time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Time Saving Benefits
2. Improve Accountability With Asset Labels
3. Customise Your Asset Labels
4. Mix & Match Asset Tagging Hardware

In this guide:

1. Time Saving Benefits
2. Improve Accountability With Asset Labels
3. Customise Your Asset Labels
4. Mix & Match Asset Tagging Hardware

Asset labels complement asset tracking software. While not essential to keeping an accurate log of your assets, asset labels can unlock a range of functions, improvements, and abilities when it comes to managing your assets.

Asset labels are physical tags that you stick onto your assets and link with unique asset profiles. Then, every time you scan an asset’s tag, the last seen location will update and the asset’s profile will open up, ready for you to log your edits.

First of all, asset labels give you a range of time-saving improvements and benefits. Without asset tagging, you need to find your assets on an asset tracking app using a search function. Asset tags remove this need.

Therefore, asset discovery is sped up with tagging capabilities. This means that the process of reporting an issue is scanning an asset’s tag and reporting the fault using a dedicated feature. This process takes seconds, as opposed to moments without tags and hours without asset tracking software.

Every time you scan an asset’s tag, too, the last seen location updates using your phone’s GPS. The time of the scan and the user who scanned the tag is logged too, thus automating a transparent audit trail.

Asset labels then unlock further capabilities. These are great for managing bulk changes or updates to your system as your operations are simplified by a “scan” mentality.

So, if you need to audit your assets and ensure that they’re all in the location they should be, this is simple when you use tagging. All you need to do is select the location you’re in and hit “audit”. Then, you can scan the tags around you and the app will do the rest.

Similarly, if you need to log that a bulk of assets has moved from one location to another, this too is simple. You need only enter the location you wish to move the assets to and press “quick add”. Then, you can scan all of your assets into that new location. Doing this also automatically unassigns them from the location they were in previously.

So, are there any gaps with asset labels? An obvious thought may be how usable they are. If your assets go through weathering, wear and tear, or are used in extreme conditions, how can an asset tag work?

The answer is simple, the code the label itself contains (whether QR or barcode) doesn’t need to be lengthy or complex to be unique, it just needs to be visible. This means that all you need is a good enough contrast between the printed code and the material it has been printed on.

Therefore, you can use anodised aluminium QR tags, for example, for assets that go through more weathering. This improves the labels’ durability and keeps your asset tracking operations running smoothly.

Asset labels don’t only need to be QR tags and barcodes, however, they can also be RFID tags, for example. RFID asset tracking allows you to track hands-free and from a distance, which is critical for certain environments, such as a hospital.

Therefore, you can customise your asset labels, use them anywhere and use them to improve any asset tracking operation. Overall, these tools save you time and money and provide a hefty return on investment.

Only itemit allows you to mix and match asset tracking capabilities and hardware. With itemit, you get a dedicated asset tracking system with great features built on customer feedback from industries across the globe.

You can either use your own tags with itemit or purchase some from the team. itemit’s tags contain a unique profile code that unlocks a public issue-reporting feature and are durable and effective in almost all environments, from the Chilean desert to acres of land in Tanzania.

To find out more about itemit’s tags, you can contact the team at team@itemit.com. You can also start your very own 14-day free trial by filling in the form below. Use your own tags!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Which Industries Can Use Asset Tracking Software?
2. Using Asset Tags To Track Tools And Equipment
3. Getting A Return On Investment From Asset Tracking Software
4. Further Asset Tracking Capabilities

In this guide:

1. Which Industries Can Use Asset Tracking Software?
2. Using Asset Tags To Track Tools And Equipment
3. Getting A Return On Investment From Asset Tracking Software
4. Further Asset Tracking Capabilities

Asset tracking software makes tools and equipment tracking simpler. This is true in any industry, but there are many benefits that assist in construction specifically.

As you can tailor asset tracking software to your industry and use case, if you’re in the construction industry, you can benefit from a suite of features including equipment booking capabilities and location tracking.

Overall, construction equipment tracking software helps save you time and money by improving your operations.

All businesses have assets. This is why the core of asset tracking software is the ability to log unique assets and add unique data against these assets.

In other words, if a company wishes to track their office’s assets, they can use the system as an IT asset management software and as a fixed asset register software.

Why is this relevant to construction? As the construction industry has one of the biggest overlaps in terms of asset tracking needs. Construction companies will have equipment, tools, IT assets and fixed assets, and all must be tracked effectively.

This is why it’s helpful to note that asset tracking software can be used in any industry, as the ways many industries use the software are applicable to a construction equipment tracking use case.

Asset tags improve your asset tracking operations. Asset tags are physical tags that you stick onto your tools and equipment. Then, you can scan these tags into your asset management system.

Every time you scan an asset’s tag, the asset’s last seen location updates, the user who scanned the tag is logged and a timestamp is created. This gives you a full audit trail of your asset interactions.

The other benefit is that every scan opens up an asset’s profile. Therefore, if you’ve logged that an asset requires routine maintenance, you can scan the tag and log the change in an instant.

How does all of this give you a return on investment? It’s simple: an accurate asset register prevents costly gaps. These gaps are ultimately what will minimise your profits as, for example, ghost and zombie assets will eat into your tax returns and could cause fines.

An accurate asset register also minimises the chance of duplicate purchases or other common mistakes. Then, the improved audit trail you get from tracking your assets means that you’re less likely to lose them.

Then, there are the other benefits you get from the speed you can track assets with. In other words, asset tracking software gives you free time as you save time doing critical operations.

This time can be spent on other things, now, and doesn’t need to be dedicated towards double, triple, and quadruple checking an asset register.

Asset tracking software is malleable, customisable, and controllable. This means that you can use it to track any assets within your construction business.

You can use many helpful features to automate asset location tracking and to log wherever your assets are on or off site. Then, you can run speedy audits on your assets thanks to dedicated tagging features.

Maintenance is simplified through an effective reminders system and the ability to log reactive issues, notifying your team at any moment if a problem needs to be addressed.

Then, you can track who has what further by using an effective equipment checkout system. This system allows you to monitor, log, and indicate who has which asset and when they’re unavailable.

itemit gives you all of these features and more. With itemit, you save time and money on your construction equipment tracking, which is why it’s used by construction firms across the world.

To find out more about how itemit can help you, you can contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial – no strings attached!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. How Does Equipment Booking Software Work?
2. Speeding Up Bookings With Asset Tags
3. Reports And Exporting Booking Information
4. itemit’s Asset Tracking Software

In this guide:

1. How Does Equipment Booking Software Work?
2. Speeding Up Bookings With Asset Tags
3. Reports And Exporting Booking Information
4. itemit’s Asset Tracking Software

Equipment booking software allows you to check out film and camera equipment to your colleagues or clients. Overall, this creates a clear audit trail of where your assets are going and where they’ve been, as well as who they’ve been with.

You can track your cameras as a single, unique asset and you can track any other equipment that is relevant to the booking, such as shotgun mics and other, smaller bits of kit.

Then, you can create pdfs of the checked out equipment so that you can send on a sheet and verify that the equipment has been received and is with the client.

Equipment booking software is a set of functionality within asset tracking software suites. Asset tracking software allows you to track unique assets and their information.

As such, you can add each of your cameras as a unique asset and add any relevant costing and purchasing information. One of the benefits of this is that when you’re using equipment booking software, you can also track your assets in other ways and you can expand your operations to include IT assets for example.

The concept of tracking cameras as unique assets means that you can create a specific audit trail related to that singular asset. Then, you can use helpful booking features to check this asset out to individuals or companies.

The best thing about using asset tracking software and booking equipment functionality is that you get an integrated asset tracking app.

This asset tracking app means that you can tag your assets with unique QR codes and barcodes and use these for speedy asset tracking processes.

In practice, this means that you can book out assets when you’re physically close to them in an instant. Simply scan the assets’ tags and press “book asset”, then set the dates.

This gives your team the possibility to share responsibilities, too, as anyone can be given access to your asset tracking system and, therefore, can be given the necessary permissions to book and check assets out.

Once you’ve created a booking, you can also put an asset into a location, marking it as either checked out or with a specific client. This gives you a clear record of where your assets are in the world.

Adding an asset to a location also creates an automated record of how long the asset is in that location for. This gives you two complementary bits of information: How long the asset is due to be booked out for and how long the asset is actually booked for.

All of this is pulled into a dedicated reports page where you can filter by any and all asset fields. Therefore, you can create a filter of all the assets one client has, export it as a pdf and send it to them alongside the equipment, ready for them to sign to verify receipt.

itemit’s asset tracking software gives you all of this and more. itemit is scalable and shareable which allows you to use it for anything within your business.

itemit gives you effective equipment booking software capabilities, allowing you to manage your film and camera equipment check outs. Therefore, itemit provides you with visibility and accountability where there otherwise wouldn’t be any.

You can use different tracking technologies with itemit, too. You can use GPS trackers, RFID asset tags, QR codes and barcodes, or all of these in tandem, to create the most visibility, control and transparency possible over your asset register.

To find out more about how itemit can help your crew, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started