Equipment tracking software is built to be scalable and shareable. The benefit of shareability is that different teams can fulfil different duties and contribute to the overall asset tracking effort.

In other words, when you use equipment tracking software, you can edit asset information onsite. Then, a different team can monitor, edit, and update this information remotely. 

So, what are the best ways to use equipment tracking software with your colleagues?

First of all, when you’re tracking your equipment you’ll need to be able to edit asset information onsite. This means that you’ll need an asset tracking app.

This app will be integrated with your equipment tracking software web interface using a cloud-based system. This means that any edits you make onsite also update across the system in real-time.

Then, you can optimise your onsite equipment tracking operations using asset tags. Asset tags are physical tags, likely QR codes or barcodes, that you stick onto your assets and use to track them.

Every time you scan an asset’s tag, the last seen location updates and the user who scanned the tag is logged, as well as when the scan occurred. This gives you a clear audit trail if you need to identify any issues.

Scanning an asset’s tag also opens that asset’s profile, speeding up any asset discovery processes. Instead of searching for an asset on the app, you need only scan its tag.

Remote features are also helpful when tracking your equipment. Remote features can be used to monitor and update other asset records, as well as correct anything that has happened on site.

For example, if using equipment tracking software as an equipment booking system, assets can be booked on site for a set of dates. Then, these dates can be adjusted before it’s time to check the asset out if necessary.

Remote features are helpful if you’re working from home, too. Assets have a tendency to go missing when they’re moving between multiple locations and so sharing your asset tracking system with your team and using the app and web portal mitigates this risk.

Everyone can scan in the assets they have access to while your admin team verifies and audits those assets, something that isn’t possible with old school methods such as spreadsheets.

Finally, equipment tracking software is best shared with colleagues because of the range of capabilities it has. You may be looking specifically for your team, but there will be another team in your business that can benefit.

Equipment tracking software is helpful for fixed asset management, for example, as not only can you audit assets and log their locations, but you can also track depreciation and cost data.

This is across all of your fixed assets, too, thanks to the capabilities equipment tracking software has. You can use it for IT asset management operations as well and track any form of asset you need to.

itemit’s equipment tracking software is built to be scalable. With itemit, you can share your asset tracking system, set user permissions, manage any type of asset and customise your asset tracking capabilities.

You’re not tied to any type of tag and can use QR codes, barcodes and RFID tags, as well as GPS trackers, all at the same time. itemit is a very customisable system, allowing you and your team to save as much time and money as possible.

To find out more about how itemit’s asset tracking software can help your business save time and money, you can contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Assets Should You Track?
2. Music Assets
3. Stage Assets
4. Film Assets
5. How Does Asset Tracking Software Work?
6. The Benefits Of Tracking Your Assets

In this guide:

1. What Assets Should You Track?
2. Music Assets
3. Stage Assets
4. Film Assets
5. How Does Asset Tracking Software Work?
6. The Benefits Of Tracking Your Assets

When it comes to creative industries, assets are more critical, more expensive, and more personal. This is because they’re used to make art, music, cinema and to entertain. This is why asset tracking software is essential in any creative industry.

Asset tracking software gives you a wide range of benefits. First and foremost, it allows you to save time and money. These cost and time savings mean that setting up and entertaining is simpler and more cost-effective.

At a glance, it may seem that asset tracking software is reserved for IT asset management, equipment management and fixed asset tracking. This doesn’t need to be the case.

When you’re in a creative industry, you can still use asset tracking software to track your kit, IT assets and more, but you may not have considered that you can track instruments, props, and other assets in the same way.

Some more interesting assets that you may want to track are instruments. It may be more obvious to track amplifiers, microphones, wiring and lighting, but why stop there?

You can use RFID asset tags on expensive, high-value assets so that you don’t lower the quality or have visible tracking technology onstage. This makes auditing simple and ensures onstage swaps from electric to acoustic are seamless.

In a similar vein, you can use asset tracking software to track tools and equipment, but you can also use it to track more interesting things, such as costumes.

RFID asset tracking helps here, too, as you can sew RFID tags into your costumes so that they never show up onstage or onscreen. For creative asset tracking, maintaining the illusion is now still possible.

You can track cameras with greater ease and all of their smaller parts. This means that you can track the location of cameras as well as all of the information related to them.

However, you can also track props. This way you’ll be able to use a check in check out system, for example, to see which props are available from your store.

The reason you can track your assets in a unique way is because that’s how asset tracking software is built to work. Whether your asset is a Les Paul with a glossy finish or if it’s one of your team’s laptops, both assets are unique.

One may well be the only one of its kind, especially if handmade. This is the core concept of asset tracking software, that every asset, even if it was produced on a factory line, is unique.

Even if your laptop is one of thousands, it is still your laptop and still has a story. Therefore, you should still add relevant tracking information to it to ensure that you’re saving as much time and money as possible.

Once you’ve logged your assets, the benefits quickly become clear. You can audit your assets and look after them. This means that you’re less likely to lose assets and that accountability is increased across the board.

Overall, the benefit of adding critical data against your assets is that you have more visibility over who has what, where it is and how it’s behaving. This makes performances, shoots, and gigs much simpler as there’s less time spent thinking about where the instruments are.

To find out more about how itemit’s asset tracking software can help you, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Logging Your Assets On Asset Tracking Software
2. Using Reminders & Issues Management
3. Check In Check Out Software
4. Saving Money Through Downtime Reduction

In this guide:

1. Logging Your Assets On Asset Tracking Software
2. Using Reminders & Issues Management
3. Check In Check Out Software
4. Saving Money Through Downtime Reduction

Equipment maintenance tracking gives you more visibility over how your assets are behaving. Not only is it important to monitor what’s happening when things go wrong, but it’s also important to generally track your equipment assets to ensure that downtime is less likely.

This is where asset tracking software comes in. Asset tracking software allows you to monitor, track, and control your equipment and tools, making it easier to minimise downtime and save time and money in the process.

Asset tracking software works by allowing you to log individual assets as individual, digital profiles. In other words, each of your spanners will have a profile, each of your laptops and so on and so forth.

This creates simpler asset tracking operations as it makes adding critical information and data against assets easy and effective. So, if you wish to track where an asset is onsite, you’ll be able to log that as a location.

This means you can also add asset information, such as make, model, and supplier, and other important details. Critically, these details can include maintenance information, simplifying equipment maintenance tracking.

The main features you’ll be using are reminders and issues management. As the core of your equipment maintenance tracking system will be focused on the uniquity of assets, these features will be customisable.

In other words, you can customise your reminders so that you can use them for IT asset management or for fixed asset management or tools and equipment tracking.

Therefore, if it’s routine or pre-emptive maintenance, it can be a repeating PAT test reminder or a calibration, depending on what the asset is.

Another feature you can use is an issues management system. This is helpful for reactive maintenance. In tandem with asset tags, the issue-reporting procedure is simply scanning an asset and reporting an issue. Once this is done, the issue is logged as well as the user who reported it and the location of the asset when the asset was reported, making maintenance easy.

Critically, every time a reminder becomes due or an issue is reported, your account administrators will get an email. This means that issues and maintenance can be kept on top of and addressed quickly, reducing downtime.

You’ll also be able to use your asset tracking software as check in check out software. This, again, is customisable to your asset-level needs. So, you can check out assets in a more conventional sense or you can check them out to indicate they’re undergoing maintenance.

So, where issues reporting and reminders assist with the reduction of actual maintenance time and, therefore, downtime, booking or checking out an asset can mitigate the effects of downtime.

This is because your team will know at a glance that asset is unavailable and how long for. This means that they can plan their time with more information and they know to use other assets and spend time on other things, without needing a wasted trip to the asset with an issue.

The reduction of asset downtime is critical as it can lead to high costs, disruption, and operational problems. This is why simple but effective features save you time and money.

So, equipment maintenance tracking software helps you save time and money through the reduction of asset downtime in a few ways. First of all, you’re able to predict maintenance and log when it is needed. This reduces the length of the downtime. 

Then, you’re able to log when downtime is occurring in a visible way. This mitigates the slack time downtime can cause as your colleagues know what they can and can’t work on.

When you use asset tracking software, you also get the benefits of fixed asset tracking capabilities as well as location tracking, depreciation tracking, auditing capabilities and more.

To find out how itemit can help save you time and money you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. How Does Asset Tracking Software Work?
2. Tracking Classical Guitars
3. Tracking Acoustic Guitars
4. Tracking Electric Guitars
5. Using itemit’s Asset Tracking System

In this guide:

1. How Does Asset Tracking Software Work?
2. Tracking Classical Guitars
3. Tracking Acoustic Guitars
4. Tracking Electric Guitars
5. Using itemit’s Asset Tracking System

Asset tracking can be used in a wide range of situations. What people may not realise is that the business benefits can also transfer to a return on investment in your home life, too.

So, whether you’re a professional guitarist or a hobbyist, you can use asset tracking systems to better track your guitars. This is great if you have one guitar or if you’re a bit of a collector as you can log your guitars and critical information about them.

Overall, you get the benefits of a lower likelihood of losing your instruments, but you also get the benefits of more visibility over asset information, tuning dates, and more.

Asset tracking software is built to work for any asset. In this sense, it doesn’t matter if you’re using asset tracking software for IT asset management, fixed asset management, or equipment tracking.

This is because the core concept relates to having a unique asset. A guitar is a good example of this. It might be handmade and, therefore, globally unique. This makes it critical to track and protect.

However, in a lesser sense, everything you see is globally unique. Your laptops, monitors, phones may have all come off a production line, but there’s only one that’s yours. 

Asset tracking software uses the concept of unique assets and allows you to create asset profiles that house critical asset information. If it’s a laptop, you can add warranty dates and invoice numbers, for example.

So, how can you apply this to guitars?

Classical guitars often have a long, colourful history. This is why using asset tracking principles is great when it’s applied to these instruments. 

If your guitar is handmade, you’ll be able to add the year it was made as well as the workshop as information in your asset tracking app. If not, you can add the make and model.

Every time you retune your guitar, you can also log this change to keep track of when it’s getting used to its strings. The strings themselves can also be logged as information.

RFID asset tracking is an option here, too. Asset tags speed up asset operations and improve asset location tracking. However, you won’t want to use a visible tag. Instead – you can conceal an RFID tag on the inside of your guitar and it will still be scannable.

You can track acoustic guitars in much the same way as classical guitars, but there may be a few bits of extra information you wish to add. Here, for example, the type of string may be more critical to you, whether it’s high or low tension or the materials they’re made from.

There’s also the possibility that your guitar is electro-acoustic, in which case you’d be able to log this and track more of the auxiliary systems that come with that.

If you’re recording acoustic songs, too, there’s no reason why you won’t be able to track the entirety of your kit, including your laptop and songwriting tools.

Electric guitars will be the most difficult to track with asset tags, as you can conceal RFID tags under an acoustic or classical guitar’s face. You can still monitor and keep track of locations using assignee and check in check out software features, among other things, however.

Therefore, you won’t need to tag your electric guitars and can still keep a close eye on them, no matter how many you or your store owns. 

Then, you can also track all of the tools and equipment you use alongside your guitar, including distortion pedals, amps, cables, and more. This way, you get an overall view of what’s available.

itemit’s asset tracking system makes tracking any assets easy. So, when you’re tracking fixed assets or IT assets, you can use the system to save time and money. 

This is because itemit’s system is based on the concept that every asset is unique, which means that you can track anything from guitars to laptops to stage props and cameras. 

This philosophy is why there are hundreds of people across the globe tracking thousands upon thousands of assets, from the IT to the niche. 

To find out more about how itemit can help you, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started