Getting the right asset management system is essential. You need to know that the features and functionality are suitable for your business. There’s a risk of getting a software that doesn’t prove you with enough ROI, which is why you need to be able to choose effectively.

How do you decide which is the best asset management system for your business? After a little bit of research, picking the correct software will be a breeze.

Step 1: Look At Your Industry

The first step is to look at your industry. Every industry has specific asset-related problems which you’ll need to fix. For example, theft on construction sites is a huge problem in the UK. 

If you’re looking for construction equipment tracking, therefore, you’ll need an asset management software which helps prevent theft as effectively as possible.

If you’re in the healthcare industry, you may be looking for PPE asset tracking or hospital equipment management. Your aim here is to find an asset management system which allows you to save time while maintaining your assets, freeing up more time for life-saving procedures.

When tracking assets in the creative industry, such as prop tracking or costume tracking, you’ll want a flexible asset management system with the ability to customise asset tags. This way, you’ll be able to tag up all of your equipment efficiently and effectively.

Overall, knowing your industry will help you tailor your search for your asset management system.

Step 2: Look At Your Assets

The next step is to look at the assets themselves. You’ll know what you’re trying to achieve overall by looking at your industry’s use case, but you’ll also be able to hone this in.

So, if you want to track fixed assets, there are specific features you should be looking for in your asset management software. You’ll want depreciation features, as well as the ability to use the system as fixed asset register software.

For construction equipment, you’ll want maintenance capabilities, allowing you to use the system as construction equipment maintenance software, for example.

IT assets will also be tracked slightly differently, allowing you to tailor your search towards a system with IT asset management software functionality.

Step 3: Start Using Your Asset Management System 

The final step is to start a free trial. You might be surprised at how customisable your asset management system is. Knowing the essential features and choosing based off that doesn’t mean that your asset management system won’t have more functions.

So, if your main aim is to track IT assets, there’s no reason why your asset management system won’t also have effective fixed asset tracking features.

You’ll be able to explore all of these functions in your free trial, without needing to commit to a purchase. A smaller-scale trial means that you can assess how much money you can save with a smaller sample size of assets.

To find out more about how itemit’s asset management system can help your business, you’ll also be able to book a demo using the button below.

You can also start your own free trial using the form below, or contact the team at team@itemit.com.

Why not check out these blogs:

Using Custom Asset Tags To Track Your Assets

Why You Should Use A Construction Tool Tracking App

How To Implement Asset Tracking With GPS Monitoring Systems

Instant access. No credit card details required.

or, download the itemit app to get started

One of the biggest benefits of asset tracking is that you can manage any asset. Nothing is too big or too small for your asset tracking software, you’ll be able to log it and start tracking it. However, this can present a problem. What if your asset requires a custom asset tag?

Vinyl stickers aren’t always suitable for asset tracking. For example, if you’re tracking materials, heavy-duty equipment, or high-value collections.

Luckily, itemit doesn’t have a limit on how many asset tags you can add, and you can also use custom tags with our asset management software.

How Asset Management Works

Asset management is the discipline of adding assets to your asset tracking system and then adding data to them.

This data can be anything, from depreciation information to asset booking data, to collections and location information.

Each of your assets have a unique profile, meaning that the data you add is specific to them. This way, if an IT asset, such as one of your laptops, requires maintenance, you’ll be able to add a ticket against this specific asset.

This way, you’ll be able to manage specific asset data and view it in an instant. All of this information then makes up your fixed asset register, which you’ll be able to export for financial and insurance purposes.

Using Asset Tags

Where do asset tags come in? Asset tags allow you to have last seen location functionality, as well as giving you the ability to speed up a lot of your asset related operations.

All you need to do is attach an asset tag to your equipment, then link it to the individual profile in your asset management software. Then, every time you scan an asset’s tag, the last seen location will update, the user who scanned the tag will be logged, and the asset’s profile will open.

In practice, this means that you’ll be able to log maintenance by scanning an asset’s tag on a faulty asset and pressing a button. This is helpful across all industries, including for construction equipment tracking, healthcare asset management, and IT asset management.

Your Customisable Asset Labels

Sometimes, however, standard asset labels won’t do the job. If you’re tracking creative assets, such as materials, you’ll need a customised asset tag.

Luckily, at itemit, you’ll be able to create a request for customised asset tags and we’ll be able to help. So, if you need iron-on tags for clothing, we’ll be able to create an order.

We also sell anodised aluminium tags off-the-shelf for heavy equipment and plant tools, meaning you’ll have the peace of mind that your assets are tracked effectively and that your tags are safe.

If you’re tracking high-value collections, too, and can’t use a QR code, we’ll be able to consult you on the best RFID asset tracking options, too.

To find out more about how itemit works, you’ll be able to book a demo using the button below.

You can also contact the team with your tag enquiries at team@itemit.com or call us at 01223 421611. There’s no limit on the tags you can use, so why not start a free trial using the form below and start tracking straight away?

Why not check out these blogs:

Why You Should Use A Construction Tool Tracking App

How To Implement Asset Tracking With GPS Monitoring Systems

What Are Asset Labels?

Instant access. No credit card details required.

or, download the itemit app to get started

A construction tool tracking app gives you the ability to keep better track of your business-critical tools and equipment. No matter where you are in the construction industry, you’ll still benefit from the additional accountability and control an app will give you.

With a construction tool tracking app, you’ll be able to:

• Log all of your tools and equipment
• Keep track of maintenance information
• Keep track of asset movements with GPS data
• View which assets are onsite and which may be missing
• Save time on asset retrieval
• Mitigate asset theft
• Track asset rental

Construction tool tracking apps have functionality built for your construction equipment asset tracking, so what are you waiting for?

What Is A Construction Tool Tracking App?

A construction tool tracking app is an asset tracking system. This means you’ll be able to customise your construction tool tracking app to track all of your business’ equipment.

Asset tracking systems are scalable, so you’ll be able to use them for tools and equipment asset tracking, as well as for IT asset management.

The way they work is by allowing you to log all of your assets in unique profiles. On these profiles, you’ll be able to add information, such as maintenance data, against specific assets.

Then, you’ll be able to link these profiles to your physical assets with the use of a QR code asset tag.

How To Track Construction Tool Locations

Through the use of asset tagging, you’ll be able to save time and money by speeding up asset operations and keeping a transparent and customisable process.

When you’ve linked an asset’s profile to the physical asset through the use of an asset tag, you’ll then be able to scan that asset’s tag from your construction tool tracking app to retrieve its profile.

Every time you scan an asset’s tag, the last seen location will update too, This way, you get a neat and transparent audit trail of every interaction your users have had with assets, as well as where your assets have been.

You’ll also be able to track high-value assets using GPS trackers. GPS asset tracking is helpful as it allows you to have more automation in your construction equipment asset tracking. 

Your GPS trackers will periodically update, showing you exactly where your assets are, giving you the peace of mind that everything is where it should be.

Saving Money With Asset Tracking

Overall, you save money with the time you save and the additional accountability. The fact that you’ll lose fewer assets and fewer assets will be replaced means that you’ll need to replace assets less frequently.

Asset retrieval is also a simple process when you know where your assets are, meaning you’ll save money on petrol and travel expenses.

Then, you’ll also be able to use a fixed asset register for financial and insurance purposes. Your fixed asset register will automatically be created and kept up to date with every asset interaction.

To find out more about how itemit’s construction tool tracking app can help you, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs:

How To Implement Asset Tracking With GPS Monitoring Systems

What Are Asset Labels?

Why You Shouldn’t Use A Construction Equipment Tracking Spreadsheet

Instant access. No credit card details required.

or, download the itemit app to get started

Asset tracking with GPS monitoring systems will save you time and money. How? By allowing you to have a much clearer view of where your assets are at any given time.

With GPS tracking you’ll be able to prevent many critical issues, such as theft on construction sites, and by minimising the chances that assets are unaccounted for or missing on your fixed asset register.

What Is GPS Asset Tracking?

There are two main types of GPS asset tracking, one is where you use GPS tags to view the locations of assets, the other is through the use of last seen locations, where you can create a full audit trail of where your assets have been.

GPS Tracking With GPS Tags

GPS tags periodically update their location using SIM cards. How often these updates occur will affect the battery life of your GPS tracker, however, you’ll be able to plug your tracker into a socket if applicable.

In practice what this means is that a GPS tracker will update its location every hour if it’s stationary, for example, or every 15 minutes if it’s in motion. Alternatively, if you want a longer battery life, you’ll be able to set up your GPS tracker so that it updates an asset’s location once a day.

Furthermore, you’ll be able to benefit from anti-tampering and geofencing features. These features give you the peace of mind that your assets won’t get stolen, as you’ll get a notification if the assets are interacted with by someone other than a team member.

Overall, GPS tags give you a robust way to view where your tools and equipment are and ensure that they’re not getting stolen.

GPS Tracking With QR Code Asset Tags

The other way you can implement GPS asset tracking is by using QR code asset tags. So, if you’re implementing construction equipment asset tracking, you’ll tag your equipment with these asset tags and link them to digital profiles.

On these digital profiles, you’ll be able to add data, such as maintenance dates and depreciation information. All of these profiles will make up your fixed asset register, where you’ll be able to view your data in bulk.

You’ll be able to view and manage these digital profiles with GPS trackers, too, but the benefit of using QR codes is that every time you scan an asset’s tag in your asset tracking system, these profiles will instantly open.

Using itemit’s Asset Tracking System

The biggest benefits of itemit’s asset tracking system are that it’s quick, easy to use, and highly customisable.

Therefore, you’ll be able to mix and match your GPS tracking capabilities. There are no restrictions on the tags you add to assets, so you’ll be able to use QR code asset tracking to speed up asset profile retrieval, while also using GPS trackers to automate your location updates.

Therefore, if you only want to tag certain, higher-value assets with GPS trackers, there’s no reason why you can’t. You’re not restricted to a certain type of tag when you use itemit.

To find out more about itemit’s asset tracking system, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com, or fill in the form below to start your 14-day free trial.

Why not check out these blogs:

What Are Asset Labels?

Why You Shouldn’t Use A Construction Equipment Tracking Spreadsheet

Using Fixed Asset Management Software For Small Businesses

Instant access. No credit card details required.

or, download the itemit app to get started

With asset labels, you’ll be able to keep better track of your things. Implementing an asset tracking system is crucial in speeding up your operations and reducing the chances of problems in your fixed asset register. Asset labels will help with this greatly.

With asset labels, you’ll be able to:

• Link your physical assets to digital profiles
• Add data, such as issues, to your assets at speed
• Audit your assets faster and more effectively
• Maintain an automated and up-to-date asset register

So, how can you use asset labels to speed up your operations?

What Are Asset Labels?

Asset labels are physical tags which you can stick onto your assets. The way they work is by allowing you to scan this tag in your asset tracking software. Then, a linked profile will open up, ready for editing and updating. 

Every time you scan an asset’s tag, too, the asset’s last seen location and the user who scanned the tag will be updated automatically. Therefore, you get a neat audit trail of where your assets have been and who has been interacting with them.

All you need to do is create your asset profiles and link the asset tags to these profiles. In other words, each of your assets will get a unique profile in your asset management software. So, if you’re implementing IT asset management, you’ll create an asset profile for a laptop. Then, you’ll be able to populate this asset profile with data such as depreciation information, maintenance history, and location information.

Finally, you’ll add an asset label so that when it’s scanned, this profile will open ready for edits and the last seen location will update. 

The Types Of Asset Labels

There are multiple types of asset labels. For example, you can have QR code asset tags, barcode asset labels, or RFID tags.

Each has slightly different functionalities. For example, you’ll be able to scan RFID tags from a distance and without the tag in view, however, you’ll need a third-party reader to do so. This is best for high-value asset tracking where you can’t place a QR code in view.

QR Code Asset Tags

QR code asset tags are helpful for most of your asset tracking as they’re simple and effective.

The main benefit of QR code asset tags is that you’ll be able to guarantee that they’re unique, meaning they’ll be able to be tied to unique assets with ease.

itemit’s QR codes use URLs which also activates our public profiles feature, meaning anyone can report issues against assets without needing the app.

RFID Tags

RFID tags can be active or passive, and you can also choose between fixed RFID asset tracking and the use of a handheld reader.

The benefit of fixed RFID asset tracking is that all of your assets’ movements are automatically updated in your asset tracking software. If you’re implementing healthcare asset tracking, therefore, when equipment moves between wards, this will automatically update.

Using handheld readers benefits you if you’re tracking high-value assets, such as paintings or wine, as you’ll be able to scan the tag without it needing to be in view.

Barcode Asset Labels

Barcodes work in a similar way to QR code asset tags. However, it’s much more difficult to guarantee that they’re unique as often pricing information is what the barcode contains.

Both QR code asset tags and barcode asset labels can be customised. This means for assets in the field you’ll be able to use anodised aluminium QR code asset tags so that weathering is less of an issue.

To find out more about itemit’s asset labels and how you can use them in your asset tracking, you’ll be able to book a demo using the button below.

You can also contact us at team@itemit.com or by calling 01223 421611 to find out more about your asset tagging options.

Why not check out these blogs:

Why You Shouldn’t Use A Construction Equipment Tracking Spreadsheet

Using Fixed Asset Management Software For Small Businesses

How Does A Computer Asset Management System Work?

Instant access. No credit card details required.

or, download the itemit app to get started

Construction equipment tracking is essential. It will help you mitigate losses, ghost and zombie assets, and asset theft while also giving you a clear view of how well your assets are working.

However, there are many ways to track your construction equipment, and some are much better than others. Using a spreadsheet can create the same gaps that you’re trying to avoid by creating an asset tracking system.

This is why it’s much better to opt for asset management software to ensure that your tools and equipment tracking remains effective and clear.

What Is A Construction Equipment Tracking Spreadsheet?

In a way, your construction equipment tracking spreadsheet will be similar to a fixed asset register. There will be a lot of overlap between the two, as many of your tools will also be fixed assets.

The way these both work is by giving you the ability to log what you own and asset-specific data. What this means is that you’ll be able to add your tools as unique assets, and then add maintenance, location, and usage information.

Already, you can imagine a spreadsheet becoming unwieldy. If one column is the name, the next the serial, then the rest asset information, you can already envision having multiple columns.

The Problems With Spreadsheets

The main problem with spreadsheets is that they require a lot of manual input to keep them up to date. Sometimes, there isn’t time for manual input. However, while your tools are being used, a lapse of a week can invalidate all of your asset register if it’s on a spreadsheet.

Spreadsheets also create much more of a chance for gaps in your asset tracking. These gaps can be incredibly harmful as they will affect your financing and insurance operations.

Ghost assets are assets that are on your asset register but are missing and not physically available. Zombie assets are assets that exist and are physically available but aren’t on your asset register.

Using a spreadsheet greatly increases the chance of having these assets. Why are they such an issue?

• You can’t have valid tax breaks if you overstate or understate your asset-related finances
• You can’t insure assets that aren’t accounted for
• You can’t retrieve assets if you don’t know that they’re missing
• You can’t use assets if you don’t know that they exist

This can all bring a halt to your operations and create financial difficulties.

Using A Construction Tool Tracking App

A construction tool tracking app automates many of your operations.

You’ll be able to use your construction tool tracking system to log, view, and manage your assets when you interact with them.

This also means that you’re much less likely to have ghost or zombie assets on your fixed asset register, as every change is logged when you physically interact with an asset.

As these asset tracking systems are also shareable and scalable, you’ll also be able to minimise the workload of one person by sharing your asset tracking operations between multiple colleagues.

Find out more about itemit’s construction tool tracking app by booking a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial of our system and see the benefits for yourself!

Why not check out these blogs:

Using Fixed Asset Management Software For Small Businesses

How Does A Computer Asset Management System Work?

Why You Should Use Fixed Asset Inventory Software

Instant access. No credit card details required.

or, download the itemit app to get started