In this guide:

1. How Does Check In Check Out Software Work?
2. What are the Benefits of Check In Check Out Software?
3. Prevent Asset Misplacement/Theft
4. Increased Productivity
5. Increased Transparency
6. Better Management of Remote Work
7. itemit’s Booking And Check In Check Out Software

In this guide:

1. How Does Check In Check Out Software Work?
2. What are the Benefits of Check In Check Out Software?
3. Prevent Asset Misplacement/Theft
4. Increased Productivity
5. Increased Transparency
6. Better Management of Remote Work
7. itemit’s Booking And Check In Check Out Software

Come Monday, someone needed the same piece of hardware but couldn’t find it. They asked the manager about it, but they, for some reason, completely forget it’s with you or that you informed them before you took it. 

The ensuing office frenzy is a story for another day, but the time and energy wasted is what we want to address. Not only did other employees lose out on time and energy during that time, not to mention the mental toll it takes when you can’t find a crucial company asset, but you had to go through something even more difficult. Turning up with something everyone was looking for can be embarrassing. 

What’s more? You did nothing wrong. 

This wouldn’t have happened if your company used check in check out software. Things would’ve gone smoothly for you and your colleagues. Let’s talk a bit about equipment checkout software, how it works and the many benefits it has to offer.

Whenever an employee has to take an asset out of the workplace, they just need to press the ‘Check Out’ button on the asset profile, that’s it. The item is then marked checked out by a particular employee. This way, everyone can see who has what and for how long.

When returning a piece of equipment to the office, checking in is as simple as checking out. Just select the ‘Check In’ button and you’re done.   

Asset tagging can make check in check out software work even better because every asset has its unique identity with its own asset tag. Just scan an asset, and mark it checked out or the other way around easily.

• Prevent asset misplacement/theft
• Increased productivity
• Increased transparency
• Better management of remote work

If, for instance, your employees are moving dozens of assets back and forth every day, it’s very probable that more and more assets will start disappearing with time. The worst part is you won’t even notice it until something really important goes missing or you notice a considerable gap in asset requirements and availability. 

Check in check out software puts an end to this because now you know who checked out which assets and who to hold accountable in case an asset goes missing. This instils a greater sense of accountability within employees to keep company assets safe as long as they’re in their custody.

If you work in construction or any other tool-intensive company, you’d know how much time is wasted every day trying to recover tools and equipment. You can save on all of that wasted time when you have equipment checkout software. You can tell which assets are out of the workplace, who has them and the expected check in time in a matter of seconds.

To begin with, you have all the information you need about all your assets available to you at all times. This means complete transparency in asset management that solves the ghost and zombie assets problem effectively.

You can also obtain various valuable insight reports like information on asset utilisation. This enables you to be well-informed when making asset-related decisions in the future.

This is especially important with remote work or when you’ve got a lot of different employees and assets to manage across  a lot of different locations. Managers can now track down company assets like never before.

For instance, how do you track assets that are going to be passed among different employees while being out of the office at all times? How do you distribute assets and supplies among employees working from home?

All of this and much more can easily be accomplished with check in check out software.

To find out more about how itemit’s check in check out software can help you, you can contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is Asset Tracking Software?
2. How Does Asset Tracking Software Work?
3. Benefits of Asset Tracking Software
4. itemit’s Asset Tracking Software

In this guide:

1. What is Asset Tracking Software?
2. How Does Asset Tracking Software Work?
3. Benefits of Asset Tracking Software
4. itemit’s Asset Tracking Software

Your business assets and how well you manage them define you as a company and what you’re capable of. Regardless of what sort of business you run or work at, tools, equipment, vehicles — collectively known as assets — are vital for daily operations. 

It’s for the same reason that it’s so important to make sure all assets are well-maintained, fully utilised and tracked to prevent damages, losses, or misplacement. The slightest asset-related inconveniences can disrupt service delivery, cause delays, or an eventual halt to a project.

This is where asset tracking comes in. A solution that enables you to minimise the chances of these problems occurring and ensure smooth operations while at the same time boosting business growth. 

itemit brings you a complete guide to asset tracking software. Read on for everything you need to know from what it is, how it works and what you can do with it.

Asset tracking is the process of recording and monitoring all your business assets in an asset register. You keep logs of the most basic information like what assets you own, where they are and who has them. Moreover, you can also record more specialised data like asset status, utilisation history and more, all in real-time. 

The functionalities we’ve described above are only the most basic. Yes, there are a lot of other things that asset tracking software does, but we’ll stick to the aforementioned for simplicity. 

Asset tracking software empowers you to do all that and much more, leveraging state-of-the-art technology, seamlessly integrated applications, extreme shareability and last but not least, a very user-friendly interface.

The first step in asset tracking is deciding what assets to track, what type of asset it is and then adding it to the respective asset register. It is a good idea to work out what kind of asset tracking you are looking for. 

Do you want to track IT hardware only? Fixed assets? Or are you looking for an all-inclusive asset register for mixed assets? Here are the most common types of asset tracking.

• Fixed Asset Registers

• IT Asset Management

• Tools and Equipment Tracking

• Check-in and Checkout Software

Once you’ve decided, it’s time to log an asset. All you have to do is open the software and add a new asset with all the details you want to record. The asset is now a part of your digital asset register that can be accessed from any device with the itemit app or web portal. 

The next phase is tracking. Every time the asset is moved, given to another employee, out-of-order or sent for repairs, everything can be updated through the asset tracking software. 

For instance, if an employee sees that a printer is out of ink, they can open the itemit app, and mark the printer in need of maintenance and mention that it needs an ink refill. The asset tracking software automatically sends out notifications to the concerned people about the maintenance so they can address it accordingly. Once the printer is refilled, another employee can track it so everyone knows the printer is now working. 

While asset tracking software itself is a powerful piece of technology that can improve your business operations by a lot, you can put it into turbo boost with asset tags. Tagging increases asset tracking efficiency and opens up new opportunities to boost business productivity. 

Now, when you’re carrying out audits, it’ll be a walk in the park for you since you’ve already got everything tracked in real-time. If you’ve used the asset tracking software right, you need only to generate configurable reports for all your assets. That’s it!

To say asset tracking software can do wonders for your business is not an overstatement by any means. The applications of asset tracking and their derived benefits are truly limitless. While the most common benefits of asset tracking, as discussed below, have their place, every business gains a unique set of benefits from how it uses the software. 

To start with, asset tracking boosts workplace productivity significantly. The time that’s lost looking for misplaced assets and waiting for out-of-order assets to start working again is reduced to the bare minimum. Simply because no asset gets misplaced when you’ve got them tracked with itemit. And whenever an asset needs maintenance, it can be marked ahead of time so that downtime is minimised.

It carries the potential to save you tons of money in many ways. First, asset tracking software gives you a clear overview of what you have and what you don’t. This helps you make informed decisions when buying new assets and avoid duplicate purchases. 

We all know how painful it is to damage a business asset just because we didn’t address a maintenance issue timely. Asset tracking helps you ensure all maintenance is done on time so you never lose a single penny so wastefully.

Of course, there are many more benefits that an asset tracking software has to offer than those we’ve discussed in the last section. What you do with asset tracking software is up to you and your business’ needs, but itemit makes a wide range of operations simpler and more automated. The off-the-shelf solution is easy to get started with and every employee can start using it with the free itemit smartphone app. 

To find out more about itemit’s asset tracking software, you can fill in the form below to start your 14-day free trial. You can also contact the team at team@itemit.com to learn more.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. The Advantages Offered by Asset Tags
2. Each Asset Gets a Unique Identity
3. Reduce the Risk of Human Error in Asset Tracking
4. Brand Recognition with Asset Tag Customisation
5. A Cheap Way to Instantly Boost Workplace Productivity
6. Meet itemit’s Asset Tags

In this guide:

1. The Advantages Offered by Asset Tags
2. Each Asset Gets a Unique Identity
3. Reduce the Risk of Human Error in Asset Tracking
4. Brand Recognition with Asset Tag Customisation
5. A Cheap Way to Instantly Boost Workplace Productivity
6. Meet itemit’s Asset Tags

Imagine if you referred to your employees or team members as “employee no. 5” or “reception desk assistant” rather than their actual names. Weird, right? Why not use an individual’s own unique and beautiful name to mark their identity. Names make life so much easier! *laughs*

In the same way you can refer to each employee’s identity with their name or unique characteristics, why not do the same for your business assets? itemit has a way!

With asset tags, you can give each asset its own unique digital identity. So rather than confusing identical-looking keyboards with each other, you could identify them easily with asset tags: they are very useful and so much fun!

As is commonly known, asset tracking software has opened up new horizons for businesses worldwide. And asset tags are playing a vital role in unlocking these new possibilities. 

The benefits of asset tags share a common quality with the universe: they’re constantly growing. 

Apart from the commonly known benefits, as we’ll discuss below, there are many more creative ways to use asset labels. New companies that utilise asset tracking technology introduce innovative ways of using the system, which keeps adding to the never-ending list of its benefits.

Your business assets are only the second-most important part of your enterprise after your workforce. So like referring to employees with their names is better, so is the case with assets. 

Installing an asset tag on an item is like giving an employee an ID card. Just scan the tag with a camera or RFID reader and you’ll get all information on the asset in a jiffy. This functionality is especially useful for companies that work with multiple identical-looking assets.

For instance, differentiating computer screens of the same model and make is almost impossible. More often than not, employees tend to mix up such assets during repairs and maintenance which can lead to a lot of hassle. Not only that but you lose sight of each individual asset’s unique historical life. Asset tags put an end to this. 

Even if you’re using an asset tracking software, you might end up updating asset details on the wrong asset profile. This usually happens with assets that look the same.

For instance, if you have two printers of the same model and one of them needs to be repaired, you might end up marking the other one for repairs. Differentiating identical assets from each other is much easier with asset tags. 

This way you can mark the right printer for repairs. When the repair team comes to pick up the printer, they can also scan the tag so they’re sure they take the right device for repairs. All in all, asset tags will reduce the risk of errors and improve asset tracking processes significantly.

itemit gives you the option to customise your asset tags. This means you can add your company’s logo, moto or contact number on the tags. 

Apart from serving as a great marketing tool, you could also include other useful information on the tag. Asset tags can be personalised to have a serial number or ownership details. Better yet, you could add your contact number on it to call if someone finds a lost asset. 

To get your custom tags quote, reach out at team@itemit.com.

Every business owner wants to know the cost of investment when trying out something new for cost-benefit analysis. This is where a crucial question has to be asked: Whether or not an idea will generate a good return on investment?

As much as they are useful, you’d be surprised to know that asset tags don’t require a substantial investment. Asset tags are a very low cost solution, and the benefits of using them outweigh the costs by tons.

Only the more advanced asset tags, like RFID asset labels, are more expensive. 

Small and medium businesses can get started with low-cost QR asset tags right away. You start reaping the benefits of asset tagging from day one, but once you discover its full potential, you’ll be glad you made this decision. 

itemit offers a variety of asset labels featuring different functionalities, sizes, materials and costs. You could go for vinyl QR code stickers that come in 23mm square and are great for indoor assets like hardware and office stationery. 

We also have anodised aluminium QR asset tags that are better suited for outdoor use and can withstand the effects of the elements. Last but not least, itemit’s RFID asset labels are of the most sophisticated sort. These are great for discreet tagging of high-value assets. 

To find out more about itemit’s tags, you can contact the team at team@itemit.com. You can also start your very own 14-day free trial by filling in the form below. 

Play tag with your assets!

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. The Most Interesting Use Cases for Asset Tracking
2. Tools Tracking
3. Vehicle Fleet Management
4. Vehicle Access Control
5. Container Tracking
6. Assessing Equipment Utilisation
7. Horticulture Asset Management
8. itemit’s Asset Tracking Software

In this guide:

1. The Most Interesting Use Cases for Asset Tracking
2. Tools Tracking
3. Vehicle Fleet Management
4. Vehicle Access Control
5. Container Tracking
6. Assessing Equipment Utilisation
7. Horticulture Asset Management
8. itemit’s Asset Tracking Software

Fixed asset registers and IT asset tracking remain some of the most popular and common implementations of asset tracking. However, there are many other ways organisations and individuals can and have implemented asset tracking technology. 

It won’t be wrong to say that there are unlimited possibilities with asset tracking. Every now and then an innovative company comes up with its very own interesting ways to use asset management software. 

We’ve compiled a list of the best asset tracking implementations and use cases for you to take inspiration from. Some or all of these asset tracking software use cases might not directly be applicable to you. However, you can still take from an interesting idea and employ it a bit differently to serve you and your organisation better.

• Tools Tracking

• Vehicle fleet management

• Vehicle access control

• Container tracking

• Assessing equipment utilisation

• Horticulture asset management

If you’re in a tool-intensive business such as construction or related services, your equipment is the backbone of your business. Small, but important tools like screwdrivers and drill machines are easy to misplace, especially when they’re being used by multiple workers at a time. 

itemit’s tools tracking system lets you record and track every piece of equipment from the smallest spanner to the biggest wheelbarrow you’ve got. This application of asset tracking has proved to be a game-changer for many construction services. The time and money that was previously lost trying to find and recover lost tools are reduced to a minimum so employees can focus on the more important tasks at hand. 

Using asset tracking software to keep a check on tools and equipment allows you to accomplish much more including the ability to book tools, check bookings, and keep an eye on equipment check-ins and checkouts.

Taxi services, transporters, constructors, couriers, supply chain companies and many other organisations have a fleet of vehicles to manage. More often than not, each company operates multiple vehicles of the same model. With different uses, duration of use and locations, managing vehicles fleets efficiently is a task virtually impossible to accomplish without asset tracking software. 

Although each vehicle already has a unique registration number to identify it, asset labels are a much better option when you have to track vehicle details like the driver’s details, model number, maintenance information and more. Moreover, with RFID asset tracking you can automate fleet management completely and take it to the next level. 

Say bye-bye to vehicle stickers and parking permits, because the future of vehicle access control is here. Using RFID asset labels to identify and permit vehicles to enter a building or parking area is a great implementation of asset tracking. 

An RFID asset label can be scanned as soon as it comes close to a fixed reader. A vehicle can be identified even if its tag is not directly in the reader’s line of sight. While it might need an extra bit of tech knowledge, the reader can be connected to the barrier through simple programming.

Whether you’re a supplier or a buyer, while you’re sending and receiving containers, tracking them is a piece of cake with itemit’s asset tracking software. Unsupervised transit of containers between suppliers and purchasers can lead to the disappearance of containers, as is commonly observed. This can lead to massive losses, for all parties involved.

Containers can be tagged with asset labels, and be scanned and marked as ‘in transit’ as soon as you send them. When the receiver gets the container, they can scan it again and mark it as received. Both the sender and receiver can collaborate on itemit’s online platform or app to make sure no container goes untracked.

Some of the benefits of having all your tools and equipment recorded on a single platform are obvious. But as you use our asset tracking software, you’ll discover that there are some other, more powerful benefits of tracking equipment with itemit. 

For instance, itemit gives you valuable insights on what equipment was used the most during a period, and which tools went under-utilised. This information goes a long way in helping you identify strengths and weaknesses in equipment utilisation. Plus, the information empowers you to make well-informed decisions when purchasing new equipment for your organisation.

Horticulture is a very tagging-intensive field. From seedlings to young plants and even huge trees need to be tagged in order to identify their species, cultivar, date of plantation and many other details. If there is one department that could benefit from the use of asset tracking software, it’s the horticulture department.

No need to manually write and record difficult names and intricate details with asset tracking. All you need to do is allocate each plant its asset tag, record its name and other details. You can also take a picture of the plant to visually record its growth over time!

itemit’s asset tracking software is a very flexible system that can be shared by all members of your team. With this shareability, you can split the system between different departments for different uses!

Our support team will gladly set you up and ensure that you’re getting the most money out of the system possible. To find out more, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started