Asset management is a pillar of business management. To keep your business running efficiently, your assets must be managed well. There’s no other way around it.

While there are quite a few conventional methods to keep track of your assets, today’s fast-paced professional environment calls for an advanced asset management solution. A solution that lets you manage your assets at your fingertips while sharing management responsibilities with multiple team members at once. 

Here are some important reasons why you need an asset management solution. In the end, we’ll also tell you about one of the most sophisticated asset tracking software solutions on the market that’s shareable, scalable, and has an intuitive user interface you’ll enjoy working on.

An asset management solution is a piece of specifically designed software for asset tracking. It lets you track and manage all business assets from one seamlessly integrated asset register. You can create an asset profile for each item, add its details, images, assign it to a team member and even give it a unique identity with an asset tag. 

Asset profiles are a brilliant solution to store every essential asset detail in a neat and compact manner so that it’s easy to store, read and share whenever you want. These profiles can be grouped into categories for better organisation. 

Not only that, but an asset management solution is cloud-based which means you can access it from anywhere. All you need is an internet connection and the proper authorization. It can be used via a mobile app or a web portal and can be used by multiple team members at a time for collaboration on a range of business aspects. 

Here are four reasons why you need it.

Companies keep an asset register so they can keep an eye on important information that helps them have better audits, more transparency, higher productivity and financial credibility. However, all of this can only be achieved if you lay the foundations right. That means keeping an accurate asset register. 

With conventional asset management methods like spreadsheets, it’s pretty hard to maintain a high level of accuracy consistently. Especially because the chances of human error increase a lot when tracking asset information manually. 

It’s much easier to keep an accurate asset register with an asset management solution. The intuitive interface has a separate place for every piece of information and lets multiple users view the register at once so it’s easy to eliminate discrepancies, if any arise. Furthermore, if you use asset tags, you can directly reach the correct asset profile just by scanning the asset tag. This makes sure you’re not viewing or editing the wrong asset profiles when working with identical items.

There are numerous ways how a state-of-the-art asset register saves you money. In this section, we’ll talk about a few most important ones. First of all, an asset management solution is a brilliant solution that saves you money in asset tracking itself. 

Previously, you might’ve had to use conventional asset tracking methods that required multiple employees to use a significant proportion of their work time just to keep the asset register up to date. This might have resulted in a lot of paid hours every week going into asset management alone. With an asset management solution, you can cut that time by more than half! 

Furthermore, a good asset management solution is scalable software that can help out with every department. This means you don’t have to make additional investments for different asset tracking purposes like IT asset management or keeping a fixed asset register.

If you run a tool-intensive business, your employees might spend multiple hours every day just trying to locate tools and equipment to start their work. This might not seem very alarming to you on a day-to-day basis, but did you know that it can add up to thousands of wasted work hours every year?

This has direct results on the productivity of your team. Without the right asset management solution, you cannot realise what you and your team are capable of achieving. 

With an asset tracking solution, everyone can locate the items they need almost instantly. The location of each asset is automatically updated in the asset register every time its asset tag is scanned. To find it, all you need to do is open the asset profile.

Depending on the industry and country your business operates in, you may need to follow a range of rules and regulations rolled out by regulatory authorities. For instance, GDPR compliance in the EU requires companies to keep a record of all devices they use to store users’ data. 

In the same way, if you work in construction you might have to make sure all construction machinery meets safety requirements. An asset management solution makes it much easier to have a clear overview of all assets you need to track for regulatory compliance.

As mentioned at the beginning of this post, the ideal asset management software solution is scalable, shareable, easy to use and set up. itemit is all that and much more!

You can start using this off-the-shelf solution right away and start seeing it bear results from the very first day! It’s scalable which means you can use it for any asset tracking purpose from fixed asset management to high-value collection audits or equipment checkout. 

To learn more about how itemit can turn your asset management around, feel free to reach out at team@itemit.com. You can also try out itemit’s unique features for yourself and get a hands-on user experience with a 14-day free trial. Fill in the short form below to start!

Instant access. No credit card details required.

or, download the itemit app to get started

Working from home looks a lot like the Fool’s Gold we carried out of 2020. For most of us, working from home was a sweet, but unrealised dream until the pandemic came. But now, as we’re getting more familiar with the work-from-home framework, we’re discovering countless productivity challenges.

Turns out the work-from-home dream wasn’t as sweet after all. But it can be!

Waking up, freshening up, and walking straight up to your workstation with zero commuting costs, and snacking whatever you want along your workday are some of the many perks of remote work. But it has its drawbacks too. The communication gap between you and your coworkers, incessant distractions, and not being able to get into your groove can significantly decrease productivity levels. 

However, itemit’s asset tracking software can give you the productivity boost that you need. Not just that, you can keep employees engaged, increase accountability and enhance collaboration to make remote work even more productive than office work. Continue reading to learn more about how asset tracking helps you while working from home.

Tracking your assets with itemit gives you a single, integrated and accurate source of asset information all team members can use simultaneously. It empowers all stakeholders, including entrepreneurs, managers, employees and external parties like clients and auditors to find, add, edit and track business assets efficiently. 

The best part is, no matter where an asset is, authorised personnel can have all its details at their fingertips from anywhere in the world. This means you no longer have to wait around for other team members to get to know where an asset is, or who has it at the moment. Just open the itemit app, search for the asset name and voila!

Remote work can make employees more casual and relaxed about their work. Although this is not all that bad, it may lead to dips in productivity levels. But not just productivity, a weak asset tracking system can also lower asset security. When a lot of assets are being used out of the workplace and are being moved frequently, the chances of asset damage and theft increase significantly. 

itemit brings you the much-needed accountability and transparency you need to manage your company’s tools and equipment well. You can use the assignee feature to assign assets to respective team members. This will not only make each employee feel more responsible to keep their tools safe but also urge them to utilise them properly. 

Furthermore, when someone wants to find an asset, they can simply ask the assignee for its whereabouts rather than emailing every team member for it. 

Sometimes you might need to fetch an additional asset from the office to get a job done. But how do you know the asset is not already taken by someone else? itemit’s checkout feature offers a brilliant solution.

Every time a team member takes an asset home from the office, they can ‘check out’ the asset with the itemit app. This way, everyone can tell whether or not an asset is available in the office or not. Plus, if you need a particular tool or piece of equipment in the upcoming days, you can book it via the itemit app so no one else takes it.

The average business operates a range of assets that need to be maintained regularly. When most or all employees are working from home, such assets can suffer. If not maintained in time, the results may be severe operational and financial breakdowns. 

Asset tracking software lets you keep track of all such assets that need maintenance. This way you can immediately know if an asset needs maintenance now or in the future so you can arrange or schedule maintenance accordingly. This reduces the risk of asset damage and keeps business operations running smoothly.

There’s a vast range of reasons why you should go with itemit to enhance collaboration on assets with your employees when working from home. This is an easy-to-use and off-the-shelf solution that you can start using right away and you’ll start seeing the results from day one! 

itemit asset tracking is a cloud-based software with more than 2000 integrations including apps like Slack, Trello, Mailchimp, Google Calendar, Google Sheets and Gmail. This means all you need is an internet connection and a smartphone or PC to start using it. 

To learn more about how itemit helps you manage your assets from home, please reach out at team@itemit.com. You can also take itemit for a test drive with a 14-day free trial. Fill in the form below to start.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is GPS Asset Management?
2. How to Set Up GPS Asset Management for Your Vehicles
3. Vehicle Tracking Applications of GPS Asset Management
4. Fleet Tracking
5. Car Tracking
6. School Bus Tracking
7. Taxi / Rental Car Tracking
8. Why itemit?

In this guide:

1. What is GPS Asset Management?
2. How to Set Up GPS Asset Management for Your Vehicles
3. Vehicle Tracking Applications of GPS Asset Management
4. Fleet Tracking
5. Car Tracking
6. School Bus Tracking
7. Taxi / Rental Car Tracking
8. Why itemit?

If you’re in a logistics-intensive business, your vehicles are literally the wheels of your business. Your cars, cargo vans and trucks are indispensable to your enterprise, and hence they must be protected adequately. 

Now that doesn’t mean you send out escort parties out on the road with each of your vehicles. But you can achieve a similar level of security with GPS asset tracking. Not just security, you can have next-level transparency in vehicle management too.

GPS asset management lets you track the live locations for each of your assets through a streamlined, easy-to-use asset register. Like conventional asset tracking uses QR code asset tags, GPS asset tracking involves GPS trackers.

GPS trackers are battery-powered devices that you can attach to your vehicles. The tracker serves two purposes: it gives a unique asset identity to the vehicle and after regular intervals, pings the live location to the asset management software.

While QR code or RFID asset tags need you to scan them to update the location in the asset tracking software, GPS trackers do it automatically. Not just that, GPS trackers let you track assets from remote locations. The trackers come with an annual data plan and SIM card and can be plugged into the vehicle for power. This means you’ve got live location tracking for your vehicles no matter where they go.

Tracking your vehicles with itemit GPS asset management is pretty simple. Here’s a step-by-step guide to help you set it up:

1. Create an asset profile for a vehicle. It’s a good idea to include the vehicle’s model, registration number and other details.
2. If the vehicle is driven by a specific driver, you can use the assignee feature to assign it to them.
3. Head to the Tags section. Here, you’ll need to add the GPS tracker’s IMEI number. You will find the 15-digit IMEI number on the back of the GPS tracker box. Just below the barcode. 
4. Once you’ve linked the GPS tracker with the asset profile, it will start updating the last seen location automatically. 
5. The itemit team will help you set the location update interval. Note that you can also use the update button to see where your asset is at any given moment. 

You can watch the video tutorial for GPS tracking setup too. itemit’s location tracking feature shows you a map to see the asset’s location history and all other details right from the app or web portal.

GPS Asset Management software holds revolutionary potential for your businesses’ logistics department. Apart from vehicles, this software can also be used to track other high-value assets. Although it’s an interesting topic, let’s not stray from the topic at hand. 

Here are some of the most common ways companies use GPS asset management.

When you’re managing a fleet of vehicles simultaneously, and all of them are operating on different routes at the same time, it can be a bit hard to keep track of things. itemit’s GPS asset management system lets you do it effortlessly. You can keep an eye on your entire fleet from one screen and ensure that they’re reaching their destinations timely.

If you’ve given out cars to your employees for business use, tracking them with GPS asset trackers is a good idea if you want to make sure the vehicles are not being used for non-work purposes. It also makes the driver more accountable and ensures their safety. Similarly, you can use itemit to keep track of personal or domestic cars to keep a check on where they’ve been.

GPS asset management is a great solution for admins to bring much-needed security and transparency into school transport. You can track location to make sure the vehicles stay on route and reach their destination on time.

If you run a taxi or car rental service, GPS asset management can be a great tool for you if you want an easy solution to tracking all vehicles at the same time.

You can use itemit’s GPS asset management software to track a wide range of assets, all from one place. One of the biggest reasons to go for itemit is that it will not only help with logistics but every department of your enterprise. 

It has highly customisable features which means you can track vehicles along with fixed assets, IT assets, tools and equipment. You can either keep all of them separately or together in your asset registers.

Also, you can combine and match a range of asset tracking technologies. You can use GPS asset trackers for your vehicles and QR code tags for other tools and equipment. This scalability makes it the best GPS asset tracking software you’ll find on the market. 

Our highly professional customer support is always here to answer your queries and solve problems for you. If you need a hand in setting up asset tracking, we’ll be there to help. To find out more about how itemit can help you track your vehicles, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

A one-line answer would be: Yes, you can track everything with asset tracking software! Surprised? Let us tell you how.

Well, it’s not that you’ll even be tracking how many sticky notes you and your colleagues use per week. Unless that is exactly what you want to track! But yes, itemit’s asset tracking software will help you track anything and everything you want to keep logs on. 

But the important question here is, what do you need to track and why? It is always better to define your goals. 

You might be looking for asset tracking software to keep a close eye on your fixed assets for better audits. Or you might want an IT asset management system that can track each IT device in the office. Whatever your ultimate goal may be, itemit will prove instrumental for your asset tracking needs.

It all starts with adding an asset and making a simple asset profile. When you open the itemit asset tracking software, you can see three buttons in front of you on the home screen, Scan, Search and Add.

If you tap the ‘Add’ option, we take you to the ‘Add Item’ page where you can enter the name and description of the asset you want to track. 

Next, add a description for the item. An important note, perhaps, that you’d want everyone to read when they come across this asset. itemit automatically generates a unique serial number for every new asset added. If you choose to, you can also edit the serial number. 

You can save this information to officially add the new asset profile to the asset register, or you can add additional data like a profile picture, location, assignee, or tag the asset before saving.

Theoretically, this could be anything. You could add a laptop, a keyboard, a wifi router, or even your pencil. But before you get up and start adding all your stationery to the asset tracking software, you might want to remind yourself of your ultimate asset tracking goal to understand what to add to your asset register.

Most enterprises or individuals would use asset tracking software for the following purposes:

• Fixed Asset Tracking
• IT Asset Management
• Tools and Equipment Tracking 
• High-value Collection Audits
• Personal Use 

So let’s talk about the following and how itemit’s asset tracking software helps you do it all.

Fixed assets are things of value that you or your company owns and intends to use for more than a year. This simple definition tends to clear up a lot of confusion on what should and should not be tracked in a fixed asset register. 

Of course, this rules out temporary assets that won’t be used for more than a year. Stationery or edibles, for example. But it does include things like buildings, land, and digital assets like purchased software. An asset tracking software lets you create asset profiles and track all such assets. 

The purpose of a fixed asset register is to provide better accuracy when auditing your businesses’ assets and also to keep them well-maintained and maximise ROI. So tracking whatever item fulfils that goal, should be tracked.

Typically, every device that is a computer or can be connected in any way to a computer qualifies to be an IT asset. This includes laptops, desktops, servers, screens, mice, keyboards, smartphones, tablets, scanners, printers, projectors and even Wi-Fi routers. 

This list can go forever, so the definition we mentioned at the beginning of this section will help you better decide what items to add to your IT asset register. If you’re tracking your IT assets for GDPR compliance, see what you need to track to be compliant.

To answer the primary question, yes, you can track every IT asset with itemit quite effortlessly.

In this case, deciding what to track would be pretty straightforward. All tools and equipment that you use for your day-to-day work should be tracked. 

It depends on how granular you want to be. You can track each and every spanner and screwdriver if you want. Or you can resort to tracking toolkits rather than individual tools if that serves you better.

Be it valuable paintings, historical relics or bottles of wine. You can track your high-value asset collections with itemit and can keep an eye on them even from remote locations. 

You can also use RFID asset tracking to track asset locations automatically for assets you don’t want to track with a visible QR code tag.

When it comes to personal use, you can discover the true meaning of being able to track everything with asset tracking software. You can use it as your free household inventory app to track everything from collectables, stuff when moving your home or even your wardrobe. 

You can track the watering schedule for your house plants, or keep a record of your precious teacups, you name it.

Inarguably, one of the best things about itemit is its extreme scalability. Can you imagine that all of the asset tracking purposes we’ve talked about above can be implemented from a single app? 

It’s hard to believe but it’s true. Check out for yourself by taking a free 14-day trial by filling in the form below. You can also reach out to us at team@itemit.com if you’ve got any questions.

Instant access. No credit card details required.

or, download the itemit app to get started