Your equipment is important to you, it’s important to your business. Knowing where your assets are and how they are behaving ensures your operations run smoothly and efficiently. But managing your equipment isn’t always so straightforward, there are many timely obstacles when it comes to equipment management. Ensure you get the most out of your hard-earned investments with our top tips for better equipment management. 

Equipment management starts with equipment tracking. Equipment tracking is a way of keeping a record of everything a business owns and how it is behaving, allowing users to access the location of their equipment in real time. Equipment tracking relates to physical assets also known as tangible assets and works by attaching physical tags or barcodes to these assets. This enables the equipment to be tracked as each time the barcode or tag is scanned, the location of the asset is automatically updated in the online asset register. These kinds of assets include:

• Appliances
• Computers
• HVAC equipment
• IT equipment
• Lights
• Production equipment
• Furniture
• Copiers and printers
• Safety equipment
• Signs
• Office equipment

 From a centralised online dashboard, users can view the status of each piece of equipment, its usage and assignment schedules, making managing maintenance and repairs a breeze.

Here are our 5 top tips for managing your equipment:

Your first task in productive equipment management is to develop an accurate and real-time inventory of your assets. Your staff should count all your equipment, photograph it, label it, and store all this information in a centralised online system, ideally cloud-based 

The advantage of the cloud is that the information is accessible at any time anywhere in the world, making it safer and more reliable. Information saved in the cloud is also much more resistant to disasters and data loss, which is pivotal to your organisation because you can’t afford to inventory equipment all over again.

If you want to manage your equipment effectively you need to know where it is and how it’s behaving. Taking photos of your equipment and uploading them to an online register. Setting up your asset tracking system begins with tagging your physical assets. Choosing the right tag for your application is key to ensuring full functionality of your asset tracking system. It’s important to get to know which tag is right for your environment and needs. With itemit’s asset tracking software you can simply tag assets and scan, and even photograph them for instant recognition within an asset register.

Assigning important assets to appropriate users can help to protect your assets. An asset’s importance can be based on a number of factors, including its sensitivity, criticality, value, or the compliance requirements placed upon it. Important assets should be assigned to responsible people within your team who can then establish and maintain appropriate safeguards for those assets. This also helps to establish accountability and minimises the risk of loss, theft or unauthorised usage. With itemit’s check-in and check-out functionality you can ensure your assets are where they need to be and with the right people. When your team checks a piece of equipment in or out the asset manager is automatically notified.

Tracking your equipment with asset management software allows you to gather lots and lots of data about your inventory. Utilise this data and take those insights to the next level by understanding how your equipment is working and behaving. 

• How often do you use a particular tool or machine?
• Who uses it? 
• When do your employees use this equipment?
• Where is it used? 

Answers to these questions can give you the visibility and control to make better strategy and purchasing decisions.

You can also leverage equipment management software to predict and schedule maintenance and repairs. Breakdowns can’t be avoided entirely and are often unexpected but you can plan for the things you can control like equipment servicing, and apply data analytics to monitor equipment performance and predict repairs. This information will aid in managing the associated costs and help to prevent spiraling bills. Storing details about the purchase date, warranty expiration date, together with the data about usage in an asset register can help you to prioritise repairing your most used equipment.

The operations of many businesses hinge on the smooth running of their equipment, which can make any asset downtime expensive. Managing and tracking equipment with asset software provides organisations with real-time location and usage data on their critical equipment. Organisations can leverage this information to plan, prioritise and schedule more effectively, increasing their operational efficiency and performance. 

Find out more about how our equipment management can take your business to the next level. Contact our friendly and helpful team today. You can reach them at team@itemit.com. Alternatively, you may want to consider signing up for our 14-day Free Trial to find out just how well itemit’s software can work for you. 

Instant access. No credit card details required.

or, download the itemit app to get started

Asset tracking software keeps you informed about where your assets are and how they are behaving. It’s time to ditch those Excel sheets. These programmes were not created for asset tracking and often suffer from challenges such as manual errors, obsolete information, and repetitive processes. But, that being said, not all asset tracking software is created equal. When deciding what asset tracking software solution is right for your business it’s important to compare certain features. Discover what you should look out for in this blog. 

Asset tracking software is an all-encompassing, centralised system that allows users to track important details about their assets in real time. Almost anything, physical or not, can be considered an asset, from software and hardware to tables and chairs. The goal of asset tracking software is to manage the inventory, asset life cycles, and total costs.

These are the must-have asset tracking software features that you should look out for:

The most important feature you should consider when choosing your asset tracking software solution is how well its functionality supports equipment tracking. The software should provide clear, real-time tracking data for your assets.

In-built reporting capabilities can dramatically increase the speed and efficiency of your workflow. Some software solutions can produce customisable reports at the click of a button that enable businesses to identify misuse of funds, make more informed decisions, and improve their financial forecasting.

You need software that is agile enough to grow with your business. A customisable platform will help you to adjust your solution to keep up with changing needs, requirements and asset tracking processes.

These days many asset tracking software solutions support the set up of maintenance schedules with minimal effort. During the operational phase of an asset’s life cycle, it is important for organisations to keep on top of asset maintenance but often let it fall by the wayside. With software you can easily set monthly, bi-monthly, quarterly or annual maintenance schedules or use your own schedules to make sure all assets are being looked after. This reduces the risk of running into unexpected problems that result in asset downtime, which ultimately increases productivity and keeps costs down.

With increasingly diverse and remote workforces it’s important that your software solution can be accessed by all. An easy-to-use mobile app can allow you to keep track of your assets and view associated data while on the move. With many apps you can effortlessly scan barcodes and QR codes, create and amend assets, record maintenance work, check-in and out devices, and alter user roles’ access and permissions.

While perhaps not immediately what you look for when considering what software solution to choose, friendly customer support can be vital. Support that helps you navigate integration with your current setup can really help you to get the most out of the product.

When choosing your asset tracking software solution consider the above features and make an informed choice about what suits your business needs. Asset tracking software can improve asset performance, increase maintenance efficiency, and cut costs all under one roof. It’s time to start managing your assets effectively. Our cloud-based, user-friendly service is designed to be integrated with minimal interference to your operations. Plus, it’s available on web and mobile so you can keep track record of your assets’ performance from wherever you are. 

To find out more about how itemit’s asset tracking software can help you track your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Every organisation relies on its assets for the smooth running of its operations. Asset management is the process of maximising assets to provide the best return on investment. With the use of asset management tools organisations can gain greater clarity and understanding about what their assets are delivering, their life cycles and how to position them across the business. 

Asset management allows organisations to keep track of all their assets. With it users can know where the assets are located, how they are used, and when changes were made to them. It is important for organisations to manage their assets effectively because without them, things can’t get done. The data from asset management solutions minimises asset downtime and supports decision making. Asset management allows an organisation to understand the capabilities of its assets, and how they can be utilised most effectively. Good asset management supports planning, resourcing, and can significantly reduce costs.

Asset management software provides a single online dashboard to view and manage assets from anywhere. Plus, itemit’s mobile application means you can access your asset data on-the-go. With this capability organisations can unlock new levels of control and visibility for you and your team, allowing for better planning, asset management and scheduling.  

With asset management software, organisations can easily create customisable reports for insurers or lease financiers at the click of a button. Organisations can generate administrative reports and gain an overview of potential issues or asset utilisation via actionable analytics. The automation powers of asset management software means businesses can continuously keep their records up-to-date. The improved data accuracy gives you and your team the confidence you need in your reports and auditing, which can aid in identifying misuse of funds and improve their financial forecasting.

Organisations can save money on maintenance with good asset management. During the operational phase of an asset’s life cycle, it is important for organisations to keep up-to-date on asset maintenance. However, often organisations can be reluctant to do so. Maintenance is a business expense that can cut into profits. Overdoing it can bring significant costs. On the other hand, under-maintenance can lead to reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime, which ultimately increases productivity and keeps costs down. Plus, users can set up maintenance schedules in advance and be notified when routine repairs are due.

Asset management software enables your team to work more effectively and efficiently. Not only does the system let you see who has access to which equipment and when, but it can also allow users to reserve items for future use, and make orders. This ensures the right tools are in the hands of the right people at the right time. With asset management software organisations can gain greater understanding about the performance of their asset and what resources are needed where and when.

Often asset registers contain assets that have been lost, damaged, or stolen. Asset registers are an important tool for representing a company’s investments. If an asset register is haunted by a number of ghost assets then this can have a significant effect on financial assessments. With strategic asset management, organisers will be aware of these ghost assets and can eliminate them in the books.

itemit’s cloud-based and user-friendly asset management software is the tool you need to optimise your operations. Good asset management underpins the success of any business. Developing, operating, maintaining, and  assets in a cost-effective manner will ensure your business is functioning at its best. With up-to-date online profiles of your assets your business can prevent asset downtime and minimise the risk of emergency repair costs. This can drastically extend the lifespan of your assets and maximise the return on investment. 

If you would like to learn more about itemit’s asset management software, contact our friendly and helpful team today. You can reach them at team@itemit.com. Alternatively, you may want to consider signing up for our 14-day Free Trial to find out just how well itemit’s software can work for you.

Instant access. No credit card details required.

or, download the itemit app to get started