Supercharge itemit with PowerUps

Relying on paper logs and disconnected spreadsheets leads to missed safety checks, devastating compliance failures, and stressful audits. When an inspector skips a step or a clipboard goes missing, the consequences range from regulatory fines to workplace injuries — and there is no way to prove what was or wasn't checked.

Transform regulatory risk into automated compliance. Our inspection checklist software digitises your standard operating procedures, creating an immutable audit trail. Every check is time-stamped, photo-documented, and linked to the specific asset — giving auditors and regulators exactly the evidence they need, instantly.

A facility manager conducts a mandatory fire safety audit directly from their mobile device, snapping photos of each fire extinguisher and logging pass/fail results. The completed inspection is instantly linked to the asset record in itemit, and a PDF report is generated for the compliance team — all within minutes, not hours.

Important asset notifications get buried in crowded email inboxes, leading to delayed approvals, missed maintenance windows, and equipment sitting idle because nobody saw the request. By the time someone opens the email, the deadline has passed, the checkout has expired, or the asset has already been double-booked — costing your team time and money.

Receive critical asset alerts and approve requests instantly without ever leaving your Slack workspace. Every notification is actionable — approve, reject, or escalate with a single click. Your team stays informed in real time, and no request falls through the cracks.

An engineer requests to check out a thermal imaging camera for a site visit. The IT manager receives an interactive Slack notification with the asset details, requester name, and return date — and approves it with one tap. The engineer gets an instant confirmation DM with the pickup location, and the asset's availability calendar updates automatically.

Unexpected severe weather damages exposed assets and halts operational schedules without warning.

Real-time weather data linked directly to your outdoor assets and sites, enabling proactive protection.

A site supervisor receives an automated alert about impending high winds and secures all suspended assets before the storm hits.

Repair costs are logged in spreadsheets or not at all, making it impossible to see the true lifetime cost of an asset or to justify replacement budgets.

Record every repair with its cost and reason, get automatic running totals per asset, and generate a single summary report of all repair spend across your organisation.

A fleet manager logs a £650 gearbox repair under 'Wear & Tear' on a delivery van; itemit updates the van's lifetime repair total to £4,200 and the summary report flags it for replacement review.

Managing asset values across disconnected systems creates a perfect storm of financial risk. Finance teams waste hours on manual data entry between their asset register and Xero, inevitably introducing errors. Worse, without automated existence verification, organisations carry 'ghost assets' on their balance sheets — equipment that's been lost, stolen, or disposed of but never written off — leading to overstated asset values, incorrect depreciation charges, and audit failures.

Eliminate the gap between your physical assets and your financial records. The itemit Xero integration automatically syncs purchase prices, current values, and last-seen verification dates into Xero's fixed asset register — so your depreciation calculations are always accurate, your balance sheet reflects reality, and your audit trail is airtight.

A finance controller adds a £12,000 projector in itemit, assigns it to the London office, and sets the purchase date. Within seconds, a draft fixed asset appears in Xero's register with the correct purchase price and last-verified date. When the projector is scanned during a quarterly asset audit, the updated last-seen date is automatically pushed to Xero — giving auditors proof the asset still exists without any manual reconciliation.

Asset-related conversations are scattered across emails, WhatsApp groups, and external chat tools, losing critical context and slowing decisions.

Keep every asset conversation in one place. @mention teammates, reference specific items with /item, and resolve issues without switching apps.

A field engineer types @joe in itemit's chat, uses /item to attach a faulty generator, and the warehouse manager immediately sees the asset details and arranges a replacement.

Standard QR codes only work for logged-in app users, making it impossible for contractors, auditors, or visitors to access the asset information they need on site.

Generate web-accessible QR codes on demand so anyone, even without an itemit account, can scan and instantly view public or protected asset details.

A facilities manager clicks Generate on a fire extinguisher's profile; a unique QR sticker is printed and any building visitor can scan it to see the last inspection date and safety certificate.

Managing asset values across itemit and QuickBooks manually leads to duplicated entries, reconciliation headaches, and balance sheets inflated by assets that may no longer exist.

Automatically sync asset purchase prices and values into QuickBooks' fixed asset register so depreciation is handled natively, with last-seen verification to keep your books accurate.

A finance team adds a £8,500 server rack in itemit; the purchase price and last-verified date instantly appear in QuickBooks' fixed asset register, ready for depreciation scheduling.

Writing asset descriptions, tracking down manuals, and keeping documentation consistent across hundreds of items is tedious and time-consuming.

Ask the AI to improve descriptions, find manuals, suggest maintenance ideas, or summarise specs for any asset, then Accept or Revert every suggestion before it's applied.

A warehouse operative opens a defibrillator's profile, taps the AI sparkle icon, and asks 'find the maintenance manual for this model'. The AI locates the PDF and suggests attaching it to the asset record.