Documentation
Enable PowerUpDocumentation is the itemit PowerUp for asset documentation: it keeps manuals, warranties, certificates and links in one workspace library and attaches them to assets by rule instead of one upload at a time. It works by building document groups, each a named set of files scoped to every item or to chosen items, collections or locations, so any matching asset picks the files up automatically. The main use cases are equipment manuals across a fleet, safety certificates on hire equipment and warranty documents on IT assets. Common features include tags, a usage count per file, a choice of where documents appear on the item profile, and support for PDF, Word, Excel, CSV, images and video. The library holds external links too, so a manufacturer support page can sit alongside the manual.
The Problem
The same manual, warranty or safety certificate ends up uploaded against dozens of assets one at a time. When a document is superseded nobody can reliably find every copy, so half the register carries on showing the old version.
The Solution
Upload once and let the scope rules decide which assets receive it. Replace a file in the library and every item using it is current, and the usage count tells you exactly what a document is attached to before you change anything.
In Action
A hire company uploads one operating manual and a PDF safety certificate, then creates a group scoped to the Excavators collection. Every excavator in the register now shows both documents on its profile, and when the certificate is renewed they replace a single file.
Key Features
- Workspace file library holding both uploaded files and external links, with tags
- Document groups that apply a set of files to all items, or to chosen items, collections or locations
- Files resolve onto matching item profiles automatically, deduplicated across overlapping groups
- Choose whether documents sit under Attachments or in their own section on the item profile
- Usage count and group list on every file, so you can see what it is attached to before editing it
- Handles PDF, Word, Excel, CSV, images, video and plain text
- Stored files are served through short-lived signed URLs rather than public links
More PowerUps
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Record what each asset cost, track what it is worth now, and export a valuation report your insurer or auditor can work from.
Approval Workflows
Accelerate operations with intelligent approval routing. Track every decision in real time.
