A school asset register gives you more visibility over the range of assets your school owns. Using the best asset tracking software means that you can track all types of assets, from PE to interactive whiteboards. Then, these assets will automatically be updated in your school asset register when you track them.

This saves you money by saving you time, but also by preventing common and frustrating risks such as duplicate purchases, lost assets and damaged assets.

Overall, a school asset register gives you more visibility and control over what your school owns, no matter the type of asset itself.

Your school asset register is created automatically when you log assets onto your asset tracking software. The best way to do this is to audit and tag assets as you go.

You can use custom asset tags, too, that are more difficult to peel off equipment. The process of logging an asset is simply to scan an unassigned tag, then create the relevant asset.

In other words, you can add one of your colleagues’ laptops by adding a QR tag to it, scanning the tag, then typing “laptop”. This creates a unique asset profile that you can then populate with unique asset data.

It’s not recommended to use a spreadsheet for your school asset register. With the above in mind, adding “missing” assets to an asset tracking software is simple and instant where they may remain missing on a spreadsheet.

Asset tracking software saves you time thanks to bespoke features. At the core of your system, you have a log of everything you own, which saves you money in and of itself. Then, you have helpful features built to keep your school asset register up to date.

So, you can use your system as equipment checkout software. Then, every time someone checks out one of your assets, this will be reflected on your school asset register.

Asset tags are helpful at speeding up and automating your operations further, thanks to the ability to use auditing and other bulk scanning features. 

Time-saving benefits also save you money, as your finance team can spend more time on other priorities due to the streamlined automation asset tracking provides.

Having a school asset register on your asset tracking software saves you money as you avoid risks such as ghost and zombie assets, too. While a spreadsheet is free, it will cost you money.

Spreadsheets become out of date every time an asset moves. Therefore, your fixed asset register is a snapshot of when it was written, and up-to-date for a limited time. An asset management system, however, is easy to update and manage.

In turn, this ease-of-use helps save you money as an up-to-date asset register protects you from various fines, risks, and mistakes. Overall, it’s the transparency, control and accountability that saves you the most.

itemit’s asset management system gives you all of this and more. With itemit, you can track any type of asset, from IT assets to equipment to fixed assets.

This means that itemit’s system is streamlined, customisable, easy-to-use and malleable in a way that is impossible for a spreadsheet. The suite of features and capabilities make itemit fit for your specific needs.

itemit is used in schools across the globe tracking an incredible number of assets. It’s built for purpose and provides you with the return on investment you’re looking for.

To find out more about our educational pricing or to ask any questions, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is A School Fixed Asset Register?
2. What Are School Asset Tags?
3. Using Your Data

In this guide:

1. What Is A School Fixed Asset Register?
2. What Are School Asset Tags?
3. Using Your Data

Now more than ever it is essential that you track your school’s assets. There has always been a need for asset tracking in schools, as otherwise, your equipment is more likely to become unaccounted for or miss crucial maintenance dates, such as PAT tests. 

However, now there is a need to report maintenance in a hands-free way to keep students and staff safe. This is why you need an effective asset tracking app that allows you to create, manage and update a school fixed asset register on the fly.

This saves everyone time, too, and reduces disruptions in lessons due to the speed you can manage your assets at. Automated asset tracking is the best way to save time and money on your equipment and critical teaching tools, while also extending their usage.

A school fixed asset register is a list of all of your school’s critical assets and data related to them. You may already have this in the form of a spreadsheet, but it’s a way you can monitor what you own and keep track of crucial maintenance dates.

In essence, a fixed asset register is a place where you can house your information. If it is in the form of a spreadsheet, each row will be an asset, such as a laptop, and each column will have a piece of data related to it, such as whether it needs a PAT test or not.

Therefore, it quickly becomes clear why spreadsheets become unfeasible when it comes to tracking your assets. If you think of a laptop and then think about all of the data you need to track against that laptop, you can see that quickly you have many, many columns. These will include warranty dates, purchase information, depreciation data, maintenance dates, user information and more. Then, think about how many laptops you have and need to track.

This is where asset tracking software and asset tags come in. With asset tracking software, instead of adding an insurmountable amount of data against all of your assets, you can add data to each of your assets individually. You can then add filters on reports to find specific things, such as maintenance dates as all of the data you add individually against assets gets pulled into an automated fixed asset register.

As all of your assets are unique, you need a unique way of identifying and tracking them. This is where asset tags come in. School asset tags contain a unique code that you can use to link your physical assets with a unique, digital asset profile of that same asset.

This speeds up a few things, as instead of needing to find which laptop to update on a spreadsheet, you simply need to scan the tag with your smartphone to open up an editable profile. Then, when you update your data within this profile, it is updated across the board on your fixed asset register, too.

With spreadsheets, a variety of features are almost impossible, too. For example, auditing where your assets are requires a pen and paper and a lot of cross-referencing. With asset tags, however, you can use an audit feature where you can tell your asset tracking app that you’re in a location, scan the tags in that location and your software will tell you what’s accounted for and what’s missing.

Every time you update or edit your asset data, it automatically updates everywhere via a secure system. This means that your spreadsheets, reports, and fixed asset register are now automated from the things you’re doing day-to-day anyway.

This creates a clear, usable, and powerful school fixed asset register. This fixed asset register can be used in a number of ways. Primarily, it gives you a clear view of what you own, what’s damaged, what’s up-to-date, and how your assets are being used.

However, you can also use your school fixed asset register for tax and insurance purposes. This is as it gives you and your financial team a clear view of everything you have, how it’s behaving, and proof that your assets are being used responsibly.

To find out more about how itemit can help your school track and manage your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below for a 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is A School Asset Manager App?
2. Tracking Maintenance, Including PAT Tests
3. Running Asset Audits
4. itemit’s School Asset Manager App

In this guide:

1. What Is A School Asset Manager App?
2. Tracking Maintenance, Including PAT Tests
3. Running Asset Audits
4. itemit’s School Asset Manager App

A school asset manager app allows you to keep track of important dates and while keeping your asset data up to date. With a school asset management system in place, you save time and money on your existing operations.

It is essential to keep a school asset register up to date to ensure that you’re receiving tax breaks and have accurate insurance operations. Without an effective school fixed asset register, you run the risk of losing assets and purchasing duplicates. You will also have an increased risk of ghost and zombie assets, which can create costs across the board.

A school asset manager app is an app that allows you to log, monitor, update, and keep track of your assets. You’ll have a variety of different features to keep things simple, streamlined and effective.

For example, you’ll be able to log critical maintenance dates against your assets and log them in locations, indicating which classroom they’re in. 

Your asset manager app will also have an integrated and secure cloud-based system, allowing you to run reports online and expand your usage to include IT asset management and fixed asset tracking. 

You can also use asset tags to speed up your asset-level operations. With asset tags, you can scan a QR code or barcode to retrieve an asset’s profile. In other words, each of your computers will have a barcode physically stuck onto it, and then you can scan this barcode to retrieve the corresponding digital profile on your asset tracking app.

In your school asset manager app, you’ll be able to make use of many features on an asset’s profile. This includes an asset booking system to keep track of where assets are and who’s responsible for them.

An asset booking system also gives you the ability to indicate when an asset is due for downtime if the asset has an issue reported against it. Therefore, your colleagues will know exactly what’s going on with an asset list.

You can also use a reminders system to keep your maintenance dates logged and up to date. These can be set to repeat, so, if you’re tracking PAT tests, you’ll be able to set a reminder to repeat every two years.

Every time a reminder is due to expire, your admins will receive an email indicating that maintenance is required, at which point the asset can also be checked out to indicate downtime.

It is also essential to run frequent audits on your school asset register. The auditing process is simply to show you that your assets are still in the location that they should be.

So, for example, if you want to check that all of your computers are still accounted for in your IT suite, an asset audit will be the best way to do this.

Your asset manager app will give you a simple and effective way to run speedy audits on your assets. You simply need to press a button and scan your asset’s tags to verify that they’re physically in the correct location. At the end of this process, you will know which assets need to be investigated.

itemit’s school asset manager app makes your existing operations simple, effective, and speedy. With an integrated and highly secure web portal, you’ll be able to monitor your school asset register and keep it up to date with ease.

Operations such as fixed asset management, auditing, and maintenance checks are kept simple, which means that you’ll save time and money every day.

itemit also offers a 30% discount for educational institutions on our pro packages, so you get a high ROI without needing to invest lengthy setup times.

To find out more about how itemit’s school asset manager app can help you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is A Fixed Asset Register?
2. Using Asset Tags For Fixed Asset Management
3. The Benefits Of Using A School Fixed Asset Register

In this guide:

1. What Is A Fixed Asset Register?
2. Using Asset Tags For Fixed Asset Management
3. The Benefits Of Using A School Fixed Asset Register

Your school will save time and money by using a fixed asset register. A fixed asset register allows you to:

• Monitor what you own
• Monitor asset finances
• Reduce asset losses
• Reduce theft
• Improve maintenance operations
• Monitor asset finances

With an effective system in place, you’ll be able to track and manage all of your school’s assets, keeping students and staff happy. Now more than ever, it’s crucial to reduce asset interactions, too, and a fixed asset management software will help you achieve this.

A fixed asset register is a list of all of the assets you own. Each asset will have unique information attached to it, including financial data, an image, location data, and maintenance information.

This way, you’ll be able to break down your asset tracking operations into manageable chunks while using your fixed asset register for critical processes, such as with tax and insurance.

With a cloud-based system, too, you’ll be able to automate your fixed asset register. An asset tracking app allows you to interact with assets while you have physical interactions with them. These interactions will log onto your fixed asset register automatically.

Asset tags speed up your operations. These can be simple QR code or barcode asset tags. On your asset management software, each of your assets will have a unique digital profile. Then, these tags will link the physical asset to its profile.

Every time an asset’s tag is scanned, four things will happen:

• The user who scanned the tag will update
• The last seen location will update
• The time of scanning will be logged
• The asset’s profile will open

This way, if you notice one of your fixed assets requires maintenance, all you need to do is scan the asset’s tag and report it with one of your asset management software’s features.

A school fixed asset register gives you much more control over your operations and your tools and equipment. As you’ll be able to view, log, and edit any and all asset information, you’ll be able to benefit from time and cost-saving procedures.

Knowing where your assets have been and who has been interacting with them allows you to minimise asset losses and asset theft primarily. Then, effective features such as equipment booking and maintenance functionality help you minimise asset downtime and further control asset movements.

As all of your edits and interactions are logged onto a streamlined, automated, and customisable school fixed asset register, you’ll then also be able to monitor any changes your assets go through.

After this, you’ll be able to export your fixed asset register ad use it in existing operations, such as with tax and insurance, while also tracking crucial information such as asset depreciation data.

To find out more about how itemit’s school fixed asset register software can help your school save time and money in a simple, effective, and powerful way, you’ll be able to contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is A School Asset Management Software?
2. Location Tracking Services
3. Maintenance And PAT Test Automation
4. Helpful Accounting Features
5. Using itemit To Track Your School’s Assets

Your school can benefit from robust school asset management software. School asset management software allows you to save time and money by increasing the accountability and control you hold over assets.

With school asset management software, you’ll be able to:

• Keep an accurate register of what you own
• Speed up insurance, accounting, and maintenance operations
• Lose fewer assets
• Purchase fewer duplicate assets
• Reduce the number of physical asset interactions
• And more!

Asset tracking helps you keep costs low and productivity high, allowing you to spend more time on what’s important.

School asset management software is a system which allows you to log, manage, and track your assets.

Each of your assets, which may be equipment, IT assets, or furniture, will get their own unique profile. You’ll then be able to add data to this profile, such as important dates, financial information, and usage data.

There are a few critical features you need in your school asset management software. Find out more below.

Location tracking will greatly assist your asset tracking operations. Being able to view where assets are allows you to speed up your maintenance operations and reduce physical asset interactions.

You’ll be able to use asset tags to improve your location tracking operations. Asset tags also speed things up, as every time you scan an asset’s tag with your smartphone, the asset’s profile will also open.

Therefore, if an asset requires maintenance, the process is simple. Scan the tag and click a button to report the issue. The asset’s last seen location will update automatically as well as the user who scanned it, giving you a transparent view of what needs to be addressed and where.

You’ll also be able to use hierarchical locations to run audits on your assets. In other words, you can verify that all of your assets are exactly where they should be.

You’ll also need effective maintenance features in your school asset management software. It is crucial that your assets are well maintained and that you reduce the number of physical interactions with them.

Therefore, you’ll need features which automate and improve maintenance. With effective asset tracking software, you’ll be able to set reminders for important dates.

So, if you want to improve your PAT test tracking, you’ll be able to add a bulk reminder to automate this. Then, when your reminder is due, you’ll get an email notification reminding you that maintenance is needed.

In industry, many companies use asset tracking software for fixed asset management operations. These features are easily transferrable to schools.

You’ll be able to keep an automated, up to date, and transparent register of all of your assets. Any change that you log will be reflected in this register, too.

This is incredibly helpful for accounting purposes, as you’ll be able to see costs related to assets and know when replacements are necessary. 

Your asset register will be usable for insurance, tax, and financial purposes, too, and you’ll also be able to attach crucial information, such as warranties, to the relevant assets themselves.

itemit’s asset management software is built on feedback from our customers. We’re working with many schools at the moment, and implementing helpful and effective systems.

With itemit, you get all of the features you need and more. You’ll be able to create an equipment booking system with ease, for example, and instantly start seeing a return on investment.

To find out more about how itemit can help your school, you’ll be able to start your free trial using the form below. You can also contact the team at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

A school asset tracking system will save you time and money by allowing you to automate your operations and keep better track of what you own.

With a school asset tracking system, you get more visibility over your asset register. This means that you’ll be able to see what equipment you own, how it’s behaving, and who is interacting with it.

You’ll then be able to make use of a suite of different features to improve your asset management further, from reminders to track PAT testing to a bookings system which allows you to take control of your assets.

Asset tracking allows you to:

• Save time
• Save money
• Improve your operations
• Keep a clear view of what you own
• Track and manage asset maintenance
• And more!

How Does Asset Tracking Work?

Asset tracking is a system which allows you to log unique assets onto a digital interface and add data to them. In other words, you’ll be able to add your laptops as unique profiles and then add information such as maintenance data, pricing information, and usage information.

This way, you’ll be able to use your school asset tracking system for a range of different purposes, all in one place. You’ll be able to improve fixed asset tracking operations and set up effective IT asset management procedures, for example.

Then, you’ll be able to use asset tags to track and manage your assets even more closely. Asset tags allow you to scan assets to update their last seen locations and instantly update asset information.

So, if you notice an asset requires maintenance, logging this is a simple process of scanning the tag and hitting a button on your smartphone. Which asset needs maintenance, where it is, and who reported the damage will all be recorded and your maintenance team will get an email indicating this.

How An Asset Tracking System Helps Your School

Your school will be able to use an asset tracking system to reduce the time needed to interact with assets and to improve the clarity you have over asset information.

With a school asset tracking system, you’ll be able to track PAT tests with ease, for example. This is especially important now where every asset interaction must be carefully thought about and recorded.

As you can log any information, you’ll be able to track and minimise costs related to assets and set up a system where you only physically interact with assets when it’s necessary.

An automated fixed asset register also helps with your accounting, auditing, and insurance operations as it provides you with a clear register of what you own and data related to this.

itemit’s School Asset Tracking System

itemit’s school asset tracking system has a wide range of features that are built to help you save time and money. For example, you’ll be able to use an effective asset booking system and an issues management system simultaneously.

itemit have worked with schools to refine our features and provide the best possible system. We work with the feedback we’re given and use it to improve our developments, so we’re more than happy to listen and act on anything you might need!

To find out more about itemit’s school asset tracking system, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial. And if you’re looking for Computerized Adaptive Testing instead, check out Assess.

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