An asset register is an essential tool for all businesses. Effectively, an asset register is where you’ll log all of your business’ critical tools and equipment.

Asset registers can be customised, therefore, as you will be able to create a fixed asset register, an IT asset register and more. Asset registers can also be specific to your job or industry, so you will be able to create a school asset register if you’re in education, for example.

So, how does having an asset register save you money?

A record of which assets you own gives you more accountability and visibility over your asset-level operations. This is as you’ll be able to see what you own, where it is, and who is responsible for an asset at a glance.

Seeing an asset record helps that asset come to life a bit more, meaning accountability will increase. Instead of just being “just another tool” it is something unique, accounted for, and different to the other tools.

Because of this, not only does asset responsibility increase with an asset register, but the likelihood of misplacing or purchasing duplicate assets decreases, as visible asset records allow you to account for what you do and don’t own.

You can automate the benefits of an asset register by using asset tracking software. With asset tracking software, you can add all of your assets as unique profiles and tag them using asset tags.

Then, once your assets are tagged, every time you scan an asset’s tag the corresponding profile will open, ready for edits. Therefore, if an asset has an issue, you need only scan the tag and report the issue to update the records of that asset.

Every time you scan an asset’s tag, the last seen location and the user who scanned the tag also gets logged, giving you a tidy audit trail of asset interactions.

These time-saving benefits mean that you can reach the potential of an asset register faster and that these benefits are more fluid. These time-saving benefits also mean you have more time to fulfil other duties.

After this, you can monitor and update your asset register. As asset tracking software allows you to track assets onsite and remotely using an asset tracking app and web portal, you can ensure that everything is running smoothly.

The shareability and ease of use of asset management software save you money as it saves you time and keeps your asset records more accurate. 

For example, as auditing assets is a simple case of scanning their tags when you use asset management software, your asset register is not only more accurate (as you have completed a physical action), it is also maintained more efficiently.

Ultimately, this ease of management means that asset tracking software will help you with multiple operations, including IT asset management and fixed asset management processes. This is as you can customise and separate asset records with ease. Then, the tracking side of things is simple whether it’s a laptop or a piece of furniture.

Asset register software is essential as it allows you to maintain accurate asset records. These records you can then use to avoid certain risks, including the risk of ghost and zombie assets, duplicate purchases and asset losses.

Using the best asset register software means that you get more control over your assets and can see how they’re behaving more clearly. These processes are quick, simple and effective.

To find out more about how itemit’s asset register software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Equipment management allows you to keep an eye on what you own, where it is, how it is being used and by. This is critical information when you’re working in a business as you can mitigate many risks including:

• Asset losses
• Duplicate purchases
• Asset misuse
• A lack of accountability

This immediately starts saving you money, as things that would otherwise be written off your records can now be accounted for, giving you more accuracy and control.

Asset tracking software is a system where you can log your business’ critical tools and equipment. Therefore, each bit of equipment that you own will have its own unique profile that you can add data and tracking information against.

So, if you need to track the depreciation of a certain asset, you can add this information and your asset tracking software will make the calculations for you. Or, if you need to track where your assets are, you will be able to do this too with a range of different location tracking capabilities. 

The most helpful thing about asset tracking software is that you get an app and a web interface. This means that you can manage your equipment onsite with your smartphone and run reports on the data you have collected later.

Asset tags can save you a lot of time, too. As a lot of your tracking will be onsite with a smartphone app, having a handy, physical tag can help you speed things along further.

Equipment asset tags work as they contain unique codes, so you will be able to link the codes with an asset’s digital profile by sticking it to your asset and scanning it.

Every time you scan your equipment’s tags, the relevant profile will open ready for edits and the last seen location and the user who scanned the tag will both be logged automatically.

This means that if you need to report issues against your equipment, all you need to do is scan an asset’s tag and hit “report issue”. The main benefits of asset tags are that they speed up auditing and bulk actions while also giving you more accuracy as you can interact directly with an asset.

Efficiencies, automation, and speed improvements will always save you money as they give you and your employees more time to fulfil other critical duties.

However, with equipment management, your ROI extends further. This is as you get more accuracy, transparency, visibility and control over all of your tools and equipment.

With an accurate fixed asset register and other records, you avoid the risk of ghost and zombie assets which can cause fines or inaccurate tax breaks. Then, with more accurate auditing, you have more visibility over which assets are where and who has access to them, helping you prevent issues before they occur.

To find out more about how itemit’s equipment management and asset management software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. How Does Check In Check Out Software Work?
2. What Is Asset Tracking Software?
3. Using Check In Check Out Software With Your Colleagues
4. itemit’s Equipment Checkout Software

In this guide:

1. How Does Check In Check Out Software Work?
2. What Is Asset Tracking Software?
3. Using Check In Check Out Software With Your Colleagues
4. itemit’s Equipment Checkout Software

Check in check out software makes monitoring which of your colleagues have which tools and equipment simple and effective. With check in check out software, you can:

• See who has which assets
• See when they’re due back
• Receive helpful reminder emails
• Retrieve overdue assets with ease

The process is simple and you can track your tools and equipment in many ways on top of seeing who has them.

Check in check out software works by using asset tracking software principles. In essence, each of your tools and equipment has a unique profile that you can then book in advance and check out.

So, instead of having lists upon lists within a spreadsheet, it’s quick and easy to identify which bit of kit needs to be booked or checked out. 

This makes the system flexible, too, as you’ll be able to use the equipment checkout system to book assets out when they’re due for pre-emptive maintenance or when they’re booked out to other sites and companies.

This gives you more control over your assets’ movements and allows you to log, monitor, and succeed when it comes to any time an asset changes hands.

Asset tracking software is what pins this all together. If the equipment checkout and booking systems are the features you can use to log asset bookings, the asset tracking software itself is where the changes are logged and managed.

Asset tracking software is a system where you can log unique asset profiles. You can use them for any and all assets and any operations including fixed asset management and IT asset management.

In essence, you’ll be logging unique assets within unique asset profiles. So, each tool will have its own profile. Then, you can populate that profile with data unique to that tool.

This means that you can track things on a very granular level and ensure that each asset is traceable and accounted for. Then, the equipment checkout system is above this, allowing you to check these assets out and book them.

Asset tracking software is highly shareable, meaning you can use a check in check out system with your colleagues. Asset tags can speed things along considerably, further, making the system even easier to use with your colleagues. 

Asset tags are physical tags that you stick onto your assets to link the physical tool with its digital profile. Then, every time you scan an asset’s tag, a few things happen:

• The asset’s profile opens
• The asset’s last seen location updates with your phone’s GPS info
• The user who scanned the tag is logged
• The time of the scan is logged

This means that you can book an asset by scanning its tag and pressing “book asset” on your asset tracking app. It also means you can bulk add assets to bookings by scanning their tags one after the next.

Your system won’t allow for double bookings, meaning you get a transparent and easy-to-use system that allows you to check assets in and out with ease.

As itemit is an asset tracking software at its core, you can take the functionality beyond equipment checkout tracking. For example, you can use a powerful locations feature to log how long an asset is with someone. Then, when it returns, you can log the change and itemit will automatically record the amount of time the asset was with that person.

Then, you can scale up your equipment checkout system to more uses. So, you can use the system to log bookings and equipment movements, but you can also use it to track asset depreciation.

Everything comes together in reports, allowing you to filter by any asset details and export customised reports for anything, including tax and insurance purposes.

To find out more about how itemit can help you and your colleagues, you can contact the team at team@itemit.com. If you’re ready to give the software a whirl, you can fill in the form below to start your 14-day free trial. We look forward to speaking with you!

Instant access. No credit card details required.

or, download the itemit app to get started