The fixed asset management software market is growing. Recent worldwide developments in technology, a need to get more use out of fixed assets due to supply chain disruption, and a continued move towards digital have expedited growth in IoT, IIoT, and thus, fixed asset management markets.

What does the future of fixed asset management software look like? Ease-of-use, automation, hands-free usage, and more shareability. The future of fixed asset management software is the ability to audit, track, manage, and control your assets with minimal additional work or interaction required.

Hands-Free Fixed Asset Management

The future is hands-free. Hands-free is essential in mitigating the spread of diseases, and so fixed asset management software will follow suit, implementing features which will help with hands-free asset tracking.

For example, the ability to view, log, and report issues related to facilities management assets is essential to reduce the amount of human interaction with the asset itself.

Hands-free issues reporting and maintenance tracking is the solution to this. With hands-free equipment maintenance tracking, anyone can report issues to a maintenance team, who can then remotely view and prioritise issues, creating a more effective maintenance system. 

The hands-free nature of this allows the maintenance team to minimise the amount of time needed to interact with assets, keeping them safer.

The future will be the expanding of these features, allowing for more hands-free interaction and more remote working.

Sharing Your Fixed Assets

Shareability has been a large part of the 21st century. Why shouldn’t this apply to fixed asset management?

The more people using your fixed asset management software, the faster your maintenance, location tracking, and asset retrieval processes are. 

Crucially, you can set user permissions so that any sensitive information remains hidden. 

Therefore, the future of fixed asset management software here is clear: more shareability and more scalability. The more you can share your assets, the less work that’s needed to be done.

Automated Fixed Asset Management Software

The next step for fixed asset management software is more automation. Automation is a large part of the future. Minimising human error, making work easier to do, and creating a more predictable operational outlook is all possible with automation.

With automation in fixed asset management software, any changes to fixed assets will be automated. Currently, logging asset movement is the easiest way to automate.

At RedBite, we’re already working on innovating in the IoT sphere to automate your fixed asset management.

Fixed RFID Asset Tracking

One of the closest developments for RedBite’s fixed asset management software, itemit, is the integration of fixed RFID tracking.

itemit is the world’s only fixed asset management software where you can use a combination of tags. Mix and match RFID, QR codes, Barcodes, and GPS!

Soon, itemit will be the world’s first asset tracking solution which has off-the-shelf fixed RFID asset tracking integration. 

If you’re interested in inexpensive fixed RFID tracking for your business, you can contact us below:

GPS Asset Tracking

GPS solutions in the asset management system market are set to grow at the highest Compound Annual Growth Rate compared to its competitors (RFID, BLE, Barcodes, QR Codes).

With GPS solutions, the risk of asset theft is mitigated, as you’ll be able to view and monitor where assets are in real-time. This development also allows for more automation.

To find out more about GPS tracking, you can contact us below:

You can already monitor your assets from anywhere in the world, but these new developments will give you a more complete view of your asset tracking and management processes. 

itemit is always developing and is already a heavy-hitter in the fixed asset management software world. To find out more about how you can save time and money with itemit, you can contact us at team@itemit.com, or you can start a free trial using the form below.

Or, you can check out these blogs:

The Complete Guide to Asset Management Software UK

How To: Fixed Asset Tagging

Tool Tracking Tips: Optimise your operations with a construction tool tracking app

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or, download the itemit app to get started

Fixed asset tracking is essential to ensure your business is running as smoothly and effectively as possible. With fixed asset tracking, you’ll be able to monitor your costs and operations better to save time and money. 

Fixed asset tagging allows you to streamline and optimise, and is essential to increase your visibility over assets and ease-of-use when it comes to managing fixed assets.

With fixed asset tagging, you’ll be able to do many more things, including edit asset information faster and manage your fixed asset inventory with ease.

Types of Fixed Asset Tags

The types of fixed asset tags you’ll use will depend on your needs. For example, with construction equipment tracking, you may want to consider using a solution which integrates GPS tracking. With GPS tracking, you’ll be able to monitor asset location in real-time.

Generally, you’ll build your fixed asset tracking processes up by starting off with QR code asset tags or barcodes. These will open up many of the helpful features fixed asset tracking software can provide.

You’ll be able to customise your QR codes and barcodes. So, it’ll be possible to use metal QR tags or sticker tags, depending on how much wear and tear the tools and equipment you’re tracking goes through.

Which are better, QR codes or Barcodes? Find out in our QR Codes Vs. Barcodes blog.

How To Implement Fixed Asset Tagging

There is a simple step by step process behind implementing your fixed asset tagging processes. Your goal will be to save time and money by increasing asset visibility and reducing asset retrieval times, as well as improve other processes fixed asset management can help with.

1. Create Your Fixed Asset Register

The first step is to audit your assets and create a fixed asset register. If you’re familiar with spreadsheets, you’ll be familiar with the limitations spreadsheets have.

However, if you have a spreadsheet of a fixed asset inventory, you’ll be able to use this in the first step towards better, more automated fixed asset tracking.

Knowing what you own will help inform your fixed asset management decisions, but it’s still essential at this stage your inventory is as up to date as possible. This way, you’ll avoid dreaded ghost assets and zombie assets.

2. Choose Your Asset Tags

When you have a register of your fixed assets, it’ll help steer the next steps of your decision. 

Choosing your asset tags is a lot simpler when you can see which fixed assets require rugged labels and which only need sticker tags.

If you want to purchase QR code asset tags, you can look through our options below. We also do custom labels, such as tiny QRs and iron-on tags, so don’t hesitate to ask!

3. Choose Your Fixed Asset Tracking Software

Knowing which tags you need and which assets you own will help you decide what you’ll need your fixed asset management software to do. For example, if you can see that your fixed asset register is largely made up of laptops, you’ll want to opt for a software that has a lot of IT asset management features.

When you’re choosing a fixed asset tracking software, you’ll be able to start a free trial to ensure that the software does everything you need it to.

If you want a demo, you’ll be able to book one using the button below.

This way, you’ll have absolute clarity that your fixed asset management software has time-saving and cost-saving features. 

As you’ll already have the tags, you’ll be able to start testing straight away and ensure you’re making the right decision. You’ll be able to implement fixed asset tagging on a few of your assets to test before you scale your solution.

4. Expand it to your entire business

Once you’ve trialled, purchased, and started to use your fixed asset management software, the next step is to expand asset tracking to your entire business.

This involves implementing your fixed asset tagging processes across your business, tagging all of the assets you have on your register.

It’s possible to import your fixed asset register into your fixed asset management software, including fixed asset tag information, so that once you’re scaling, all you need to do is start tracking.

All you need to do is contact us. We’ll be happy to help you get up and running as soon as possible. Drop us an email at team@itemit.com or fill in the form below to start tracking your fixed assets.

Or, you can check out these blogs:

Tool Tracking Tips: Optimise your operations with a construction tool tracking app

Why you Need Computer Asset Tracking Software

The Best Practices for Using an IT Asset Register

Instant access. No credit card details required.

or, download the itemit app to get started

Asset tracking gives you a way to monitor your business-critical tools and equipment. With asset tracking, you’ll be able to track the locations of your assets, who is using them, and how effectively they’re working. 

Fixed asset register software can make your processes even simpler, as it will give you the ability to monitor exportable data which will help inform business decisions.

Knowing which assets you own, where they are, how much money they’re making, and any operational cost is essential, which is how fixed asset register software can help.

You can find out more about fixed asset registers in our blog: How to Create a Fixed Asset Register.

Why your Business Needs Fixed Asset Register Software

There are a lot of problems your business may be facing related to its assets. To name a few, you may be:

• Losing assets
• Logging zombie assets
• Logging ghost assets
• Unsure of who is using what
• Buying duplicate asset

Asset register software can help mitigate these problems. The idea behind asset register software is to create a system which is better than using a spreadsheet.

Spreadsheets become quickly out of date, as there is no real-time updating. What this means is that when an asset changes status, it requires time to update this status on your spreadsheet.

With fixed asset register software, however, any changes update immediately. These changes are then reflected in your fixed asset register instantly, ready for exporting or monitoring. 

Therefore, logging what you own is more effective and helps prevent any of the asset-related problems which you may be facing.

Using Asset Tracking Features

A suite of asset tracking features will be in your fixed asset register software, meaning you’ll be able to monitor and control your assets much more effectively.

You’ll be able to use QR code asset tags to track asset location and asset movement. The way QR codes work also assists with the retrieval of an asset’s profile.

Effectively, you’ll create an asset register, then tag your assets. As our QR codes are unique, you’ll be able to then scan the QR code in your asset register software, and it’ll log the asset’s last seen location, the user who scanned the tag and open up the profile of that asset.

When this profile is opened, you’ll be able to add information directly against the asset. For example, if maintenance is required, you’ll be able to log it after scanning the QR. This, in turn, notifies your maintenance team which unique asset requires maintenance, speeding up your operations this way.

How to Use Fixed Asset Register Software to Improve your Asset Tracking

Due to the many features related to fixed asset register software, you’ll be able to improve your asset tracking no matter the industry.

For example, if you’re in the construction industry, your asset tracking may be very maintenance-heavy, as a reduction of asset downtime is essential. Using fixed asset register software allows you to request, log, and monitor maintenance.

If you’re in tools and equipment tracking and you rent out equipment, you’ll be able to use bespoke equipment checkout functionality to log who you’ve checked assets out to. You can then use Zapier integrations to add any important dates to your Google calendar, for example.

Overall, the functionality asset register software gives you automatically improves your asset tracking, as the control and visibility you have over your assets increases.

To find out more about how itemit’s fixed asset register software can help you, you can contact us here or fill in the form below.

Or, you can check out these blogs:

The Benefits of Hands-Free Equipment Maintenance Tracking

The Best Asset Tracking Solutions for your Small Business

How you Can Save Time and Money With an IT Asset Register

Instant access. No credit card details required.

or, download the itemit app to get started

Fixed asset inventory software gives you more flexibility and control over your assets. With fixed asset inventory software, you’ll be able to log assets, log and view changes against these assets, and create a full audit trail.

This way, fixed asset inventory software saves your business time and money by improving your operational speed and efficiency.

If you’re looking to improve your operations, there are a few key features to look for in fixed asset inventory software.

Fixed asset Tagging

Fixed asset taggings speeds up the ability to log asset changes. If you tag an asset with a QR code, you’ll be able to scan the tag in your asset tracking app, then the asset’s digital profile will appear.

This way, you don’t need to search your fixed asset register to log any changes. All you need to do is scan the asset’s tag, then log any comments, maintenance, bookings, or other changes an asset could go through.

As QR codes are unique, any of your colleagues will be able to retrieve asset profiles this way. If you’re using software for construction equipment asset tracking, for example, you’ll also be able to choose between anodised aluminium QR code asset tags, and sticker tags. This way, you can ensure you have durable tags that’ll stay on your assets.

Bespoke Location Tracking Features

Every time a fixed asset tag is scanned, the last seen location of the linked asset also updates. With this, you’ll be able to create a record of where your assets have been and run reports on last seen locations.

With great fixed asset inventory software, you’ll also be able to create and customise locations. So, you’ll be able to create location hierarchies to see specifically where assets are.

If your assets move between rooms frequently but infrequently move between sites, you’ll be able to create a hierarchy and log any changes between rooms, then view these changes in your reports.

Equipment Checkout Software

Bookings and check in check out software can help you monitor who is using which assets, and for how long. 

You’ll be able to log equipment as checked out to anyone, whether this is a colleague or a company you’re renting equipment to. You’ll even be able to use equipment bookings functionality to mark when assets are undergoing maintenance.

Knowing when assets will be unavailable, or when they’ll be undergoing maintenance helps improve your operations and speed up your work processes.

Equipment Maintenance Tracking

Maintenance is also crucial to track, and you’ll be able to do this using fixed asset inventory software.

The ability to log issues against a specific asset speeds up maintenance, as it removes the time it takes to find an asset on a register, mark it as damaged, and pass this on. Every time an issue is logged, it’s also possible to add attachments, such as images of the damage.

Bespoke issues management makes it easy to see which assets are damaged and how to better plan for reactive maintenance.

You’ll also be able to use reminders for routine maintenance. You can set up these reminders so that you’ll get a notification on your phone, and so that when you open your fixed asset inventory software, you’ll be able to view how many reminders require attention.

Other Fixed Asset Inventory Software Features

The features above are just the tip of the iceberg when it comes to effective fixed asset inventory tracking. It’s necessary, for example, to be able to monitor any of the above changes in reports. It’s also necessary to be able to export these reports into excel files or as pdfs to create a fully transparent audit trail.

itemit’s fixed asset inventory software has a large suite of features, so if there’s something specific you’re looking for, we’re more than happy to discuss it over the phone at 01223 421611 or via email at team@itemit.com.

If you need something more bespoke, we’ll also be happy to discuss that. We’re always taking feature requests and adding them to each app update. Contact us today to find out more!

Instant access. No credit card details required.

or, download the itemit app to get started

There are a few things that may regularly happen in your business. Losing equipment, not knowing how much maintenance they’ve been through, and not knowing who’s using them. These can become costly, as the gaps in accountability can cause a need to replace assets or undertake unnecessary maintenance. This is where fixed asset management software comes in.

Fixed asset management software is a way to track your fixed assets. You can log any changes against the assets themselves, meaning you get the benefits of more visibility, more accountability, and, ultimately, more control over your fixed assets.

What Are Fixed Assets?

Fixed assets are business assets that you use, but don’t sell. So, in your office, your laptops, furniture, phones and printers are fixed assets. If you work in the construction industry, your construction fixed assets will be your tools, equipment, and PPE. 

Fixed asset management software can be used for varying types of asset tracking. You can use it for IT asset management to track your laptops and phones, and you can use it for construction equipment maintenance tracking.

To find out more about what your fixed assets are, you can in our blog: What is a fixed asset?

The Benefits of Fixed Asset Management Software

There are a few key benefits fixed asset management software assists you with. First and foremost, a fixed asset register will be created when you log your assets which shows you what your business owns.

Knowing what your business owns, the current value of assets, the condition of assets, and knowing when things are due for maintenance or replacement greatly assist your operations.

Effectively, asset management software gives you total control over viewing what assets are doing, which helps with financial decisions and time management.

Here are a few broken-down benefits of fixed asset management software:

• Location Tracking: You’ll be able to use fixed asset tagging to see where assets are, meaning you’ll be able to find and use them faster.
• User Management: You can set user permissions so that colleagues can only see the information that is relevant to them. This helps when you’re working with contractors.

• Equipment Maintenance Tracking: You can track maintenance to see when assets are no longer economical to repair, and to make your repair process faster.
• Asset Booking System: Fixed asset management software allows you to book and check out fixed assets, meaning colleagues can’t double book equipment, which makes your operations more effective.
• Streamlined Reporting Features: You can then bring all of this information together. Reports can show you which assets are in the right place, which assets have needed maintenance in a given period of time, how long an asset has spent in a location, and more. 

Fixed Asset Tagging Best Practices

To get the full benefits of fixed asset management software, fixed asset tagging will be part of your process.

Fixed asset tagging is using asset tags or asset labels for location tracking. In other words, you’ll use RFID, QR, or GPS tags to track the locations of your assets.

With QR code asset tags and RFID asset labels, you’ll be able to scan the asset’s tag to bring up its asset profile, too, meaning you’ll be able to scan the tag to view and edit maintenance information, for example.

If you want to learn more about whether RFID is best for you, you can contact the team below.

How to Tag Assets With Fixed Asset Management Software:

1. Add your assets: First, you’ll want to add your assets to your fixed asset management software to create a fixed asset register. An import of existing asset data will be possible, but you can also audit as you add.

2. Tag your assets: The next step is to tag your assets. Stick on the QR, RFID, and/or GPS tag. 

3. Link the asset’s tag to the asset’s profile: Next, you’ll want to link up the tag to the profile by adding the GPS tag, or by scanning the QR code or RFID label.

4. Add relevant information: You’ll want to add relevant information, next, such as financial data, any bookings that are required, or any issues with the equipment that needs to be reported.

5. Start tracking: It’s simple! Now, all you have to do is start tracking and collect usage data surrounding your assets.

To find out more, you can check out our complete guide to fixed asset tagging.

itemit’s Fixed Asset Management Software

itemit’s fixed asset management software has a suite of features that can help you save time and money. To find out how itemit can help your business, you can contact us here or fill in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started

A fixed asset register can provide you and your business with many benefits. Not only can you cut down on costs but also improve your time management and efficiency.

Ultimately, you’ll be able to make data-based decisions which benefit you in terms of insurance, reducing asset downtime, reducing lost or misplaced assets, and increasing the amount of time your employees can work with a fixed asset.

What is a Fixed Asset Register?

A fixed asset register is where all of your fixed assets are logged, tracked, and monitored.

Fixed assets will exist on your fixed asset register in a digital form. This means that any changes to the physical asset can be logged and updated in your fixed asset register software.

The way to link your physical asset to its digital profile is by using asset tags. There’s a range of different tags you can use, but QR code asset tags will be the fastest and cheapest in most circumstances. 

Effectively, you scan the asset’s tag and then update the change in your fixed asset tracking software. Every time you scan the asset label, its last-seen location will also update in real-time.

How to Create a Fixed Asset Register

The steps to creating a fixed asset register are quick and simple. First, you’ll need to download your fixed asset tracking software onto your mobile, or access it via the web portal, then you can commence the steps towards a full fixed asset register.

1. Record all fixed assets

You may already have a register of your fixed assets in the form of a spreadsheet. If you don’t, that’s fine, but the first step is to record all of your fixed assets into your fixed asset tracking software.

Helpful features such as cloning and templates will streamline this process, but if you have an existing fixed asset register, an import service will also be possible.

2. Add information

When you’ve created your fixed asset register in your system, the next step is to add all relevant information against your assets.

This can be information such as purchase dates, depreciation information, warranties, and so on. 

You’ll also be able to add your fixed assets to hierarchical locations if they move frequently, then run a report on how long an asset has been in that location. In other words, if an asset moves between two rooms frequently, it can be logged as such. 

This is where you’ll want to test out the full functionality of your fixed asset register system. The information you add will inform your fixed asset tracking, so checking if there are features such as bookings, maintenance, and reminders will be hugely helpful.

3. Fixed asset tagging

The next step is fixed asset tagging. This is where you link your fixed assets to their digital profiles.

Using QR code asset tags as an example, the process will be to stick QR code asset tags onto your assets, open their digital profile, and add the QR code by scanning it.

Now, every subsequent time you scan the QR code from your app’s in-built scanner, it’ll open the corresponding digital profile.

Barcode tagging works in the same way, and RFID tagging differs as external hardware is required to scan your RFID tags. Find out more about the benefits and drawbacks of QR and RFID.

4. Monitor your assets

The next step is monitoring your assets and scaling your fixed asset tracking system.

Every time an asset requires maintenance, scanning the asset’s tag and logging this is what creates that asset’s history. So, the more you track, the more you monitor, and the more you update, the more accountability you get. 

The benefit is that with fixed asset tagging, updating asset information is almost instant, meaning you save time across the board while also saving money.

A job shared is a job halved, too, so scaling your fixed asset tracking further increases your accountability while minimising the time you spend in your fixed asset tracking software.

What you get out of itemit’s Fixed Asset Register Software

itemit’s fixed asset register software gives you a complete suite of features to monitor, track, and manage your assets.

Use itemit’s bespoke issues management system to track reactive maintenance and use our reminders feature to track repeat or pre-emptive maintenance, such as PAT tests.

You can book assets and check them in and out, as well as track them in hierarchical locations. You can also add any attachments, images, and comments you may need, giving you full control over your fixed asset management.

To find out more, you can contact us at team@itemit.com, on +44 1223 421611. We’ll get you set up in no time!

Instant access. No credit card details required.

or, download the itemit app to get started