In this guide:

1. Increased Visibility
2. Tracking in Real Time
3. Eliminating Ghost Assets
4. Eliminate Manual Approaches
5. Accessing Asset Management Data Any Time
6. Boost The Life Cycle of Each Asset
7. itemit’s Asset Management Software

In this guide:

1. Increased Visibility
2. Tracking in Real Time
3. Eliminating Ghost Assets
4. Eliminate Manual Approaches
5. Accessing Asset Management Data Any Time
6. Boost The Life Cycle of Each Asset
7. itemit’s Asset Management Software

All organisations have assets that they depend on. Being able to manage assets is an integral part of running an organisation. The right type of Asset Management system allows tools and equipment to be located in moments. Additionally, it can also help speed up maintenance while reducing costs. 

There are many benefits to Asset Management, some of which can be found below:

Like most organisations, yours undoubtedly has multiple assets. Every asset that you own has a purpose and is, therefore, valuable. As your organisation continues to grow, so too will your assets. It’s imperative then that you understand where all of your assets are at all times. 

When you use itemit’s asset tracking software, all of your assets are discoverable. This is thanks to the RFID or QR codes that are attached to the assets. Once the assets are entered into the system, the software creates a centralised database. The database will contain information about the asset’s location, status, date of purchase, original cost, ID number, warranty, and other inputted details. 

With increased visibility comes increased knowledge and understanding about every single asset. In some respects, this information is priceless.

Equipment, tools, vehicles, and machinery can be tracked in real time using GPS trackers, or alternatively see a last seen location using itemits QR tags. Continuous data allows organisation managers and owners to ascertain where all of their assets are. This allows for greater asset security and better asset management at all times.

Assets that have been lost or stolen are known as “Ghost assets”. Without the use of tracking software, assets such as these often remain unaccounted for. Additionally, there may be occasions when ghost assets are inaccurately recorded as being present. When this occurs, there are fewer tools for users to work with. Secondly, ghost assets that are still insured cost organisations money that could be better spent elsewhere. 

The right Asset Management allows organisations to identify and eliminate ghost assets easily. Not only will this help to reduce superfluous insurance payments, but it can help organisations to understand the true worth of their assets. Finally, when an asset is identified as being a ghost asset, replacements can be purchased if required.

Another benefit of using the right management software is that manual approaches can be eliminated. Spreadsheets, for example, are prone to errors, contain no historical data, and are often hard to share. Large spreadsheets can take too much time to load while lacking the latest technological advances and features. 

Spreadsheets can be useful, to begin with, but as your organisation grows, so too can the spreadsheet. Additionally, human input can result in errors that have the potential to make an organisation appear to be running better than it really is. With the use of the right management software, organisations can have access to historical data while making use of the latest technology. Thanks to the way that the software works, little to no errors will be made. This ultimately results in the organisation having accurate performance data which is priceless.

Due to the way that itemit’s software works, it is possible to access data at any time. Thanks to the way the cloud-based software works, anyone can access the database. 

Using a computer or app, gaining access to the much-needed data is easy. Users do not have to be sat at their desks in order to access the data. Rather, they can be out in the field and access the information they need as and when it is required. itemit’s software is convenient and easy to use no matter what device is accessed.

When itemit’s Asset Management software is used, there is a real potential to boost the life cycle of each asset. This is due to the detailed information and understanding that users can have of the assets. Assets can be purchased and maintained efficiently. Maintenance alerts can inform the maintenance team that an asset is malfunctioning. This allows the team to prepare itself to receive the asset in question and set up a repair schedule. Regular maintenance schedules can also be set every month, six months, or every year. 

When assets are routinely maintained, they are much more likely to last longer. Should they need to be replaced, the asset will be removed from the system and a new one can be purchased.

itemit’s asset tracking software is shareable, too, which means you can lessen the burden on a single colleague. What this means is that your entire team can contribute to your asset management operations, saving everyone time while also creating a totally clear picture of your asset information.

Overall, itemit has a range of helpful asset tracking features which help you get more clarity, save more time, and keep a high ROI by losing fewer assets, avoiding ghost and zombie assets, and more.

To find out more about how itemit can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

The right asset management techniques have the potential to add value to your operations. The work to create a reliable framework that can help with the tracking and use of fixed and non-fixed assets. Additionally, the right Asset Tracking Software can help to improve your existing asset management practices. 

Below, you can find details of how you too can optimise asset lifespan using itemit’s reliable tracking software.

Our Asset Tracking Software is capable of sending out maintenance reminders as and when required. This process ensures that assets can undergo maintenance according to the schedule.

Set monthly, bi-monthly, quarterly or annual maintenance schedules. Alternatively, you can set your own schedules ensuring all assets are looked after and each asset’s lifespan is optimised. 

Maintenance reminders can help to improve the longevity of assets. In addition to this, regular maintenance reduces the risk of replacement asset procurement. As a result of this, budgets are less affected and much-needed funds can be used elsewhere.

itemit’s software ensures that every asset’s location is tracked. This can help your business to avoid lost assets. Every year, businesses lose a lot of money due to assets being misplaced. When the right tracking software is used, location tracking is very easy. 

With the touch of a button, it is possible to see where each asset is located. This is ideal for businesses that have assets in multiple locations. Additionally, businesses can use the location tracking software to help them find assets that have been stored in a warehouse. Users will not need to spend quite as much time searching for the assets that they need. Within moments, they can find out exactly where the assets are located.

The issue of asset responsibility can be contentious. However, when an individual is assigned an asset, they are responsible for it. The assigning of an asset is simple and ensures that the right individual has access to it. This tends to mean that more care is taken over the asset. The asset in question is less likely to be lost or damaged. Due to users feeling responsible for the asset, it is likely that the asset will work effectively for longer. 

Assigning assets to individuals is relatively simple thanks to itemit’s menu easy-to-use menus. Assets can be assigned within moments. Individuals can have access to the assets that they need while feeling responsible for them.

Users of assets can report an issue as and when it arises. This feature allows for the maintenance team to repair affected assets quicker than they otherwise would have. Individuals who are often reluctant to report an issue with an asset may find the issues-reporting feature less anxiety-provoking. 

The maintenance team will receive a message informing them that the asset needs to undergo repairs. Details of the much-needed repairs can be added when an issue is being reported, helping the maintenance team to determine what is wrong with the asset. 

As we have already seen, maintenance reduces the risk of replacement asset procurement. When the issues-reporting feature is used, costs tend to fall, helping businesses stick to their budget.

Asset Tracking Software can be used to stock check assets by location. A feature such as this can prove to be very useful when a particular number of assets are required at each location. Users of the app will receive a complete and updated stock check count. Using this knowledge, managers and other team members can allocate the correct number of assets to each location. Additionally, surplus assets can be sent to another location or stored in the warehouse until they are needed.

With more than 2,000 app integrations, itemit allows users to automate a range of tasks as needed. For example, users can synchronise itemit’s software with their Google Calendar. Additionally, they can receive notifications in Slack each time an asset is checked out. Integrating itemit and Gmail ensures that you receive an email when an asset is reserved. 

With more than 2,000 app integrations, users can make tracking and maintaining assets a breeze. You may no longer need to rely on multiple applications to help with the day-to-day running of your business. Signing into itemit ensures that you have all of the software and notifications that you need to get your jobs completed. When all of your assets are tracked and their lifespan optimised, you can concentrate on other aspects of your business. 

Let itemit do the hard work so you don’t have to.

itemit’s Asset Tracking Software can give users more control over all of their assets. Optimising asset lifespan is possible when you use software that offers your business the tools it needs to run effectively. 

Contact the itemit team today at team@itemit.com to discuss how you too can optimise your asset’s lifespan. Alternatively, begin a 14-day free trial to find out how our tracking software can work for you. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Fixed Asset Management
2. Checking Tools In And Out
3. Tracking Is Possible Everywhere
4. Tracking Equipment Maintenance
5. Improving Levels of Security
6. Improving Inventory Levels
7. Improved Team Efficiency
8. itemit’s QR Code Asset Tags

In this guide:

1. Fixed Asset Management
2. Checking Tools In And Out
3. Tracking Is Possible Everywhere
4. Tracking Equipment Maintenance
5. Improving Levels of Security
6. Improving Inventory Levels
7. Improved Team Efficiency
8. itemit’s QR Code Asset Tags

Business owners and managers will undoubtedly be aware of the importance of correct asset management. QR Code Asset Tags can be highly beneficial in terms of asset management, perhaps in more ways than is thought possible. 

QR Code Asset Tags that have been attached to the assets in question can provide more than just location detection. Below, you will find some examples of how assets can be managed with itemit’s QR Code Asset Tags.

There are many aspects that can be tracked/monitored:

• Cost and current value
• The asset’s remaining life
• Warranty details
• Subscription details 
• Owner 
• Current and previous user
• Maintenance schedule
• Insurance information
• Barcode
• Location in the factory/office etc

When QR Code Asset Tags are added to fixed assets, users can input all of the above details, should they wish to. All of the above information can eliminate the need for users to keep stacks of paperwork in their offices. Photographs of the warranty document, for example, can be taken and uploaded to itemit’s system. Users can still keep the warranty documents, should they wish to. However, the required information will be easier to find as it will be uploaded to the tracking system.

Tools can be checked in and out easily. Using itemit’s QR Code Asset Tags ensures that managers and business owners know exactly who has the tool in question. Details about why the tool is being used can be added in addition to the condition of the tool. Additionally, users can suggest how long they may need the tool for. This allows others to ‘book’ the tool in question should they need it when the current user has finished with it.  

The process of checking tools in and out can help to reduce incidences of tools going missing.

QR Code Asset Tags allow data to be sent everywhere. Users can log in from their computer, phone, or tablet wherever they are. What this essentially means is that those who do not have a fixed working location can always have access.

The system is flexible enough to allow users to log in as and when they please. This allows work to be carried out when it is required, rather than when the user is at the office.

The maintenance of every asset can be tracked from the moment a QR code is scanned and added to the system. Every piece of equipment and machinery can fail from time to time. However, using a QR code can help every piece of equipment and machinery to receive scheduled maintenance. 

Users can add regular maintenance schedules to itemit, ensuring that every single asset is looked after. With frequent maintenance, every asset will have a longer life. There is a real potential here for equipment, machinery, and tools to last longer. The cost of replacing assets can decrease, allowing funds to be spent elsewhere. 

Should a user uncover an issue with the tool they’re using, they can log the information into itemit’s system. The details can be read by the maintenance team before they choose the appropriate action. Again, this can potentially decrease the cost of replacing assets.

QR Code Asset Tags can improve security. When an items QR Tag is scanned itemit’s asset tracking software will show the last seen location, allowing the item to be tracked. Tracking instantly means the item is less likely to go missing. Should an asset go missing, tracing the assets is possible. Users can see where the asset is and the last person to check it out. 24-hour tracking is simple, yet effective, helping to reduce the costs associated with lost, stolen, or misplaced assets.

Inventory levels could be improved. When managers know how many tools every member of their team needs, they can ensure everyone has exactly what they need. Therefore, if every team member of the 100-strong team needs 4 types of tools, 400 tools need to be ordered. 

QR codes can allow managers to assign tools to specific team members, which then gives visability on which team member has the required tools and which members may need more. Allowing inventory levels to be improved means that tasks are more likely to be completed quickly. Additionally, should managers need to keep some tools as spares, they will know how many tools are left. When a tool is removed from the “spares” section, it’s QR tag can be scanned to show who the tool is going to by using the assignee feature. Managers will, therefore, know when they need to purchase more spares.

When a team member can find the tools or equipment that they need, time can be saved. Team members will no longer need to walk from office-to-office, for example, to find what they need. The much-needed equipment is tracked 24 hours a day, providing location details. Team members can also log into the software and see who currently has the equipment. These additional features ensure team members are even more efficient. 

Team members can also be assigned assets. The ability to assign assets to others ensures that the assets are available when they are needed.

itemit can help to make asset management simpler. The use of QR Code Asset Tags ensures that management has full control of all assets 24 hours a day. Contact our expert team at team@itemit.com if you have any questions about our asset tags. Alternatively, you can sign up for our no-obligation 14-day free trial to find out just how well our QR code tags work.

Instant access. No credit card details required.

or, download the itemit app to get started