In this guide:

1. The Benefits of an Asset Register
2. What Should I Include in My Asset Register?
3. What Data Should I Include in My Asset Register?
4. Maintaining an Asset Register
5. Asset Registers and Ease of Use
6. itemit’s Asset Registers

In this guide:

1. The Benefits of an Asset Register
2. What Should I Include in My Asset Register?
3. What Data Should I Include in My Asset Register?
4. Maintaining an Asset Register
5. Asset Registers and Ease of Use
6. itemit’s Asset Registers

An asset register is a highly detailed list of all of a business’s assets. The list includes details such as the owner of the assets, the condition and location. An asset register helps businesses to understand the asset’s price, depreciation, status, and procurement date. In addition to this, the asset register also lets the user know the asset’s current value and insurance status.

There are many benefits of having an asset register, including:

• Assets can be tracked and easily identified 
• Assets can stay compliant in accordance with the industry’s regulatory standards
• Helping to prevent assets from getting lost or being stolen thanks to itemit’s accurate location data services
• Estimating repair and maintenance costs
• It helps to provide complete transparency of all assets and associated data
• Providing users with a highly accurate audit trail 
• The calculation of depreciation

As your business grows, you’ll naturally gain more assets. It can become increasingly difficult to track all of your assets over time. Keeping a close eye on your assets is much easier when you have an asset register. While setting up the register can take time, once it is complete, it will automatically benefit your business. 

Another benefit of this type of register is that it can help to eliminate ghost assets. When an asset is damaged beyond repair or has gone missing, they are no longer of any use. By tracking every asset and its state of repair, ghost assets can be eliminated. Finally, the register can be accessed via a computer or mobile app.

You can include any business assets you wish in your register. Assets can include: 

• Computers, printers, servers, and laptops
• Vans and cars
• Furniture such as chairs, desks, and filing cabinets
• Photocopiers, telephones, and scanners
• Stationery and tools
• Machinery and associated equipment

Add any assets that have value to your business. The above list is just an example, however, your business may have other types of assets. Adding these assets to the register can help you to track them. Using itemit allows you to track both high and low-value assets 24 hours a day.

There is a real possibility for you to include a whole host of different data in your register. Including as much detail about each asset can be very useful. Some of the data that itemits users include is the: 

• Asset’s Depreciation
• Asset’s remaining life
• Asset’s serial number or barcode
• Current and previous users of the asset
• Current value of the asset
• Date and frequency of maintenance
• Estimated resale value
• Insurance coverage and what it includes (repairs, maintenance, etc)
• Licence start date
• Location of all assets
• Manufacturer’s warranty information
• Operating licence 
• Owner of the asset
• Purchase date and price 

When every asset in the register contains detailed information, they are easier to keep track of. Users will know where the assets are and what condition they are in. Notes can be left for the next user, and management can see how effectively each asset is being used.

Once you have set up a register of your assets, it’s crucial that you maintain it. By using itemit’s QR codes, it is possible to maintain your assets while tracking them. With a list of assets that can be accessed as and when it is required, a physical audit can be undertaken. 

By scanning each item, users can confirm that the asset has been located and accounted for. In addition to this, the detailed information that is listed can be compared to a physical inspection. A physical inspection allows appropriate action to be taken should any discrepancies arise.

Every asset register can be accessed and used with ease. itemit has designed the user interface in such a way that inputting and editing information is simple. Additionally, menus are easy to access, allowing users to make updates whenever they wish. As long as assets are logged in and out as required, they can be traced. The location information will be displayed in the appropriate menu.

itemit has made it possible for businesses of all sizes to keep a register of their assets. When a business starts to grow it can struggle to keep track of its assets. Having a complete register of every asset can make a huge difference. Asset control will be easier, allowing management to make more informed decisions. 

Please contact us if you have any questions about registering your assets. You can reach us at team@itemit.com. Alternatively, if you are ready to test the value of our asset management software, you can sign up for a no-obligation 14-day trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Production Equipment can you Track?
2. How to Track Production Equipment
3. Build your asset register
4. Assign assets to staff members
5. Tracking the location of production equipment
6. Why Production Equipment Should Be Tracked
7. More maintenance control
8. Monitoring inventory levels
9. Organising your warehouse
10. Improving security
11. Eliminating ghost assets
12. Get real-time updates
13. Easy to use interface
14. itemit

In this guide:

1. What Production Equipment can you Track?
2. How to Track Production Equipment
3. Build your asset register
4. Assign assets to staff members
5. Tracking the location of production equipment
6. Why Production Equipment Should Be Tracked
7. More maintenance control
8. Monitoring inventory levels
9. Organising your warehouse
10. Improving security
11. Eliminating ghost assets
12. Get real-time updates
13. Easy to use interface
14. itemit

By implementing equipment tracking solutions, it’s possible to keep track of your production equipment at all times. There are multiple benefits to equipment tracking, even when it’s used with equipment that is never moved.

• Assembly line components
• IT Assets
• Jigs
• Manufacturing equipment
• Most fixed assets
• Moulds
• And more

Tracking equipment such as this has many benefits. There is much more to equipment tracking than merely knowing where it is located at all times.

While you are building your asset register you will gain an understanding of your assets. All of your assets can be viewed instantly via the web portal and your mobile app. The asset’s details will be clear for you to see. More information can be added about individual assets along with photographs and notes. 

Should a user wish to find out when a specific piece of equipment needs to be maintained, they simply need to scan the QR code or RFID. Details of the specific piece of equipment will then be shown on the screen. Any information that has been inputted will be displayed via a set of menus. Selecting the appropriate menu ensures that the user can find or add the information that they need.

Specific assets can be assigned to your chosen staff members. The staff members can record the condition and status of the assets should they wish.

Production equipment that can be moved from place to place can easily be tracked. It is possible to see where the equipment is at all times, either through QR code tracking which requires the interaction of scanning to update an items location or RFID tracking which requires no more than an RFID reader to be placed in a chosen location.

Production equipment that has been assigned to staff members is less likely to go missing thanks to asset tracking software. 

Tracking also ensures that equipment can be located in the warehouse, office, or wherever it is stored. This ensures that less time is spent looking for it.

There are multiple reasons why production equipment should be tracked. Not only is it convenient to track equipment, but the tracking process comes with additional benefits.

It is possible to monitor all of your assets for the purposes of maintenance control. itemit’s equipment tracking software can be used to help you to understand what equipment needs to undergo maintenance. 

Keeping a track of when each piece of machinery needs to undergo maintenance, can ensure the maintenance schedule is always adhered to. As soon as all machinery has been logged along with the maintenance schedules, users will be alerted when the date of maintenance is approaching. This ensures that equipment can be looked after so that it continues to work well. 

PAT test and inspection reminders can also be set.

Monitoring stock inventory levels allows more stock to be ordered on time. It is easy to accidentally order stock that may be surplus to requirement. Ordering too much stock can result in it taking up too much room in storage areas. 

Tracking production equipment and its associated stock can ensure that goods are only ordered when stock levels reach a specific and agreed amount. The monitoring of inventory levels can help to keep stock levels consistent while preventing incidences of over and under-ordering.

Equipment tracking can help warehouses to instantly become more organised. Stock can quickly be located. Additionally, the tracking software can help warehouse workers understand where stock needs to be placed. Rather than storing stock in the closest gap, it can be stored in the correct area.

Assets can be assigned to staff members, ensuring management knows where the assets are at all times. Staff members can record the condition and status of the assets if required. Should a staff member take an asset off the premises, the equipment tracking software will locate it. 

The software can alert users if an asset is taken off the premises. Offering an improved level of security means that less equipment is likely to be misplaced or stolen. 

Equipment can also be checked in and out as and when it is being used. This extra level of security helps management to keep an additional eye on all assets.

Ghost assets are pieces of equipment that cannot be accounted for. Assets such as these exist because they are either unusable or missing. As soon as a piece of equipment is labelled unusable, management can choose whether to repair or replace it. 

If a piece of equipment has gone missing, management can choose to replace it, should they wish. Equipment tracking may not be able to prevent the incidence of historic ghost assets. However, thanks to the way itemit’s tracking software works, it can eliminate future incidents.

Real-time updates show users exactly where the production equipment is at all times. Users can also read notes and view photographs that staff members have left. Constantly updating, itemit’s production equipment tracking software keeps the guesswork to a minimum.

The easy to use interface ensures that users can gain quick access to the information they need. Whether the user is accessing the software via a laptop or mobile app, tasks can quickly and easily be undertaken. 

Production equipment can prove costly if it is not correctly maintained or it goes missing. Using the right tracking software can help to reduce costs and potentially increase production efficiency.

itemit is a user-friendly cloud-based software that allows you to track all of your assets with ease. Gain complete control of your assets with no fuss. Email our expert team today at team@itemit.com or sign up for a no-obligation 14-day Free Trial so you can see how well our asset management software works.

Instant access. No credit card details required.

or, download the itemit app to get started