When was the last time you used a spreadsheet? If you’ve used one recently you’ll know how frustrating they can be. If you’ve not used a spreadsheet for a while, is it because they’re not particularly good? Or have you moved into something better?

Spreadsheets are perfectly good if you wish to make a list, display some sums, or even make a note of your wages. However, they tend to be less-than-perfect & not ideal for the modern world. 

One of the best things that you can do is to get rid of spreadsheets so you can save money. If you use a spreadsheet to track your assets you could be missing out. Modern asset tracking can track your assets and do so much more. 

Let’s take a look at why you need to eliminate spreadsheets and move on to something better.

Some businesses still use spreadsheets because they always have. However, this is not a great idea as this form of “technology” is very limited. 

If a lot of people have access to the spreadsheet, there’s a lot of room for error. For example, you could input data correctly, but how do you know if everyone else has? If, for example, a team member noted that they received 500 units instead of 600, the data would be incorrect. If you were to use equations that were based on the incorrect data, there could be a lot of issues. 

This is one of the reasons why asset tracking software is used instead of spreadsheets. The tracking software is a lot less likely to contain errors. Should you let the software deal with a lot of aspects of your business, for example, it could order 600 units when your stock gets low. It could note what has arrived, when it’s arrived, and who dealt with the order. A consequence of this ensures that all of your data is correct.

In addition to incorrect data, spreadsheets could also contain incomplete data. Incomplete data could result in you not knowing how your business is performing. If you don’t know how your business is performing, how can you make decisions about its future?

When you decide to make the switch to asset tracking software there won’t be any incomplete data. You will have all of the information you need to hand, at all times. A direct result of this means that you’ll always know what’s what and how your business is performing. With information such as this, you can make the right business decisions. Being able to control your business in this way is very satisfying. It allows you to have more control over many aspects of your business.

As we have already seen, spreadsheets could be full of errors. A direct result of this means there’s a potential for your business to fail. This is understandably the last thing you want to happen. So, using tracking software instead ensures that all of those potential errors never occur. 

Did you know that when you track your assets using modern tracking software, multiple people can access it? The good news is that you won’t have to worry about mistakes being made. Every time someone enters data you can make sure it’s correct. As the manager, you could see what data’s been entered and check that all is above-board.

It’s safe to say that asset tracking is the future. It’s a form of technology that is growing and developing. Using a range of digital tools, tracking software works hard so you don’t have to. In addition to this, the software has a real ability to save you money. 

Let’s imagine that someone has incorrectly inputted how much profit you’ve made. A direct consequence of this means you could lose money. However, when you use software that works well, you could save your money instead. 

Saving money is far easier when you have modern technology at your fingertips. You can see what’s what and whether your business is doing well. Tracking software could also allow you to set up maintenance schedules ensuring all of your equipment stays in good condition. This will directly save you cash as your equipment will last longer. 

It makes a lot of sense for you to stop using spreadsheets. While they worked seemingly well for a while, their heyday was many moons ago. Now, it’s time to make the most of everything that asset tracking has to offer. Use the software to its full advantage so your business starts to reap the rewards today. 

Wish to talk with an expert about using asset tracking to help you save money? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Add Your Equipment To Your Tracking Software
2. Begin Tracking Your Equipment’s Location
3. Create Camera Equipment Collections
4. Manage Repairs Easily
5. Have Peace Of Mind Knowing Your Equipment’s Secure

In this guide:

1. Add Your Equipment To Your Tracking Software
2. Begin Tracking Your Equipment’s Location
3. Create Camera Equipment Collections
4. Manage Repairs Easily
5. Have Peace Of Mind Knowing Your Equipment’s Secure

When you use cameras frequently you no doubt end up with a lot of different equipment. Along with the lenses and tripods that you have to deal with, you need to take care of everything else. This is not always easy, but when you use equipment tracking software you can effectively track everything. 

When you are able to track everything in no time at all you have less to worry about. What this means for you is that you can get on with completing other tasks.

When you start tracking all of your camera paraphernalia you choose to give yourself a gift. You allow yourself to take better care of your paraphernalia. Before we get into this, though, we first need to consider adding your equipment to your tracking software. You do this by affixing a barcode or an RFID tag to your equipment. 

As soon as a tag has been attached you can scan it. This will bring up a digital profile which you can add multiple pieces of information to. The more you add, the better equipment tracking experience you’re likely to have. Consider adding details such as the asset’s model number, make, price at purchase, and warranty and insurance information. Once you’ve added such information, and maybe even more you can begin your tracking experience.

One of the first things that you should do when you use equipment tracking software is to check its location. You should see each asset’s location via your online portal. Whether you log in via a laptop, desktop computer, tablet, or smartphone you should be able to see where everything is. Let’s imagine that you have a new tripod to which you’ve attached an RFID tag. You scan the tag and the tripod’s digital profile opens up. You are then given the option to check its location. When you do, you can see exactly where the tripod is located. OK, so this may not be useful right now, but it could be useful in a week when you need to see where your tripod is. All you’ll need to do is to click on its digital profile and you’ll be shown where your tripod is. 

As long as you have added a piece of equipment to your new tracking software you can see where it is. You can take the guesswork out of everything by using the software to help you track everything.

Did you know that you can add specific collections to your equipment tracking software? Simply create a new collection and add the required assets to it. This feature ensures that you can organise everything, should you need to. 

Let’s imagine that you have a photoshoot next week. You need to take 3 sets of lights with you and plenty of batteries, along with everything else. Adding the lights, batteries, and much more means that come next week, you’ll know exactly what to take. When you add assets to collections you can understand whether you have everything you need. This ensures you can get everything you need together before you need to leave for the shoot.

When you use equipment tracking software you have the ability to manage repairs easily. You know those lights that always break down? You can send them for repairs as soon as a situation occurs. When you do, you can stay on top of the repairs. This ensures you’re more likely to have the equipment you need at all times. 

Did you know that you could set up a maintenance schedule? Add a schedule for everything so that you can take better care of it. When you do, you can start enjoying using equipment that’s well-looked after and lasts longer.

Finally, using equipment tracking software to track everything means you know where it is at all times. You can have peace of mind knowing that everything is secure and safe. You can know where your lenses and cameras are. You can see whether your battery chargers are in the right place. It’s possible to see whether the right people have the right cameras. 

Keep all of your equipment secure by using tracking software that helps you to locate it. Should something go astray you can see where it is as long as the tag is affixed. Consequently, you could retrieve it and use the asset as required. It, therefore, makes sense for you to track everything. Whether you’re a sole trader or a multinational corporation, you can benefit from tracking your assets.  

Wish to chat with an equipment tracking expert about keeping your camera equipment safe? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started