If you would like to improve your equipment management system you may be surprised that you’re not alone. Many businesses need to improve their inventory management, unfortunately, they don’t know how. 

The good news is that this article contains 7 tips that can help you to have better equipment inventory management soon.

While this may seem like an obvious suggestion, it makes sense for you to know what assets you have. Many businesses are unaware as to what assets they have. This may be because their asset lists are out of date or the wrong asset details have been entered. 

If your asset list is an old one or you simply don’t have one at all, now is the time to use a new equipment management system. With a bit of work, you can understand what assets you have, how many of each asset you have, and even where they are.

The next step is for you to affix a tag to your assets. One of the reasons for doing this is that a tag can help you to track your assets. Another reason is that it helps to improve the level of security. 

Some equipment management software allows you to affix a tag or a barcode to your assets. The tag or code can be scanned and a whole load of information about each asset can be seen. 

Did you know that when you log into your equipment management software you could see where all of your assets are? As long as you have a tag or barcode affixed to them, location tracking may be possible. Please note that some management software may not offer this option. If tracking your assets appeals to you, it makes sense to look for software that allows you to do this.

Once you have added your assets to your equipment management system you can build a digital profile. The profile in question can contain as much information about each asset as you wish. In fact, the more information it contains, the better.

Being able to maintain your assets is essential. The more regularly assets are maintained the better their condition. Use an equipment management system that places a lot of importance on maintenance. 

Set up a maintenance schedule and allow users to report issues to the maintenance team. If you do, you’re less likely to need replacement equipment any time soon.

As soon as you add information to your equipment management software data is created. This ensures you can investigate how well an asset is performing. The data can also show you how often the asset in question is used. You can do so much when you have data at your fingertips. When you have access to a lot of data you can make improvements in much-needed areas.

As we have already seen, affixing tags to assets can help you to track their location. When your equipment management system allows you to do this it ensures you know where your assets are all of the time. 

You can also see who is using an asset and even why they’re using it. Would you like to see how often an asset is moved from one location to another? This feature allows you to do just that.

When your business uses a modern equipment management system there’s a potential to increase security. We all want to do what we can to keep our assets safe. However, we don’t always know where they are or who is using them. The good news is that equipment management can increase security. 

When every asset is tracked and when everyone knows your assets are tracked you lose less. Your assets are much less likely to get stolen or misplaced. At the touch of a button, you can see where your assets are. This can prove to be helpful if there’s an issue with an asset. For example, if one of your vehicles goes missing you can see which team member was the last one to drive it.  Couple this with the location tracking feature and you are more likely to find your missing vehicle. 

No matter what assets your business has, they can become much more secure in an instant. You can take the guesswork out of where your assets are 24 hours a day, 7 days a week.

If you would like to speak to an expert about improving your asset management system, talk to us. You can reach us now at: team@itemit.com and help you to take the next step towards better equipment inventory management.

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Business owners and managers will tell you that having an IT asset register is essential. A register such as this can help you to track all of your IT assets quickly and easily. In addition to this, some asset registers boost security surrounding the asset register. However, this is only the case if the register is updated regularly. 

So when should you update your IT asset register? We’re going to take a look at this now.

An IT asset is an asset that you use as part of your daily working life. The asset is owned by the business you work for and is of some value to the business. An IT asset could be:

• A computer or laptop
• A tablet 
• A phone
• A scanner
• A printer
• A modem 
• Some cables
• Or any other IT-related asset that allows you to carry out your work 

All of these assets can be added to your IT asset register. In fact, the more IT assets you add to your register, the more assets you can control.

When you’re creating an asset register for the first time you need to add some or all of your IT assets. A very good way to do this is by going from room-to-room and adding one asset at a time. 

Some asset register software provides customers/subscribers with QR codes or RFID tags. When a code or tag is affixed to each asset they can be scanned. Upon scanning the tags while logged into the software, you can create a digital profile for the assets. Upon creation, a digital profile can be filled with as much information about each asset as you wish. 

You can also update your asset register when you’ve acquired new IT assets. For example, if your office receives new computers, etc they can be added to the register. As a result, your register will be completely up to date. Adding assets as soon as you acquire them makes sense.

Depending on the software you use, an IT asset register can be updated each time a tablet, for example, is being used. Your team members can check the tablet out so you know who is using it. Once they’ve completed the task in hand the tablet can be checked back in again. 

This is very useful in terms of security as it shows who had the tablet at 10am on Tuesday when it was damaged, for example. Additionally, you can also determine whether you have enough tablets in stock or whether you need to buy more.

Did you know that you can update your register as frequently as you wish? For example, you could update it when:

• You want to leave notes for other people 
• When you need to contact the maintenance about an issue
• If you wish to undertake bulk actions and assign a lot of assets to a team member
• You wish to create reports that you can export 
• You plan to organise assets into collections
• When you want to upload instruction manuals and photographs 

As you can see, there are many opportunities for you to update your asset register. You can update it whenever you wish and with whatever information you wish. The more you update the register the more accurate it will be. As a result, you can have the latest IT asset information at your fingertips.

Many asset tracking systems allow you to track the location of your assets. In fact, they do this automatically. 

When you use an asset tracking system such as this, you can potentially see where all of your assets are all of the time. This allows you to understand whether your assets are in the correct location. If they’re not, you can send them to the desired location and even keep an eye on how they’re progressing.

Being able to track the location of your assets means that your asset register is constantly updated. All of this can take place without you having to do anything. Additionally, this feature also helps to improve security as you can see where your assets are both day and night. Should an asset go missing, you can see where it is just by logging into the software.

When you start using an IT asset register regularly you could find that it makes a huge difference to the day-to-day running of your business. If you would like to speak to someone about how an IT asset register can help your business, contact us. You can reach us now at team@itemit.com. Alternatively, you may wish to complete the form below and sign up for our 14-day free trial.

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Most businesses need to keep track of their assets in the best possible way. Some businesses rely on a spreadsheet to do this, others use more modern methods. An asset register app may be used in place of a document that could potentially be full of errors. 

While a spreadsheet is not a physical document per se, it is still a type of document. However, an app is something that’s completely different and it’s something that can be completely relied upon.

An asset register is something that all businesses should have. It is composed of a list of all the assets that the business owns. This is everything from stationery, computers, desks, vehicles, machinery, and even buildings. Every single asset has value and it is, therefore, important to know how many assets a business has, what they are worth, and where they are. 

While some people are happy to add these details and more to a spreadsheet or even a paper document, they can’t be relied upon. Documents can be full of human-made errors and they can even go missing or be erased. 

When you use an asset register app in place of a physical or digital document it’s much more likely to be accurate. The app can contain details of all of a business’s assets and keep those details safe and secure. Some asset apps allow you to input multiple details of each asset into the software. This ensures that all users have access to such information as and when they please.

As we have already seen, an asset register app is less likely to contain mistakes. In addition to this, an app can also be used by many people at the same time. If multiple people were to use a spreadsheet at any one time accessing it could be difficult. The spreadsheet could load slowly, if at all, and errors may be made. 

When using an asset app, multiple people can be logged in all of the time. They can have access to details of some or all of the assets and even change the details if necessary. There isn’t likely to be any delay in opening the app or even accessing details about each asset. With this in mind, it can be suggested that an app such as this is much better than a document.

There are many apps available these days. This includes apps that allow businesses to create an asset register. While many of these apps are different to each other, they tend to offer a wide range of additional benefits. These can include: 

• The ability to track the location of each asset
• Issue reporting and asset management 
• Barcode and QR code tagging 
• Access via a web portal and an app 
• The ability to create bulk actions
• Asset booking
• Checking assets in and out 
• Creating public profiles
• Creating and exporting reports
• The creation of data 
• Quick add functions 
• And so much more

When you use an asset register app, you are likely to be offered a wide range of features. The features listed above are just an example of those that are available on some apps. Please note, all apps are different and may offer a smaller or even larger range of features. 

Should you choose to download and install an app, you could use it on the go. You do not have to be sitting at a computer in the administration office. Rather, you could use it no matter where you are. As long as you have access to the internet you can use your app. 

Many apps can be downloaded onto tablets and iOS or Android phones. This allows the app to be accessed as and when it is required. You could, for example, log into the app when you’re working on a construction site. You may wish to log in when you’ve arrived at a meeting on the other side of town. Your colleague could log into the app while they’re on the train and see where the new fleet of vans is. Your supervisor could log into the app and assign assets to your team. As long as you and those who wish to use the app have access to the World Wide Web, you and they can log into an asset tracking app and use it as and when. This makes an app far more convenient than a spreadsheet or a paper document.

If you would like to speak to someone about using an asset register app please talk to us. You can reach us now at: team@itemit.com. Should you wish to, you could begin a 14-day free trial by simply completing the form found below. Happy asset tracking!

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If you work in a hospital you will know that managing equipment can be quite a task. The good news is that there is tracking software in existence that can make the task a much easier one. Being able to manage equipment is of huge significance. This article explains why.

All staff in all hospitals work hard to ensure that the level of care that’s provided is to a high standard. However, using the right equipment tracking software can improve the level of care even more. This is thanks to the ability to track equipment quickly and easily. As a result, nurses, doctors, and other hospital staff can gain faster access to the equipment they need to diagnose and treat patients. 

Patients who receive a diagnosis and treatment quickly are much more likely to survive/recover.

Another benefit of using equipment tracking software is that it can help to lower costs. This is because when equipment is tracked there’s more security surrounding it. These days, a lot of tracking software has a QR code or an RFID tag attached to it. It’s the code or tag that can make location tracking possible. 

When equipment can be located quickly and easily it allows it to be retrieved as and when it is required. In addition to this, it means that the equipment is less likely to be stolen or get misplaced. When equipment is tracked, most people are aware and it ensures that they take better care of it. After all, if they know that hospital management can see that they’re using a resuscitation device they’re more likely to look after it. This can help to lower costs meaning that the hospital does not have to buy as much equipment to replace those that have been lost or stolen.

Another benefit that comes with using equipment tracking software is that the equipment can be maintained thoroughly and more often. 

When a digital profile has been created for every piece of equipment and every asset the maintenance status can be updated. In addition to this, a maintenance schedule can be created. While this feature may not be available with every tracking software around when it is available it can be highly useful. This is because it is possible for you to set up a maintenance schedule for every piece of equipment that you have. In addition to this, you may be able to set up different schedules for different assets and equipment. 

Some tracking software goes as far as offering you the chance to leave messages for your hospital’s maintenance department. This feature can prove to be even more useful as it allows you to ask for equipment to be maintained as and when it’s required. With this feature, you’re more likely to have the equipment you need to hand whenever you need it.

If you often send equipment out to be used in Ambulances and other vehicles, you may find the location tracking feature very useful. It allows you to track the location of your equipment and even your ambulances all day, every day. This means you can always see where it is no matter where you are. As long as you can log into the equipment tracking software you can see where all of your equipment is all day, every day.

Thanks to the way that a lot of equipment tracking software works, assets and equipment can be assigned to teams. This feature can help with equipment management as it limits who can access the equipment at any one time. As a result, you’re less likely to have multiple people trying to use the same equipment at the same time. 

You may also be able to track who has used the equipment and when. This data could be exported to show you how often the equipment is needed. If it’s in high demand you could purchase more equipment. If the demand is low you could spend the much-needed money elsewhere. This information may not be available to you if you do not use tracking software that creates such data. 

Equipment management is significantly important in all healthcare settings. It allows you to have much more control over all of your equipment at all times. As a result, you can take better care of your patients while ensuring your equipment is well looked after.

If you would like to talk to someone about equipment tracking in your hospital or any other healthcare setting contact us today. You can reach us now at: team@itemit.com. However, you could fill in the form below to begin a 14-day free trial, should you wish to.

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Before we even deal with IT asset inventory management we need to look at what IT assets are. It may not be possible to understand asset management without knowing what this type of asset is and how managing it can prove to be beneficial. 

IT assets are made up of both hardware and software assets that any business has. 

Let’s take a look at the different types of IT assets and how your business can manage them.

When it comes to hardware assets, assets such as these consist of laptops, tablets, desktop computers, phones, scanners, and other similar items. Assets such as these are likely to be used by a lot of people over time. Therefore, using IT asset inventory management software can prove to be very useful. It can help you and your team to have much more control over these assets.

With the use of asset tags, you can track your laptops, etc easily. You can also assign IT assets to specific users and ask the users to check the assets in once they’ve finished using them. In addition to this, it is possible for you to increase security surrounding your assets. You can see where they are at all times and who is currently using them. As a result, hardware assets are less likely to be stolen or go missing.

Managing software is a little different to managing hardware. However, an IT asset inventory management tool can be useful in a variety of ways. For example, it can help you to see:

• When the software’s subscription needs to be renewed 
• When software needs to be tested for viruses and other issues
• When the warranty and insurance details need renewing

By simply logging into the inventory management software, you can manage your own software relatively easily. This is software that you use in your office, in other offices, or even in factories, workshops, on building sites, in hospitals, schools, and many other locations. 

Did you know that some asset management tools also let you add more information such as contact details, user instructions, and more? The more information you can add, the more convenient the asset management tool could be.

If you have a lot of fixed IT assets, chances are that you can benefit from IT asset inventory management. While fixed assets may not need to be location-tracked, they can be tracked in many different ways. For example, you can create and export reports whenever you need to. You can see how often an asset is used and who uses it. In addition to this, you can also see the estimated value of your fixed assets. This can prove to be helpful when you need to determine what your business is worth. 

Another feature is one that relates to the maintenance side of asset management. From time to time, many assets will fail to work. When IT management tools are used, you can receive a reminder whenever an asset needs to undergo scheduled maintenance. Reminders such as these ensure that your assets are more likely to be in good working order at all times. This can help with productivity and be very beneficial to your business.

One of the main benefits associated with IT asset inventory management is that you could track your asset’s location. You could see exactly where your assets are at any time of the day or night. This can prove helpful if you want to know whether your assets have reached the correct office, for example. It may also be helpful for you to narrow down the location should you need to retrieve an asset. 

Let’s imagine that you have misplaced a tablet. You know you left it in the council offices somewhere but you’re not sure where. As long as affixed an RFID tag or QR code to the tablet it’s possible to track it. This is if you use an asset management tool that allows you to do this. If you have, you can see where you left the tablet, allowing you to retrieve it as soon as you can. 

The ability to track your assets can help to prevent ghost assets from emerging. These are assets that are still accounted for but aren’t in use for the time being. This may be because they have been lost or stolen or they’re awaiting maintenance. Many businesses have ghost assets but they may be unaware that they exist. As a result, IT assets and other assets may not be accounted for and, therefore, cost your business money.

If you would like to speak to someone about IT asset inventory management please reach out to us. We’re a team of experts who can help you. You can contact us now at: team@itemit.com or fill in the form below to begin a free trial.

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