When you have a lot of equipment to manage it makes sense for you to use software to help you do this. However, there is a lot of software out there to choose from. As a result, it can be hard for you to find and use a product that works well for you. Don’t worry, this article contains a few tips that can help you to choose the right equipment management software for you.

What is it that you want from management software? Are you looking for software that shows you how much equipment you have and where it’s usually stored? Perhaps you are looking for software that has checking in and out abilities. Alternatively, you may wish to create exportable reports so that you can keep a closer eye on your equipment. 

When you know what you want from equipment management software, you’re more likely to find software that works well for you. Don’t worry though, you don’t have to know exactly what you want from the software. However, having some ideas can be beneficial. Have a quick think about what you’re looking for as this can make choosing the right software much easier.

Are you looking for software that will be available to you when you’re in the office and when you’re elsewhere? If you are, you may need to look for software that can be used on a variety of devices. 

Some equipment management software only works on desktop computers or laptops. However, there’s also software that can be downloaded onto mobile phones and tablets. This ensures that you and your team can gain access to it no matter where you are. If this is something that is of interest to you, take a look for software that does not just have a web portal. Look for software that can be downloaded onto iOS and Android devices.

Would you like to track your equipment in more ways than one? Do you wish to track the:

• Location so you can see where your equipment is at all times
• Who is using your equipment 
• Whether there are any issues with it
• How often your equipment needs to undergo maintenance 

Some equipment management software will offer you all of these options and much more. When it comes to the issue of location tracking, this is a feature that a lot of people want. It allows you to see where your chosen equipment is at all times.

In order to track your equipment, you will need to attach a barcode to your equipment. As soon as the barcode is attached, you’re on your way to tracking your equipment. The next step usually involves you scanning the barcode so that you can create a digital profile for your equipment. 

Please note that every piece of equipment will need to have its own digital profile. This is so that you can distinguish one piece of equipment from another.

When a digital profile has been created you are usually given the option to add a lot of information to it. Some equipment management software will let you add as much information as you wish. You could add the following details about each piece of equipment:

• The name, make and model
• The date of purchase
• The price at purchase
• The current value
• The warranty and guarantee information 
• Subscription details 
• Where the equipment is usually stored
• The last person to use it 
• The maintenance status and record
• The maintenance reminder
• A photograph of the equipment
• Some notes 
• A file containing the instructions 
• And much more 

As you can see, there’s a real possibility for you to add a lot of information to a digital profile. The more information you add, the better. 

Imagine that a printer stops working and you need to find the instruction manual as it will tell you what to do next. You could look online for an instruction manual but that could take a long time. However, if you had uploaded the instructions to the digital profile it can take just a few moments to access it. As a result, you could get your printer up and running again in no time.

We are here to help you with any questions that you may have about equipment management software and how it could help your business. You can talk to us today by sending us a message at: team@itemit.com. We can help you to understand how this type of software works and how you can use it to its full advantage. Reach out to us now to get started.

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In this guide:

1. Keeping Your Assets In The Best Possible Condition
2. Understanding Who Is Using Your Assets
3. Knowing Where Your IT Assets Are At All Times
4. Understanding How Your Business Is Performing

In this guide:

1. Keeping Your Assets In The Best Possible Condition
2. Understanding Who Is Using Your Assets
3. Knowing Where Your IT Assets Are At All Times
4. Understanding How Your Business Is Performing

Almost every business has at least a few IT assets. Assets such as these can be a major part of any business. They can help to create orders, keep businesses in contact with customers, and ensure the business runs smoothly. As a result, Ideally, the management tool used will help with IT asset life cycle management. Tracking the life cycle of every IT asset is of prime importance. In fact, the better the life cycle management, the better a business can run.

With the right IT asset management tool, you can potentially keep your IT assets in the best possible condition. 

Ideally, the management tool you use will allow you to set maintenance reminders. Reminders such as these ensure you receive a notification whenever maintenance is due. Not only will you, the current user receive a notification, but the maintenance team can too. As a result, the computer you’re using is more likely to stay in the best possible condition. 

Should something go wrong with an IT asset, your management tool could also help you. Let’s imagine that you have just dropped a laptop. The screen has broken and when you try to switch it on nothing happens. Using your asset management tool, you could notify the maintenance team of what has occurred. You could even send them a photograph of the damage and upload it to the software. The maintenance team can then have a clearer idea of what has occurred. 

Knowing that you can help to improve the life cycle of your assets in this way can be very satisfying. It can also help your IT assets to last a lot longer. As a result, your business could spend less money buying replacement IT assets.

Another excellent feature of some management tools is they allow you to track who is using your IT assets. For example, one IT asset management tool may require every user to check the asset out and back in again. 

With this information, you can see who has been using your computer and even why they were using it. In addition to this, users can leave notes about why they were using a company tablet, for example, and if there were any issues with it. 

This information can come in very handy when it comes to understanding whether you have a sufficient number of assets. It can also be useful if you need to find out who was using the tablet at 2pm on Tuesday when it stopped working.

Did you know that the right IT asset management tool can show you where your assets are? You can know where your IT assets are at all times. This can be especially useful if your business has assets that are used in many locations. For example, you may have a sales team that goes out into the field and takes some mobile phones and tablets with them. Alternatively, you may have more than a few factories and offices, and tracking everything could be useful.

When you attach a barcode to your IT assets and create a digital profile for each of them, you can track your assets. This ensures that you know whether they are in the right location. It also allows you to collect any assets that have been left behind or even lost.

When you can track your assets in many different ways you can have a better idea of how your business is performing. You can potentially see where improvements could be made. This is because your IT asset management tool may allow you to download and even export data. 

For example, you could see how often your business’s laptops are used. If they’re used all of the time and your team members are waiting to use them, you could order more. You can also see who uses which assets and if they’re able to complete their tasks on time when they use them. 

You may also be able to see how well your business is performing and where improvements could be made

All of this information may not be obvious to you if you had not used an asset management tool that allows you to export data. Therefore, it makes sense to use a tool that allows you to do just this.

If you have any questions about an IT asset management tool, talk to us today. You can reach us at: team@itemit.com. We are a team of asset management professionals who know the importance of IT asset life cycle management. Talk to us today.

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In this guide:

1. Asset Tracking Software: How It Works
2. Which Assets Can You Track?
3. The Benefits of Using Asset Tracking Software
4. How To Make The Switch

In this guide:

1. Asset Tracking Software: How It Works
2. Which Assets Can You Track?
3. The Benefits of Using Asset Tracking Software
4. How To Make The Switch

Is your business a little behind the times? It is if you have not yet started using asset tracking software. Software such as this can help to shape and define your business as it allows you to control all of your assets. 

The assets being referred to here are those which are essential for daily operations. In other words, the fixed and non-fixed assets that you use day-to-day. Assets that you use less frequently can also be considered just as important. They too can be added to your list of assets that you track. 

So, should you make the switch to the software? We think you should, and there’s never been a better time. 

Software that helps you to track your assets records where the assets are and who is using them. It can also track other aspects such as when the assets were last checked in and out. You may even be able to track your maintenance record and set maintenance reminders, depending on the software you use. 

When you use software such as this, you can find that your business is more empowered. When you use reliable, modern tracking software you have a real opportunity to boost your business.

We have already seen that you can track both fixed and non-fixed assets but which assets can you track? 

As a matter of fact, you can track any assets that you please. These can include:

• Mobile phones
• Tablets
• Laptops
• Computers
• Printers
• Vehicles
• Buildings
• Uniforms
• Tools and equipment
• Stationery
• And so much more

Any asset that is of value to your business can be tracked. However, when you’re tracking assets for the first time, you may want to start with those that are most important to you. Alternatively, you could simply choose to add all of your assets to your asset tracking software.

There are many benefits associated with using asset tracking software. Some of these include:

• Having fewer ghost assets
• Understanding where your assets are at all times
• Having well-maintained assets
• Being able to report issues
• Having access to your assets via a computer, tablet, or mobile phone
• Creating exportable reports
• The ability to create historical data from day one

These are just some of the benefits that are associated with using the right software to track your assets. There are so many more benefits, however, if we only consider those listed above it’s clear why many businesses are making the switch.

A business that is not in control of its assets may not be performing as well as it could. Management may not understand where their assets are, how many they have, or how well they’re working. However, when you have all of this information in the palm of your hand, your business could become more productive. 

Your employees won’t take as much time locating assets as they can be tracked in an instant. You can find out within moments whether the right equipment has been sent to the right location. Your assets may not go missing quite as often as they do now. 

This is all thanks to the ability to track your assets using RFID tags or QR codes. The codes or tags can be affixed to your assets and tracking can begin almost instantly. As a result, your business will have more control over the asset’s location and many other aspects.

Making the switch to using asset tracking software is relatively easy. All you need to do is find some software that you like and sign up for it. The next step involves adding all of your assets to the software. 

Some tracking software lets you do this by sending you QR codes or barcodes that can be affixed to your assets. Once the codes have been scanned, a digital profile is created. An abundance of information can be added to the profile. As a result, you can gain access to the information when you need to. 

One of the best ways to begin is by attaching a code to the assets in front of you. Once the code has been affixed and scanned, add as much information about each asset as you wish. Continue to add all of your assets to the software until there are no more untracked assets. Then, you can have peace of mind knowing that you are in full control of every asset your business owns.

If you like the idea of switching to asset tracking software, contact us. We can help to make the switch as easy and as painless as possible. You can contact us now at: team@itemit.com. However, if you want to start tracking your assets now, simply complete the form found below to get started.

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In this guide:

1. Why You Need To Use An Asset Register App
2. What To Add To Your Asset Register
3. How To Manage Your Asset Register With Ease
4. The Benefits Of Using An Asset Register

In this guide:

1. Why You Need To Use An Asset Register App
2. What To Add To Your Asset Register
3. How To Manage Your Asset Register With Ease
4. The Benefits Of Using An Asset Register

Any business that has an asset register will automatically have more control over its assets than those that don’t. Some businesses still rely on spreadsheets to help them record their assets. However, this is not a good idea. Human errors can result in a business failing to have correct asset-related information. 

These days, an asset register app tends to be used by businesses that want to harness the power of technology. With the right software, it’s possible to track almost every aspect of your assets.

You need to use an asset register app because it can help your business in more ways than you realise. An app such as this can help to:

• Prevent asset losses
• Ensure your employees are more accountable 
• Help to boost security
• Ensure that your assets are in a better state of repair 

When you have a reliable asset register record of exactly where your assets are you have more control over them. When you know who is using which assets you can have more control over deadlines and your budgets. You can also understand who was using which asset when it got damaged or when it was misplaced. 

Imagine being able to have so much more control over all of your assets. So much so that you can potentially take your business to the next level. This is all possible when you download or log into an asset tracking solution that provides you with the features you require.

If you’re still not sure what an asset register records, don’t worry. This section will explain it all. As long as you use an asset register app that’s as flexible as you need it to be, you can add as much as you wish to your asset register. 

Asset registers can be filled with a range of assets such as

• Fixed and non-fixed assets 
• IT assets 
• Equipment and tools 
• and anything of value to your business 

As long as the asset in question is useful to your business you can add it to the asset register. For example, you could add machinery, computers, vehicles, scanners, outbuildings, printers, laptops, tills, tablets, and so much more. There is no limit to what you can add to any asset register. 

All that you need to do is to be prepared to add the assets to the register by creating a digital profile. As soon as the profile has been created you’re good to go. In addition to this, you can add as much information about each asset as you wish. Some businesses add a lot of information, some add a little information. The choice is yours.

Managing your asset register app does not need to be hard work. In fact, it can be a breeze. For example, you could streamline the access that your employees have to the app. Those who are working in the same office with you, for example, could interact with all of your assets. Those who are working elsewhere can only interact with the assets attributed to their location. 

Did you know that you can also assign assets to specific people? This feature ensures that only the right people can use the right assets. Want to remove someone from the user list? You can do this in an instant. Wish to add them again? This can take moments.

There are many benefits associated with using an asset register app some of them include:

• You can gain access to information about your assets no matter where you are
• Security surrounding all of your assets will improve
• Your employees may take extra care of your assets as they’ll know they’re tracked 
• Your assets can stay in much better condition due to there being a regular maintenance schedule
• You can potentially track all of your assets day and night 
• You can have far fewer ghost assets
• Assets can be organised into groups or even assigned to individuals 
• Depending on the app you use, you could create and download important data
• You could download an app and/or gain access to your assets via a web portal

These are just a few of the benefits associated with using an asset register. It’s no wonder, then, that more and more business owners are opting to use an asset register app in place of a spreadsheet. An asset register can potentially bring your business into the 21st century.

If you would like to speak with an expert about using an asset register app, talk to us. You can reach us at: team@itemit.com. We can help you to understand just how your business will benefit from using an asset register all day, every day. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Understand What Assets You Have
2. Affix A Tag To Your Assets
3. Build An Extensive Digital Profile
4. Place A Lot Of Importance On Maintenance
5. Use Historical Data To Help You Understand Asset Performance
6. Track The Location Of Your Assets
7. Increase The Security Surrounding Your Assets

In this guide:

1. Understand What Assets You Have
2. Affix A Tag To Your Assets
3. Build An Extensive Digital Profile
4. Place A Lot Of Importance On Maintenance
5. Use Historical Data To Help You Understand Asset Performance
6. Track The Location Of Your Assets
7. Increase The Security Surrounding Your Assets

If you would like to improve your equipment management system you may be surprised that you’re not alone. Many businesses need to improve their inventory management, unfortunately, they don’t know how. 

The good news is that this article contains 7 tips that can help you to have better equipment inventory management soon.

While this may seem like an obvious suggestion, it makes sense for you to know what assets you have. Many businesses are unaware as to what assets they have. This may be because their asset lists are out of date or the wrong asset details have been entered. 

If your asset list is an old one or you simply don’t have one at all, now is the time to use a new equipment management system. With a bit of work, you can understand what assets you have, how many of each asset you have, and even where they are.

The next step is for you to affix a tag to your assets. One of the reasons for doing this is that a tag can help you to track your assets. Another reason is that it helps to improve the level of security. 

Some equipment management software allows you to affix a tag or a barcode to your assets. The tag or code can be scanned and a whole load of information about each asset can be seen. 

Did you know that when you log into your equipment management software you could see where all of your assets are? As long as you have a tag or barcode affixed to them, location tracking may be possible. Please note that some management software may not offer this option. If tracking your assets appeals to you, it makes sense to look for software that allows you to do this.

Once you have added your assets to your equipment management system you can build a digital profile. The profile in question can contain as much information about each asset as you wish. In fact, the more information it contains, the better.

Being able to maintain your assets is essential. The more regularly assets are maintained the better their condition. Use an equipment management system that places a lot of importance on maintenance. 

Set up a maintenance schedule and allow users to report issues to the maintenance team. If you do, you’re less likely to need replacement equipment any time soon.

As soon as you add information to your equipment management software data is created. This ensures you can investigate how well an asset is performing. The data can also show you how often the asset in question is used. You can do so much when you have data at your fingertips. When you have access to a lot of data you can make improvements in much-needed areas.

As we have already seen, affixing tags to assets can help you to track their location. When your equipment management system allows you to do this it ensures you know where your assets are all of the time. 

You can also see who is using an asset and even why they’re using it. Would you like to see how often an asset is moved from one location to another? This feature allows you to do just that.

When your business uses a modern equipment management system there’s a potential to increase security. We all want to do what we can to keep our assets safe. However, we don’t always know where they are or who is using them. The good news is that equipment management can increase security. 

When every asset is tracked and when everyone knows your assets are tracked you lose less. Your assets are much less likely to get stolen or misplaced. At the touch of a button, you can see where your assets are. This can prove to be helpful if there’s an issue with an asset. For example, if one of your vehicles goes missing you can see which team member was the last one to drive it.  Couple this with the location tracking feature and you are more likely to find your missing vehicle. 

No matter what assets your business has, they can become much more secure in an instant. You can take the guesswork out of where your assets are 24 hours a day, 7 days a week.

If you would like to speak to an expert about improving your asset management system, talk to us. You can reach us now at: team@itemit.com and help you to take the next step towards better equipment inventory management.

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