These days, it’s hard not to rely on technology to help us get through the day. When it comes to the workplace, technology seems to be intertwined with everything we do. However, the use of technology such as laptops, tablets, and so on does present a few issues. Tracking everything and ensuring it’s all in the right location can be hard. Knowing which computers have recently undergone maintenance can also be difficult. One way to deal with these issues is to use an IT asset register. A register such as this can help you to stay on top of your IT management concerns. 

Let’s take a look at how you can easily switch to using IT management software so controlling your assets is a breeze.

IT assets are quite simply anything that is related to the world of IT. so, your computer monitors, printers, cables and wires, modems, extension plugs for the cables, and so on. It’s likely that you have considerably more IT assets than you realise, but this is ok. Once you have added them to your new IT asset register you’ll know where all of them are. Of course, you don’t have to add everything to the register. However, the more assets you add, the better control you will have over them. You’ll also be able to clearly see how many assets you have and what condition they’re in.

So, you’ve decided to populate your new IT asset register but you’re not sure how to go about it. Don’t worry, it’s quite simple. All that you need to do is:

• Attach a QR code or RFID tag to your assets
• Make sure that the code or tag is easy to find
• Scan the code or tag to bring up a digital profile
• Add the make and model of the asset in question to the profile
• Add any other information you wish to the profile

That’s it, that is all you need to do to add assets to the register. Just make sure you’ve not missed any assets, especially those you use every day. One really good way of making sure you’ve not missed anything is by doing one room/area at a time. Add everything in the room to the register before moving on to the next.

Now it’s time for you to add information about each asset to your profiles. Ideally, you will add a little bit of information as soon as you’ve created a profile. You can add details such as the asset’s:

• Date of purchase
• Cost at purchase 
• Serial number
• Insurance details 
• Warranty information 
• A photograph to make the asset easy to identify
• A PDF file that contains the instruction manual 
• The maintenance schedule 
• And any other relevant information 

Adding the above information can prove to be very useful. Should a tablet break down, for example, you could quickly gain access to the warranty information or insurance details. When you do, you could save quite a bit of time, ensuring the tablet’s repaired sooner rather than later.

To make everyone’s life easier, you could consider giving team members access. Of course, you only need to give access to the people who really need it. When your maintenance team has access to the IT asset register they’ll be alerted whenever an asset’s yearly/six-monthly maintenance is due.

From time to time, you may purchase new assets. Please make sure you add them to your IT asset register so it remains up to date. You cannot have full control of your assets if they are not in the register. Simply add them to the register in the same way you added everything else. Be sure to add assets when you get them so you know the task has been completed.

When your new register is up and running you’ll see that it automatically creates data. This data could prove very useful as it will show you how your business is running. The register can also help you to maintain your assets. Simply add maintenance reminders to every profile. Doing this will help your assets to stay in better condition.

Finally, increase security levels simply by having and using your new register. Your assets automatically become more secure as it’s obvious they are tracked. When security levels are increased fewer assets will be misplaced or even stolen. As a result, you could save money.  

Would you like to chat with someone knowledgeable about switching to IT management software and using an IT asset register? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

If you work in the world of business you’ll know that your ROI (Return on investment) is a vital part of what you do. Ideally, you will have a very good rate of return so that your profits are high. However, this is not always very easy to achieve. The reason for this is that many businesses simply don’t understand what is costing them money. Consequently, their ROI is not as high as it could be. 

Asset tracking software can be hugely beneficial in terms of boosting your ROI. When it is used correctly, it could make a large difference without very much work. Read on to find out how and why.

Asset tracking software is based in the cloud and it was made to ensure businesses have more control over their assets. Tracking software has the ability to track your assets in many different ways. It can track your asset’s location, who is using it, how valuable the asset is, and so much more. The software can even help to increase your assets’ life cycle, ensuring that it lasts longer than it would have otherwise. If this is not enough, it is possible to create highly valuable data that could prove very useful to you.

Tracking your assets is always a good idea. You need to see who is using your assets and, of course, if they are in the right location. It’s this that can help to boost your ROI simply because you’re unlikely to misplace anything. In addition to this, your new asset tracking can help to prevent your assets from being stolen. How is this? We hear you ask. It’s simply because it will be obvious to the user that your assets are being tracked. 

When you begin tracking your assets you’ll need to attach an RFID tag or a QR code to them. This is so that you can track many different aspects of each asset. It also allows you to understand more about the asset you’re about to use. The good news is that the RFID tag or QR code that you’ve attached isn’t easy to remove. Therefore, your assets will become much more secure.

If you run the type of business that involves having multiple assets in multiple locations you’ll be thankful for asset tracking software. Keeping an eye on assets on the move is never easy. In fact, it can occasionally be quite nerve wracking. 

Sending valuable assets to a different location obviously comes with security issues. However, there’s also the worry about whether the right equipment, for example, has arrived at the correct location. Without the use of tracking software, it can be difficult to know whether the equipment has landed in Peterborough or it has been sent somewhere else. 

When you use reliable, modern tracking software, however, you can see where your equipment is. You can do this regardless of the time of day (or night) or even which device you logged in with. All that you need to do is log into the software and select the equipment in question. 

If you want to make life easy on yourself you could put the equipment you’re sending to Peterborough in one collection. This will enable you to see where everything is with ease.

Want to check the location of that delivery? Log in via the online portal using your desktop computer or your laptop. Alternatively, you could check via the app that you’ve installed on your smartphone or tablet. The choice is yours but being able to access the software in multiple ways is very convenient.

Did you know that setting maintenance schedules can help to boost your ROI? When you take good care of your assets they may last the expected lifespan. However, when you look after your assets and ensure they’re regularly inspected they could last longer. This ultimately means that you could have a much better return on your initial investment. You could spend less replacing assets that break simply because everything will be in a better condition. 

All that you need to do is to log into your asset tracking and set up maintenance schedules. Do this for every single asset. Some assets should be checked yearly by your maintenance team. Other assets should be checked every six months. Whatever the case may be, ensuring everything has a maintenance schedule will help. Now, all that you need to do is make sure your maintenance team receives a notification when an asset requires inspection. 

Imagine being able to spend less money replacing assets because you use tracking software. Your return on investment will be boosted and your business could benefit greatly. 

Would you like to speak with an expert about using asset tracking to boost your ROI? Contact us today at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started

Tracking your inventory can be quite a challenge. This is particularly the case if you have a lot of assets in a lot of locations. Even in this day and age, some small or even large businesses still use paper-based or even spreadsheet-based asset tracking. Unfortunately, these methods can result in errors being created. Tracking your assets manually is never a good idea. Many businesses have now realised this and they have instead opted to use RFID asset tracking. This is simply because tracking your assets this way is more reliable and it comes with many benefits. 

 Let’s take a look at just some of the reasons why your small business can benefit from tracking assets with RFID tags.

We have already seen that some errors can be made when you rely on spreadsheets or paper-based tracking. This is because we humans make mistakes even when we try really hard not to. Mistakes happen and they could be perfectly innocent. However, they can also be costly and potentially prevent your business from being successful. 

When you use RFID asset tracking every single thing is automated. What this means is that 99% of those errors can be avoided. It also means that you could see a vast improvement in your workflow. 

One of the benefits of RFID tracking is that it allows multiple people to access the software at once. When this occurs more people can complete important tasks sooner rather than later. This can only be a good thing. Let’s move on to the subject of real-time data.

These days, data is king. RFID asset tracking can realistically help you to get access to real-time data. Access is available because your software will show you exactly what is and has been happening. For example, as soon as an asset has been removed from the storage area records will automatically be updated. A result of this is that you will get up-to-date information about how many assets you have in the storage area. Being able to access data in this way ensures that you can make better, data-driven decisions.

It’s only natural that you want your team to become more productive. The more productive they are, the better the outcome. This is where using RFID asset tracking can really help. When you have a tool/software that automates a range of processes your team may have less to do. They may no longer need to undertake those time consuming tasks such as looking for specific assets in the inventory. Looking for equipment that has been misplaced can also be a thing of the past. All that you and your team need to do is rely on your tracking tool to complete those mundane tasks. You and your team can get on with everything else, helping to boost productivity.

When you and your team start using an RFID asset tracking tool you’ll increase accountability. You will always know who is using which asset and who used it before them. You can also see when an asset gets damaged or is misplaced. This is thanks to the data that your new tool/software creates. Your team will know that you track all of your small business assets. Consequently, they are much more likely to take care of them. A result of this means that you’ll spend less money replacing assets that would have been lost or damaged. 

Being able to lower your costs is something that every small (and large) business wants to do. The reality is that it’s possible when you choose to track your assets using RFID tags. While you may not save millions, it’s likely that you’ll save a good amount every year. You could, therefore, spend the money elsewhere, helping your business to grow.

Small businesses can benefit from using RFID asset tracking in many different ways. However, one of the best ways revolves around tracking the location of your assets. 

As soon as an RFID tag is stuck on an asset it can be tracked. What this means is you can see each asset’s location at any time. When you track an asset’s location you’re a lot less likely to lose it. Additionally, you can see whether the asset is on its way to or has arrived in the correct location. Spreadsheets and paper cannot do this. 

Imagine being able to see the exact location of your assets. This is possible when you use asset tracking software for your small business. 

Wish to talk with an expert about using RFID asset tracking for your small (or large) business? Contact us today at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Can You Track?
2. Locating Your Assets In Moments
3. Improving Workforce Accountability
4. Eliminating Ghost Assets
5. Keeping Everything In Good Condition

In this guide:

1. What Can You Track?
2. Locating Your Assets In Moments
3. Improving Workforce Accountability
4. Eliminating Ghost Assets
5. Keeping Everything In Good Condition

When you want to have more control over your equipment you need to track it. Many businesses can find that tracking their equipment/assets is very useful. In fact, it’s a very useful tool. Tracking your assets this way can help you to understand what you own and how it is used. Additionally, using equipment location tracking software can help to ensure that your business runs smoothly.

So what exactly can you track? Are there rules surrounding what you can track or can you choose which assets to have more control over? The reality is that you can track anything and everything. Thanks to the way that equipment location tracking works you can track:

• Office equipment
• Construction tools
• Sports centre equipment 
• Hospital and GP centre assets
• Library books
• Church assets
• Gardening tools and machinery
• Factory machinery 
• Cars, trucks, vans, and everything in between 
• Community centre assets
• School equipment 
• Tools and machinery for hire  
• And so much more

You can, in fact, track anything you want. Regardless of the type or size of business you run, it’s highly likely that you will benefit from keeping a close eye on your assets. Tracking everything can make your life so much easier. This is especially the case when you can locate your assets in moments.

Locating your assets within moments is a reality when you use modern equipment location tracking software. All that you need to do to achieve this is to place an RFID tag or barcode on your assets. Once the tag is in place it can be scanned. Scanning the tag will open up a profile that can be populated with as much information as you wish to add. 

Immediately after you have scanned the tag you will be able to track the asset it’s linked to. You can see where it is day and night. It’s even possible to track your assets if they’re in different countries. If this is not enough, you can track your assets in space. You read that right. 

No matter where you are or where your assets are, they can be located in moments. When this happens it ensures that your team becomes much more efficient.

Accountability is hugely important. If there is a way to improve accountability then your business needs to embrace it. When you know who used what tool and when, your team will become more accountable. When they know that you track everything they will automatically take better care of everything. What this means is that you could find you end up paying less to replace lost equipment. Consequently, you could have a lot more money to hire more team members or improve workplace conditions. 

Another way of improving accountability relates to the paperwork that you do, specifically your accounts. When you can see what’s coming in and going out thanks to your new equipment location tracking software your accounts will be more accurate. You can see how much stock you have, whether you’ve paid a supplier on time, and so on. This information is crucial as it can realistically help you to square your books nicely.

What is a ghost asset? It’s an asset that does not work or has been lost but is still listed in your inventory. Let’s imagine that you have a conveyor belt that’s broken down. It’s sitting in the corner of your factory floor doing nothing as it’s still waiting to be repaired. Your conveyor belt is considered to be a ghost asset. When you look at the value of your inventory that ghost asset will still be there. However, as it’s broken it’s not offering your business anything. Therefore, it almost does not exist. 

When you repair your ghost assets or you find something that has been lost your business’ value is more accurate. You can see how much your business is really worth and whether it’s moving in the right direction.

When you make the most of equipment location tracking software you can keep your assets in better condition. This is simply because the software can remind you to maintain your assets. Setting reminders allows your maintenance team to keep everything in good condition. As long as your maintenance team has access to the tracking software and is notified when a reminder pings, you’re good to go. 

Staying on top of maintenance ensures that machinery, tools, vehicles, equipment, computers, and everything in between is in good condition. The more you look after your assets the longer they could last. This is just one of the reasons why location tracking is crucial to your business. 

Would you like to speak with an expert about using equipment location tracking for your business? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. You Can Save Money
2. You Can Save Time
3. Multiple People Can Use The Software
4. Tracking Your Assets Is Very Easy
5. Your Assets Become More Secure

In this guide:

1. You Can Save Money
2. You Can Save Time
3. Multiple People Can Use The Software
4. Tracking Your Assets Is Very Easy
5. Your Assets Become More Secure

When you need to have more control over your assets you need to look for asset tracking solutions. Having control over everything means you know where your assets are all of the time. However, there are many benefits associated with asset tracking software. This article explores some of the benefits in the hope that you too will understand why you need software like this

One of the best things about using asset tracking solutions is the fact that they can save you money. When you know where all of your assets are you can understand exactly where they are. What this means is that you will no longer lose your assets. As long as you have affixed a QR code or an RFID tag to them then you’ll know where m to find them. A consequence of this is that you will spend less money replacing assets that are lost or stolen. 

Did you know that you can also set up maintenance schedules for each of your assets? Set up a schedule that’s relevant for each asset. Be sure to give your maintenance team access to your tracking software so they know what’s what.  Your maintenance team can understand what assets need to be inspected and when. They can also use the software so they can update it when an asset has been repaired. 

When you regularly inspect and repair your assets you save even more money. This is simply because your assets will be in a better state of repair all of the time.

Want to know where some of your assets are? Take a look at your tracking software. Most asset tracking solutions will quickly show you where your assets are. You don’t have to go hunting high and low for them. Simply log into your software and see where your chosen assets are. 

This feature can be something of a lifesaver if you work in a large location. It can also be useful if you or your team works in the field. A quick check will show you exactly where everything is.

Like many businesses, you might be used to gaining access to your assets via a spreadsheet. However, it’s likely that only one person or a few people were authorised to use this spreadsheet. If too many people had access to a spreadsheet it could make using it difficult. There may also be unintentional errors appearing here and there. When you use the right asset tracking solutions you can say “Goodbye” to those errors. Multiple people can gain access to the asset tracking software and they can do so with ease. Simply give the appropriate people the login details and they’ll be able to update asset profiles as and when they need to. 

Did you know that you can access the tracking software via numerous devices? You can access the software from either a desktop computer, laptop, tablet or smartphone at any time. This is very convenient and helps to make tracking everything a lot easier.

It’s very easy to track your assets when you opt for the right asset tracking solutions. Simply affix a QR code or an RFID tag to the assets you want to track. Scan the code or tag and you’ll be shown a profile. Populate the profile with a range of useful information and you’re good to go. You’ll be able to see where your assets are 24 hours a day, 7 days a week. You can also build up a lot of data and export it, should you wish to. This will allow you to see just how each of your assets are used. This feature could prove to be very useful as you’ll gain a new insight into how your business is performing and even where improvements need to be made. You can get all of this information and so much more when you start tracking your assets.

As soon as you begin to track an asset it will automatically become much more secure. The reason for this is because you can see where it is all of the time. You may even be able to see the last person to use or move the asset. Please make sure that when you look for asset tracking solutions you opt for one that offers you the chance to track your assets easily. There should be no complications and the software should be a breeze to use. When it is, you’ll find that fewer assets go missing or get broken. The reason for this is that your team members will automatically take greater care of them as they’ll know they are tracked. 

Would you like to speak with an expert about using asset tracking solutions? Contact us today at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started