Tips For Organising Your Hardware

Tips For Organising Your Hardware

Tips For Organising Your Hardware

If you want to organise your hardware but you’re not sure how you’re in the right place. Making sure that every piece of hardware is where it should be or at least tracked can be tough. The good news is that hardware asset management software can help. Software such as this can keep a close eye on all of your hardware so it stays organised all of the time. 

 

Let’s delve into this subject a little further so you can understand it better and see its benefits.

What Exactly Is Hardware Asset Management?

To put it simply, hardware asset management relates to organising all the hardware that you want to manage. When you do, you can have a lot more control over everything. One important part of asset management centres around ensuring assets are taken care of. Assets should not just be taken care of when they’re damaged, they should be looked after at every single stay of their life. 

Each stage is as follows:

  1. Request – This is the very first stage and refers to a request for new hardware
  2. Fulfil – As soon as your request has been made, the asset can be ordered and its order fulfilled
  3. Deploy – The third stage revolves around a hardware asset being deployed to a person or department so it can be used
  4. Monitor – Every single asset needs to be monitored in the event of it becoming damaged or failing to work 
  5. Service – The fifth stage relates to every asset being maintained/serviced at regular intervals so their lifecycle can potentially be increased
  6. Retire – This is the final stage of every asset’s life cycle and it’s at this stage when an asset can no longer be used. As soon as an asset has reached the sixth stage, a request for a replacement can be made. 
Business Asset Tracking

As you can see, every asset has a lifecycle which may seem complicated. However, when you use the right asset management software you can make this process much easier. This is simply because the hardware can deal with every single stage so you can get on with other tasks. 

Creating An Inventory

Creating an inventory is not difficult in fact, it’s easier than you think all that you need to do is to add an RFID tag or barcode to each asset, scan the code or tag and enter details about each asset. Details such as the asset’s model and serial number, price at purchase, warranty and insurance details, and service reminders are ideal. When you add details such as these, you can simply find them when you need them. Adding the user instructions can also be a great help. Simply upload the instruction booklet or add a URL to the software and you’re good to go. You can quickly and easily find the instructions when you need them. 

Creating an inventory is that simple and it’s clearly full of advantages. It’s no wonder that many businesses use hardware asset management.

Tracking Your Assets

Did you know that you can track your assets even if they’re kept in the same location? This is because doing so makes them easier to find. Let’s imagine that you have a huge warehouse or a large site. You need to use some equipment that’s kept in a specific location. However, finding it may not be easy if you’re not sure where it’s located. When you use hardware asset management you can log into the asset’s profile and see where it is. Therefore, you can save a lot of time and get on with the task. 

Tracking your assets also allows you to see where they are being used and who is using them. This can help to increase security and give you peace of mind.

itemit asset tracking software logo

Organising Your Hardware Assets Into Collections

You can organise all of your assets into collections. Doing so allows you to have more control over them. You could potentially use the collections to make bulk updates. For example, if you’re opening up a new office, you could send some of your current equipment to the new location. However, knowing what to send at a moment’s notice isn’t always easy. So, organising everything into a collection means that when the time comes, you can send the right equipment. It also means you can track the location of that equipment so you know it has arrived. 

Want to check off the equipment that you’ve sent or ask for it all to be repaired by your maintenance team? Simply use the bulk actions feature and save yourself time. In fact, you can use the bulk actions feature for anything, making life easier. All that you need to do is make sure that the hardware asset management software you use allows you to do this. 

 

 

Wish to speak with someone knowledgeable about hardware asset management? Contact us today at team@itemit.com.

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The Benefits Of Using Asset Tracking Software

The Benefits Of Using Asset Tracking Software

The Benefits Of Using Asset Tracking Software

Tracking assets is serious business and it’s something that’s becoming increasingly popular. While businesses everywhere have always tracked assets they’ve not always used a digital solution. 

The great news is that you can now find asset tracking software that can help you. It’s possible for you to keep a close eye on your assets all of the time. 24 hours a day, 7 days a week, that’s how long you can track your assets for. But what are the benefits of tracking your assets? Let’s explore this now.

Assets Can Be Located Quickly

One of the major benefits of using the latest asset tracking software is its ability to locate each asset. It’s realistically possible for you to know where your assets are located all of the time. 

With the touch of a button, you can see where each asset is. Alternatively, you may be able to track a chosen group of assets. This could prove to be very useful if you’ve sent some equipment out in the field, for example. You could see whether your equipment has reached a construction site, a specific office, or any other location. This feature can also be useful if you want to see where your assets are along the M11, for example. Being able to locate your assets quickly can provide reassurance while also boosting security. This is one of the major benefits associated with tracking your assets.

Business Asset Tracking

Less Time Can Be Spent Ticking Boxes

It’s very likely that you spend a lot of your working day ticking boxes. This process can take up quite a bit of your time. The really good news is that when you use asset tracking software box-ticking may not be required. 

You could, for example, tell your software to automatically create an invoice for each of your customers. You could receive a notification when an invoice is paid. Failed to receive a payment from a client on time? A letter that includes a late payment fee could be sent. 

This particular feature could also be useful if you need to check off a delivery, send the same message to more than one colleague, and so much more. Your new asset tracking software could save you a lot of time. 

Spreadsheets Can Be Replaced

In the past, a lot of businesses used to rely on spreadsheets. It was the latest and most convenient way to track your assets. The only problem is that using a spreadsheet can be very unreliable. 

Inputting the wrong equation and adding incorrect figures is very easy. Unfortunately, this was and still is a common occurrence. When the wrong equations and figures are used, they can give you incorrect information. It’s this information that you could use to make business decisions.

When you use reliable and modern asset tracking software, however, you can eliminate such errors. You could constantly receive accurate data each time an asset is used, sold, replaced, repaired, and so on. In some cases, you could export this important data and examine it. Being able to do this ensures that you can read the data and make more informed decisions. However, in order to do this you need to use tracking software that comes with this feature. Check what features are offered before you choose tracking software.

Assets Can Be Assigned To Sites And Team Members

Did you know that you can assign assets to both sites and team members? Being able to do this ensures that only the right assets are used by the right people. This can help to increase security and ensure your assets are less likely to get lost, damaged, or stolen. 

When you assign assets to team members and sites, it will be obvious that they are tracked. The barcodes, QR codes, or RFID tags used will be visible. It’s this that can help to prevent assets from going astray. Additionally, it also ensures that your assets are taken care of. A direct consequence of this means you could spend less on maintenance. 

Imagine being able to spend less money replacing and repairing your assets. You could use the money you would have spent on repairs, for example, elsewhere. A result of this means that you could save money or divert it to areas where it’s much needed. All of this is possible when you use the right asset tracking software.

Profit/Loss saved asset tracking

Ideal for Any Business

Asset tracking software is ideal for any business. Whether you’re a multinational corporation, a big business in the centre of town, or a small business that’s just starting out. You could benefit from using software that tracks all of your assets. The great news is that tracking assets is easy, reliable, and hugely beneficial. It’s up to you whether you want to make the most of all that it has to offer. 

 

Wish to chat with an asset tracking expert? Contact us now at team@itemit.com

The Best Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

or, download the itemit app to get started

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Step By Step Guide to GPS Tracking

1. Contents of the box

  • In your box, you will find: Your GPS tracker, a USB cable, and a plug.
GPS Tracker box contents

2. Charge your GPS tracker

      • Take the USB cable and insert the USB end into the plug.
      • Remove the rubber flap from the GPS tracker so it hangs free, then insert the micro-USB into the GPS tracker.
      • Plug in your tracker to begin charging it.
    adding related items
    GPS Tracker, Charging

    3. Add your GPS tracker to an item to begin tracking

    • Note: GPS Trackers can only be added using the web portal.
    • In itemit, find the item you want to track with the tracker. If the item doesn’t yet exist, you can add it by pressing “add new item” and adding a name, serial number and, if required, description. 
    • Then click the profile of the item, in the “tags” section, click “Add”.
    Add Your GPS Tag

    • Here you need to enter the IMEI number of the tracker.
    • To find the IMEI number of your tracker, remove the tamper-proof pad, and you’ll find it on the label on the tracker below the barcode.
    • Enter the IMEI number in the box. Double-check if there are any capitals or numbers. Please do not enter ‘IMEI’ into the box, please only enter the 15 digit number.
    • Then click “save”.
    • You’ll then see your GPS tracker screen. It may take a few moments for this screen to update.
    • Now your tracker has been associated with the item.

    4. Attach GPS tracker to item

    • First, you’ll want to clean the item you’re attaching the GPS tracker to.
    • Then, uncover the 3M adhesive stickers on the tamper-proof pad by removing the peel.
    • Finally, you can stick your GPS tracker to your item.

    5. Location update settings

    • Your tracker is set to update every 15 Minutes when an item is moving, and every 60 Minutes when it is stationary.
    • If you require a more or less frequent update, contact us at team@itemit.com.

    6. Live location update

    • In addition to the scheduled location updates, you can also ask your tracker to tell you where it is at any time.
    • To do this, go to the item you’re interested in, then click on the GPS icon. Note: this is only available on the web portal. 
    • Then click “update”.
    itemit GPS Tracker icon
    • Your tracker will now give you its live location Note: this can take a few minutes to update.
    Update GPS Location
     

    Need A Helping Hand?

    If you have any questions at all, give us a call on 01223 421611 or drop us an email team@itemit.com.

    Need more GPS Trackers?

    Order some more GPS Trackers today by calling us on 01223 421611 or dropping us an email with how many you need to team@itemit.com.

    Check in and check out using itemit’s features

    Did you know you can use itemit as an easy stocktaking solution?

    With itemit’s many features, not only can you track the location and status of your assets with QR code asset tags, you can also check in and out your assets.

    This is helpful in any industry, from construction to charities, anyone who needs to check in and out assets will benefit from our app.

    If you own a library, are in a creative industry, if you’re a builder and need effective tools and equipment tracking or even if you simply rent things out, a check in/ check out feature is crucial to looking after your assets. itemit will automatically create a fixed asset register as you go and so you’ll instantly be able to see what’s checked in and what’s out on loan with one click.

    So, how do you use our simple asset management software for easy stocktaking? Check out our simple step by step below.

    1. login.

    Don’t forget can download our barcode asset tracking software free and get supercharged barcodes: metal qr code asset tags!

    pet tracking devices

    2. Create your asset(s).

    adding related items
    asset tagging

    3. Click on “new label” on the side menu of the home screen.

    labelling

    4. Add a “Check in” label and save it.

    asset management

    5. Repeat steps 3 and 4 with a “check out” logo.

    asset management

    6. On your asset profile, click on the plus next to “labels”.

    asset management

    7. Apply the relevant label.

    asset management

    8. You’re done! Whenever you need to change the status of an asset, click on labels to change them.

    Remember, you can use our unique QR code asset tags to instantly see an asset’s profile.

    asset management
    asset management

    Find out more about itemit, easy stocktaking features, and other asset tracking solutions

    Want to know more about our asset tracking app? Check out our case studies, where you can find how we help The Vine Church across the world our equipment barcode tracking software. Or, want to use our asset management software for something more specific? Check out how we help Rossendale & Pendle moutnain rescue with our asset tracking solutions.

    Want to use itemit as a home or garage inventory app? Check out our blog where we talk about help with cleaning and how to track your car and other ways you can get the most out of our free asset tracking software.

    Or, look at our company website to see more deep insights into the world of asset tracking solutions.

    How can I track my passport using itemit?

    Did you know, you can use itemit, the simple asset management software, to track your passport? “How can I use itemit to track my passport”? With our qr code asset tags and our simple and effective asset tracking app, it’s simple. What’s more, you can get our asset tracking software free today.

    You can use an rfid asset tracking system, but rfid asset tags cost more than they’re worth when it comes to using our asset tracking solutions for passports. Rfid asset tags cost more than qr code asset tags, so why wouldn’t you just use a simpler asset tagging system and add your passport to a fixed asset register, or a simple asset register, both of which itemit automatically generates.

    Know exactly where you left your passport with asset tagging and our free asset management software. Never miss a flight again, whether you’re adding your passport to itemit and using it as an equipment barcode asset tracking software, or if you’re travelling around and networking while using itemit as a creative asset management software.

    Get free qr code asset tags today if you sign up to our free trial of the enterprise version of our asset tracking app.

    Add reminders of when your passport is going to expire which will automatically update your fixed asset register with our cloud based system.

    ”Why should I use itemit to track my passport?” Using our free asset tracking software means that you’ll be able to pack your things faster and use a quick and easy asset tagging system, whether using rfid asset tracking or qr code asset tags, you’ll have more peace of mind about your passport, and it’ll add a fundamental item to your fixed asset register if you go abroad on business a lot. It’s much better than using a spreadsheet.

    itemit, the free, simple and creative asset management software is based from the uk, but it can help you go worldwide with our easy and effective asset tracking system.

    1. Open our asset tracking app and create your passport’s asset profile.

    Remember, you can download our barcode asset tracking software free and get supercharged barcodes in the form of qr code asset tags!

    how can I track my passport

    A. Sub-items

    You can use our asset tracking software free to add related items. This means you can relate your luggage so that they’re linked.

    1. Click on the “plus” above “Related items”.

    related icons clicking

    2. Click on the “plus” next to “Add sub-items”.

    adding sub-items

    3. Select the item you wish to link and press “save”.

    adding passport to luggage

    B. Reminders

    You can use our asset management software in the uk or anywhere around the world for offline reminders. This make sure you know exactly when you need things.

    1. Click on the “plus” above reminders.

    plus above reminders

    2. Here you can add reminders such as the passport’s expiry date.

    adding a passport reminder

    C. Information

    Use our free asset tracking software to add information such as serial numbers, issue dates, and the website of the passport issuer.

    1. Click on the “plus” above “Information.

    adding information to your assets

    2. Select the type of information.

    what type of information

    3. Here you can add information such as purchase dates, issue websites, consulate phone numbers.

    passport issue date

    D. Barcode asset tracking software

    How can I closely track my passport? Use our asset tracking software free with qr code asset tags so that you know exactly where you left your passport.

    1. If you wish to use a barcode asset management system, click on the “plus” above “tags”.

    using qr code asset tags

    2. Scan in your qr code asset tags and the location will update automatically!

    using an effective asset tagging system

    It’s even possible to add comments with attachments, such as the original passport images.

    So I can track my passport. What else can I use itemit’s asset tracking solutions for?

    Want to know more about our asset tracking app? Check out our case studies, where you can find how we help The Vine Church all the way in Hong Kong with our equipment barcode tracking software. Or, want to use our asset management software in the uk? Check out how we help The Ministry of Defence with our asset tracking solutions.

    Want to use itemit as a home or garage inventory app? Check out our blog where we talk about help with cleaning and how to track your car and other ways you can get the most out of our free asset tracking software.

    Or, look at our company website to see more deep insights into the world of asset tracking solutions.

    How can I track my pets using itemit?

    Did you know you can use itemit with pet tracking devices? Not only can you use our simple asset management software to track your pets, their appointments with the V-E-T, their jabs, their microchip information, and their birthdays, you can also create a fixed asset register and use asset tags to track their food, their toys, and their cute little outfits.

    With our asset app, you can create an effective asset monitoring system with asset tags shipped from the uk. Asset tracking has never been so easy. Use itemit to know where Mittens left his salmon, or where Fido left his ball. Not only can itemit be used for equipment tracking, tools tracking, and rfid tracking, our app can also be used as a home inventory app that can make looking after a pet easy.

    Use metal qr code tags with a hole in them and attach them to your pet’s collar. Use our barcode asset tracking software free and get our metal qr code tags shipped to you in an instant from the uk. Scan these asset tags and see all the information about your pets.

    Our asset management system software is simple and easy to use. Get started today and start tracking your pets. It can either supplement pet tracking devices or be used for financial information such as pet insurance.

    Use itemit, the simple asset management software, anywhere, even offline. In an emergency find out all the information you need about your pet at the touch of a button.

    Open our asset tracking app and create your pet’s asset profile.

    Don’t forget can download our barcode asset tracking software free and get supercharged barcodes: metal qr code asset tags!

    pet tracking devices

    Now you can add information such as related items (which you can track), reminders such as Vet trips or insurance payments, and financial information such as the price of toys or food.

    adding related items
    your pet's food and toys
    adding reminders
    adding information
    insurance excess

    You might find it extra helpful to tag your pet by putting a metal qr code asset tag on it’s collar. This can really supplement any pet tracking device.

    asset tagging

    You can use our simple asset management software on anything, including your pet’s food, toys, leads, and costumes. To categorise these you can add labels.

    labelling
    asset management

    All of this will then create your asset register on the online portal under “reports”.

    asset management

    Find out more about itemit, pet tracking devices and other asset tracking solutions

    Want to know more about our asset tracking app? Check out our case studies, where you can find how we help The Vine Church across the world our equipment barcode tracking software. Or, want to use our asset management software in the uk? Check out how we help Rossendale & Pendle moutnain rescue with our asset tracking solutions.

    Want to use itemit as a home or garage inventory app? Check out our blog where we talk about help with cleaning and how to track your car and other ways you can get the most out of our free asset tracking software.

    Or, look at our company website to see more deep insights into the world of asset tracking solutions.