Managing office equipment is not always easy. Chances are, you have more equipment than you realised. When this happens, it can be hard to have full control over everything. For example, do you know when everything needs to undergo maintenance? Who is using your new tablets? Has everything been returned to the office on time? Finally, do you know when you need to order new supplies for the stationery cupboard? 

As you can see, there are a lot of things for you to consider. The good news is that when you start using device inventory management you can manage everything far easier. You will know who has what and when. You’ll know when assets need to be maintained, and so on. All of this can give you peace of mind.

So, how do you currently manage your office equipment? Do you have a procedure or two that you follow or are you winging it? If you don’t have some sort of device inventory management system you are missing out. 

Did you know that you can use your device management system to control almost everything? You don’t have to limit yourself to controlling just your devices. You can control when your office furniture is repaired and even when the windows get cleaned. However, it may be wise to make a start with your devices for now. When you get used to managing your devices you could add all of your other assets to the management system.

You can manage all of your office equipment very easily. All that you need to do is to start using some device inventory management software. The great news is that software such as this is quite easy to use. You just need to make sure that you only ever use software that is regularly updated and reliable. It should offer you the chance to upload a lot of information about each of your devices. For example, you could add a user manual, photographs of the asset, and much more. 

As soon as you have some RFID tags or barcodes, you need to attach them to your assets. Scan each tag or barcode and you’ll see a profile has been created. It’s this profile that you need to add the information about each asset to. When you’ve added every piece of information you can start to control your office equipment. Read on to find out how you can manage your devices and more.

One of the most important things you can do to keep your office equipment managed successfully is to maintain it. Ideally, you will use your shiny new device inventory management software to set up maintenance schedules. You will need to do this for every asset/device that you own. 

Setting up a schedule such as this allows you to stay in control. Your assets will be in much better condition which means you won’t have to replace them as often. Please just make sure that your maintenance department receives scheduled alerts at your chosen intervals. The alerts will tell the team which assets they need to retrieve and examine. It really is that simple.

Did you know that you can assign assets to your team? Wish to assign your new tablets to your sales department? Simply click on each of the tablets you’ve added to your device inventory management software and choose who you’d like to assign them to. 

This feature will automatically allow you to manage your office equipment more effectively. In addition to this, it will ensure that the right team members only ever have access to the equipment they should have access to.

When you start using some device inventory management to help you manage your office equipment you boost productivity. Both you and your team will find that you all get those little box-ticking tasks completed earlier. This is because your management software may be able to deal with them. For example, it may know when to order stationery, and when someone hasn’t returned a laptop, and so much more. Consequently, you could get on with more important tasks.

When you start using management software you automatically increase security. All of your devices are tracked and they are, therefore, more likely to be returned. You could also see when a tablet, for example, is removed from the office. Knowing where the tablet is and who has it will mean it’s easier to ask for its return. 

When you want to manage your office equipment you need to use the right type of software. Failure to do so could mean that you’re back to square one. It’s now time for you to manage everything effectively. 

Wish to chat with an expert about using device inventory management in your office? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Exactly Is Hardware Asset Management?
2. Creating An Inventory
3. Tracking Your Assets
4. Organising Your Hardware Assets Into Collections

In this guide:

1. What Exactly Is Hardware Asset Management?
2. Creating An Inventory
3. Tracking Your Assets
4. Organising Your Hardware Assets Into Collections

If you want to organise your hardware but you’re not sure how you’re in the right place. Making sure that every piece of hardware is where it should be or at least tracked can be tough. The good news is that hardware asset management software can help. Software such as this can keep a close eye on all of your hardware so it stays organised all of the time. 

Let’s delve into this subject a little further so you can understand it better and see its benefits.

To put it simply, hardware asset management relates to organising all the hardware that you want to manage. When you do, you can have a lot more control over everything. One important part of asset management centres around ensuring assets are taken care of. Assets should not just be taken care of when they’re damaged, they should be looked after at every single stay of their life. 

Each stage is as follows:

1. Request – This is the very first stage and refers to a request for new hardware
2. Fulfil – As soon as your request has been made, the asset can be ordered and its order fulfilled
3. Deploy – The third stage revolves around a hardware asset being deployed to a person or department so it can be used
4. Monitor – Every single asset needs to be monitored in the event of it becoming damaged or failing to work 
5. Service – The fifth stage relates to every asset being maintained/serviced at regular intervals so their lifecycle can potentially be increased
6. Retire – This is the final stage of every asset’s life cycle and it’s at this stage when an asset can no longer be used. As soon as an asset has reached the sixth stage, a request for a replacement can be made. 

As you can see, every asset has a lifecycle which may seem complicated. However, when you use the right asset management software you can make this process much easier. This is simply because the hardware can deal with every single stage so you can get on with other tasks. 

Creating an inventory is not difficult in fact, it’s easier than you think all that you need to do is to add an RFID tag or barcode to each asset, scan the code or tag and enter details about each asset. Details such as the asset’s model and serial number, price at purchase, warranty and insurance details, and service reminders are ideal. When you add details such as these, you can simply find them when you need them. Adding the user instructions can also be a great help. Simply upload the instruction booklet or add a URL to the software and you’re good to go. You can quickly and easily find the instructions when you need them. 

Creating an inventory is that simple and it’s clearly full of advantages. It’s no wonder that many businesses use hardware asset management.

Did you know that you can track your assets even if they’re kept in the same location? This is because doing so makes them easier to find. Let’s imagine that you have a huge warehouse or a large site. You need to use some equipment that’s kept in a specific location. However, finding it may not be easy if you’re not sure where it’s located. When you use hardware asset management you can log into the asset’s profile and see where it is. Therefore, you can save a lot of time and get on with the task. 

Tracking your assets also allows you to see where they are being used and who is using them. This can help to increase security and give you peace of mind.

You can organise all of your assets into collections. Doing so allows you to have more control over them. You could potentially use the collections to make bulk updates. For example, if you’re opening up a new office, you could send some of your current equipment to the new location. However, knowing what to send at a moment’s notice isn’t always easy. So, organising everything into a collection means that when the time comes, you can send the right equipment. It also means you can track the location of that equipment so you know it has arrived. 

Want to check off the equipment that you’ve sent or ask for it all to be repaired by your maintenance team? Simply use the bulk actions feature and save yourself time. In fact, you can use the bulk actions feature for anything, making life easier. All that you need to do is make sure that the hardware asset management software you use allows you to do this. 

Wish to speak with someone knowledgeable about hardware asset management? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Assets Can Be Located Quickly
2. Less Time Can Be Spent Ticking Boxes
3. Spreadsheets Can Be Replaced
4. Assets Can Be Assigned To Sites And Team Members
5. Ideal for Any Business

In this guide:

1. Assets Can Be Located Quickly
2. Less Time Can Be Spent Ticking Boxes
3. Spreadsheets Can Be Replaced
4. Assets Can Be Assigned To Sites And Team Members
5. Ideal for Any Business

Tracking assets is serious business and it’s something that’s becoming increasingly popular. While businesses everywhere have always tracked assets they’ve not always used a digital solution. 

The great news is that you can now find asset tracking software that can help you. It’s possible for you to keep a close eye on your assets all of the time. 24 hours a day, 7 days a week, that’s how long you can track your assets for. But what are the benefits of tracking your assets? Let’s explore this now.

One of the major benefits of using the latest asset tracking software is its ability to locate each asset. It’s realistically possible for you to know where your assets are located all of the time. 

With the touch of a button, you can see where each asset is. Alternatively, you may be able to track a chosen group of assets. This could prove to be very useful if you’ve sent some equipment out in the field, for example. You could see whether your equipment has reached a construction site, a specific office, or any other location. This feature can also be useful if you want to see where your assets are along the M11, for example. Being able to locate your assets quickly can provide reassurance while also boosting security. This is one of the major benefits associated with tracking your assets.

It’s very likely that you spend a lot of your working day ticking boxes. This process can take up quite a bit of your time. The really good news is that when you use asset tracking software box-ticking may not be required. 

You could, for example, tell your software to automatically create an invoice for each of your customers. You could receive a notification when an invoice is paid. Failed to receive a payment from a client on time? A letter that includes a late payment fee could be sent. 

This particular feature could also be useful if you need to check off a delivery, send the same message to more than one colleague, and so much more. Your new asset tracking software could save you a lot of time. 

In the past, a lot of businesses used to rely on spreadsheets. It was the latest and most convenient way to track your assets. The only problem is that using a spreadsheet can be very unreliable. 

Inputting the wrong equation and adding incorrect figures is very easy. Unfortunately, this was and still is a common occurrence. When the wrong equations and figures are used, they can give you incorrect information. It’s this information that you could use to make business decisions.

When you use reliable and modern asset tracking software, however, you can eliminate such errors. You could constantly receive accurate data each time an asset is used, sold, replaced, repaired, and so on. In some cases, you could export this important data and examine it. Being able to do this ensures that you can read the data and make more informed decisions. However, in order to do this you need to use tracking software that comes with this feature. Check what features are offered before you choose tracking software.

Did you know that you can assign assets to both sites and team members? Being able to do this ensures that only the right assets are used by the right people. This can help to increase security and ensure your assets are less likely to get lost, damaged, or stolen. 

When you assign assets to team members and sites, it will be obvious that they are tracked. The barcodes, QR codes, or RFID tags used will be visible. It’s this that can help to prevent assets from going astray. Additionally, it also ensures that your assets are taken care of. A direct consequence of this means you could spend less on maintenance. 

Imagine being able to spend less money replacing and repairing your assets. You could use the money you would have spent on repairs, for example, elsewhere. A result of this means that you could save money or divert it to areas where it’s much needed. All of this is possible when you use the right asset tracking software.

Asset tracking software is ideal for any business. Whether you’re a multinational corporation, a big business in the centre of town, or a small business that’s just starting out. You could benefit from using software that tracks all of your assets. The great news is that tracking assets is easy, reliable, and hugely beneficial. It’s up to you whether you want to make the most of all that it has to offer. 

Wish to chat with an asset tracking expert? Contact us now at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started