IT asset management gives your business significantly more visibility over your IT resources and assets. This means that you can make multiple efficiency and productivity improvements.

Transparency over what assets your business owns, where they are, and who is using them gives you more power over your assets and, therefore, saves you time and money.

When you use IT asset management operations, you gain a better view of your assets. This means that your decisions are better-informed as you have helpful data in front of you that you can use.

If your IT assets are logged in an IT asset management software, for example, you have access to a readily available and very human-readable IT asset register.

This IT asset register gives you the ability to search for which assets your business already owns. Then, you can pinpoint where these assets are to retrieve them and prevent lost money on duplicate purchases.

The ability to use IT asset register software and asset tracking principles gives you the ability to improve your business’ accountability when it comes to assets.

Having a clear view of what your assets are and the ability to add data to them separates them from being simple rows and columns on a list. Instead, your asset profiles bring your assets to life, showing your team that each asset is unique and critical to your business.

Then, you can log critical information such as who is responsible for which of your assets. This, in turn, increases asset accountability and gives you a neat and tidy audit trail for whenever you need it.

Using assignee features also means that you can run audits with your colleagues by viewing who has what and manage and export reports with this data. So, for example, if somebody hands in their notice, finding out which assets you need to retrieve is a quick and simple process.

IT asset management software comes with a wide range of helpful features and functionality, too. For example, you’ll be able to use asset tags to speed up your auditing and asset tracking operations.

You can link these physical tags, such as QR codes or barcodes to your assets, then use these codes to contribute to your tracking operations. This is as, every time you scan an asset’s tag, a few things happen:

• The last seen location updates
• The time of the scan updates
• The user who scanned the tag is logged
• The asset’s profile opens, ready for edits

This means that if one of your colleagues needs to report an issue on a laptop, for example, the process is simply: scan and click “report”. Then, your maintenance team gets a transparent view of which asset has an issue, where the asset is, who reported the issue and what the issue is.

Your IT asset register is a critical tool for your business to leverage. This is as your business will likely be run using IT assets, such as laptops, computers and software.

Therefore, owning an IT asset register ultimately gives you visibility over asset costs, status, and usage. This means that you can pinpoint inefficiencies and monitor how well your assets are getting used.

Tracking the assets that help your business is essential as otherwise, you have no visibility over potential performance improvements or risks. This expands further, too.

With itemit, you can expand IT asset management operations into fixed asset management capabilities. As you need to track and manage as many of your business’ assets as possible, the system remains flexible and customisable no matter what you need to track.

To find out more about itemit, you can contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

itemit’s IT asset management software gives you a different set of features from Freshservice. Therefore, while you’re researching what’s best for your business, it’s good to consider the differences.

For example, itemit’s IT asset management software isn’t a service desk and is very tailored towards assets, tracking, and user management. So, if you’re wondering which is best for you, it’s best to get to know your needs so that you can choose the right system.

So, if you’re looking for an IT asset management system, what should you be looking for? The answer is, quite simply, it depends. This will inform whether you’re primarily looking for a service desk or an asset tracking system.

If you want to optimise productivity and efficiency, you can use either type of system. However, if you’re specifically looking for a better ticket management system, a service desk will be much better.

Conversely, if you’re looking at asset tracking specifically, an IT asset management system will be better. Fundamentally, the functionality of the two systems will overlap but each will have more of a focus on its niche.

Asset tracking will have a focus on asset data, asset usage and asset information more than tickets related to your assets.

Primarily, one of the most helpful IT asset tracking features is the ability to assign assets to your colleagues. This way, should a colleague hand in their notice, finding which assets they’re in charge of is a simple case of running a report.

Knowing who is using what is essential, which is why there are a tonne of accountability based and focussed features in IT asset management software such as itemit.

For example, you’ll be able to use asset tags to speed up your operations greatly. When you use asset tags, retrieving asset information is a simple case of scanning a QR code or barcode. Then, you can view who is responsible for the asset you’ve found.

Every time you scan the tags, too, the asset’s last seen location will update and the user who scanned the tag is logged, giving you a neat audit trail of where assets have been and who has been interacting with them.

itemit’s IT asset management software does allow you to report issues against your IT assets but it’s by no means a service desk. The benefits will overlap with Freshservice, but they’ll be achieved in a different way.

For example, with both systems, you can improve productivity, generate a return on investment and increase accountability over your IT assets. It’s simply the case that you will ease out these returns in different ways and in different areas.

itemit allows you to really get into the asset tracking flow using an intelligent app, meaning you can make updates to asset data at any moment, onsite.

Freshservice allows you to optimise your servicing and productivity with an effective profile view. There’s no reason why you can’t couple the systems, too, and optimise in different areas.

To find out more about itemit’s IT asset management software, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

IT asset management is a set of operations designed to increase accountability and transparency. You can also use these operations to save time and money.

In a sense, IT asset management was created for accountability purposes for audits and insurance and wasn’t initially designed to save you money. 

Because of this, most IT asset management operations start off as a spreadsheet. These aren’t fit for purpose as spreadsheets quickly become out of date and create the impossible task of maintaining data.

This is where IT asset management software comes in.

The core of any asset management is logging assets. Assets must be logged correctly for auditing purposes. The idea behind this is that you own a record of what your business owns, then you use this record for accurate tax returns and insurance.

Initially, this saves you money as you avoid fines or inaccurate returns. However, using a spreadsheet for this increases risks such as ghost and zombie assets and, therefore, fines.

IT asset management software was created as a way to allow you to log assets as profiles and manage and monitor unique asset data in an easy way. Therefore, you can add your assets and populate them with information, reminders and critical attachments. This then populates into an automatic and exportable report.

IT asset management software lets you populate asset data against specific asset profiles. Using this method, you instantly increase your accountability over your assets as tracking becomes easier and more user-friendly.

Instead of searching for an asset in a spreadsheet, asset tracking software gives you an interface to interact with assets in a clearer and more fruitful way.

Software also has the benefit of being fluid in a way that spreadsheets can’t achieve. You can add all the formulae in the world, or, you can add purchase date, cost and effective lifetime and let a system calculate the rest for you.

These kinds of benefits save you time and, therefore, money as you can focus on other things and leave your asset management efforts to handle themselves.

Asset tags further improve your time and cost saving capabilities. Asset tags are physical tags that you can stick onto your assets. Then, you can link these tags to their corresponding profiles.

In other words, a laptop can be linked with its digital “laptop” counterpart to ensure uniquity and ease of tracking. Every time you scan an asset’s tag, that asset’s profile also opens, ready for edits such as maintenance notes or issues reporting.

As you can see, every scan also updates your assets’ last seen locations using your phone’s GPS data. This gives you a clear, fool-proof audit trail of where your assets have been and reduces the chance of asset loss.

itemit’s asset tracking software integrates all asset management capabilities. Therefore, when you use itemit, you’re not tied down to IT asset management or fixed asset management or tools & equipment tracking, you can do all of the above.

itemit provides you with a streamlined system where you can add your assets, add data to them, tag them and track them. The ease of use you get saves you time and money by reducing risks of gaps or a loss of accountability every step of the way.

You can find out more about how itemit can help you track your IT assets by filling in the form below to start your 14-day free trial. You can also contact us at team@itemit.com with any questions. We look forward to speaking soon!

Instant access. No credit card details required.

or, download the itemit app to get started

It is essential that you track your IT hardware. Knowing what IT assets you own and can deploy to your colleagues is essential to maintaining the smooth running of your business. This is where IT hardware inventory management comes in.

IT hardware inventory management allows you to log, monitor, view and edit asset-level data and information. What this means is that you can track where your IT assets are and who has them with ease.

IT hardware inventory management is a set of disciplines that run within the spheres of hardware asset management and, more generally, IT asset management.

Essentially, it is the logging and monitoring of hardware equipment. So, all of your laptops, computers, monitors and phones can be logged onto a system. Then, specific serial codes and warranty dates can be added against each.

Therefore, you’re tracking non-unique assets, such as laptops, as unique, singular assets. In other words, if your business owns five PCs, these PCs still need to be tracked individually to create the most accurate IT asset register.

Asset tags save you time in your IT inventory management operations. When tracking any assets, one of the most important things is location tracking. 

Knowing where your assets are reduces risks such as asset loss and also speeds up retrieval times. Already with these two things you start saving time and money, just through knowing where each asset is.

Asset tags speed up these operations and automate them. Asset tags are physical tags that you stick onto your assets. Then, you can scan them into your asset tracking system to link tag to asset to digital asset profile.

Every time you scan an asset’s tag the relevant asset’s profile and updates that asset’s last seen location automatically using your phone’s GPS, saving you time and showing you where your assets have been.

There are many more accountability-based features in IT hardware inventory management systems, including the ability to log who is responsible for which assets.

Therefore, if you get a new starter, you can monitor your log of unassigned assets and assign them to your new colleague, creating a neat and tidy audit trail of asset ownership.

Then, you can use equipment checkout features to log IT assets that are booked, checked in and out and due maintenance. This increases the transparency you have over your assets as you can see how frequently assets move and identify any gaps.

As asset tracking systems are scalable, you can also share your IT asset management operations with your colleagues, further saving time and money. If everyone has access to your booking system, it removes the strain from one administrator entirely.

The best thing about IT hardware inventory management software is that you can scale it to other asset tracking needs. The core of the system is that you can log unique, specific assets and add data and information to them. This isn’t confined to IT assets.

Therefore, you can expand to fixed asset management operations, too, and track your IT assets as well as your business’ other permanent fixtures such as lights and furniture.

If you’re working in the construction industry, you can include construction equipment tracking operations with your overall asset tracking effort and track IT assets and tools and equipment in one fell swoop.

itemit’s asset tracking software is malleable, customisable and clean. It saves you time on your asset tracking effort through its streamlined features and functionality and lets you track any assets from anywhere in the world.

To find out more about the system, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Hardware asset management is an effective way to track and manage a range of your business’ IT assets. With an effective hardware asset management system, you can simplify your asset audits and asset tracking operations.

When you use asset management systems, you:

• Save time
• Save money
• Lose fewer assets
• Purchase fewer duplicates
• Avoid asset accounting risks
• Gain control of your assets

This is because you have more visibility and control over your entire asset register.

Hardware asset management is a subset of IT asset management. IT asset management is a set of operations that include logging, tracking and managing any of your business’ assets that have IT capabilities.

In this sense, you can log software, laptops, and phones into an IT asset management software.

Hardware asset management is the same, only with hardware specifically. So, hardware asset management operations won’t involve subscription renewals in the same way that software asset management may. However, password information may be logged whether you’re tracking software or hardware.

So, any IT asset management operations may overlap with one another, but some operations may be asset-specific, which is why specifying the type of asset is important.

Your hardware asset management system will be a type of asset tracking software. The benefit of using asset tracking software as opposed to a tailored hardware asset management system is that asset tracking software is more customisable and malleable.

So, you can start by logging your laptops, phones, and other IT hardware as unique asset profiles. Each asset has its own profile, differentiating one laptop from another. This way, if one laptop gets scratched, logging, identifying, and fixing the issue is a lot simpler if you know which laptop has the issue.

Then, with asset tracking software, you can scale your asset usage to include fixed assets, software assets, and more. You can keep your hardware assets separate by using a collections feature.

Asset tags speed up a variety of asset-level operations. These are physical tags, likely a barcode or QR code, that you stick onto your assets. 

Then, after you’ve linked these codes to their corresponding asset profiles, every time you scan that tag the last seen location will update. In other words, if you scan a laptop’s tag with your asset tracking app, that laptop’s last seen location will update.

The asset’s profile will open, too, ready for edits. Therefore, if you see a laptop has a scratch on it, you can simply log this by first scanning the asset’s tag and then by using the issues management feature.

Bulk actions are a lot simpler with asset tags, too. So, if you need to audit your hardware assets to double-check they’re all still in the correct location, you can do so by scanning the tags in bulk.

itemit’s IT asset management system is highly scalable. What this means is that you can use itemit for hardware asset management with ease. However, as itemit is a malleable asset tracking software, you can also bring in fixed asset management operations.

Then, you can separate your hardware assets from the rest of your IT assets and keep other fixed assets separate from those in a simple, transparent way.

With the use of asset tags and a wide range of helpful, customisable features, you can use itemit for whatever asset tracking needs your business has, saving time and money in the process.

To find out more about how itemit’s asset tracking software can help your business you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

 IT asset register software helps you monitor, track and manage what you own. It lets you export a handy IT asset register in the form of a spreadsheet or a pdf that you can then use for a variety of different purposes.

In this sense, IT asset register software is a huge improvement on using spreadsheets to track assets. This is as if you still need to use formulas on your assets, you can by using a spreadsheet, but you don’t have to manage your assets in such an unwieldy way.

Instead, asset tracking and management software allows you to log unique asset profiles and track them on a granular level as well as in bulk, keeping asset tracking simple and keeping asset changes visible.

IT Asset register software lets you log individual assets with unique asset profiles. On these profiles, you can then add data that relates to these assets. 

For example, each of your desktops will require PAT tests. They may require PAT tests on the same date or on different dates, depending on when they were purchased and commissioned. This is why it’s incredibly helpful to have one profile per asset as you can log that unique PAT test date against the corresponding desktop.

All of this data is pulled into an automated IT asset register. Here, you can run reports on which assets have maintenance on which days, for example, or who is responsible for what. You can also export these reports for tax and insurance purposes, for example.

So, what should you log on your IT asset register software? First of all, you need to know which assets to log onto your system. When using an IT asset management system, you can log hardware and software.

As each asset is unique, there is a suite of features in your system that can be tailored and customised towards specific assets. For example, you will be able to use a reminders and issues management system for both PAT test tracking and software renewals. It’s the same feature but used in separate ways.

In this sense, you can use IT asset register software for both hardware asset management and software asset management, so you should log all of your assets that have any IT capabilities.

Then, the next important thing to log is all relevant data. This may include passwords, warranties, user accesses, important dates, anything! You will know what you need to track and manage against your assets, so be sure to add this information so that you can run streamlined and manageable reports on your asset data.

Once you’ve established an effective set of IT asset tracking operations, why not scale to fixed asset management? The core concepts are identical: unique assets that have unique asset information that needs tracking.

Fixed asset management overlaps with IT asset management, too, as many of your fixed assets will be IT assets. With itemit, keeping the separate information separate and the same information the same is easy as you can categorise your assets with hierarchies, meaning you can mark which fixed assets are and aren’t IT assets.

Then, you can use fixed asset tags to streamline your tracking processes as all it takes is a quick scan of a tag to log an asset’s location and open its profile, ready for edits.

To find out more about how you can use itemit for your fixed and IT asset registers, you can contact our team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started