Trying to list all the IT-related assets that you may have can often be quite a baffling task. From mice to headphones, the list of assets seems nearly endless. Consequently, it comes as no surprise that managing this horde of assets is quite the hassle.

Fortunately, you’re at the right place. We’re here to help you out with this encumbrance and transform IT asset management from being a hard row to hoe to something so simple that you’ll be able to do it with your eyes closed. Continue on to learn more!

An asset is simply something that you own that plays a role in your day-to-day business operations. Whether it’s employed in producing goods or services, or simply a plot of land owned by the business, assets encompass anything and everything that a business may own. 

However, the term “IT asset” refers to a specific sub-segment belonging to assets. Comprising any and all tools that help you in conducting computer-based tasks, IT assets can vary from hardware to software. Even digitally-stored information that holds some inherent value for your business makes the cut. 

To aid your understanding, let’s have a brief view of the three different forms of IT assets:

•  Hardware: Any physical object that helps you conduct digital tasks is considered to be IT hardware. For instance, laptops, smartphones, mice, keyboards, printers, Wi-Fi routers, and telephones. 
• Software: Purchased or leased software that helps in conducting your business operations, such as your employee’s data-tracking software system, are also considered IT assets.
• Digital Information: Any information that is useful to business operations is considered to be an IT asset. These could be license agreements, financial datasheets, or even NFTs or crypto assets.

As an IT-intensive company, some of your routine tasks will involve keeping track of many different assets. As such, ITAM (IT Asset Management) software is an absolute necessity. 

Using an ITAM, you can assign unique profiles – equipped with important information – to each of your IT assets. For instance, you can create a new asset profile for a laptop, which can then store details such as the specifications, purchase price, warranty information, and so forth.

Moreover, IT asset management involves tracking much more functional data. From the current assignee to the next maintenance date, itemit’s ITAM places all such information directly into the palm of your hand. This makes the data both easy to understand and accessible, allowing you to make well-informed decisions for your business. 

Recording unique information for different assets opens a lot more possibilities to improve your business’s efficiency and productivity. By localising all the data and storing it in one specific location, itemit’s IT asset management software, gives you greater clarity and more control over your IT assets, opening up ways for your business to grow.

Not only can you create an accurate asset register, but you can also create customisable reports to observe how your IT assets are being utilised. Used correctly, these reports can prove to be the dark horse in boosting your business productivity, giving you an edge over your competitors.

From keeping a detailed and updated log of all your IT assets to sending asset maintenance reminders, itemit’s asset register has it all. With the help of such powerful tools aiding you in minimising costs, your business will be sure to grow.

itemit’s IT asset management software gives you a better view of your assets. By storing up-to-date and accurate data, the IT asset register becomes a powerful tool that helps you extend asset life, reduce asset theft and make the most out of your investments. From tracking depreciation to booking assets in advance, using an ITAM can allow your business to take strides in reducing loss of time and money.

What’s more, with the entire database just a few clicks or taps away, you can search the asset tracking software for any asset that your business owns. By utilising asset profiles, you can locate and retrieve assets, and avoid duplicate purchases.

Accountability and productivity go hand-in-hand. In general, using IT asset register software and asset tracking can improve your business’ accountability. Employees tend to feel a stronger sense of responsibility when they are assigned assets through itemit’s asset register. This encourages employees to be more mindful while using assets, taking greater care to ensure that they are used the right way, kept safe and well-maintained.

With a built-in functionality to accommodate asset tags, itemit’s IT asset management software comes with a great range of helpful features and functionalities. Be it AI-based image recognition or GPS asset tracking, itemit’s asset register has it all!

ITAM software is a crucial tool that every IT-intensive organisation can leverage for improved productivity and greater profits. For that purpose, itemit’s software solution is the one for you. Highly scalable and versatile, it’s a one-size-fits-all solution hand-made for all business sizes and asset tracking purposes. 

Feel free to contact our team at team@itemit.com to find out more about how your business can benefit from using itemit’s IT asset management. We are always happy to assist you with any queries you may have. 

You can also choose to take itemit’s asset register out on a test drive yourself using our free 14-day trial. Fill in the form below and test out its features today!  

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or, download the itemit app to get started

There was once a time when using a spreadsheet could be considered the best way to track your IT assets. This is when spreadsheets used to be one of the most advanced software applications in the world. Of course, that time is long gone. 

As technology develops, businesses are incorporating modern solutions that let them perform their day-to-day tasks better. In that regard, IT asset management software has replaced spreadsheets for asset management. This is simply because asset tracking software is a quicker, easier, more technologically advanced and economical option to track your IT assets. 

Today, spreadsheets are no longer the best method for asset tracking. If you want to keep up with the rest of the business world, you must do what the best-in-the-business do: use IT asset management.

Spreadsheets are used by 71% of businesses around the world. That’s a huge percentage, and rightly so because there’s no other tool as useful as the good old spreadsheet. It’s a universal application, used by employees of all levels from the office intern right up to the chief executive of a company. 

Popular spreadsheet apps like Microsoft Excel or Google Sheets are examples of generalist apps that different companies use for a wide range of purposes. They can be used for accounting, project management, attendance, asset management and much more. Doing so, spreadsheets can prove to be pretty useful for small-to-medium-sized businesses which don’t have a lot of specific requirements. 

However, as a business grows and develops complex requirements, spreadsheets cease to be the universal solution for all of its problems. For large scale businesses, spreadsheets may even become a hindrance in the way to sustainable growth. At this point, an enterprise needs to have a more sophisticated and specialised solution so it can carry out its tasks better. 

When it comes to asset management, you can only manage to perform the most basic asset tracking activities with spreadsheets. And that’s if you have no more than a dozen assets. If you’ve got more than that, you’d have really messy sheets that are horrible to work with. 

This section will talk about five reasons why asset tracking software is better than spreadsheets.

To put it out there, spreadsheets were created to store data. They are not made for asset tracking. Particularly because there’s no space for errors in asset management, but one can make plenty of them using spreadsheets. There’s an error in 90% of all spreadsheets, which is nothing less than a disaster when it comes to asset tracking. 

Spreadsheets are prone to this many errors mainly because an employee updates them according to what they know. Oftentimes, different employees have different information about an asset, and with no space for collaboration, spreadsheets lead to a lot of errors, misunderstandings and confusion.

One of the most fundamental requirements for your businesses’ asset tracking to work is for your asset register to be up to date. An outdated asset register is no better than not having one at all. 

As it happens, spreadsheets cannot be updated as efficiently. The monotonous process of finding each cell and re-entering updated data is overwhelming. On the other hand, IT asset management software offers a much better solution to keep your asset register updated at all times.

When tracking a wide range of assets, you might often need to attach different file types like photos or videos to the asset register. This cannot be done with spreadsheets. 

Important files like asset purchase documents, photos and videos related to maintenance can easily be attached to individual asset profiles with an IT asset management software like itemit.

There are various features that make asset tracking much more automated with itemit. Spreadsheets are just plain old sheets that have to be manually edited for each and every update. This can be a lot of work for the one person in charge of asset management. 

With asset tracking software, keeping an up-to-date record of all asset details is much easier. When multiple employees can access and update the asset register, the responsibility gets shared across the team rather than resting on one person’s shoulders. 

There are other ways how itemit automates asset tracking. For instance, each time an asset tag is scanned, the asset location gets automatically updated. In the same vein, when an employee marks an issue with an asset, the manager is automatically notified about the issue by the software.

With spreadsheets, all asset information that you see is from the past. More often than not, not all the information a spreadsheet gives you can be applied to the present because assets are in a constant phase of change. IT asset management software like itemit gives you real-time information about assets so you can be absolutely sure that the data you have is correct. 

Each employee using an asset can keep the asset register updated with the latest changes as soon as they take place. In the same way, the location for each asset is kept updated automatically. The equipment checkout feature lets you see which items are out of the workplace and who has them.

In terms of efficiency and functionality, it’s pretty clear why IT asset management software is better than using spreadsheets. But you might still hold that using free spreadsheet software is more economical than investing in asset tracking software. 

You’d be surprised to learn that the amount of time and resources you spend when tracking assets with spreadsheets is much more than the money and time you’d invest in asset tracking software. To learn more about how it saves you time and money, reach out to our team at team@itemit.com.

You can also take itemit on a test drive and use all of its features for yourself by filling in the form below and starting your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Software asset management or SAM is a subset of IT asset management or ITAM. IT asset management involves tracking any asset that is linked to IT processes in your organisation. This includes all sorts of hardware and software.

As the name suggests, software asset management includes only the latter. SAM is a business strategy for managing and optimising how your company purchases, deploys, maintains, utilises, and retires software assets. 

Software asset management, in many ways, is different from conventional asset management most of us are used to. This post aims to get you familiar with the idea, understand how SAM works and how to implement it in your business operations.

Before we understand how software asset management works, it’s necessary to get familiar with the definition of software assets. Some of us already know what it is, but some don’t. Let’s make sure everyone is on the same page before moving forward.

A piece of software is a computer program that tells a computer how to work. It can be something as basic as the operating system such as Microsoft Windows or Linux, common apps like MS Office or more complex programs like project management or graphic design software. 

Now, a software program is a business asset if your company has purchased it, owns it and uses it for its operations. Although these are intangible assets that do not hold physical value, they still are an important part of a businesses’ financial structure and define how it goes about its day-to-day work. 

When it comes to using Software as a service, there are different schools of thought as to whether they qualify as an asset or not. It depends on your business. If you’ve not purchased a piece of software fully, but only use it with a weekly, monthly or annual subscription, then you may account for it as an expense rather than an asset. But again it’s up to you and your software asset management goals.

Just like you can make duplicate purchases when buying other business assets, you can buy software licences in excess too. SAM is a smart approach businesses use to balance the software licences they purchase with the number of software licences they bring into use. 

Since these are intangible assets that you cannot see sitting around the office unused, it becomes even easier to purchase licences wastefully. Software asset management helps you make sure you buy only what you need.

Here are a few of the most important benefits of software asset management:

Your organisation can consolidate its software utilisation, have more control over acquisition costs and make well-informed decisions regarding future investments in software with SAM.

One of the most essential functionalities of SAM is to offer you a clear overview of all your IT or software investments so you can utilise all of them towards fulfilling your business goals.

If the HR framework of your organisation involves employees moving positions frequently, you might end up buying a lot of software licences wastefully. SAM lets you track all software the company has so that it can be reallocated and repurposed when no longer in use.

As compared to conventional methods of tracking software licences that take up much more time, money and have a greater risk of error, using SAM systems offers you a competitive edge. Using a SAM system can cut software management costs and time by half, letting you allocate your resources to other aspects of your business.

If you’re not tracking your software assets, you may incur penalties that can cost you a fortune. With SAM, licence deficits can be kept to track and addressed ahead of time.

Apart from software, you can track digital assets like important files, databases, NFTs and crypto-assets. The asset management system enables you to add, edit and keep track of all your digital assets from one streamlined platform.

itemit gives you a simple, easy-to-use and highly scalable off-the-shelf solution to track all your business assets including software. Not only that, this SAM solution lets you share asset tracking responsibilities with your teammates. Everyone can download the free itemit app on their smartphone or access the web portal. 

Authorised personnel can view, add and edit software asset details so the software asset register is kept frequently updated. To learn more about how itemit can help you track your software assets, kindly reach out to us at team@itemit.com. 

If you want to test it out for yourself, fill in the form below to kickstart your very own 14-day free trial!

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If you’re in your office, look around yourself and try to identify different assets in the room that can, in any way, be connected to a computer. If you’re not in your office, just try to imagine all the objects that help you conduct digital tasks. 

The list of assets you’re coming up with might seem endless. Let’s see what they are: the computer or laptop itself, desktop screens, keyboards, mice, CPUs, USB sticks, mobile phones, tablets, projectors, scanners, printers, photocopiers, routers and a lot more! How do you possibly group all of these in one category? How do you put a mobile phone in the same box as a projector?

If you wanted to refer to all of these objects in two words or one term, you’d call them ‘IT assets.’ Continue reading to find more about what IT assets are and how an ITAM (IT Asset Management Software) will work for your organisation.

An asset is something you own that plays a role in helping you conduct your day-to-day business operations. However, the term IT asset narrows down the domain and includes everything you have possession of that helps you conduct computer-based tasks. 

Any piece of hardware, software or digitally-stored information that holds value for your business qualifies as an IT asset. Let’s look at the different types of IT assets to have a better understanding. 

• Hardware – Any object that has a chip inside of it and helps you conduct digital tasks is IT hardware. For instance, laptops, smartphones, mice, keyboards, printers, Wi-Fi routers, and telephones. Note that hardware is not limited to these objects only.
• Software – Software that helps you conduct your business operations, such as your invoicing system, are also considered IT assets.

Digital Information – Any information of value stored on a computer or an online database is an IT asset. These could be financial datasheets, licence agreements, and even NFTs or crypto assets.

If you’re an IT-intensive company, IT asset management (ITAM) is an absolute necessity for you. It involves keeping a detailed and updated log of all your IT assets so you can optimise your productivity, inventory and business funds allocation. 

In ITAM, you log your IT assets with unique asset profiles and important information about each asset to its profile. For instance, if you bought a new desktop screen, you can create a new asset profile and add important information you might need later such as date of purchase, cost of purchase, and warranty information. 

Not only that, IT asset management involves tracking much more functional data like who the asset is assigned to, where it is and when its last maintenance date was. ITAM makes all such information about your assets available to you so you can use it to make well-informed decisions for your business. 

The process of recording unique information for different assets opens a lot more possibilities to make your business more productive and help it grow. ITAM gives you greater clarity and control over your IT assets, but with the right IT asset management software, all this data is always accessible to you. 

Plus, you can run customisable reports about how your IT assets are being utilised. These insightful reports can prove to be really powerful in turning your business productivity around if used the right way.

itemit’s ITAM software is, by far, one of the most scalable asset tracking solutions you’ll find in the market. But before we get to its scalability and other advanced features, let’s introduce you to the functionalities it offers.

You already know what ITAM is. And itemit’s ITAM software lets you do it effortlessly. itemit is a cloud-based asset management system that lets you create unique asset profiles and add essential details to them in a neat, organised and time-saving manner. 

Using the IT asset tracking software is pretty simple. itemit offers an off-the-shelf solution that can be set up right away, and if used right, you’ll start seeing the results from the very first day.

IT asset management software gives you a better view of your assets. If all your asset data is properly logged in and kept up-to-date, it becomes a powerful tool to help you make the right decisions.

With the entire database just a few clicks away, you can search for the assets your business owns. You can use asset profiles to locate and retrieve assets and also avoid duplicate purchases.

Accountability boosts productivity. IT asset register software and asset tracking, in general, improve your business’ accountability. When each asset is assigned to a particular employee through itemit, the employee feels responsible to utilise the IT asset the right way and keep it safe and well-maintained.

itemit’s IT asset management software comes with a great range of helpful features and functionalities. For instance, you can use asset tags to fast track your asset tracking.

ITAM software is a critical tool for every IT-intensive organisation to leverage for greater productivity and profits. And for that purpose, you’ll find no better option than itemit’s IT asset management software. Because it’s highly scalable and versatile, it’s a one-size-fits-all solution for all business sizes and asset tracking purposes.

To find out more about how the itemit’s ITAM software can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Hardware Asset Management, also known as HAM, is a core part of the wider IT Asset Management. While IT Asset Management encompasses everything IT from purchased software to Wi-Fi routers, Hardware Asset Management focuses solely on physical items in the vast realm of Information Technology. 

As the name suggests, HAM involves tracking and managing all pieces of hardware ranging from high-end laptops, screens, and servers to keyboards, mice and USB cables. All in all, every item that can be connected to a computer by any means is considered IT hardware.

Before we come to the wide range of benefits of using Hardware Asset Management, let’s first cover the essentials. 

If your organisation equips its employees with IT assets, and computing is an essential part of your daily work, Hardware Asset Management is crucial to develop transparency and accountability with your IT assets. When each employee is equipped with multiple company-issued hardware assets, HAM is a must-have to keep track of each piece of hardware in a simple, but effective manner. 

Managing your hardware assets gives you access to real-time information on your company’s hardware asset inventory, an overview of each asset’s life cycle, and how it’s being utilised and by whom.

• Saves You Money

• Maximises Returns on Investment 

• Optimises Hardware Utilisation and Procurement 

• Makes You More Productive

• Better Asset Security

• The Advantage of Centralised Information 

• Helps You be GDPR Compliant

Apart from hardware procurement, a lot of money is spent on the maintenance of these assets. When done right, you can minimise the expenses your business bears in the shape of hardware asset maintenance. 

Unplanned and delayed maintenance can increase the costs of maintenance unnecessarily. It can even lead to permanent damage to hardware assets, resulting in a bigger financial loss. 

With a Hardware Asset Management software solution, you can track your assets and schedule maintenance ahead of time. HAM also allows you to identify and get rid of end-of-life hardware that does not perform and is only incurring extra maintenance costs.

Hardware Asset Management helps you maximise your ROI in two ways. Firstly, it helps you make the most out of every piece of hardware. As mentioned above, you’ll be able to extend hardware life and keep it performing productively through proper asset maintenance. This means every piece of hardware generates more money than what was initially spent on acquiring it. 

Secondly, HAM gives you valuable insight into best-performing, most-used and the most under-utilised assets. This information will help you make better decisions to acquire the most suitable hardware assets for your business in the future.

By focusing on idle and underused hardware, Hardware Asset Management helps you get the most out of your assets. You can accurately keep track of your hardware inventory and avoid overspending on hardware assets that end up on shelves. 

Having a clear overview of your hardware inventory and knowing what is available will let you avoid purchasing hardware that you already have.

Using manual methods for asset tracking is a burdensome administrative task. You might already be tired of wasting time and energy on simple data entry for asset management. With this software solution, you not only save time yourself but also save your employees’ time. Allowing them to focus on their primary responsibilities better. Moreover, it’s easy to predict and prevent hardware problems with HAM so there are no unexpected delays in work.

Hardware asset theft is, unfortunately, not uncommon. Not only is it a huge nuisance, but a bigger challenge is presented in the form of the time and money lost due to unexpected work delays and loss of productivity. However, when you’re tracking your hardware with HAM, tracking and reducing asset theft is very easy.

You have a complete list of all hardware assets and who has them so you can maintain the utmost accountability for any lost or damaged assets. The check-in and checkout software keeps a vigilant eye on all hardware going in and out of the workplace.

One of the biggest advantages of using Hardware Asset Management software is the availability of crucial information at a centralised, easy-to-use, online database. Having all hardware asset data in one place gives you hands-on control over your assets and helps with accurate audits.

EU GDPR compliance requires companies to keep a record of all assets used to collect, store or process personal data. Plus, a record of who uses these assets is also required. Hardware Asset Management makes acquiring GDPR compliance a breeze since you’re already tracking all your hardware assets.

itemit has one of the most advanced asset management systems on the market. Apart from the basic Hardware Asset Management functionalities, you can also take advantage of a wide range of tracking technologies like GPS trackers, QR codes, barcodes and RFID tags. With itemit’s asset tags, you can get the utmost level of transparency and accountability for your businesses’ hardware assets.

To find out more benefits itemit has to offer for your business, please reach out to us at team@itemit.com. If you’re all ready to give itemit a go, start your 14-day free trial by filling in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started

To keep up with rapidly developing market conditions, businesses must adapt to cutting-edge technology to stay on top of the game. However, with the numerous IT assets a company needs for every employee, using IT asset tracking software becomes a necessity for businesses. 

From laptops to company-issued smartphones, the number of IT assets required by employees can rise exponentially with company size. Despite their common use, IT assets, after all, remain some of the most valuable assets in a company. The heavy price tags associated with each computer, mobile device, or keyboard can result in a gigantic sum when a business evaluates its total investment in IT assets. 

IT asset management software ensures all of the IT assets a company owns are kept track of. This includes recording their status, condition, and possession in real-time. Using IT asset tracking software might sound very technical but it’s really very simple.

Here’s a step-by-step guide on how to use IT asset tracking software. Along the way, you will also learn all you can do with itemit’s software solution and why it’s the most user-friendly option on the market.

After you’ve signed up for itemit’s IT asset management solution, the first step is to tag your IT assets so you can start tracking them. You can either choose small vinyl QR code tags for compact devices or larger metal tags for larger hardware. For more expensive IT software, you can use an RFID tag. Tagging is an optional part of the system but the benefits of tagging your assets are huge.

Once you’ve tagged a device, all you need to do is scan it with the itemit app. This will enable you to allocate a name, location, image, and other details about the IT asset. This short and simple procedure adds the IT asset to a proper asset register.

IT asset tracking software lets you assign each and every device to a user or employee. This makes sure all of the company’s IT assets are being utilised and gives employees a sense of responsibility to keep the IT assets assigned to them well and safe. 

Being able to assign different devices to each employee lets you know immediately about which employee has what. This way you can make sure each employee is properly equipped with the devices they need to perform productively and that they don’t request replacement devices unnecessarily when they have already been issued with that kit

To assign an asset to a user, all you have to do is open the item profile on itemit’s web portal and click on the “Assign to a user” button. Next, you can simply assign the asset to an itemit user or create a new contact if you want to assign it to somebody not already on the system.

With a versatile IT asset tracking software like itemit, you can easily know where a particular device is according to the location it was last scanned at. All the relevant details such as the device condition, who has it, and maintenance information can be accessed from one place for all your IT assets.

Any issues relating to IT assets can be reported through the itemit app or web portal. To report an issue, go to an asset profile by scanning its tag. On the profile, press the “Raise Issue” button. 

Then you can write a description for the issue, set a priority level and even add images to show what the issue is. Whenever an issue is reported, itemit account administrators are alerted of the issue. Once an issue has been reported, users can view the status of the asset to know whether the issue has been resolved or not.

Booking IT assets and taking devices home for temporary use can be a nightmare if there is no sound IT asset management software in place. With itemit, employees can book items in advance so that they can easily use them or take them out of the workplace for the time they’ve booked. This enhances workplace productivity and enables employees to plan ahead if a particular IT asset they need is already booked. 

Not just that, the check-in and check-out feature keeps an accurate record of IT assets going out of the workplace. This reduces the risk of IT asset loss to the bare minimum. To book or check out an asset, all you have to do is open the item profile in the app or web portal and press the respective button.

Out of all the IT asset tracking software available on the market, itemit is by far the simplest to use with an amazing user-friendly interface. itemit makes asset tracking smooth with its seamless app and web portal integrations with more than 2000 apps. 

Not only that, there’s a wide range of features you can take advantage of. If you opt for itemit, IT asset tracking is not the only thing you can do. You’re also free to use the software solution for fixed asset management or tools & equipment tracking.

Start your 14-day free trial by filling in the form below to find out more about how itemit helps you track IT assets. If you’ve got any special questions, please feel free to contact us at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started