Why You Need An IT Inventory Management System

If you’re in a business, you’ll have noticed a lot of challenges related to your IT assets. You need to know where they are at all times, verify that they’re being used correctly, and track costs related to them, not to mention maintenance.

In the past, all of this was done on a spreadsheet. However, this proved limited and difficult to manage, which is why IT inventory management systems were created.

With an IT inventory management system, you’ll get a clearer view of:

  • What you own
  • Who is interacting with your assets
  • What condition your assets are in
  • Where your assets are
  • When your assets need to be maintained

Overall, this clarity and control gives your business more accountability and more control over the daily changes an asset will go through.

 

it inventory management benefits

 

How Does An IT Inventory Management System Work?

If you look around, whether you’re working from home or in your office, you’ll see all of the assets connected to the internet. Without these assets being logged onto a system, it’s difficult to know which laptops have an issue and it’s difficult to know at a glance specifically what you own and can use.

An IT inventory management system changes this, as it gives you the ability to log all of these assets onto an online system. The way this works is by allowing you to create unique asset profiles for each of your assets.

Therefore, each laptop will have a unique profile that you can add data to, such as where the laptop is, who is in charge of it, and financial information such as depreciation costs.

Then, to track the location of your assets, you’ll be able to use asset tags.

 

The Benefits Of Using QR Code Asset Tags

Asset tags work by linking your physical assets to their digital counterparts on your IT asset register.

In other words, you’ll be able to use a unique QR code on a laptop and link the physical asset to the laptop’s profile on your IT asset management system.

Then, every time you scan an asset’s tag, three things will happen:

  • The asset’s profile will open
  • The user who scanned the asset’s tag will update
  • The asset’s last seen location will update

This is incredibly helpful in speeding up your asset audits and in adding information to your assets.

Tagging and Tracking with QR Code Asset Tags

The Benefits Of An IT Inventory Management System

Your IT inventory management system will be highly scalable, meaning you’ll be able to use a wide array of features to track and manage your IT asset register.

Therefore, you’ll be able to update the locations of assets in bulk and use auditing features to ensure that assets are where they should be. You’ll also be able to leverage many maintenance features to ensure that assets are running smoothly and are being used responsibly.

At any moment you’ll be able to export your IT asset register, too, with all of the information you’ve collected. This way, you’ll be able to see all of the information you need to in a single place and use your reports for auditing and insurance purposes.

To find out more about how itemit’s IT inventory management system can help you, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial and start seeing the benefits for yourself.

 

Why not check out these blogs:

The Benefits Of Equipment Tracking

Is Asset Tracking Software Better Than A Spreadsheet?

Why Fixed RFID Is The Future Of Asset Tracking

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